Asset Management Information Systems Asset Management
Asset Management PlanAsset Management Information System (AMIS)Record Number: R308648Version Number: 2.0Date: October 2017Page 1 of 27
Asset Management Information System Asset Management PlanAuthorisationsActionName and titleDatePrepared byBianca de Jersey, Asset Management Systems Team Leader04/09/2017Reviewed byBianca de Jersey, Asset Management Systems Team Leader30/10/2017Authorised byMark Richardson, Leader Network Information Systems30/10/2017Review cycle2.0 YearsResponsibilitiesThis document is the responsibility of the Asset Management Systems Team, Tasmanian NetworksPty Ltd, ABN 24 167 357 299 (hereafter referred to as TasNetworks).Please contact the Asset Management Systems Team Leader with any queries or suggestions. ImplementationCompliance-All TasNetworks staff and contractors.All group managers. Tasmanian Networks Pty Ltd 2017DisclaimerUNCONTROLLED WHEN PRINTEDThis document has been prepared and made available solely for information purposes. Whist carewas taken in the preparation of the information in this document, and it is provided in good faith,TasNetworks make no representation or warranty (express or implied) as to the accuracy,reliability, or completeness of the information contained in this document, or its suitability for anyintended purpose.TasNetworks (which for the purposes of this disclaimer, includes all their related bodies corporate,officers, employees, contractors, agents and consultants, and those of their bodies corporate)shall have no liability for any loss or damage (including without limitation, liability to any person byreason of negligence or negligent misstatement) for any statements, opinions, information ormatter (expressed or implied) arising out of, contained in, or derived from, or for any omissionsfrom, the information in this document, except to the extent that liability under any applicablestatute cannot be excluded.In all cases, anyone proposing to rely on or use the information in this document shouldindependently verify and check the accuracy, completeness, reliability and suitability of thatinformation and the reports and other information relied on by TasNetworks in preparing thisdocument, and should obtain independent and specific advice from appropriate experts or othersources.Page 2 of 27
Asset Management Information System Asset Management PlanRecord of RevisionsSection numberDetailNew DocumentAll sectionsWhole of document updatePage 3 of 27
Asset Management Information System Asset Management PlanTable of ContentsAuthorisations . 212345General . 51.1Purpose . 51.2Scope . 51.2.1Objectives . 61.3Acronyms and Definitions . 61.4References . 6Asset Management Information System Description . 72.1Introduction . 72.2AMIS Objectives. 112.3AMIS Portfolio and Capabilities . 112.4AMIS Systems, Tools and Applications . 122.4.1AMIS Management Methodologies and Tools. 122.4.2Current AMIS Systems Listing. 132.5Geographic Information System . 152.5.1GIS usage at TasNetworks . 162.5.2Future Benefits of AMIS/GIS Integration . 162.6Asset Management Improvement Program . 162.6.1AMISIP Program of Work . 17Strategic Alignment . 183.1.1Corporate Strategy Alignment . 183.1.2Asset Management Policy . 203.1.3Information Management Policy . 22Risk Management. 224.1Risk Assessment . 224.2Risk Categories . 23AMIS Life-cycle Management . 235.1AMIS Planning. 235.2AMIS Financial Management . 245.2.1AMIS Valuation Policy and Methodology . 245.3Core Works and Asset Management System Replacement . 24Page 4 of 27
Asset Management Information System Asset Management Plan5.46Ajilis Program. 24Future Opportunities . 256.1Mobility . 256.2Operational Analytics (OA) . 266.2.1Benefits of OA. 266.2.2Operational problems to be solved . 266.2.3Implementation . 27List of TablesTable 1Current AMIS Software, Tools and Applications . 13Table 3Key Risks and Mitigation Strategies . 22Table 4Summary of Risks . 23List of FiguresFigure 1AMIS Management Model . 7Figure 2The Asset Management Life-cycle . 8Figure 3Key Elements of a Total Asset Management System . 9Figure 4Asset Management Documentation Framework . 10Figure 5AMIS Portfolio Areas . 11Figure 6AMIS Improvement Program Elements & Initiatives . 18Figure 9Strategy on a Page . 201General1.1 PurposeThe purpose of this Asset Management Plan (AMP) is to define the management strategy for theAsset Management Information System (AMIS). This plan describes the necessary assetinformation, tools, applications, processes and interfaces required to support the strategic, tacticaland operational management of network assets in accordance with the approved AssetManagement Policy.1.2 ScopeThe Asset Management Information System Asset Management Plan (AMIS AMP) focuses on theAMIS systems and software components that are currently commissioned and those that arescheduled to be commissioned or decommissioned as part of the AMIS Improvement ProgramPage 5 of 27
Asset Management Information System Asset Management Plan(AMISIP). This includes improvement areas that result from the implementation of the SAP EAMsolution (to be released in Feb 2018).1.2.1 ObjectivesThe key objective is to provide a single source reference document that presents essentialinformation required to manage and administer the AMIS.The AMIS AMP will be the basis upon which asset information management will be continuouslyimproved across TasNetworks.1.3 Acronyms and DefinitionsAMAsset ManagementAMIPAsset Management Improvement ProgramAMISAsset Management Information SystemAMISIPAsset Management Information System Improvement ProgramAMPAsset Management PlanGISGeographic Information SystemIIMMInternational Infrastructure Management Manual 2011ISO 55000/1/2The International Standards Organisation (ISO) standard for infrastructureasset management. The suite comprises 3 standards; ISO 55000, 55001 and55002SAPTasNetworks Enterprise Resource Planning environment1.4 ReferencesR745475TasNetworks Corporate Plan Version 3.0 2017-18 to 2021-22,July 2017R779006TasNetworks Business Plan 2017-18, Version 4.0 July 2017R40766Asset Management Policy Version Number 2.0, August 2016R764312TasNetworks Strategy on a Page Version 2.0 2017-18R150Information Management Policy Version Number 1.1, March2017R209871Risk Management Framework Version 1.0, March 2015R764285TasNetworks Transformation RoadMap Version 3.0 2025Page 6 of 27
Asset Management Information System Asset Management Plan2Asset Management Information System Description2.1 IntroductionThe overarching management model that underpins the AMIS is outlined in Figure 1. Themodel shows the interconnection between asset management business functions andevidence-based decision making outputs.Figure 1AMIS Management ModelAM Business Functions and ProcessesConditionBased RiskManagementPerformanceDataCapital andOperationalWork ormationTest ionCostingInformationAsset ManagementInformation SystemLong anRegulatoryReportingRegulatoryInformationNotices (RIN)OpportunitiesforimprovementsWorks AnnualPlanningReportEvidence based decision makingTasNetworks has adopted ISO55000/1/2 (ISO55000) and the International InfrastructureManagement Manual (IIMM) as industry best appropriate practice guides to assetmanagement.Based on these documents AMIS is defined as:“the combination of people, processes, applications and technology applied toprovide the essential outputs for effective asset management such as reducedrisk, enhanced network performance, enhanced regulatory compliance, effectiveasset knowledge management, effective resource utilisation and optimuminfrastructure investment.”The key business drivers for an effective AMIS include, but are not limited to: Supporting cost effective management of physical assets – by providing information andtools to assess and determine the optimal time to replace or augment an asset ratherthan continuing to maintain it; or the best balance of planned and unplannedmaintenance;Page 7 of 27
Asset Management Information System Asset Management Plan Improving customer service outcomes – by providing high quality accurate data to assistwith improved response times to network events;Improving the management of maintenance performance and costs – including theability to report accurately on Key Performance Indicators (KPIs) such as response timesand number of planned maintenance activities outstanding;Improved data management and analysis – including developing and safeguarding assetdata integrity ; andProviding process improvements to ensure efficient and effective processes are in placeresulting in more accurate dataAMIS delivers this across the asset life cycle (see Figure 2) that includes the following: Asset creation;Asset operations;Asset monitoring;Asset renewal and rehabilitation;Asset decommissioning; andIn-service asset maintenance.Figure 2The Asset Management Life-cycleIn-serviceAsset MaintenanceSource - IIM Manual - 2011Note - Descriptions of each life cycle element can be found in section 1.2.2, page 1 7 of theIIMM.The relationship between the key elements of an asset management system is shown in Figure3. The dashed red box designates the boundary of the Asset Management System as definedby ISO55000:2014. The dashed dark blue box represent the AMIS and associated supportelements.Page 8 of 27
Asset Management Information System Asset Management PlanFigure 3Key Elements of a Total Asset Management SystemSource - ISO55000:2014Page 9 of 27
Asset Management Information System Asset Management PlanThe asset management documentation framework required to support life-cycle assetmanagement is shown in Figure 4. Each document is shown linked to the relevant AssetManagement System element in line with ISO55000.Figure 4Asset Management Documentation FrameworkTasNetworks Asset Management System Documentation FrameworkApproved – v2.0 - Dec 2014Stakeholder and organisation contextCorporate plan Business plan Vision, Mission, Performance Objectives, Areas ofStrategic Focus Safety, Environment, Risk ManagementPoliciesGrid visionAsset managementpolicyStrategic assetmanagement plan AM FrameworkAM StrategiesAM ObjectivesPlanning and Service DeliveryAM Support SystemsAsset Class Profiles and StrategiesExpenditure Forecasting Methodology Integrated Investment Profiles Act PlanAsset management plansRenewal Expenditure ProfilesCondition and Risk ProfilesAM Category StrategiesAsset managementimprovement programArea development plansAugmentation and Optimisation ExpenditureProfilesAnnual planning report* Integrated works program Consolidation and Optimisation of Works PlansWorks Planning and SchedulingOutage Planning Do Asset portfolioTransmission and DistributionElectricity NetworkTelecommunications NetworkFacilities, Fleet, IT Asset managementsystem relevantsupport elementsStructure, Authority andResponsibilityTraining, Awareness andCompetenceCommunication, Participation andConsultationChange ManagementAM System DocumentationOutsourcing of AM ActivitiesInformation ManagementInvestment Governance (PAF, PDF,IES, BC)Operations ManagementRisk ManagementTechnical Standards, Planning andConstruction ManualsCondition Assessment ReportsLegal RequirementsActCheck Performance evaluation and improvementsPerformance Reports – Customer, QPR, Management and RegulatoryAuditIncident Investigation ReportsBenchmarking* The Annual Planning Report (APR) is a requirement of sections 5.12.2 and 5.13.2 of the National Electricity Rules (NER) and also satisfies a licence obligation to publisha Tasmanian Annual Planning Statement (TAPS). The APR is a compilation of information from the Area Development Plans and the Asset Management Plans.Page 10 of 27
Asset Management Information System Asset Management Plan2.2 AMIS ObjectivesThe AMIS objectives are to assist in sustaining and improving overall performance of thetransmission and distribution networks, including but not limited to: ensuring holistic asset information is collected, maintained and readily accessible tosupport evidence-based asset management decision making;enhancing the visibility of, accessibility to and trust in asset information holdings acrossthe business; anddeveloping effective AMIS improvement practices that support the life cycle assetmanagement in accordance with ISO55000:2014 and the IIMM.A fully functioning AMIS will support the business to achieve the following: improved long term strategic network asset management capability; enhanced network performance; reduced network asset related risk; improved network asset knowledge management; enhanced network regulatory compliance; optimised resource use; and optimised network asset infrastructure investment.Once met these objectives will support the requirements of the Corporate Plan and AssetManagement Policy by significantly improving the quality, completeness, integrity andconsistency of asset information, systems and processes at all levels.2.3 AMIS Portfolio and CapabilitiesPrevious AMIS plans have resulted in significant increases in asset information holdings acrossthe business, further underpinning the need of a fit-for-purpose AMIS.The AMIS portfolio is being progressively expanded and includes the elements as shown inFigure 5.Figure 5 AMIS Portfolio AreasAsset Register and informationAsset Information Management StandardsNetwork Asset Business Intelligence ReportingNetwork Performance ReportingAsset risk ManagementAsset Defect ManagementCondition MonitoringLong Term works ManagementPage 11 of 27
Asset Management Information System Asset Management Plan2.4 AMIS Systems, Tools and ApplicationsAMIS is predominately managed through SAP EAM (after February 2018) with someCommercial Off The Shelf (COTS) tools for speciality engineering applications. In addition,several interfaces have been built in-house to integrate with other business software inparticular GIS. Refer Table 1 for details of each system.2.4.1 AMIS Management Methodologies and ToolsTo assist with maintaining the AMIS, key tools and methodologies have been adopted to ensurethat quality services are delivered to the business.The key tools and methodologies include, but are not limited to: Stakeholder engagement agreements; Master Data Change Process; Handover packs including checklists; Task prioritisation; Program and project communication plans; Release checklists including release notes; System administration guides; System user guides; Network Asset Breakdown Structure; Network Asset Nomenclature Standards; Network Asset Data Integrity Standards; Training notes and documentation; User Acceptance Testing (UAT) and sign-off; and Peer review process.A number of these tools and common practices will be reviewed and modified as part of theAMISIP program of work and in line with the SAP-EAM implementation.Page 12 of 27
Asset Management Information System Asset Management Plan2.4.2 Current AMIS Systems ListingThe current AMIS software, tools and applications mapped to stakeholder groups is presented in Table 1.Table 1Current AMIS Software, Tools and ApplicationsAMIS rtmentsAsset History RegisterA register for maintaining asset historyNISAsset RiskManagement SystemCondition Based Risk Management(CBRM)SAM, W&SDGIS: G-Tech WebMap GeoMedia ArcGIS GeocortexTasNetworks GIS applicationsWhole of businessNetTRAXGIS Records toolGIS RecordsNetwork ExplorerPerfRep – networ
The purpose of this Asset Management Plan (AMP) is to define the management strategy for the Asset Management Information System (AMIS). This plan describes the necessary asset-information, tools, applications, processes and interfaces required to support the strategic, tactical . Improve
Management Structure of NBF NBF's asset management is entrusted to the asset management company. The asset management company conducts asset management of NBF based on the Asset Management Entrustment Agreement concluded with NBF. (i) Organizational Structure for Operation of Duties of the Asset Management Company
Asset Keeper Pro - Fixed Asset Cycle Asset Keeper Pro - Fixed Asset Cycle Page 5. Fixed Asset Cycle: Building your own Fixed Asset Cycle If you would prefer to add your own steps to the Fixed Asset Cycle because you are unsure of the procedure that you currently use, you can use the Add Step button. This provides a very quick method
asset management (AM) building blocks that underpin a well-governed asset management system: An asset management policy An asset management strategy, including a framework An asset management governance structure These AM building blocks help strengthen infrastructure planning and
Use and Maintenance of asset risk information Legal and other requirements Audit Corrective and Preventative Action Continual Improvement Records Management Review 1.6 General Requirements Asset Management Policy Asset Management Strategy Asset Management Objectives Asset Managemen
Risk management program Risk Management Framework Security management program Security Risk Management System (SRMS) Security Department - Analysis Asset management financial planning Agency Asset Management Plan Nine (9) Facility AMPs Fleet AMP Randall's Island Campus AMP Asset systems architecture Infor EAM .
HP Asset Manager Financial Management module Align asset investments for improved business value. HP Asset Manager Financial Management captures, monitors and manages all costs associated with an asset, from acquisition through retirement. HP Asset Manager Financial Management makes it easy to track costs associated with every asset at every stage
5.2.2. A process to ensure timely assignment of asset ownership must be implemented, (e.g. ownership must be assigned when the assets are created). 5.2.3. The asset owner must be responsible for the management of an asset over the entire lifecycle of the asset. 5.2.4. An asset owner must be allocated to a role that is accountable for the asset .
Pearson Edexcel International GCSE (9–1) Accounting provides comprehensive coverage of the specifi cation and is designed to supply students with the best preparation possible for the examination: Written by highly experienced Accounting teachers and authors Content is mapped to the specifi cation to provide comprehensive coverage Learning is embedded with activities, revision .
