DS-40 User's Guide - Files.support.epson
DS-40 User's Guide
ContentsDS-40 User's Guide . 7Scanner Basics. 8Scanner Parts Locations . 8Scanner Parts. 8Scanner Buttons and Lights. 11Optional and User Replaceable Epson Scanner Parts . 13Powering Your Scanner . 13Installing Batteries . 13Using the Optional AC Adapter. 15Changing the Power Off Setting . 16Loading Originals.Loading Originals in the Input Slot.Original Document Loading Capacity .Plastic Card Loading Capacity .18182021Wi-Fi Networking .Network Security Recommendations .Connection Mode Switch.Connecting to an Existing Wi-Fi Network .Manually Connecting to a Wi-Fi Network.Wi-Fi Protected Setup (WPS) .Using WPS to Connect to a Network.Using WPS PIN Mode to Connect to a Network.Setting Up Network Scanning.Determining the Scanner's IP Address .Direct Wi-Fi Mode Setup .Enabling a Direct Wi-Fi Connection .Using WPS to Set Up a Direct Wi-Fi Connection .Epson DocumentScan App for iOS/Android.2323232526282829313434353637Scanning . 38Starting a Scan from a Scanner Button . 383
Assigning Start Button Settings or Scan Jobs. 39Scanning with Document Capture Pro or Document Capture . 39Scanning with Epson Scan. 42Available Image Adjustments . 44Starting a Scan from a Scanning Program . 45Scanning Special Projects. 47Convert Scanned Documents to Editable Text (OCR). 47Scanning Using OCR - Windows . 47Scanning Using OCR - Mac . 49Scanning to a SharePoint Server or Cloud Service . 51Cleaning and Transporting Your Scanner.Cleaning Your Scanner .Cleaning Inside Your Scanner.Replacing Batteries .Calibrating Your Scanner .Transporting Your Scanner .545454565859Solving Problems . 61Scanner Light Status . 61Solving Scanning Problems . 63Scanner Does Not Turn On or Turns Off Unexpectedly. 63Scanner Button Does Not Work as Expected . 64Scanning Software Does Not Operate Correctly . 65Cannot Start Epson Scan . 65Original Feeds Incorrectly in Scanner. 66Original Jams in Scanner. 67Scanning is Slow . 68Solving Network Scanning Problems . 68Cannot Scan Over a Network . 68Scanner Cannot Connect to a Wireless Router . 70Solving Scanned Image Quality Problems . 71Back of Original Image Appears in Scanned Image . 71Scanned Characters are Blurry . 72Characters are not Recognized During Conversion to Editable Text (OCR) . 724
Ripple Patterns Appear in an Image .Spots or Lines Appear in All Scanned Images.Scanned Image Edges are Cropped .Uninstall Your Scanner Software.Uninstalling Scanner Software - Windows .Uninstalling Scanner Software - Mac.Where to Get Help.73737374747575Technical Specifications .Windows System Requirements .Mac System Requirements .General Specifications .Dimension Specifications .Electrical Specifications .Environmental Specifications .USB Interface Specifications.Network Interface Specifications .Safety and Approvals Specifications .77777878797980808181Notices .Important Safety Instructions.Battery Safety Instructions .Restrictions on Copying .Default Delay Times for Power Management for Epson Products.Trademarks .Copyright Notice.Open Source Software License .Info-ZIP Copyright and License .A Note Concerning Responsible Use of Copyrighted Materials.Copyright Attribution .83838485868686879092925
DS-40 User's GuideWelcome to the DS-40 User's Guide.For a printable PDF copy of this guide, click here.7
Scanner BasicsSee these sections to learn about the basic features of your scanner.Scanner Parts LocationsPowering Your ScannerChanging the Power Off SettingScanner Parts LocationsSee these sections to identify the parts on your scanner.Scanner PartsScanner Buttons and LightsOptional and User Replaceable Epson Scanner PartsParent topic: Scanner BasicsScanner PartsFront1Edge guide8
2Input slot3Connection mode switchBack1USB interface connector2DC inlet3The Connect button4Output slot9
Accessories1USB cable2Accessory kit3Carrying bag44 AA batteriesParent topic: Scanner Parts Locations10
Scanner Buttons and LightsButtons1Thepower button2Thestart button11
Lights1Thelow battery light2The3The ready lightWi-Fi lightParent topic: Scanner Parts LocationsRelated referencesScanner Light Status12
Optional and User Replaceable Epson Scanner PartsYou can purchase genuine Epson accessories at epson.com (U.S. sales), epson.ca (Canadian sales), orepson.com.jm (Caribbean sales). You can also purchase accessories from an Epson authorized reseller.To find the nearest one, call 800-GO-EPSON (800-463-7766) in the U.S. or 800-807-7766 in Canada.PartPart numberAC adapterB12B867201Maintenance sheet kitB12B818291Parent topic: Scanner Parts LocationsPowering Your ScannerSee these sections to learn about the power management options for your scanner.If you connect your scanner using a USB connection, you can power the scanner through the USB port.If you connect your scanner using a Wi-Fi connection, you must install the batteries or connect theoptional AC adapter.Installing BatteriesUsing the Optional AC AdapterParent topic: Scanner BasicsInstalling BatteriesYou can use 4 AA batteries (Ni-MH, alkaline, or lithium) to power your scanner.Caution: Use only the type of batteries specified in this manual. Do not install batteries of different types,or mix new and old batteries.13
1. Slide off the battery cover.2. Insert the batteries with the and – ends facing as shown.14
3. Slide the battery cover back on.Parent topic: Powering Your ScannerRelated referencesBattery Safety InstructionsUsing the Optional AC AdapterWhen scanning a large number of documents over a wireless connection, use the optional AC adapter(part number B12B867201) to avoid draining the batteries.Note: The AC adapter does not recharge the batteries installed in the scanner.15
Connect the AC adapter as shown below:Caution: Use only the AC adapter model compatible with this product. Do not use the AC adapter withany other electronic device.Parent topic: Powering Your ScannerChanging the Power Off SettingYou can use the Epson Scan Settings utility to change the time period of inactivity before the scannerturns off automatically.Note: The Energy Saving button is disabled when you connect to the scanner over a network. You canonly modify the settings over a USB connection.1. Use the provided USB cable to connect the scanner to your computer.2. Do one of the following to access the Epson Scan Settings utility: Windows 10: Clickand select EPSON EPSON Scan Settings. Windows 8.x: Navigate to the Apps screen and select EPSON Scan Settings. Windows (other versions): Clickor Start, and select All Programs or Programs. SelectEpson, then EPSON Scan, then click EPSON Scan Settings.16
Mac: Open the Applications folder, then open the Epson Software folder and double-click theEPSON Scan Settings icon.3. Click Energy Saving.4. Enter the time period of inactivity before the scanner turns off automatically as the Power Off Timersetting. If you enter a value of 0, the scanner will not turn off automatically.5. Click OK.Parent topic: Scanner Basics17
Loading OriginalsFollow the instructions here to load your originals into the scanner.Loading Originals in the Input SlotOriginal Document Loading CapacityPlastic Card Loading CapacityLoading Originals in the Input SlotYou can load an original that meets the document specifications in the input slot.1. Slide the edge guide all the way out.Caution: Do not load photos, or valuable original documents or artwork, directly into the scanner.This may wrinkle or damage the original.18
2. Slide your original into the input slot against the right side as shown until it meets resistance. Makesure the printed side is face down and top edge first.3. Slide the edge guide against the edge of the original.Parent topic: Loading Originals19
Related referencesOriginal Document Loading CapacityPlastic Card Loading CapacityOriginal Document Loading CapacityYou can load an original document that meets the specifications in your scanner.Paper typePaper sizePaper weight orthicknessLoading capacityPlain paper, fine paper,recycled paperLetter (8.5 11 inches[216 279 mm])9 to 72 lb1 sheet2(35 to 270 g/m )A4 (8.3 11.7 inches[210 297 mm])Legal (8.5 14 inches[216 356 mm])A5 (5.8 8.2 inches[148 210 mm])A6 (4.1 5.8 inches[105 148 mm])B5 (7.2 10.1 inches[182 257 mm])Paper envelopesEnvelopes (from 3.5 3.5 inches [90 90 mm] to8.0 10.9 inches [205 277 mm])Less than0.014 inch(0.38 mm)1 envelopeNote: The length of paper that can be scanned on Windows is 2.9 to 36.0 inches (73.7 to 914.4 mm). Ona Mac, the maximum length is 16.5 inches (419 mm).Caution: Do not load the following types of originals in the scanner, or they may be damaged or maydamage the scanner: Folded paper Thermal paper Coated paper20
Originals with uneven surfaces, such as embossed documents Photos Originals with wet ink Ripped, curled, or wrinkled originals Originals containing stapes or paper clips Originals with holes, other than standard hole-punched originals Originals that are bound Originals with carbon paper backing Transparencies Glossy originals Carbon-less paper Perforated originals Originals with labels or stickers Envelopes that are torn Envelopes with open flaps Envelopes with exposed sticky glue Envelopes sealed with sealing wax Envelopes with windowsParent topic: Loading OriginalsPlastic Card Loading CapacityYou can load an original plastic card that meets these specifications in your scanner.TypePlastic cards, including embossed cards (ISO7810 compliant)Size2.1 3.3 inches (56 85.6 mm)ThicknessUp to 0.05 inch (1.24 mm) thick, including any embossingLoading capacity1 plastic card at a timeNote: Scanning may not work properly for plastic cards with shiny surfaces.21
Parent topic: Loading Originals22
Wi-Fi NetworkingSee these sections to use your scanner over a Wi-Fi network.Network Security RecommendationsConnection Mode SwitchConnecting to an Existing Wi-Fi NetworkDirect Wi-Fi Mode SetupEpson DocumentScan App for iOS/AndroidNetwork Security RecommendationsTo help deter unauthorized access to your product over a network, you should protect your networkenvironment using appropriate security measures.Security measures such as these can help deter threats such as loss of user data, use of telephone andfax lines, and other intrusions: Connect your product only to a network protected by a firewallConnecting your product directly to the Internet may leave it vulnerable to security threats. Instead,connect it to a router or other network connection protected by a firewall. Your router may alreadyhave a firewall set up by your Internet service provider; check with your ISP for confirmation. For bestresults, set up and use a private IP address for your network connection. Change the default administrator password on your productIf your product has an option to set an administrator password, change the default administratorpassword to deter access by unauthorized users to personal data stored on your product, such as IDs,passwords, and contact lists.Parent topic: Wi-Fi NetworkingConnection Mode SwitchThe position of the connection mode switch determines which method you can use to connect thescanner to a wireless network or device, or to a computer.23
Connection modeDescriptionWi-FiConnects to a Wi-Fi router (requires additional network setup steps, seelink at end of topic)AP modeCreates a local Wi-Fi network that allows other devices to connect directlyto the scannerUSBConnects to a computer via a mini-USB cableParent topic: Wi-Fi NetworkingRelated conceptsConnecting to an Existing Wi-Fi NetworkDirect Wi-Fi Mode Setup24
Connecting to an Existing Wi-Fi NetworkYou can set up your scanner to communicate with your computer using a wireless router. The wirelessrouter can be connected to your computer over a wireless or wired network.1Epson scanner2Wireless router3Computer with a wireless interface4Computer5Internet6Ethernet cable (used only for wired connection to the wireless router)Manually Connecting to a Wi-Fi NetworkWi-Fi Protected Setup (WPS)25
Setting Up Network ScanningParent topic: Wi-Fi NetworkingManually Connecting to a Wi-Fi NetworkYou can use the EpsonNet Config utility to connect the scanner to a Wi-Fi network.Note: You must have a computer with a wireless adapter to set up the connection.Note: The scanner powers off after 5 minutes of inactivity. If the scanner turns off during the procedure,you may need to repeat some of these steps.1. Make sure the scanner is turned off.2. Set the connection mode switch on the scanner to the AP mode position.3. Turn on the scanner and wait for the ready andWi-Fi lights to stop flashing.4. From your computer or device, open the list of wireless networks and select the SSID shown on thelabel on the bottom of the scanner.5. Enter the password shown on the label on the bottom of the scanner.When the ready andWi-Fi lights on the scanner stay on, the connection is established.6. Do one of the following to start EpsonNet Config: Windows 10: Click EpsonNet EpsonNet Config. Windows 8.x: Navigate to the Apps screen and select EpsonNet Config. Windows (other versions): Clickor Start, and select All Programs or Programs. SelectEpsonNet EpsonNet Config EpsonNet Config.26
Mac: Open the Applications folder, select Epson Software EpsonNet EpsonNet Config EpsonNet Config.7. Select your scanner from the list and click Configuration.8. Select Network Wi-Fi.9. Select the following settings for your infrastructure connection: Communication mode: Select Infrastructure. SSID: Enter the SSID of the wireless router. Security level: Select the wireless connection's security protocol. WEP Settings or WPA Settings: Enter the wireless connection's security key.10. Click Transmit.11. Open the Device menu and select Quit.12. Turn off the scanner.13. Connect the computer or device to the wireless network.14. Set the connection mode switch on the scanner to the Wi-Fi position.15. Turn on the scanner.When the ready andnetwork.Wi-Fi lights on the scanner stay on, the scanner is connected to the16. Select the link below to set up network scanning. You must set up network scanning to connect yourcomputer and wireless scanner.Parent topic: Connecting to an Existing Wi-Fi NetworkRelated tasksSetting Up Network Scanning27
Wi-Fi Protected Setup (WPS)If your network uses a WPS-enabled wireless router, you can quickly connect your scanner to thenetwork using Wi-Fi Protected Setup (WPS).Note: To check if your router is WPS-enabled, look for a button labeled WPS on your router. If there isno hardware button, there may be a WPS setting in the software for the device. Check your networkproduct documentation for details.Using WPS to Connect to a NetworkUsing WPS PIN Mode to Connect to a NetworkParent topic: Connecting to an Existing Wi-Fi NetworkUsing WPS to Connect to a NetworkIf you have a WPS-enabled wireless router, you can use Wi-Fi Protected Setup (WPS) to connect yourscanner to the network.1. Make sure the scanner is turned off.2. Set the connection mode switch on the scanner to the Wi-Fi position.3. Enable WPS on your router by pressing the WPS button or enabling the WPS setting in your routerfirmware.The router enters WPS discovery mode for 2 minutes.4. Turn on the scanner.28
5. Press and hold the Connect button on the scanner for at least 3 seconds, then release it when theready andWi-Fi lights flash alternately.Note: If you do not complete this step within 2 minutes, repeat steps 1 to 5.When the ready andnetwork.Wi-Fi lights on the scanner stay on, the scanner is connected to the6. Select the link below to set up network scanning. You must set up network scanning to connect yourcomputer and wireless scanner.Parent topic: Wi-Fi Protected Setup (WPS)Related tasksSetting Up Network ScanningUsing WPS PIN Mode to Connect to a NetworkIf you have a WPS-enabled wireless router that supports PIN mode, you can use Wi-Fi Protected Setup(WPS) PIN mode to connect your scanner to the network.1. Find the WPS PIN number setting in your router's firmware.29
2. Make sure the scanner is turned off and set the connection mode switch on the scanner to the APmode position.3. Press and hold the Connect button as you press the power button to turn on the scanner.Release the Connect button when the ready andWi-Fi lights flash alternately.The scanner enters WPS discovery mode for two minutes.30
4. Enter the PIN code 01234565 into the WPS PIN number setting in the router firmware within twominutes.Note: If you do not enter the code within 2 minutes, repeat steps 1 to 4.The ready andnetwork.Wi-Fi lights on the scanner stay on, indicating that the scanner is connected to the5. Turn off the scanner.6. Set the connection mode switch on the scanner to the Wi-Fi position.7. Press thepower button to turn on the scanner.When the ready andnetwork.Wi-Fi lights on the scanner stay on, the scanner is connected to the8. Select the link below to set up network scanning. You must set up network scanning to connect yourcomputer and wireless scanner.Parent topic: Wi-Fi Protected Setup (WPS)Related tasksSetting Up Network ScanningSetting Up Network ScanningAfter manually configuring your scanner to connect to your network, you must set up the computer toconnect to the scanner using the Epson Scan Settings utility. Your scanner must be turned on andconnected to the network before you begin.Note: The scanner powers off after 5 minutes of inactivity. If the scanner turns off during the procedure,you may need to repeat some of these steps.31
Note: Make a note of the IP address or host name of the scanner so you can enter it in these steps.1. Do one of the following to start Epson Scan Settings: Windows 10: Click EPSON EPSON Scan Settings. Windows 8.x: Navigate to the Apps screen and select EPSON Scan Settings. Windows (other versions): ClickScan EPSON Scan Settings.or Start All Programs or Programs EPSON EPSON Mac: Open the Applications folder, click Epson Software, and click EPSON Scan Settings.2. Select your scanner from the Select Scanner list.3. Select the Network setting and click Add.32
You see a screen like this:4. Do one of the following: Under Search for addresses, select the IP address of your scanner, and click OK. Select the Enter address setting, type in the IP address or host name of your scanner, and clickOK.5. Click the Test button to check the connection.You see a confirmation message.33
6. Click OK to save your settings and close Epson Scan Settings.Determining the Scanner's IP AddressParent topic: Connecting to an Existing Wi-Fi NetworkDetermining the Scanner's IP AddressIf you have multiple scanners on your network, you need to know the IP address of the scanner whensetting up network scanning.1. Do one of the following to start EpsonNet Config: Windows 10: Click EpsonNet EpsonNet Config. Windows 8.x: Navigate to the Apps screen and select EpsonNet Config. Windows (other versions): Clickor Start, and select All Programs or Programs. SelectEpsonNet EpsonNet Config EpsonNet Config. Mac: Open the Applications folder and select Epson Software EpsonNet EpsonNet Config EpsonNet Config.2. Locate your scanner in the list and write down the IP address.Parent topic: Setting Up Network ScanningDirect Wi-Fi Mode SetupYou can set up your scanner to communicate directly with your computer or another device withoutrequiring a wireless router. If your product is not already connected to a wireless network, it entersaccess point mode and the scanner itself acts as the network access point for up to 4 devices.34
1Epson scanner2Computer with a wireless interface3Other wireless deviceEnabling a Direct Wi-Fi ConnectionUsing WPS to Set Up a Direct Wi-Fi ConnectionParent topic: Wi-Fi NetworkingEnabling a Direct Wi-Fi ConnectionYou can enable a direct Wi-Fi connection to allow direct communication between your scanner andcomputer or other devices without a wireless router.Note: While you are connected to the scanner, your computer cannot access the internet.1. Make sure the scanner is turned off.2. Set the connection mode switch on the scanner to the AP mode position.3. Turn on the scanner.4. Wait for the ready andWi-Fi lights to stop flashing.5. From your computer or device, search for and select the SSID shown on the label on the bottom ofthe scanner.6. Enter the password shown on the label on the bottom of the scanner.The computer connects to the scanner's wireless network. If the connection is unsuccessful, makesure you entered the password correctly.35
Parent topic: Direct Wi-Fi Mode SetupUsing WPS to Set Up a Direct Wi-Fi ConnectionYou can use Wi-Fi Protected Setup (WPS) to create a direct Wi-Fi connection to a WPS-enabledcomputer or device.Note: Whil
Optional and User Replaceable Epson Scanner Parts You can purchase genuine Epson accessories at epson.com (U.S. sales), epson.ca (Canadian sales), or epson.com.jm (Caribbean sales). You can also purchase accessories from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766) in the U.S. or 800-807-7766 in Canada.File Size: 893KBPage Count: 92
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