Office Of The County Clerk Of Essex County
OFFICE OF THE COUNTY CLERK OF ESSEX COUNTY HALL OF RECORDS - ROOM 247 465 DR. MARTIN LUTHER KING JR. BLVD. NEWARK, NJ 07102 Dear Essex County Resident: As the Essex County Clerk, I am pleased to provide this handy guide of County and Municipal services. You may not be aware that the County Clerk provides many services that residents and businesses in Essex County use every day. We register small business trade names; process U.S. passport applications, process and issue County Identification cards and notary public applications. The County Clerk is responsible for designing the election ballot and printing all needed election materials including: sample ballots, provisional ballots, emergency ballots and vote by mail ballots. We process vote by mail applications and send vote by mail ballots to qualified voters. We also certify the election results. My staff and I strive to provide you with the level of service you deserve and expect. We've expanded our outreach to make it even easier for you to do business with us. If you have any suggestions on how we can serve you better, please call my office at (973) 621-4921. I welcome your input! We should cast our vote, not as our debt to society, but for our love of America. Christopher J. Durkin Essex County Clerk 1
TABLE OF CONTENTS Dear Essex County Resident. Table of Contents. Table of Contents. County Government Facts. Passport Services. Election Services. Vault Services. Location - Date - Time. Calendar. Essex County Clerk's Office By The Numbers. Essex County Register Of Deeds & Mortgages. Essex County Register Of Deeds & Mortgages (cont.). Essex County Sheriff's Office. Essex County Prosecutor's Office. Essex County Surrogate's Court. Essex County Elected Officials. Essex County Board Of Elections. Superintendent of Elections & Commissioner of Registration. NJ Division of Elections. National Legislative Directory. State Of New Jersey Elected Officials. State Of New Jersey Elected Officials. Essex County Judges Directory. Essex County Judges Directory. Essex County Superior Court. Township Of Belleville. Township Of Bloomfield. Borough Of Caldwell. Township Of Cedar Grove. City Of East Orange. Borough Of Essex Fells. Township Of Fairfield. Borough Of Glen Ridge. 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32
TABLE OF CONTENTS (Cont.) Township Of Irvington. Township Of Livingston. Township Of Maplewood. Township Of Millburn. Township Of Montclair. City Of Newark. Borough Of North Caldwell. Township Of Nutley. City Of Orange Township. Borough Of Roseland. Township Of South Orange Village. Township Of Verona. Township Of West Caldwell. Township Of West Orange. 2019 Election Cycle. Population Of Essex County. Essex County Government. Essex County Government. Essex County Government Offices Closed. Voter History – General Election – November 6, 2018. Freeholder Meeting Schedule 2019. Other Important Telephone Numbers. Presidential Trivia. Essex County Boards Of Education. Essex County Boards Of Education. Essex County Boards Of Education. Essex County Boards Of Education. Essex County Boards Of Education. Essex County Boards Of Education. 2018 My Essex County Poster Contest Winners. 3 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 51 52 53 54 55 56 57 58 59 60 60
COUNTY GOVERNMENT FACTS Essex County was officially established by an act of the East Jersey Legislature in 1682. At that time, Essex was one of four counties which comprised present day New Jersey. Essex County has been governed by a Board of Chosen Freeholders since the early 1700's. The term "Freeholder" originally meant landowner, and New Jersey is the only state in the nation which still refers to its county legislators by that term. Originally, the Essex County Board of Chosen Freeholders was comprised of 32 members, two elected from each municipality. In 1919, it became a nine-member board, with members elected from throughout the County without regard to residence. In 1977, the citizens of Essex County approved a change to the County Executive Freeholder form of government. Under the new form of government, five freeholders are elected from districts and four serve at-large. Every three years, an election is held to fill nine freeholder seats. The winners of the most recent Freeholder election have been sworn in. The primary responsibility of the Board is to adopt, review, and monitor the county's annual budget, and to pass ordinances and resolutions necessary for the proper and good governance of the county. The Board approves most contracts and gives advice and consent to appointments of the County Executive of all Department and Division heads, the County Administrator, County Counsel, and members of all boards, commissions and authorities. The Board also has investigative powers to oversee the functioning of all departments of county government, as well as its boards, commissions, and authorities. The Essex County Executive is the chief political and administrative officer of the county who is elected from the county at-large for a four-year term. The County Executive is the visible representative of the county in dealings with the public, the business sector, and municipal governments. Further, the County Executive represents county interest through lobbying efforts on the state and federal levels. The duties and powers of the County Executive are many and are defined in the County's Administrative Code as follows: to appoint the County Administrator, County Counsel, Department and Division heads, and members of all county boards, including advisory boards, commissions and authorities, all with the advice and consent of the Board of Chosen Freeholders; to hire all department employees; enforce the County Charter and all laws pertaining to the County; prepare an annual operating and capital budget; supervise the collection of revenues, and the audit and control of all disbursements and expenditures; negotiate contracts for the county, subject to the approval of the Freeholder Board; sign all ordinances, contracts, and bonds; as well as exercise veto power over any legislation, aside from the budget and certain other resolutions. 4
CHRISTOPHER J. DURKIN, ESSEX COUNTY CLERK 465 Dr. Martin Luther King Jr. Blvd., Newark, NJ 07102 Hall of Records - Room 247 Mailing Address: P.O. Box 690 Newark, NJ 07101-0690 973 - 621 - 4920 FAX 973 - 621 - 4640 - 8:30 a.m. to 4:30 p.m. weekdays Website: www.essexclerk.com - E-Mail Address: info@essexclerk.com GARNET R. HALL, DEPUTY COUNTY CLERK 973 - 621 - 4929 - FAX: 973 - 621 - 4640 PASSPORT SERVICES Nicholas F. Romano, Jr., Chief Clerk-Special Deputy Clerk U.S. Passports 973 - 621 - 4916 973 - 621 - 4920 Adults - 16 & older 110.00 check or postal money order – processing fee 35.00 in cash /postal money order Children – 15 & younger 80.00 check or postal money order – processing fee 35.00 in cash /postal money order Both parents & child must appear in person Passport Card only valid for entering the United States from Canada, Mexico, the Caribbean and Bermuda at land border crossings or sea ports-of-entry. Not valid for international travel by air. Adults 30 check / postal money order - Children 15 check / postal money order. Photos available for ages 5 & up – 10.00 County Identification Cards – 20.00 (Call for Requirements) 18 years and older and an Essex County resident Youth Identification Cards – 20.00 (Call for Requirements) 5 to 15 years old and an Essex County resident Senior Identification Cards – No Fee (Call for Requirements) 55 years old and an Essex County resident Notary Public Oath – 15.00 in cash / postal money order Notary Certificate – 5.00 per certificate Veterans' (Peddlers License) No Fee / Honorable Discharge (DD-214, proof of legal signature & Essex County address) Veterans’ Courtesy Id (Proof of Discharge & Current Mai File Physician License – 25.00(Certified copy of license needed) For Physicians who reside in Essex County or who are from out of state and practice in Essex County. 5
CHRISTOPHER J. DURKIN, ESSEX COUNTY CLERK 465 Dr. Martin Luther King Jr. Blvd., Newark, NJ 07102 Hall of Records - Room 247 Mailing Address: P.O. Box 690 Newark, NJ 07101 - 0690 973 - 621- 4921 - FAX 973 - 621 - 4640 - 8:30 a.m. to 4:30 p.m. weekdays Website: www.essexclerk.com - E-Mail Address: info@essexclerk.com GARNET R. HALL, DEPUTY COUNTY CLERK 973 - 621 - 4929 - FAX: 973 - 621 - 4640 ELECTION SERVICES Additional Election Contact Numbers. E-Mail Address 973 - 387 - 7311 973 - 387 - 7313 973 - 387 - 7315 info@essex clerk.com Distribute nominating petitions and serve as filing officer for nominating petitions for County offices and Independent petitions for municipal office Determine challenges to nominating petitions and draw for ballot positions Print sample ballots, machine strips, emergency, vote by mail and provisional ballots Prepare provisional ballot material for distribution Distribute vote by mail applications Publish newspaper notice of the availability of vote by mail ballots Process and mail vote by mail ballots to qualified applicants and provide voter registry list Assist with rechecks and recounts of voting machines and vote by mail ballots Certify official election results in conjunction with the County Board of Canvassers *Please call our office or visit our Website www.essexclerk.com for further information 6
CHRISTOPHER J. DURKIN, ESSEX COUNTY CLERK 465 Dr. Martin Luther King Jr. Blvd., Newark, NJ 07102 Hall of Records - Room 240 Mailing Address: P.O. Box 690 Newark, NJ 07101 - 0690 973 - 621- 4921 - FAX 973 - 621 - 4640 - 8:30 a.m. to 4:30 p.m. weekdays VAULT SERVICES * Trade Name Certificates . . * Trade Name Dissolutions . Construction Lien Claims & Notice of Unpaid Balance & Right to File Lien First Page . Discharge of Lien & Marginal Note . Aircraft Lien & Discharge First Page . . Inheritance Tax Waivers (each property) . . . Religious Corporations (first page) . . Abstract Judgement . . Releases . . . * Lunacies (Court Order) & Veterans License Hospital or Physician Liens Lien . Discharges . Voter Lists . Banking & Insurance (Bank Mergers / Change of Name) First Page . . Dissolution . Copies * Each Page . . * Copies Made & Marked True . . Discharge by Bond First Page . . Marginal Note . Subordination First Page . . Marginal Note . . ANY INSTRUMENT - ABOVE EACH ADDITIONAL PAGE . Except those with asterisk Payment by cash, certified check, or postal money order Essex County Clerk is available to speak before your group or club For additional information call 973 - 621 - 4449 or fax request to 973 - 621 – 4640 7 54.00 27.00 15.00 20.00 25.00 15.00 25.00 25.00 25.00 No Fee 15.00 15.00 0.25 per district 25.00 25.00 2.00 4.00 25.00 5.00 25.00 5.00 5.00
CHRISTOPHER J. DURKIN, ESSEX COUNTY CLERK For your convenience, the County Clerk's Office brings its services to these communities: Bloomfield, Caldwell, Cedar Grove, East Orange, Fairfield, Glen Ridge, Irvington, Livingston, Maplewood, Millburn, Montclair, Newark, Nutley, Orange, Roseland, South Orange, Verona, West Caldwell, and West Orange *For exact dates, times and locations please visit our website at www.essexclerk.com 8
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ESSEX COUNTY CLERK'S OFFICE BY THE NUMBERS 2,346,430.00 - Amount of money generated through processing fees of U.S. passports, notary public oaths and county ID cards. 215,623 - Number of Essex County Business Trade names scanned and now online at www.essexclerk.com. 115,615 - Number of Vote by Mail Applications processed and Ballots sent to Essex County Voters. 50,645 - Number of U.S. passport applications processed by Essex County Clerk’s Office. 2,078 - Number of information requests from the public processed by the County Clerk’s Office through the Open Public Records Act 589 - Number of Essex County Residential Identification Cards processed. 2,468 - Number of Notary Public applicants sworn in. 9,709 - Number of Businesses registered by the County Clerk’s Office 840 - Number of Posters entered by Essex County 4th Graders into the “My Essex County” Poster Contest. 2212 - Number of wedding ceremonies performed by County Clerk Chris Durkin. 178 - Number of schools visited by Chris Durkin to promote voting and the “My Essex County” Poster Contest 55 - Number of Physician Licenses filed with the County Clerk’s Office 20 - Number of Essex County municipalities that the Clerk’s Office visits each month to process passports and notary publics. 12 - Number of County Clerk TV Episodes. 1 - Always putting Essex County FIRST! 10
Juan M. Rivera, Jr. Essex County Register of Deeds & Mortgages 465 Martin Luther King Jr. Boulevard, Newark, NJ 07102 Hall of Records - Room 130 973 - 621 - 4960 - FAX: 973-621-2590 - 8:30 a.m. - 4:30 p.m. weekdays Website: www.essexregister.com - E-Mail:info@essexregister.com Register – Juan M Rivera, Jr . . 973 - 621 - 4960 Ext. 6200 Recording . . Verifying . . Public Records . Imaging Dept . E-Recording . 973 - 621 - 4960 Ext. 6205 973 - 621 - 4960 Ext. 6214 973 - 621 - 4960 Ext. 6217 973 - 621 - 4960 Ext. 6227 973 - 621 - 4960 Ext. 6138 Deeds First Page including Tax Abstract . Each Additional Page . 43.00 10.00 Federal Tax Lien or Release . 25.00 Financing Statements (UCC) Secured Party and Debtor . Termination, Continuation, Release Assignment, Amendment. Third Party Assignee. 25.00 25.00 25.00 Lis Pendens First Page. Margination Notations. Each Additional Page. 30.00 10.00 10.00 Maps Record File Map. CopiesFile Map. Area Map. 55.00 10.00 4.00 Mortgages First Page. Each Additional Page. 33.00 10.00 Mortgage Discharge, Postponement, Release, Subordination First Page Including Marginal Notation. Each Additional Page. Marginal Notations. 43.00 10.00 10.00 11
Juan M. Rivera, Jr. Essex County Register of Deeds & Mortgages (cont.) 465 Martin Luther King Jr. Boulevard, Newark, NJ 07102 Hall of Records - Room 130 973 - 621 - 4960 - FAX: 973-621-2590 - 8:30 a.m. - 4:30 p.m. weekdays Website: www.essexregister.com - E-Mail:info@essexregister.com Mortgage Assignment First Page Including Marginal Notation. Each Additional Page. Marginal Notations. 40.00 10.00 10.00 Notice of Settlement Two Parties. Three Parties. 20.00 40.00 Power of Attorney First Page. Each Additional Page. 33.00 10.00 Redemption of Tax Sale Certificate First Page Including Marginal Notation. Each Additional Page. 43.00 10.00 Tax Sale Certificate First Page. Each Additional Page. 33.00 10.00 Veterans’ Discharge DD214. Certified Copy. No Charge 8.00 Cancellation of Mortgage Each Book. 23.00 Certified Copies Deeds, Mortgages, etc. - First Page. Additional Page. Financing Statements (UCC). 8.00 2.00 3.00 * Effective May 1st, 2017, the Essex County Register of Deeds and Mortgages requires a mandatory cover sheet to be attached to all individual land documents submitted for recording (P.L. 2011, Chapter 217). This page can be obtained on our website. ** All Condominium Deeds are required to include Qualifier number(s) *Additional 6.00 per name after the 5th name. 12
ARMANDO B. FONTOURA, SHERIFF, ESSEX COUNTY SHERIFF'S OFFICE 50 West Market Street, Newark, New Jersey 07102 Essex County Veterans Courthouse, - 2nd Floor FAX: 973-621-4066 - Website.www.essexsheriff.com The Essex County Sheriff's Office is the largest, most active Sheriff's Department in New Jersey, providing court complex security, supervising prisoner transportation and executing civil process service for the state's busiest Superior Court system. In addition, the mission of the ECSO encompasses a broad scope of high quality, full-service law enforcement activities which include narcotics investigations, fugitive apprehensions, prisoner extraditions and criminal identification services. The Sheriff's Patrol Division, augmented by Sheriff's Deputy Division, patrols and polices all county roads, more than 6,000 acres of county parkland, and all county owned and operated facilities. The Essex County Sheriff's Office also coordinates an integrated public safety response to all natural and man-made disasters through the Essex County Office of Emergency Management and Office of Homeland Security. IMPORTANT TELEPHONE NUMBERS Sheriff, Armando B. Fontoura. 973-621-4105 Secretary, Renay Holmes . 973-621-4105 Chief , James R. Spango. 973-621-4171 Chief Warrant Officer, John D. Dough . 973-621-4171 Undersheriff, John Goncalves, Courts. 973-324-9750 Undersheriff, Amir D. Jones, Field Operations . 973-621-4135 Undersheriff, Fizgerald Figiulolo, Executive Liaison Division. 973-621-4527 Homeland Security, Director, Gary S. Chin. 973-621-7792 Bomb Squad & K-9 Unit. 973-621-4111 Bureau of Criminal Identification. 973-621-4165 Bureau of Narcotics. 973-688-3090 Civil Process Division (Info. on sales). 973 -621-4113 Command Post (24 hours per day / 7 days per week). 973 -621-4111 CRIMESTOPPERS. 973-877-TIPS Courts Division. 973-621-4097 Deputy Division, Director, David Berkowitz. 973-621-4105 Warrant Detective Bureau. 973-621-4189 Internal Affairs, Captain, John Napolitano. 973-621-4189 Juvenile Bureau. 973-621-4176 Office of Emergency Mgmt., Armando B. Fontoura, Coordinator. 973-324-9750 Patrol Division. 973-688-3000 Speakers Bureau. 973-621-4105 Transportation Division. 973-621-4040 Detective Bureau. 973-621-4181 13
THEODORE N. STEPHENS, II, ESSEX COUNTY PROSECUTOR ESSEX COUNTY PROSECUTOR'S OFFICE 50 West Market Street Newark, NJ 07102 Veterans Courthouse - 3rd Floor 973 - 621 - 4700 - FAX: 973 - 621 - 4560 8:30 a.m. to 4:30 p.m. Weekdays Romesh C. Sukhdeo- (Acting) First Assistant Prosecutor . Mitchell G. McGuire III- (Acting) Chief of Detectives 973-621-4700 973-621-1315 ESSENTIAL NUMBERS MAIN NUMBER. Appellate. Child Abuse Unit. CJP/Remand. Community Justice Unit . Crime Scene/Crash & Fire. Crime Tips Line. Domestic Violence. Extraditions. Financial Crimes (Fraud).
OFFICE OF THE COUNTY CLERK OF ESSEX COUNTY . HALL OF RECORDS - ROOM 247 . 465 DR. MARTIN LUTHER KING JR. BLVD. NEWARK, NJ 07102 . Dear Essex County Resident: As the Essex County Clerk, I am pleased to provide this handy guide of County and Municipal services.
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