Hilton St. Petersburg Bayfront, St. Petersburg, FL September 27-29 .
Hilton St. Petersburg Bayfront, St. Petersburg, FLthePowerofYOUthe Power ofADULT ED!September 27-29, 2021Hilton St. Petersburg Bayfront, St. Petersburg, FLIMPORTANT DATESACE Conference:Exhibit Dates:September 27-29, 2021September 27-28, 2021DEADLINESExhibitor –“Call for Presenter”: August 13, 2021Exhibit BoothApplication:August 30, 2021Payment:September 10, 2021 to beincluded in ConferenceProgram BookCancellation:September 20, 2021Hilton St. Petersburg BayfrontAugust 23, 2021Reservation:2021 ACE of Florida ConferenceEXHIBITOR’S PACKETSEPTEMBER 27-29, 2021Hilton St. Petersburg Bayfront, St. Petersburg, FloridaOne of the highlights of the ACE Conference is the exhibits. Where else canyou showcase your products and services to 300 of Florida’s adult andcommunity educators, administrators, business partners, state educationofficials and volunteers in the field but at the ACE Conference. Ourconferees look forward to talking with you about the products you offer thatwill help their students achieve success.Our exhibitors are invited to submit one presentation proposal as one ofthe Conference breakout sessions. To be a presenter, you must purchasean exhibit booth. Presentations by exhibitors will be labeled as such inthe conference program book. ACE Conference sessions aredetermined by the conference committee and are notguaranteed. Registering for an exhibit booth does not guaranteea session during the conference. Special consideration is given toConference sponsors.Tabletop Rental Fee:ACE Member Exhibit Fee . 500.00(For Company/Representative that is an ACE Member)Non-member Exhibit Fee. 750.00(For company/representative that is not an ACE Member)EXHIBITOR DEADLINES, DATES, TIMES & FEESAdditional Table. 295.00Exhibitor Booth Applications are due onAugust 30, 2021. Please complete the applicationform in this packet and return the original, along withpayment, to:Exhibit Fee includes one 6’ draped table, 2 chairs, company I.D. sign andfull conference registration for one representative.ACE of Florida.912 S. Martin Luther King, Jr. Blvd.Tallahassee, FL 32301Make checks payable to:ACE of Florida FoundationExhibit Check in and Set-up:Sunday, September 26, 2:00 – 5:00 p.m.Grand Opening of Exhibits:Monday, September 27, 8:00 – 8:45 a.m.Additional Company Representative (each). 225.00CONFERENCE HOTEL INFORMATIONHlton St. Petersburg Bayfront, 333 1st Street, SE, St. Petersburg, FloridaHotel Reservations: Make your reservations online by going to theACE Foundation website, www.aceoffloridafoundation.org, and clicking on thehotel link located on the 2021 ACE Conference page. It’s quick and easy!!Hotel Rates:Single. 159.00 Double. 159.00Parking: Valet only @ Hilton - 27 per dayReservation Deadline: August 23, 2021Exhibit Hall Hours during the Conference:Monday, September 27, 8:00 a.m. – 4:00 p.m.Tuesday, September 28, 8:00 a.m. – 4:00 p.m.Exhibit Dismantling:Tuesday, September 28, 4:00 – 5:00 p.m.of FloridaF O U N D AT I O Nwww.aceoffloridafoundation.org912 S. Martin Luther King, Jr. Blvd.Tallahassee, FL 32301ATTN: Ashley OlevitchPhone: (850) 222-2233Fax: (850) 222-0133Email: ashley@aceofflorida.org
Exhibitor InformationTABLE ASSIGNMENTSThis year, ACE will have tabletop exhibits set up by the HiltonSt. Petersburg Bayfront. Table assignments will be made byACE of Florida, Inc. based upon conference sponsorshipsand the date that contracts are paid. The Exhibit Applicationdeadline is August 23, 2021. All exhibit and sponsorshippayments should be received by ACE no later than August23, 2021 to be included in the Conference Program Book.SHIPPING GUIDELINES AND INFORMATIONAll boxes and packages are received through the HiltonSt. Petersburg Bayfront.EXHIBIT BOOTHEach tabletop rental will include one 6’ draped table, twochairs, company I.D. sign and full conference registration forone representative.ACE of Florida Conference – September 27-29Name of person who will be on-site asking for materialsHilton St. Petersburg Bayfront333 1st Street SouthSt. Petersburg, FL 33701CANCELLATION/REFUNDSTo cancel your exhibit reservation, ACE must receive awritten notice by September 20, 2021. After this date, allcancellations are non-refundable.INTERNET SERVICESFree wireless internet service will be available in all guestand meeting rooms. Please note that service may be slow.If you require wireless internet at your exhibit booth, ACErecommends using YOUR COMPANY air card or purchasingwireless connection from JSAV with the Hilton St. PetersburgBayfront. Please see “Electrical Hook-up” for more information.EXHIBITOR ELIGIBILITYACE of Florida, Inc. reserves the right to determine theeligibility of any company for inclusion in the conference andreserves the right to reject, affect or prohibit any exhibit inwhole or in part, or any exhibitor or his/her representative.No refund will be made as a result of the removal.EXHIBITOR RELOCATIONNo exhibitor will be allowed to assign, sublet or share thespace assigned without the prior written consent of ACE ofFlorida, Inc.EXHIBIT CONTRACTThe exhibitor agrees to indemnify and hold harmless ACEof Florida, Inc., the ACE Exhibits Committee, the ACEConference and official conference service contractors forany claim arising out of acts of negligence of exhibitors, theiragents or employees. Each exhibitor must keep at least onerepresentative in his/her booth during all show hours.SECURITYACE of Florida, Inc. will provide security in the exhibit areaafter the scheduled exhibit hours. Security during thepublished show hours is the responsibility of the exhibitor.LIABILITYThe exhibitor agrees to make no claim for any reason againstACE of Florida, Inc., the ACE Exhibits Committee, the ACEConference and any contractors for loss, theft, damage ordestruction of goods, nor for any damage to his/her businessby reason of the exhibit; nor for any injury to himself/herself or employees; nor for any action of any nature of theConference, or its’ members, officers, committee, agents oremployees.Packages will be accepted up to three days prior toyour scheduled event.Each item should be clearly marked with the following:Please advise your hotel contact of any specialarrangements or requirements concerning yourmaterials. The Hotel is not responsible for perishableitems. A labor charge will be assessed if the Hotel’sassistance is required in unloading vehicles and/ormoving items to storage areas.Hilton St. Petersburg Bayfront package handling feesfor incoming and outgoing packages: 12.00 per box 75 per pallet / skidNo charge for lettersThe Hotel will not accept C.O.D. shipments and allarrangements with regard to shipping must be prepaid.PowerELECTRICAL HOOK-UPthepurchased through JSAVElectric services will beProduction Services and billed directly to the exhibitor.of Order Form”Please refer to the “St. Pete Exhibitorincluded in your exhibitor packet or visit https://www.aceoffloridafoundation.org/ for additionalinformation. All service forms can be emailed directlyto brianh@jsav.com.YOUthe Power ofADULT ED!September 27-29, 2021Hilton St. Petersburg Bayfront, St. Petersburg, FLthePowerofYOUthe Power ofADULT ED!September 27-29, 2021Hilton St. Petersburg Bayfront, St. Petersburg, FL
Exhibitor ApplicationExhibit fee includes one 6’ draped table, two chairs, company I.D. sign and full conference registration for ONE representative.Additional representatives pay a 225 registration fee.PLEASE PRINT CLEARLYCompany Name(Please print name exactly as you want it listed in the conference book and on the exhibit booth I.D. sign.)Company address(This address will be printed in the conference book)Company name that appears on check for invoicing (if different from above)Company Conference ContactBilling Address: City/State/ZipTelephone Number: Email:OFFICIAL Representative Attending / Title:Telephone Number: Email:Billing Address: City/State/ZipDO YOU PLAN TO ATTEND?Sunday’s Welcome ReceptionMonday’s Social HourTuesday’s LuncheonTuesday’s President’s ReceptionWednesday’s Awards LuncheonIs this your first ACE )(7:30-11:00PM)(12:00-1:30PM) YES YES YES YES YES YES NO NO NO NO NO NO *Vegetarian *Vegetarian*There will be anadditional chargefor any special mealrequest other thanvegetarian. Pleasecontact the ACE Officefor more information,(850) 222-2233.Tabletop ACE Member Exhibit Fee @ 500.00 each Tabletop Non-Member Exhibit Fee @ 750.00 each Additional Company Representatives @ 225.00 each Additional Table @ 295.00 each Sponsorship Item Program Advertising: Size Ad: PriceGRAND TOTAL (for Company/Representative that is an ACE Member)(for Company/Representative that is not an ACE Member)PLEASE ATTACH A BRIEF DESCRIPTION OF EXHIBIT(LIMIT TO 50 WORDS)We agree to abide by the exhibit rules outlined by ACE of Florida, Inc. and to all conditions under which the exhibit space is leased to theassociation. Said exhibit rules and conditions become a part of this contract.Authorized Signature Date:Please Print or Type Name as it appears on the credit card:Email Address (where confirmation will be sent):Credit Card Billing Address:Credit Card Billing City/State/Zip Code:Method of payment: o Check o Credit CardCredit Card # Exp Date: Security Code:YOU MAY CALL IN PAYMENT INFORMATION TO LEIGH ANN, 850.222.2233Retain a copy of this contract and return the original via email, fax or mail. Make checks payable to: ACE of Florida Foundation, Inc., 912 S. MartinLuther King, Jr. Blvd., Tallahassee, FL 32301 ATTN: Ashley Olevitch email: ashley@aceofflorida.org Phone: (850) 222-2233 Fax: (850) 222-0133.
Exhibitor Application1Additional Representative (additional 225 registration fee) Name:Title: Email:DO YOU PLAN TO ATTEND?Sunday’s Welcome ReceptionMonday’s Social HourTuesday’s LuncheonTuesday’s President’s ReceptionWednesday’s Awards LuncheonIs this your first ACE M)(7:30-11:00PM)(12:00-1:30PM) YES YES YES YES YES YES NO NO NO NO NO NO *Vegetarian *Vegetarian*There will be anadditional chargefor any special mealrequest other thanvegetarian. Pleasecontact the ACE Officefor more information,(850) 222-2233.Additional Representative (additional 225 registration fee) Name:Title: Email:DO YOU PLAN TO ATTEND?Sunday’s Welcome ReceptionMonday’s Social HourTuesday’s LuncheonTuesday’s President’s ReceptionWednesday’s Awards LuncheonIs this your first ACE M)(7:30-11:00PM)(12:00-1:30PM) YES YES YES YES YES YES NO NO NO NO NO NO *Vegetarian *Vegetarian*There will be anadditional chargefor any special mealrequest other thanvegetarian. Pleasecontact the ACE Officefor more information,(850) 222-2233.Additional Representative (additional 225 registration fee) Name:Title: Email:DO YOU PLAN TO ATTEND?Sunday’s Welcome ReceptionMonday’s Social HourTuesday’s LuncheonTuesday’s President’s ReceptionWednesday’s Awards LuncheonIs this your first ACE M)(7:30-11:00PM)(12:00-1:30PM) YES YES YES YES YES YES NO NO NO NO NO NO *Vegetarian *Vegetarian*There will be anadditional chargefor any special mealrequest other thanvegetarian. Pleasecontact the ACE Officefor more information,(850) 222-2233.Additional Representative (additional 225 registration fee) Name:Title: Email:DO YOU PLAN TO ATTEND?Sunday’s Welcome ReceptionMonday’s Social HourTuesday’s LuncheonTuesday’s President’s ReceptionWednesday’s Awards LuncheonIs this your first ACE )(7:30-11:00PM)(12:00-1:30PM)Check below if you require these services: YES YES YES YES YES YES NO NO NO NO NO NO *Vegetarian *Vegetarian*There will be anadditional chargefor any special mealrequest other thanvegetarian. Pleasecontact the ACE Officefor more information,(850) 222-2233. Interpreter for hearing impaired Reader for vision impaired
Conference Sponsorship Package OptionsAll sponsors will receive recognition during the Opening General Session, end of conference appreciation at the ACE AwardsLuncheon, company name on conference signage at sponsored event, an opportunity to speak at sponsored event andrecognition in the ACE Conference Program Book.Sponsorship levels are listed below:LEVELSPONSOR CONTRIBUTIONPLATINUM 10,000 GOLD 4,000 - 9,999SILVER 2,001 - 3,999BRONZE 1,000 - 2,000Additional benefits for selected sponsorship levels arelisted below.Receive “Official Sponsor” status on all ACE Conferencecorrespondence, company logo on all conferenceadvertising, complimentary six month advertising pagelink on the ACE website, V.I.P. booth location in theexhibitor’s hall, one breakout session at the conference,two complimentary ACE Conference registrations, onecomplimentary half-page, full color ad in the ACE ReportConference Issue, one complimentary full-page ad in theConference Program Book, an official “Thank You” on theConference Program Book back cover and an ACE Alertannouncing them asthe“Official Sponsor” of the Conference.PowerofSponsorship ContributionSUNDAY, SEPTEMBER 27, 2021PLATINUM SPONSORGOLD SPONSOREVENTYOUPowerV.I.P. booth location in the exhibitor’s hall, onetheofcomplimentary ACE Conference registration, one breakoutsession at the conference and one complimentary ¼ pagecolor ad in the ACE Report Conference Issue.ADULT ED!September 27-29, 2021Hilton St. Petersburg Bayfront, St. Petersburg, FL* NEW SPONSORSHIP OPPORTUNITY*Make your brand stand out and put your company nameand information front and center during concurrentsessions! Take advantage of this new sponsorship andhave a chance to address concurrent session attendees!Contact Ashley Olevitch at ashley@aceofflorida.org or(850) 222-2233 for more informationWelcome Reception 3,000MONDAY, SEPTEMBER 27, 2021Breakout Room* 450Exhibit Grand Opening 2,500Afternoon Refreshment Break 2,000Drop-In Reception 2,500TUESDAY, SEPTEMBER 28, 2021Breakout Room* 750Continental Breakfast 2,000Mid Morning Refreshment Break 2,000LuncheonCall for detailsAfternoon Refreshment Break 2,000President’s Reception 4,000WEDNESDAY, SEPTEMBER 29, 2021 300Breakout Room*ACE Awards LuncheonCall for detailsOTHER SPONSORSHIP OPPORTUNITIES: Conference App 2,500
Conference Sponsorship Package OptionsADVERTISE IN THE ACE CONFERENCE PROGRAM BOOK!Show your support of Florida’s adult and community educators and drive traffic to your booth! There are several affordableoptions available for advertising your company in the ACE Conference Program Book.AD SPECIFICATIONS:SizeInside Back CoverInside Back CoverFull PageHalf ” x 11 ¼”7 ½” x 10”7 ½” x 10”7 ½” X 4-7/8”Rate 475 450 300 175*Artwork should allow for 1/8” bleed off the top, bottom and outside.ACCEPTABLE FORMATS:TIF:JPG:AI:EPS:PDF:Photoshop CS3; Resolution: 300dpiPhotoshop CS3; Resolution: 300dpiIllustrator CS3; All fonts converted to outlines; Links embeddedIllustrator CS3; All fonts converted to outlines; Links embeddedSaved as “Press Quality”Ad Space Reservation/Artwork/Payment Deadline: August 30, 2021Email artwork to Ashey Olevitchashley@aceofflorida.orgTENTATIVE EXHIBITOR CONFERENCE TIMELINEExhibit Check-in and Set-upGrand Opening of ExhibitsExhibit Hall Hours(during conference)Exhibit DismantlingSunday, Sept. 26Monday, Sept. 27Tuesday, Sept. 28Wednesday, Sept. 29Wednesday, Sept. 29of FloridaF O U N D AT I O N2:00 – 5:00 pm8:00 – 8:45 am8:00 am – 4:00 pm8:00 am – 4:00 pm4:00 – 5:00 pm
St. Petersburg Bayfront. Packages will be accepted up to three days prior to . your scheduled event. Each item should be clearly marked with the following: ACE of Florida Conference - September 27-29 . Name of person who will be on-site asking for materials . Hilton St. Petersburg Bayfront . 333 1st Street South . St. Petersburg, FL 33701
Hilton St. Petersburg Bayfront St. Petersburg II Meeting Room 331 1st Street South St. Petersburg, Florida 33701 April 7, 2016 - 9:30 a.m. I. Call to Order 1. Welcome and Pledge of Allegiance II. Introductions III. Approval of Minutes from January 19, 2016 Meeting IV. Conference Call Updates V. Current Business 1.
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