USA WRESTLING CLUB ORGANIZING GUIDE

USAwrestling6155 Lehman DriveColorado Springs, CO80918(719) 598-8181 ph.(719) 598-9440 fx.www.TheMat.comPRESIDENTJim RavannackVICE-PRESIDENTGreg Strobel2nd VICE-PRESIDENTVan StokesTREASURERDuane MorganSECRETARYRance SteinEXECUTIVE DIRECTORRich BenderNational Federation MemberUSATO:Club LeadersFR:Mark A. ScottDirector of State ServicesRE:2008-2009 Membership YearWelcome to USA Wrestling and a new and exciting membership year! Belowyou will find information which will be a reminder for some and newinformation for others. The USAW National Headquarters is looking forwardto the 2008-2009 member year and assisting club leaders with their variousprograms. Please read all the information below and feel free to contact yourstate association membership director or National Headquarters if you havequestions.1. All forms and membership cards have changed color for 2008-2009.Forms are again printed on NCR paper (No Carbon Required) and someforms have been modified for 2008-2009. Do not use any leftoversupplies from a previous year, except for individual membershiproster forms. As the rosters are being used you will notice that USAWrestling is capturing email addresses. USA Wrestling is asking thestate to collect email addresses whenever possible.2. Concerning membership cards, be reminded that each year all cards andstate associations are subject to a membership card audit.Allmembership cards must be accounted for prior to August 31, 2009.Contact your state association membership director for details.Submission of membership to USA Wrestling needs to be submittedtwice a month. Club leaders are requested to submit membershipimmediately to their state association membership directors. Failure toproperly submit membership may jeopardize membership benefits.3. Sports Accident Supplemental Benefits. This provides secondary sportsaccident benefits for USA Wrestling members who participate in limitednon-sanctioned events. Please refer to USA Wrestling’s insurancepamphlet.4. This year’s membership cards are basically the same. As you will noticea Participant’s Waiver and Release from Liability form is attached to theactual membership cards. The use of a waiver and release is nowmandatory in the insurance and risk management industry. Membersare required to complete the waiver and release form and return it to theNational Headquarters or keep on file at the club. Failure to obtain awaiver and release on members will result in a loss of insurancecoverage.5. Suggested procedures for handling these forms are as follows: The formcould be signed and dated by the member when they register (athlete,coach or official). If under 18 years of age the parent or guardian shouldsign the form. Then those procedures outlined by your state associationshould be followed for having the forms returned to the NationalHeadquarters or keep on file at the club. No one other than the legalguardian of an individual under the age of 18 should sign the form in theappropriate place.Having complete and valid waiver and release forms provides importantinformation to the National Headquarters in the event of a lawsuit.Failure to obtain a waiver and release on members will result in aloss of insurance coverage.6USC20506Member, U.S. Olympic Committee8

This may add a step in the registration process, but on the positive side we have put our best efforts into providing the typeof insurance our organization needs to provide security for the many programs and events conducted.If you have any questions regarding the waiver and release form please contact USA Wrestling’s Departmentof State Services or your state association membership director.6. Separate procedures have been established for adding “Certificate Holders” and “Additional Insureds”.See enclosed instructions and forms.7. Individual membership benefits include secondary sports accident insurance coverage. Be sure to read therevised Insurance Summary for 2008-2009 which has a general overview of membership insurance benefits.This pamphlet is provided to your club once it has been registered by the National Headquarters. If you need acopy prior, please contact the USAW State Services Department at 1-719-598-8181.Competitor, Coach and Official membership cards state on the back that sports accident insurance coverage issecondary and that a deductible applies. Other conditions also apply. A telephone number and address areprovided for questions regarding potential claims.8. Look forward to various Internet enhancements that will be provided soon to all members.9. Other “Don’t Forget” items:Foreign athletes competing in this country (international exchanges, etc.) are required to have aCompetitor’s Card. The cost for this card is 7.50, which provides limited secondary sports accidentinsurance benefits.An international or cultural exchange meet does not have liability insurance coverage and is NOTELIGIBLE for other possible benefits UNLESS it has been sanctioned, just like any other event.Chartered Clubs, however, can have foreign wrestler MEMBERS scrimmage at their club without an eventsanction. (All members at the club site – including guests – must be individual members of USAWrestling.) Foreign teams must also be approved through USA Wrestling before they can compete in theUnited States.All American Wrestling Supply (www.usawrestlingproducts.com) offers a 5% discount on many items tomembership cardholders of the organization. This applies only to mail or telephone orders not to sales atevents.Per United States Olympic Committee (USOC) policy, the use of the term “Olympic” cannot be used in thetitle of a club or event unless authority has been granted by the USOC.Additional Insured practice sites are intended for same club members from the originating club. Additionalinsureds are subject to approval by the insurance carrier.We are confident more individuals will find their way to your club and experience the excitement and enjoyment ofbeing a USA Wrestling member.USAW would like to take this opportunity to thank you in advance for everything you do in promoting safe andrewarding experiences for your club members.Vision StatementThe vision of USA Wrestling is to be the preeminent, most prominent and highly regarded sport andwrestling organization in the United States and the World through the Olympic movement.9

Sept. 1, 20082007 - Aug. 31,31, 20092008Application for Club CharterInstructionsType or print all information. Press hard – you are making three copies. Answer all questions. Send allpages of this application, individual memberships, and one check to your State Director.State Director: Send top two copies to the National Office immediately. Keep bottom copy for state records.Club Information Name of Club Date of Application Was this a USA Wrestling chartered club in the previous membership year?YesNo Club Code: List the name of the recognized club leader who should receive the Club Certificate and other information:NamePositionMailing AddressCityEvening PhoneStateDay Phone(Area Code)Zip(Area Code) Your club information will appear on USA Wrestling's official website unless otherwise noted.DO NOT POST I verify with my signature that the club will comply with USA Wrestling By-laws, operating rules and policies pertaining to USA Wrestling Chartered Clubs.Signature What style(s) of wrestling do you expect your club to focus on? (check all that apply)Mostly FreestyleMostly GrecoMostly FolkstyleBeachGrapplingSome FreestyleSome GrecoSome FolkstyleSombo What are the ages of the wrestlers you expect in your club? (circle all that apply)8 or younger 910111213141516171819 & older Approximately how many wrestlers do you expect to be members of your club this year? (circle only one group)Under 1011-2021-3031-4041-5051-6061-7071-80More than 80 Approximately how many coaches do you expect to be members in your club? (circle only one group)1-34-67-910-1213-1516-19More than 20 What months will your club be most active? (circle all that apply)September October November December January February Club e-mail address:MarchAprilClub web site:MayJuneJuly AugustCertificate of Insurance and FeesA club which qualifies as a USAW chartered club by registering all of its wrestlers and coaches may wish to add as aCertificate Holder the owner/operator of the facility the club uses for its practices and sanctioned events. The processing feeis 20.00 . Adding an Additional Insured is subject to the approval of the Insurance Carrier, see separate form. List below theOwner/Operator of the Facility to be listed as a Certificate of Insurance Holder, if any. Do not abbreviate.(Name/Address)(Name/Address)Note: In order to comply withUSAW requirements, all clubcoaches must hold currentindividual USA WrestlingCoach Membership cards.1) USA Wrestling Chartered Club membership fee(processing2) Certificate of Insurance, if any, @ 20.00(processingfee) fee)STATE OFFICE USE ONLYDate Application received from Club DirectorState Chairperson/Director ApprovalTotalNATIONAL OFFICE USE ONLYDate Application receivedApproved by#

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APPLICATION to ADD CERTIFICATE HOLDERAs an ADDITIONAL INSUREDThis request is being made to the Insurance Carrier.The requesting party (club or eventsponsor/director) is making application for the Certificate Holder named below, associated with the clubor event also indicated below to be added as an Additional Insured. It is understood that AdditionalInsureds are subject to approval by the Insurance Carrier. Upon receipt, USA Wrestling will forward thisapplication to the carrier. Approved Additional Insureds will be noted by endorsement issued by theInsurance Carrier and mailed to the club/event director.Complete all applicable portions of this form (type or print neatly).Date:Name of Party Making Application:State:Title:State:Name of Certificate Holder:(Not club or event director)How Associated with the Club or Event:(i.e. owner of building, school district, building operator, etc.)Address:City:Zip:Event or Club Name:If Event, date(s) of sanctioned event:Mail Endorsement To:Address:City:State:Zip:Signed:NATIONAL OFFICE USEONLYAttach a copy of this form to yourApplication for club Charter orSanctioned Event, and submit toyour State Chairperson/MembershipDirectorDATE RECEIVED:INITIALS:12#

USA WRESTLING CLUBSAMPLE CONSTITUTION AND STATE BYLAWSARTICLE I NAMESection 1 -The organization shall be known asState of.located in the city ofARTICLE II PURPOSE (aims and objectives)Section 1 - To promote interest in the sport of wrestling among parents and the youth of.Section 2 - To supervise, sponsor and financially assist a disciplined and competitiveprogram of wrestling.Section 3 - To develop in members, the ideals of good sportsmanship, honesty andrespect for authority.Section 4 - To stress the concept of parents and children working and playing together inall club activities so that the family may be strengthened in the process.ARTICLE III MEMBERSHIPSection 1 - A youth desiring active membership will be registered at the first club activitythat he/she attends and reviewed at the next meeting of the club officers.Section 2 - If one or more youths in a family are members, the adults in that family areconsidered members of the club and shall have voting privileges in the club. (Alternate members must be registered at a general meeting of the club annually.)Section 3 - Membership period shall be from September 1 through August 31.ARTICLE IV OFFICERSThe officers shall be voting members of the club in good standing and shall be thegoverning body of the club.Section 1 - The officers shall be: President, Vice-president, Secretary and Treasurer.(This represents a minimum number of officers. Others might include head coach, kidsdirector, officials director.)Section 2 - Officers shall be elected annually by the voting members at the (September)meeting. The President and Treasurer will be elected for two years and the Vicepresident and Secretary for one year.Section 3 - Term of office shall be two (2) years with the elections of the President andTreasurer; Vice-President and Secretary staggered yearly.Section 4 - Officers shall hold office until: (a) the successor is duly elected, (b) death ordisability, (c) resignation or (d) removed from office by a 2/3 majority of all votingmembers.13

Section 5 - A vacancy for any reason shall be filled by appointment of the remainingofficers until the next general (September) meeting.ARTICLE V DUTIES OF OFFICERSSection 1 - President - The President shall supervise all the business affairs and enforceall of the rules of the club. He/she shall preside at all business meetings and assure thatan orderly and complete meeting is conducted. The President may be a signer on allchecks issued on behalf of the club.Section 2 - Vice-president - The Vice-president shall assist the president in theperformance of his duties. In the absence of the president, the Vice-president shallperform the duties of the president. The Vice-president shall also perform other duties asassigned by the president. The Vice-president may be a signer on all checks issued onbehalf of the club.Section 3 - Secretary - Records the minutes of all meetings and prepares a copy of suchminutes for the permanent record before the next meeting or club publication. TheSecretary is responsible for membership lists, updating records, and correspondence ofthe club.Section 4 - Treasurer - Maintains the financial records of the club and prepare checks asdirected by the board or president. The Treasurer shall make deposits and give a currentfinancial report at each meeting. The Treasurer should be a signer on all checks issuedon behalf of the club.Section 5 - The Board of Directors shall consist of the Officers of the Organization, thehead coach and three members elected at large.ARTICLE VI MEETINGSSection 1 - The club shall meetthe club.as necessary to conduct the orderly business ofSection 2 - Upon notification by the President, the Secretary shall notify all members byphone or mail of the time and the place of all meetings other than those regularlyscheduled.Section 3 - All meetings shall be run in an orderly manner. No member may have thefloor for discussion unless recognized by the Chairperson. Roberts Rules of Order shouldbe followed as close as possible.Note: As a non-profit organization your meetings are subject to the “Open Meetings Act”of your state. Please check your state laws before closing any meetings.ARTICLE VII QUORUMSection 1 - A quorum shall consist of 50% of the members present to conduct ordinarybusiness. A 2/3-majority vote is necessary to amend, add, or replace any article in these.14

ARTICLE VIII ELECTIONSSection 1 - Elections for new officers will be held in of every year.Section 2 - A nominating committee, appointed by the president, shall meet prior to theelection meeting to prepare a slate of candidates for offices. Nominations will also betaken from the floor by any voting members present. All nominees must be present fornomination.Section 3 - An election will be held for each contested office with

2. Concerning membership cards, be reminded that each year all cards and state associations are subject to a membership card audit. All membership cards must be accounted for prior to August 31, 2009. Contact your state association membership director for details. Submission of membership to USA W