Cloverdale Unified School District - TownNews

Facilities, Maintenance, Logistics, Health & SafetyOVERVIEW OF PRECAUTIONARY MEASURES UNDER COVID-19Focus onPersonal andClassroom HygieneMaintain 6’ distance inclassrooms, in the halls andbreezeways, and on the playyards.Instruction on proper hygiene,social distancing, andunderstanding symptoms ofillnessHave masks available forstudents and follow the CDCguidelines in their usePost reminders throughoutcampus (inside and outside) ofproper hygiene practicesSTAFFFACILITIESFocus on Pre-Screeningand EducationFocus on Trainingand additionalstudent supportsFocus on safeand clean facilitiesProvide active and passivescreening criteria to use beforesending child to schoolProvide face shields/masks forstaff and follow CDC guidelinesfor their useIncreased ventilation and use ofoutdoor spaces, keepingwindows and doors openProvide training on symptomsof illness, what to do if child ill,and resources for supportSelf-check reporting routinesUse of high quality filters anddeionization technology in theHV/AC systemsCreate list of hygiene andclassroom items studentsshould have when coming backto schoolProvide disinfecting supplies inclassrooms and providetraining on proper use beforefirst in-person studentattendance dayTemperature checks upon entryProvide for contact tracing bylogging-in visitorsOngoing and timelycommunication from schooland district regarding healthand safety mattersDRSchedule for regular use ofhand sanitizer or hand washing:-Entering campus orclassrooms-Entering and leaving sharedareasPARENTSTemperature checks upon entryProvide for contact tracing bykeeping students in CohortsLimited Sharing- Educationalpractices are being adjusted tolimit the sharing of learningsupplies (pens, pencils,manipulatives, etc)Temperature checks upon entryAFTSTUDENTSOngoing communication andnotification regarding changesin practiceExposure Notification - Thecounty health office hasprovided protocols fornotification of families and staffof potential exposure. Theseprotocols include guidance onmaintaining privacy of staff andstudent medical information.Provide screening criteria forstaff to use for checks ofstudents as they enter campusand classroomDevelop plan that ensuresphysical distancing in the workenvironmentContact Tracing- Staff that arenot assigned to specificclassrooms or campuses willdigitally check-in to all sites andclassrooms before entering thecampus or site for potentialcontact tracing purposes.Exposure Notification - Thecounty health office hasprovided protocols fornotification of families and staffof potential exposure. Theseprotocols include guidance onmaintaining privacy of staff andstudent medical information.Cleaning - use clearingprotocols with guidance fromlocal health agencies. Focus ondisinfection of surfaces,common areas, classrooms,restrooms. Schedule cleaningthroughout the day inclassrooms and work spacesUse of electromagneticcleaning devicesProvide hand sanitizer for allclassroomsProtective barriers in offices,restrooms and classrooms (aspossible)Signs and messaging campuses will have significantsignage to reinforce safetyguidelines and provide socialdistance markings on thegroundIsolation Rooms - campuses willhave social isolation rooms forstudents who presentsymptoms during the dayDesk Spacing - Desks will bespaced out 6’ distance, facingone direction in alignment withthe health departmentguidelinesDraft 1.0 Page 9

Facilities, Maintenance, Logistics, Health & SafetyProcedural ActionsFacilities/NeedsActionNotes/SuggestionsAA, BB scheduling will allow for deep cleaningin between cohort groups. TBD as neededDevelop Ongoing Sanitizing ScheduleSchedule developed for increased, routinecleaning and disinfectionSignageMapping physical guides, such as tape ondoors or sidewalks and signs on walls, toProcured multi-variations of "stay 6' apart"ensure that staff and children remain at leastadheres to concrete, carpet, glass, tile. CDC6 feet apart in lines and at other times (e.g.print resources sectionguides for creating “one way routes” inhallways)."Install protective panels for team membersInstall physical barriers, such as sneezeguards and partitions, particularly in areaswhere it is difficult for individuals to remain atleast 6 feet apart (e.g., reception desks).AFTCHS-ordered barriers prior to July 1. Jeffersonand Washington offices and cafeteria at allsites TBD. Design will be finalized by Directorof M&O in conjunction with site AdministratorWater SystemsFlush water systems and features (e.g., sinkfaucets, drinking fountains, decorativefountains) are safe to use after a prolongedfacility shutdown. Drinking fountains cleanedand sanitized, but staff and studentsencouraged to bring their own water tominimize use and touching of waterfountains.DRVentilation - Air Space ConsiderationsEnsure ventilation systems operate properlyand increase circulation of outdoor air asmuch as possible, for example by openingwindows and doors when practical.Isolation RoomIdentification of isolation rooms or areas toseparate anyone who exhibits COVID-likesymptoms.Filters in stock rated Merv 8, replacementswill be Merv 13. intakes and outlets have beencleaned and serviced. systems have beenrunning since June 30th to minimize build upin ducts. Maint currently function testing allwindow operations and screens. Door sensorshave been disconnected. Recommendation:consider purchasing air purifiers, keep doorsand windows open. HVAC systems are nowbeing included in areas of concern for holdingvirus particulates.Water lines have been flushed Mid June,exterior water fountains are still turned off forthe time being. Explore additional drinkingwater resources. water bottle filling stationCHS is concerned a door would need to beinstalled on the isolation. Concerns overwalking through the shared space. Use atemporary tent for isolation of students andstaff. The tent could also be used for studenttemperature checks. It could also be used forfood distribution. Continue to explore otherareas at each site that can be used.Recommendation from the sub committee:Have a health tech at each site. That positionwould be responsible for monitoring theisolation area.SignageCOVID-19 Informational SignsProtective Measures For AllPosted signs on how to stop the spread ofCOVID-19, properly wash hands, promoteAvailable to print and laminate from CDC siteInstallation of sanitizer dispensersDraft 1.0 Page 10

Stop the spreadProper Washing HandsProper Wearing a Cloth Face Coveringeveryday protective measures, and properlywear a face covering.See visitors belowVisitor protocols/ Stop SignsFront OfficeInstall physical barriers, such as sneezeguards and partitions, particularly in areaswhere it is difficult for individuals to remain atleast 6 feet apart (e.g., reception desks)."Clear plastic vinyl shower curtain framed inbetween wood attached to partitions totalheight of 6' for barriers; Keep doors to frontoffice and back door locked visitors & staffmust call the front office for an appointment.Install Infant style gates in door openings toprevent unwanted entrance from staff,visitors, and students. Items sent to sites foroptions of sneeze guard choicesHand sanitizer, masks, face shields, gloves,60% alcohol, kleenex, trash cans, class tubsfor balls, cases for Chromebooks, containersfor individual classroom supplies, cleaningitems such as backpack sprayer and handsprayersSurgical Mask-4500 (SCOE 60 day supply)Gloves XL-16,000 pairs LG-16,000 pairsMed-4,000 pairs SM-1000 pairs Faceshields-300.; Staff room supplies orderedseparately for each person and box deliveredto the classroom to prevent common supplyareas. Can student containers be purchasedby the district or keep supplies in backpacks.Ask donors for these supplies.AFTInstall protective panelsSupplies availableDRLimitations any nonessential visitors,volunteers, and activities involving externalgroups or organizations as possible –especially with individuals who are not fromthe local geographic area (e.g., community,town, city, county). Visitors must call theoffice for students and students to meetparents at the front of school if leaving duringschool hours. Staff call the office if they needanything and/or to see office staff/admins/Admins can meet with teachers in theclassroom or outside. Students sent to office teacher calls office and VP goes to get thestudent if applicable.Visitors and volunteersRestrict and enforce No Visitors oncampus,must check in by appointment withthe office and carry a badge or pass. Take intoconsideration air flow. Parents must call theoffice for student pick up and/or appt withstaff. Need as much as possible to utilizewebsites for information, schedules etc.andfor enrollment, back to school paperwork, etcto reduce from coming to the office for hardcopies. Outside lock box for paperworkreturned to the office (locked mailbox type orsomething similar) so staff does not need totouch paperwork returned. And anypaperwork required to be returned to officestaff needs to be put to the side for 48 hoursbefore processing. Students can also do officerequests this way to reduce office traffic.Stagger start and release time to help controlfoot traffic and student screening. Designaterelease pick up areas.Staff Training Protective Measures For AllWhat to do if a child is sickCleaning/DisinfectantStaff training on all safety protocols to ensuresafe and correct application of disinfectantsand keep products away from children. Staff Use Target Solutions provided by RESIGtrained on signs of COVID and what to do.(Insurance group) M and O training in personStaff is trained on proper cleaning anddisinfectant use.Start of the Day / During the YearSelf-Health AssessmentConsider the feasibility of home check priorto school.Google drive shared documentDraft 1.0 Page 11

Temperature threshold 100 and 48 hours notemp to return (per usual). Will we requirechecking temperatures at site or at homebefore we go to school/work?Temperature checks: StaffTemperature checks: StudentsHealth checks will be conducted safely andrespectfully, and in accordance with anyapplicable privacy laws and regulations.Checks by office or teachers prior to schoolstartingMasksChildren under the age of 2: Face covering isnot required. Children 2 years old - 2nd grade:Face covering is strongly encouraged.Children 3rd grade - high school: Facecovering is recommended, unless exempt.During meal, naptime, or outdoor activities,masks can be removed and placed in a cleanpaper bag, with the child's name and date.Adults: Staff must use face coverings inaccordance with CDPH guidelines, and faceshields can be used in the classroom whileWill follow CDC and County Health guidelinesmaintaining physical distance, to the extent at the time of opening; Protocol for studentspracticable. Child nutrition staff must userefusing to wear face coveringsgloves in addition to face coverings. Schoolsmust exclude students from campus if theyare not exempt from wearing a face coveringand refuse to wear a face covering providedby the school, and should offer alternativeeducational services for students who areexcluded from campus. Schools shouldconsider where disposable glove use may behelpful to supplement handwashing or handsanitizer use.DRAFTWho will be responsible for temperaturechecks if students get ill during school hoursor before school if need be? Clarify currentrequirements for students and staff.Employee Testing ProcedureSchool districts shall test staff periodically, astesting capacity permits and as practicable. Source: Governor Newsom's COVID-19The recommended testing schedule is 50reopening guidance. This will bepercent of school employees every month,implemented based on SCOE guidance.rotating testing of all staff over time.Classroom and/or Indoor EnvironmentStudent classroom cohorts and staffgroupings are as static as possible by havingthe same group of children stay together,thus limiting mixing between groups.Student GroupingsFollow CDC, CDE and SCOE from reopeningAt Boys & Girls Club and during anyroad map guidelines.enrichment, keep classes together to includethe same cohort of children each day asabove, and keeping the same child careproviders with the same group each day.Students facing the same directionTurn desks to face in the same direction(rather than facing each other), or haveTake into consideration the power sources forstudents sit on only one side of tables, spaced electronic equipment. white board direction.apartDraft 1.0 Page 12

arrange seating 6'x6' facing the front of roomwhite board/projector excess furniture toremain in room not to be used. Any furniturenot provided by the District or approved byDistrict must be removed(couches/rugs/sofasIncrease space between desksSpace seating at least 6 feet apart, limitingclass sizes to under 15BelongingsStudent's belongings will be separated from CHS and Wash sites discontinue use ofothers’ and in individually labeled containers, lockers for storage with a new schedule whencubbies, or areas and taken home each daystudents return.and cleaned, if possible.Outdoor spacesUtilize outdoor spacesCHS-shade structure area, Park area.Wash-Grass area between admin and oldadmin wing Jeff-? Investigate adding shadestructures at all sites.Recommend: "SMART" drop off lockers forelectronic devices at each site; UV sterilizersfor electronic device carts.TechnologyClassroom SuppliesHand sanitizerPaper towelstissuesdisinfectant wipestrash cansAFTSoapEnough for 3 months on hand.Dispensers installed at each classroom. Mustbe monitored by staff for students under ageAdequate supplies to support healthy hygiene 9 years.behaviors, including soap, hand sanitizer withat least 60 percent alcohol (for staff and older Enough for 3 months on handchildren who can safely use hand sanitizer), Enough for 3 months on handpaper towels, tissues, and no-touch trashSpray bottles and cleaning rags, Staff must docansIPM training on Target solutions.DRResourcesIndividual labeled container for each student,no sharing electronic devices, toys, books andother games or learning aidsLimit use of supplies and equipment by one Certificated label containers for students etcgroup of children at a time and clean anddisinfect between use.All open tops no closed tops with lids. Onetrash can and recycle can per classroom.Additional Educational Activities (garden, music, art, computers, Library, Physical Education)Outdoor ActivitiesIdentify outdoor areasSchedule use of outdoor areasCreate more outdoor areasIndoor ActivitiesClassroomsClassroom supplies ordered from school witheach individual order(Office depot) deliveredto teachers or teachers picked up in the staffroom. If they need other supplies they mustAdequate supplies to minimize sharing ofhigh touch materials (art supplies, equipment contact the office if anything is needed frometc. assigned to a single student/camper) or there.limit use of supplies and equipment by onegroup of children at a time and clean anddisinfect between useDraft 1.0 Page 13

Musical InstrumentsClassroom staff disinfect in between each useof shared items with students; Who does this?What about construction classes and labs forscience, etc?Garden/LibraryCustodial staff Library, Certificated for Gardenitems; Library: Books checked out need to bereturned to a separate bin and not checked inand placed on shelves for re-use until after 24hours or whatever time is recommended toreduce exposure to staff. Need a return bin.Can we get a touchless scanner for checkingout books?Meal TimesStructureServe "to go" meals instead of serving themin cafeterias.Disposable food serviceFood program will offer pre-packaged mealsbased on student population needs.Event MealsFood will be pre-packaged boxes or bags foreach attendee instead of a buffet or familystyle meal. NO sharing food and utensils toensure the safety of children with foodallergies.DRAFTIndividually plated mealsHybrid schedule: Students will receive a "togo" breakfast and lunch meal based on thehybrid schedule (TBD). Distance learning:Hybrid schedules will need to have furtherStudents will pick up breakfast and lunchconsideration of the distribution process tomeals on Monday and Wednesday, 11:00 a.m. each classroom.- 1:00 p.m., at two locations - Jefferson andWashington School.Student incentives are to be only individuallywrapped items.RecessPlayground equipmentClose communal use shared spaces such asdining halls and playgrounds with sharedplayground equipment if possible; otherwise,stagger use and clean and disinfect betweenuse.Staggered Recess TimeImplement staggered recess times to limit thenumber of students who are together; and ifpossible, group recess by classrooms.Handrails on steps, or climbing structures,monkey bars, swings, not feasible, practicalor economical to be able to disinfect entirestructure surfaces (slides, castles, houses)Recommend that all play structures be closedat this time.RestroomsClean and then disinfect rooms. Staffrestrooms: Place disinfectant spray bottlesusing paper towels to wipe the surfaces, Eachperson who uses should wipe surfacestouched before use or after use. Studentrestrooms: Follow CDE/CDC guidelines.SanitizationClean between cohorts and deep clean onFridaysBathroom sinksWrap with plastic trash bag-caution tape,Students:Close middle sinks; remove 1 urinal Install restroom partitions between ratherto allow proper social distancing.Draft 1.0 Page 14

than remove urinal. touchless fixtures installprivacy/ barrier between urinalsClean and Disinfect frequently touched surfacesPlayground equipment- if open:Door handlesSink handlesDrinking fountainsClean and disinfect frequently touchedsurfaces within the school between cohortssuch as, playground equipment, doorhandles, sink handles, drinking fountains, aswell as shared objects (for example, toys,games, art supplies) between cohort useCleaning procedures for high touch area perCDC and CDE guidlines/ Close playgroundsActivitiesAssembliesMeetingsParent MeetingsGraduationsAwards ceremonyAFTGatheringsfollow CDC and CDE in conjunction withSCOPE recommendationsVirtual group events, gatherings, or meetings, Zoom Assembliesif possible, and promote social distancing offollow CDC and CDE in c

Cloverdale Unified School District Reopening Plan: Introduction Governor Gavin Newsom recently provided new state guidance for schools and standards for reopening, which impacts our school district’s plans for the upcoming 2020-2021 school year. This Reopenin