User's Guide - DS-40
DS-40 User's Guide
ContentsDS-40 User's Guide . 7Scanner Basics. 8Scanner Parts Locations . 8Scanner Parts. 8Scanner Buttons and Lights. 11Optional and User Replaceable Epson Scanner Parts . 13Powering Your Scanner . 13Installing Batteries . 13Using the Optional AC Adapter. 15Changing the Power Off Setting . 16Loading Originals.Loading Originals in the Input Slot.Original Document Loading Capacity .Plastic Card Loading Capacity .18182021Wi-Fi Networking . 23Connection Mode Switch. 23Manual Network Connection Setup . 24Connecting to an Existing Wi-Fi Network . 25Manually Connecting to a Wi-Fi Router Using EpsonNet Config . 26Setting Up Network Scanning. 27Determining the Scanner's IP Address . 29Direct Wi-Fi Mode Setup . 29Enabling a Direct Wi-Fi Connection . 30Using WPS to Set Up a Direct Wi-Fi Connection . 31Wi-Fi Protected Setup (WPS). 32Using WPS to Connect to a Network . 32Using WPS PIN Mode to Connect to a Network . 33Epson DocumentScan App for iOS/Android. 35Scanning . 36Starting a Scan from a Scanner Button . 363
Assigning Start Button Settings or Scan Jobs.Scanning with Document Capture Pro and Document Capture.Scanning with Epson Scan.Available Image Adjustments .Starting a Scan from a Scanning Program .Scanning Special Projects.Convert Scanned Documents to Editable Text (OCR).Scanning Using OCR - Windows .Scanning Using OCR - OS X .Scanning to a SharePoint Server or Cloud Service .37374042434545454749Cleaning and Transporting Your Scanner.Cleaning Your Scanner .Cleaning Inside Your Scanner.Replacing Batteries .Calibrating Your Scanner .Transporting Your Scanner .525252545657Solving Problems . 59Scanner Light Status . 59Solving Scanning Problems . 61Scanner Does Not Turn On or Turns Off Unexpectedly. 61Scanner Button Does Not Work as Expected . 62Scanning Software Does Not Operate Correctly . 63Cannot Start Epson Scan . 63Original Feeds Incorrectly in Scanner. 64Original Jams in Scanner. 64Scanning is Slow . 65Solving Network Scanning Problems . 66Cannot Scan Over a Network . 66Scanner Cannot Connect to a Wireless Router or Access Point . 67Solving Scanned Image Quality Problems . 68Back of Original Image Appears in Scanned Image . 69Scanned Characters are Blurry . 69Characters are not Recognized During Conversion to Editable Text (OCR) . 694
Ripple Patterns Appear in an Image .Spots or Lines Appear in All Scanned Images.Scanned Image Edges are Cropped .When to Uninstall Your Scanner Software .Uninstalling Scanner Software - Windows .Uninstalling Scanner Software - OS X .Where to Get Help.70707171717272Technical Specifications .Windows System Requirements .Mac System Requirements .General Specifications .Dimension Specifications .Electrical Specifications .Environmental Specifications .USB Interface Specifications.Network Interface Specifications .Safety and Approvals Specifications .74747475767677777878Notices .Important Safety Instructions.Battery Safety Instructions .Restrictions on Copying .Default Delay Times for Power Management for Epson Products.Trademarks .Copyright Notice.Open Source Software License .Info-ZIP Copyright and License .A Note Concerning Responsible Use of Copyrighted Materials.Copyright Attribution .80808182838383848789895
DS-40 User's GuideWelcome to the DS-40 User's Guide.For a printable PDF copy of this guide, click here.7
Scanner BasicsSee these sections to learn about the basic features of your scanner.Scanner Parts LocationsPowering Your ScannerChanging the Power Off SettingScanner Parts LocationsSee these sections to identify the parts on your scanner.Scanner PartsScanner Buttons and LightsOptional and User Replaceable Epson Scanner PartsParent topic: Scanner BasicsScanner PartsFront1Edge guide8
2Input slot3Connection mode switchBack1USB interface connector2DC inlet3The Connect button4Output slot9
Accessories1USB cable2Accessory kit3Carrying bag44 AA batteriesParent topic: Scanner Parts Locations10
Scanner Buttons and LightsButtons1Thepower button2Thestart button11
Lights1Thelow battery light2The3The ready lightWi-Fi lightParent topic: Scanner Parts LocationsRelated referencesScanner Light Status12
Optional and User Replaceable Epson Scanner PartsYou can purchase genuine Epson accessories at epson.com (U.S. sales) or epson.ca (Canadian sales).You can also purchase accessories from an Epson authorized reseller. To find the nearest one, call 800GO-EPSON (800-463-7766).PartPart numberAC adapterB12B867201Maintenance sheet kitB12B818291Parent topic: Scanner Parts LocationsPowering Your ScannerSee these sections to learn about the power management options for your scanner.If you connect your scanner using a USB connection, you can power the scanner through the USB port.If you connect your scanner using a Wi-Fi connection, you must install the batteries or connect theoptional AC adapter.Installing BatteriesUsing the Optional AC AdapterParent topic: Scanner BasicsInstalling BatteriesYou can use 4 AA batteries (Ni-MH, alkaline, or lithium) to power your scanner.Caution: Use only the type of batteries specified in this manual. Do not install batteries of different types,or mix new and old batteries.13
1. Slide off the battery cover.2. Insert the batteries with the and – ends facing as shown.14
3. Slide the battery cover back on.Parent topic: Powering Your ScannerRelated referencesBattery Safety InstructionsUsing the Optional AC AdapterWhen scanning a large number of documents over a wireless connection, use the optional AC adapter(part number B12B867201) to avoid draining the batteries.Note: The AC adapter does not recharge the batteries installed in the scanner.15
Connect the AC adapter as shown below:Caution: Use only the AC adapter model compatible with this product. Do not use the AC adapter withany other electronic device.Parent topic: Powering Your ScannerChanging the Power Off SettingYou can use the Epson Scan Settings utility to change the time period of inactivity before the scannerturns off automatically.1. Do one of the following to access the Epson Scan Settings utility: Windows 8.x: Navigate to the Apps screen and select EPSON Scan Settings. Windows (other versions): Clickor Start, and select All Programs or Programs. SelectEpson, then EPSON Scan, then click EPSON Scan Settings. OS X: Open the Applications folder, then open the Epson Software folder and double-click theEPSON Scan Settings icon.16
2. Click Energy Saving.3. Enter the time period of inactivity before the scanner turns off automatically as the Power Off Timersetting. If you enter a value of 0, the scanner will not turn off automatically.4. Click OK.Parent topic: Scanner Basics17
Loading OriginalsFollow the instructions here to load your originals into the scanner.Loading Originals in the Input SlotOriginal Document Loading CapacityPlastic Card Loading CapacityLoading Originals in the Input SlotYou can load an original that meets the document specifications in the input slot.1. Slide the edge guide all the way out.Caution: Do not load photos, or valuable original documents or artwork, directly into the scanner.This may wrinkle or damage the original.18
2. Slide your original into the input slot against the right side as shown until it meets resistance. Makesure the printed side is face down and top edge first.3. Slide the edge guide against the edge of the original.Parent topic: Loading Originals19
Related referencesOriginal Document Loading CapacityPlastic Card Loading CapacityOriginal Document Loading CapacityYou can load an original document that meets the specifications in your scanner.Paper typePaper sizePaper weight orthicknessLoading capacityPlain paper, fine paper,recycled paperLetter (8.5 11 inches[216 279 mm])9 to 72 lb1 sheet2(35 to 270 g/m )A4 (8.3 11.7 inches[210 297 mm])Legal (8.5 14 inches[216 356 mm])A5 (5.8 8.2 inches[148 210 mm])A6 (4.1 5.8 inches[105 148 mm])B5 (7.2 10.1 inches[182 257 mm])Paper envelopesEnvelopes (from 3.5 3.5 inches [90 90 mm] to8.0 10.9 inches [205 277 mm])Less than0.014 inch(0.38 mm)1 envelopeNote: The length of paper that can be scanned on Windows is 2.9 to 36.0 inches (73.7 to 914.4 mm). OnMacintosh, the maximum length is 16.5 inches (419 mm).Caution: Do not load the following types of originals in the scanner, or they may be damaged or maydamage the scanner: Folded paper Thermal paper Coated paper20
Originals with uneven surfaces, such as embossed documents Photos Originals with wet ink Ripped, curled, or wrinkled originals Originals containing stapes or paper clips Originals with holes, other than standard hole-punched originals Originals that are bound Originals with carbon paper backing Transparencies Glossy originals Carbon-less paper Perforated originals Originals with labels or stickers Envelopes that are torn Envelopes with open flaps Envelopes with exposed sticky glue Envelopes sealed with sealing wax Envelopes with windowsParent topic: Loading OriginalsPlastic Card Loading CapacityYou can load an original plastic card that meets these specifications in your scanner.TypePlastic cards, including embossed cards (ISO7810 compliant)Size2.1 3.3 inches (56 85.6 mm)ThicknessUp to 0.05 inch (1.24 mm) thick, including any embossingLoading capacity1 plastic card at a timeNote: Scanning may not work properly for plastic cards with shiny surfaces.21
Parent topic: Loading Originals22
Wi-Fi NetworkingSee these sections to use your scanner over a Wi-Fi network.Connection Mode SwitchManual Network Connection SetupConnecting to an Existing Wi-Fi NetworkDirect Wi-Fi Mode SetupWi-Fi Protected Setup (WPS)Epson DocumentScan App for iOS/AndroidConnection Mode SwitchThe position of the connection mode switch determines which method you can use to connect thescanner to a wireless network or device, or to a computer.Connection modeDescriptionWi-FiConnects to a Wi-Fi router or access point (requires additional networksetup steps, see link at end of topic)AP modeCreates a local Wi-Fi network that allows other devices to connect directlyto the scannerUSBConnects to a computer via a mini-USB cableParent topic: Wi-Fi NetworkingRelated conceptsConnecting to an Existing Wi-Fi NetworkDirect Wi-Fi Mode Setup23
Manual Network Connection SetupIf the software installation process did not result in a Wi-Fi connection between your scanner and arouter or access point, do the following to manually connect to a network:1. Connect your scanner to your computer using a direct Wi-Fi connection.2. Enter the network settings for your router or access point using EpsonNet Config.3. Set up your computer to scan to the networked scanner.Follow the links here for instructions on each procedure.Parent topic: Wi-Fi NetworkingRelated tasksEnabling a Direct Wi-Fi ConnectionManually Connecting to a Wi-Fi Router Using EpsonNet ConfigSetting Up Network Scanning24
Connecting to an Existing Wi-Fi NetworkYou can set up your scanner to communicate with your computer using a wireless router or access point.The wireless router or access point can be connected to your computer over a wireless or wired network.1Epson scanner2Wireless router or access point3Computer with a wireless interface4Computer5Internet6Ethernet cable (used only for wired connection to the wireless router or access point)Manually Connecting to a Wi-Fi Router Using EpsonNet ConfigSetting Up Network Scanning25
Parent topic: Wi-Fi NetworkingManually Connecting to a Wi-Fi Router Using EpsonNet ConfigYou can use EpsonNet Config to connect the scanner to an existing Wi-Fi network on a router or accesspoint.Note: You must have a computer with a wireless adapter to set up the connection.1. Set the connection mode switch on the scanner to the AP mode position.2. Turn on the scanner.3. Connect the computer to the scanner using a direct Wi-Fi connection.4. Do one of the following to start EpsonNet Config: Windows 8.x: Navigate to the Apps screen and select EpsonNet Config. Windows (other versions): Clickor Start, and select All Programs or Programs. SelectEpsonNet EpsonNet Config EpsonNet Config. OS X: Open the Applications folder, select Epson Software EpsonNet EpsonNet Config EpsonNet Config.5. Select your scanner from the list and click Configuration.6. Select Network Interface Network Basic (Wireless).7. Select the following settings for your infrastructure connection: Communication mode: Select Infrastructure. SSID: Enter the SSID of the wireless router or access point. Security level: Select the wireless connection's security level. WEP Settings or WPA Settings: Enter the wireless connection's security key.8. Click Transmit.9. Open the Device menu and select Quit.10. Turn off the scanner.11. Disconnect the computer or device's direct Wi-Fi connection, then connect the computer or device tothe router or access point.26
12. Set the connection mode switch on the scanner to Wi-Fi.13. Turn on the scanner.When the ready andWi-Fi lights on the scanner stay on, the connection is established.14. Set up network scanning on your computer.Parent topic: Connecting to an Existing Wi-Fi NetworkRelated conceptsDirect Wi-Fi Mode SetupRelated referencesConnection Mode SwitchRelated tasksSetting Up Network ScanningSetting Up Network ScanningAfter manually configuring your scanner to connect to your network, you must set up the computer toconnect to the scanner using the Epson Scan Settings utility. Your scanner must be turned on andconnected to the network.Note: Make a note of the IP address or host name of the scanner so you can enter it in these steps.1. Do one of the following to start Epson Scan Settings: Windows 8.x: Navigate to the Apps screen and select EPSON Scan Settings. Windows (other versions): ClickScan EPSON Scan Settings.or Start All Programs or Programs EPSON EPSON27
OS X: Open the Applications folder, click Epson Software, and click EPSON Scan Settings.2. Select your scanner from the Select Scanner list.3. Select the Network setting and click Add.You see a screen like this:4. Do one of the following: Under Search for addresses, select the IP address of your scanner, and click OK.28
Select the Enter address setting, type in the IP address or host name of your scanner, and clickOK.5. Click the Test button to check the connection.You see a confirmation message.6. Click OK to save your settings and close Epson Scan Settings.Determining the Scanner's IP AddressParent topic: Connecting to an Existing Wi-Fi NetworkDetermining the Scanner's IP AddressIf you have multiple scanners on your network, you need to know the IP address of the scanner whensetting up network scanning.1. Do one of the following to start EpsonNet Config: Windows 8.x: Navigate to the Apps screen and select EpsonNet Config. Windows (other versions): Clickor Start, and select All Programs or Programs. SelectEpsonNet EpsonNet Config EpsonNet Config. OS X: Open the Applications folder and select EPSON Software EpsonNet EpsonNetConfig EpsonNet Config.2. Find your scanner in the list and write down the IP address.Parent topic: Setting Up Network ScanningDirect Wi-Fi Mode SetupYou can set up your scanner to communicate directly with your computer or another device withoutrequiring a wireless router or access point. If your product is not already connected to a wireless29
network, it enters access point mode and the scanner itself acts as the network access point for up to 4devices.1Epson scanner2Computer with a wireless interface3Other wireless deviceEnabling a Direct Wi-Fi ConnectionUsing WPS to Set Up a Direct Wi-Fi ConnectionParent topic: Wi-Fi NetworkingEnabling a Direct Wi-Fi ConnectionYou can enable a direct Wi-Fi connection to allow direct communication between your scanner andcomputer or other devices without a wireless router or access point.1. Set the connection mode switch on the scanner to AP mode.30
2. Turn on the scanner.3. Wait for the ready andWi-Fi lights to stop blinking.4. From your computer or device, search for and select the SSID shown on the label on the bottom ofthe scanner.5. Enter the password shown on the label on the bottom of the scanner.When the ready andWi-Fi lights on the scanner stay on, the connection is established.Parent topic: Direct Wi-Fi Mode SetupUsing WPS to Set Up a Direct Wi-Fi ConnectionYou can use Wi-Fi Protected Setup (WPS) to create a direct Wi-Fi connection to a WPS-enabledcomputer or device.1. Set the connection mode switch on the scanner to AP mode.2. Turn on the scanner.3. Press and hold the Connect button for at least 3 seconds until the ready andalternately.31Wi-Fi lights flash
The scanner enters standby mode for WPS connection for two minutes.4. Press the WPS button on your computer or device, or enable the WPS feature, within two minutes.When the ready andWi-Fi lights on the scanner stay on, the connection is established.Parent topic: Direct Wi-Fi Mode SetupWi-Fi Protected Setup (WPS)If your network uses a WPS-enabled wireless router or access point, you can quickly connect yourscanner to the network using Wi-Fi Protected Setup (WPS).Note: To check if your router is WPS-enabled, look for a button labeled WPS on your router or accesspoint. If there is no hardware button, there may be a virtual WPS button in the software for the device.Check your network product documentation for details.Using WPS to Connect to a NetworkUsing WPS PIN Mode to Connect to a NetworkParent topic: Wi-Fi NetworkingUsing WPS to Connect to a NetworkIf you have a WPS-enabled wireless router or access point, you can use Wi-Fi Protected Setup (WPS) toconnect your scanner to the network.1. Set the connection mode switch on the scanner to Wi-Fi.2. Turn on the scanner.32
3. Press and hold the Connect button on the scanner for at least 3 seconds, then release it when theready andWi-Fi lights flash alternately.The scanner enters standby mode for WPS connection for two minutes.4. Press the WPS button on your router or access point.The ready andnetwork.Wi-Fi lights on the scanner stay on, indicating that the scanner is connected to the5.6. Set up network scanning on your computer.Parent topic: Wi-Fi Protected Setup (WPS)Using WPS PIN Mode to Connect to a NetworkIf you have a WPS-enabled wireless router or access point that supports PIN mode, you can use Wi-FiProtected Setup (WPS) PIN mode to connect your scanner to the network.1. Set the connection mode switch on the scanner to AP mode.33
2. Press and hold the Connect button and press the3. Hold the Connect button until the ready andpower button to turn on the scanner.Wi-Fi lights flash alternately.The scanner enters standby mode for WPS connection for two minutes.4. Enter the PIN code 01234565 on the wireless router or access point within two minutes.The ready andnetwork.Wi-Fi lights on the scanner stay on, indicating that the scanner is connected to the5. Turn off the scanner.6. Set the connection mode switch on the scanner to Wi-Fi.34
7. Press thepower button to turn on the scanner.The ready andnetwork.Wi-Fi lights on the scanner stay on, indicating that the scanner is connected to the8. Set up network scanning on your computer.Parent topic: Wi-Fi Protected Setup (WPS)Epson DocumentScan App for iOS/AndroidYou can use the Epson DocumentScan app to scan from a network scanner to an iOS or Android deviceover a direct Wi-Fi connection.You can find more information about Epson DocumentScan by searching for the app on the App Store(iOS) or Google Play (Android).Parent topic: Wi-Fi Networking35
ScanningYou can scan original documents or photos and save them as digital files.Starting a Scan from a Scanner ButtonScanning with Document Capture Pro and Document CaptureScanning with Epson ScanStarting a Scan from a Scanning ProgramScanning Special ProjectsStarting a Scan from a Scanner ButtonYou can scan using a button on your scanner. This automatically starts the scanning program you haveassigned to the button.Your product automatically selects suitable default scan settings, but you can view or change them asnecessary.Note: Document Capture Pro (Windows) and Document Capture (OS X) do not support scanning fromthe scanner button over a wireless network. Launch Epson Scan before scanning from the scannerbutton.1. Make sure you installed the scanner software and connected the scanner to your computer ornetwork.2. Load an original in your scanner.3. Press thestart button.The image is scanned and saved to the folder you have specified.Note: If your product is connected via USB, you can use Document Capture Pro (Windows) orDocument Capture (OS X) to change the default scan settings when you scan using the startbutton.Assigning Start Button Settings or Scan JobsParent topic: Scanning36
Assigning Start Button Settings
Windows 8.x: Navigate to the Apps screen and select EPSON Scan Settings. Windows (other versions): Click or Start, and select All Programs or Programs. Select Epson, then EPSON Scan, then click EPSON Scan Settings. OS X: Open the Applications folder, then open the Epson Software folder and double-click the EPSON Scan Settings icon. 16
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