RECONCILING PAYROLL - Runbiz
RECONCILING PAYROLLReconciling Payroll Overview:1.2.3.4.5.6.7.8.9.Payroll Reconciliation SpreadsheetYear End Closing to Create Year End Wage FileValidation ReportGenerate Year End Employee Wage ReportReopen Payroll/Remove Year-End InformationPayroll Check Summary SmartlistPeriod End Payroll Summary Report941 Quarterly ReportCheck for VariationsIntroductionRunbiz recommends reconciling your payroll if not every paycheck, every month and quarterly at the most.This makes it easier and faster to identify errors and correct mistakes all year long, saving you muchneeded time during the end of year rush!You can balance to your W2 Box 1 Wages, State Wages, Social Security Wages, Medicare Wages andrelated Withholdings after every pay period, and since employees are still active, you can adjust theemployees earning and withholdings to easily correct mistakes.User Notes: A W2’s Wage Information is pulled from the GP Payroll Summary tables vs. Detailed tables. Whencomparing these reports, you want to be aware of the difference between detailed and summary.The payroll summary report relies on the taxable wages calculated at the time payroll was posted.The 941 when printed uses the “current” tax status of deductions to recalculate taxable wages. It is necessary to “close” your payroll to create the Year End Wage Report and Validation report.You may open and close payroll as many times as you wish during the year.Non-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
Step 1: Open Payroll Reconciliation SpreadsheetOpen the payroll reconciliation spreadsheet to have this handy. After each report, enter the informationfrom the report into the correct column on the spreadsheet. Check email for link to the Payroll Reconciliation Spreadsheet and training videoUser Note: Only enter information into the blue boxes. The highlighted yellow columns will showdiscrepancies between GP reports and the 941 quarterly reports. Any number in one of the yellow columnsthat is not 0 at the end of this process needs to be investigated and corrected.If you find that you need help making these corrections, please call Runbiz for support.Non-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
Step 2: Close PayrollThe Payroll Year End Close provides the ability to print the Year End Wage Report, create a Smartlist: YearEnd Close File, and create a Validation Report.User Note: Before you close, it is a good idea to create a backup, just in case!1. HR & Payroll2. Routines tile3. Select Year-End Closing4. Enter the current year5. Click ProcessUser Note: If you see a pop-up box asking if you wish to carry over and reset PTO YTD amounts, ignore thisbox and click cancel.Non-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
Step 3: Check Validation ReportThis report will print warnings that could arrise with the Social Security Administration.1. HR & Payroll2. Routines tile3. Select Print W-2s4. Select the correct year5. Click the radio button to generate theValidation Report.Non-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
6. Choose how the reportopens7. Click OKCorrecting the Validation Reports8. Correct errors by correcting employee card, adjusting with-holdings, etc.Possible errors can include: Invalid social security numberAddress has to many characters, e-files with cut off address after 22The FICA/SS Wage of blank amount exceed list of FICA/SS Wage limitUser Note: To check that corrections have dropped off the validation report, recreate the year-end wagefile and run the validation report.Non-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
Step 4: Generate Year-End Employee Wage Report1. HR & Payroll2. Routines tile3. Click Year-EndWage Report4. Select the correctyear5. Click printNon-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
6. Choose how you would like tosee the report.7. Click OKUser Note: The first page of the wage report displays the tax rates that are currently in GP, verify those arecorrect. The last page of this report which is the W-3 summary of all your employee’s W-2 info for the yearas of your last payroll. You may also use a Smartlist to gather this info.8. Refer to the Payroll reconciliation spreadsheet and enter the amounts in the column labeled W3/Year End Wage File.a. Taxable wage amountb. Federal Income tax amountc. Social security wagesd. Social security tax employee withholding (This report only list the employee withholding.)e. Medicare taxable wagesf. Medicare tax employee withholding, and any additional Medicare wages or taxes.g. Add State, if you have state withholdingNon-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
Step 5: Reopen Payroll1. HR & Payroll2. Utilities tile3. Select Remove Year-End information4. Carefully, Select the correct year to remove5. Click Insert6. Click Process.7. Pop-up box: “Are you sure you want toremove information for current year?”Double check you selected the correct year.Select RemoveNon-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
Step 6: Generate Payroll Check Register Summary (Smartlist)1. Click on your Smartlist icon or Select Microsoft Dynamics GPdrop-down menu and select Smartlist2. Click next to the Payroll folder3. Click next to the Payroll Check Register Summary Choose either the correct smart list for the year or Check the search for the correct data parameters.Non-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
4. Export report to Excel5. Enter column totals from the Payroll Check Register Summary (Smartlist) into the Payroll ReconciliationSpreadsheet: Payroll Check Register Smartlist Summary column.a. Taxable Wagesb. Federal Taxes Withheldc. Employer Social Security Taxd. SS Employee Withholdinge. Total Social Security Taxf. Medicare Employer Taxg. Medicare Employee Withholdingh. Medicare Tax TotalNon-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
Step 7: Generate Period End Payroll Summary Report1. HR & Payroll2. Reports tile3. Select Period- End4. Enter the date range5. Select Payroll Summary from the reportsbox6. Select Process.Non-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
7. Choose how the file will open8. Select OK9. On the Payroll Reconciliation Spreadsheet, use the Period-End report to fill in the PayrollUser Note: Notice that Employer FICA and Medicare taxes are listed at the bottom of the report.Reconciliation Spreadsheet: Period-End Report column.Non-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
Step 8: Generate 941 quarterly report1. HR & Payroll2. Reports tile3. Select Quarter-End4. Select the correct quarter5. Select 941 preparation report.6. Select ProcessNon-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
7. Use this report to fill out the correct 941 quarter on your Payroll reconciliation spreadsheet.User Note: You can save this spreadsheet to add quarters 2, 3 & 4. You may run the 941 report during aquarter to reconcile to the year-end wage file.Step 9: Check for VariationsNow that all appropriate 941 quarters and reports are entered in the spreadsheet. Check the yellow columnfor variances, any number that is not zero shows there is a discrepancy on a report and these need to beinvestigated.Make all the corrections and then regenerate reports to confirm the reconciliation.Non-disclosure:Contents of this report are for the express use of CUSTOMER. The information enclosed is considered proprietary and is the sole intellectual property of Run Business SolutionsInc. This information should not be shared outside CUSTOMER and will not be disclosed to any competitor.9515 W. Amarillo Blvd.Amarillo, TX 79124806.322.2150run.biz
Payroll Check Summary Smartlist 7. Period End Payroll Summary Report 8. 941 Quarterly Report 9. Check for Variations Introduction Runbiz recommends reconciling your payroll if not every paycheck, every month and quarterly at the most. This makes it easier and faster to identify error
Payroll flows are used for many of your payroll tasks. If you load data, calculate payroll and payments, run reports, or calculate and distribute cost results, you submit payroll flows. Monitor and manage each task and overall payroll flow in Payroll. Verify Your Readiness A good payroll run depends on many accurate and completed tasks.
Payroll/DM Lockout . 14 Payroll Confirmed. Payroll/DM Lockout . 15 Departments review Payroll Register Dashboard . Resume normal . 16 17 PAYDAY . 18 19 20 Martin Luther King. Jr. Day - Holiday . 21 22 23 PAR/DMX Deadline at 9am . PTR Deadline. 24 Payroll/DM Lockout . 25 Payroll/DM Lockout 26 Pay Period Ends: 1/13 – 1/26 Payroll/DM Lockout 27 .
master file data to the outside payroll service provider should not be involved in recording the payroll entries in the general ledger, preparing payroll reconciliations or distributing payroll checks. This employee should also not receive the copies of the final payroll reports (e.g., payroll registers) from the outside payroll service.
Glossary Term Definition DTPR - Department of the Treasury of Puerto Rico also referred to as "Hacienda". Net Payroll - Net payroll is equal to gross payroll less tax withholdings and other deductions. Payroll is paid twice per month on the 15th and 30th (or last day of the month, whichever comes sooner). Other payroll - Other payroll expenses relate to employee withholdings, social security .
HR & Payroll - Staffing L6 to L11 2. HR & Payroll - Hire Personnel 3. HR & Payroll - Terminate Employees 4. HR & Payroll - Time Recording 5. Performance Management 6. PMP - Salary Increase 7. PMP - Bonus 8. C&B Process - Job Evaluations (JE) 9. Vacation Processing 10. HR & Payroll - Payroll Data Maintenance 11.
Payroll Hotline: 817-299-6357 Payroll Email: payroll@misdmail.org . Mansfield Independent School District (MISD) Payroll Manual 6 of 37 September 2, 2020 SECTION 11.2 PAYROLL RUNS The Payroll Department is responsible for three types of payrolls each month: bi-weekly, semi-
Payroll Issues (cont'd) Checking your payroll - Payroll reports -Monthly, supplemental, CJIP, "RDS reports" are all listed on your payroll calendar - Rate Reports -From Andy each month - Pay statements -Available on the DFS/EIC website (In your handout & upcoming slide) - You only have to check your payroll changes (recurring payroll)
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