NIC Kerala State Centre SPARK-User Manual Page 1 Of 36

NIC Kerala State CentreSPARK-User ManualPage 1 of 365.1.2. Service MattersIn SPARK, the processing modules are grouped into two. All the salaryrelated items are grouped under the module Salary Matters that can beoperated only by a DDO or a person assigned by DDO. All the service relateditems, other than salary, are grouped under Service Matters, which can beoperated by the establishment administrative officer or by person assigned byadministrative officer. In some offices, both service and salary processes arehandled by same person. In that case he can access both modules.NIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 2 of 365.1.2.1. Personal DetailsAny changes in the details of an employee can be updated through thisoption. This page is same as the employee’s data entry screen. Here theemployee code will be available only through drop down field.When anestablishment administrative officer login in,he will get the privilege toview/modify the details of the employees to whom he is eligible to operate. Alsohecan view/edit details of employees fromthe offices for which theadministrative officer’s office is the immediate controlling office. The changes inemployee’s details, if any, can be done through this screen by selecting thecorresponding sub-item link. The photograph and signature of an employee whichis uploaded at the time of Employee creation time, can be updated by this formNIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 3 of 365.1.2.2. Generate Data SheetAn administrative officer can view/print the consolidated data sheet. The datasheet can be generated for an employee or in designation wise groups. The datasheet contains personal details, Service details and all the information which isentered in the edit employee record and personal details formNIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 4 of 365.1.2.3. Employee Id CardThe Identity cards of employees can be printed through this screen. Byselecting the department, office and designation, the employees will be listedunder that designation. Here the ID card can be generated for an employee byselecting an employee or for all employees together by selecting all.NIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 5 of 365.1.2.4. Probation Clearance detailsThe probation clearance details of an employee can be updated through thescreen. By selecting the office and the designation, the list of employees due forprobation clearance will be listed on right part of the page. Select an employeefrom the list and enter the probation clearance date, order number and order datein the left part of the screen. Probation clearance office order can be generatedfrom the ‘print draft order’ button. The draft order can be generated and thedetails can be modified any number of times till you click on the ‘Confirm andUpdate data’ Button. Once you click on the confirm button, the master databasewill be updated and further modifications are not allowed and the order generatedwill be final.NIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 6 of 365.1.2.5. Vacation DutyEmployees working on vacation time , can be entered the details throughthis form . Details can be entered by selecting department ,district, office andentering year. After this , select employee then enter duty assigned dates andexemption datesNIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 7 of 365.1.2.6. Regularization DetailsThe regularization details of the employee can be updated here. Theprocedure is same as that of probation clearance details. Select an employeefrom the eligible list and update the regularization details. Regularization officeorder can be generated from the ‘print draft order’ button. The draft order can begenerated and the details can be modified any number of times till you click onthe ‘Confirm and Update data’ Button. Once you click on the confirm button, themaster database will be updated and further modifications are not allowed.NIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 8 of 365.1.2.7. Advance Increment sanctionAdvance increment sanction of employees in police department can beentered through this. The list of employees will be listed by selecting office,designation, bill type, scale type. Select the employees from the list and enterthe order number on the left side. Enter DDO name and designation name.Advance Increment sanction draft order can be generated from the ‘GenerateReport’ button. The draft order can be generated and the details can be modifiedany number of times till you click on the ‘Update data’ Button. Once you clickon the update button, the master databasewill be updated and furthermodifications are not allowed. The order generated will be the final.NIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 9 of 365.1.2.8. Increment SanctionEmployee’s salary annual increment sanction can be done through thisscreen. The list of employees who are due for annual increment will be listed byselecting office, designation, scale type, increment type, month and year. Selectthe employees from the list and enter the order number on the right side.Increment sanction draft order can be generated from the ‘print draft order’button. The draft order can be generated and the details can be modified anynumber of times till you click on the ‘Confirm and Update data’ Button. Onceyou click on the confirm button, the master database will be updated and furthermodifications are not allowed. The order generated will be the final.NIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 10 of 365.1.2.9. PromotionThe details of employees who gets promotion can be updated here. Selectthe employee and enter the promotion details. Also Employees reversion andgrade promotion can be updated here . By selecting employee current detailswill be displayed . user has to enter new promotion details. If service category ofthe employee is changing then only give part salary details as ‘yes’Click on Pay Fixation Details if applicable.NIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 11 of 365.1.2.10. Employee in Working ArrangementEmployees who is in working arrangement and eligible for HRA and CCA ofworkingarrangement office can be updated details here.NIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 12 of 365.1.2.11. Appointment to Higher PostThe details of an employee getting direct appointment in a higher post whilein service can be updated here. By selecting office and employee current detailswill be displayed. Then enter new post’s detailsNIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State CentreSPARK-User ManualPage 13 of 365.1.2.12. TransferThe transfer process can be done through this module, which contains : Generate Transfer OrderThe transfer order generation can be done from this page. Select theemployee to be transferred and enter the details. Clicking on the Print DraftOrder will generate draft office order in pdf format until you click ‘Confirm andupdate data’. This will update these transfer details in the respective databasesand the order generated after than will be final. . There are 3 types of transfers.Departmental Transfer, Inter –Departmental Transfer and Transfer withpromotionNIC-KLSC-ASG4-SPARK-UMVersion 2.0Release: 10 th June 2012

NIC Kerala State Centre SPARK-User ManualPage 14 of 36Re

5.1.2.8. Increment Sanction Employee’s salary annual increment sanction can be done through this screen. The list of employees who are due for annual increment will be listed by selecting office, designation, scale type, increment type, month and year. Select the employees fr