FURNITURE, FURNISHINGS & EQUIPMENT BID DOCUMENTS For The .
FURNITURE, FURNISHINGS & EQUIPMENT BIDDOCUMENTSForThe Des Plaines Public LibraryLibrary Renovation Project1501 Ellinwood StreetDes Plaines, Illinois 60016PROJECT MANUALPrepared byLOHAN ANDERSON401 N. Michigan Ave, Suite #500Chicago, Illinois 60610AUGUST 14, 2015
TABLE OF CONTENTS1. AIA Document A751-2007 Invitation and Instructions for Quotation for Furniture2. Information & Instruction to Bidders3. Bid Form4. AIA Document A305 -1986, Contractor’s Qualification Statement5. AIA Document A251-2007 General Conditions for a Contract for FF&E6. Furniture Plans- Issue for Bid & Permit, dated August 14, 2015a. First Floor -I2.1116 pages12 pages6 pages6 pages17 pages4 sheetsb. Second Floor -I2.21c. Third Floor – I2.31d. Fourth Floor –I2.417. Reference Documents- Issue for Bid & Permit, dated August 14, 2015:2 sheetsa. Interior Elevations- A5 1.3b. Interior Details- A9 5.28. Furniture, Furnishings, and Equipment Specifications Guide:Room NameCirculation Workroom 10845 PagesPage No.1-4Office 108o5Conference Rm 108n6Office 108j7Tech Services 1118-10Youth Computer Area 201d11-13Poet-Tree Area 201e14-15Alcove 203f16Study Room 301e (Heritage Room)17Creative Services 304The Commons Alcove 303aThe Commons 303Adult’s Collection Area 301, E-bar seatingAdult’s Collection Area 301, E-LoungeThe Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 201518-192021-242526-27
TABLE OF CONTENTSRoom NameAdult Service 306Office 306aThe Forum 401ePage No.28-323334-35Adult’s Collection Area, Forum Lounge36Information Tech Dept 40337Work Center Supply Room, 406b38Lounge Area 401g39Open Area 401f – Tech Help Desk40ADD ALTERNATES#1 Administrative Suite Conference Room 21841#2 Adult’s Collection Area 301, E-bar Tables42#3 Lobby 201a – Information Desk43#4 Lobby 301a – Information Desk44#5 Lobby 401a – Information Desk45The Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
INFORMATION & INSTRUCTION TO BIDDERSOverview:The Des Plaines Public Library will be procuring new furniture for public areas to helpenhance the Youth services Computing area, the Poet-Tree Corner, a new Teen Commons,and a new computing center called the Forum. Additionally, some office furniture will bepurchased for the following departments due to this renovation work; Technical ServicesDepartment, the Circulation Workroom, Creative Services, Adult Services, and InformationTechnology Department.The bid submitted in response for this request must include the items listed in thefollowing documents issued by Lohan Anderson:1.Issue for Bid Drawings, dated August 14, 2015. Drawing numbers and titleslisted on Cover Sheet. Furniture plans are located in the Interiors (I) – Seriesdrawings. Interior elevations and interior details are located in the A5 and A9Series drawings.2.FF&E Specification Guide, dated August 14, 20153.Project Manual, dated August 14, 2015The furniture shall require design, production, delivery, and installation. It is notanticipated, however, staging and warehousing be may required. In the event thatthe delivery date(s) must be changed, due to construction or other causes, theOwner may modify the terms of this task order.Furniture delivery will be determined by the General Contractor’s schedule and in two (2)Phases.Estimated Phase 1: start 9/21/2015 to 4/30/2016 completeEstimated Phase 2: start 5/1/2016 to 10/30/2016 completePhases are denotes in the bid drawings and within the FF&E Specifications Guide.The Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
OWNERBoard of Library Trustees of theThe Des Plaines Public LibraryDes Plaines Public Library1501 Ellinwood Street,Des Plaines, Illinois 60016PROJECT SITE LOCATIONThe Des Plaines Public Library1501 Ellinwood Street,Des Plaines, Illinois 60016GENERAL CONTRACTORTo be determinedARCHITECTLohan Anderson401 N. Michigan Ave, Suite #500Chicago, Illinois 60610Furniture Package Contact:Lisa Schmidt, AIA, LEED AP1.1BID DELIVERY AND TIME DEADLINEA.Sealed Bids, clearly marked “Des Plaines Public Library, Library Renovation Project”will be received at the 2nd Floor Administrative Office during business hours of9am-5pm Monday to Friday at the Des Plaines Public Library, 1501 EllinwoodStreet, Des Plaines, Illinois 60016 until 10:00 AM Prevailing Time,September 9, 2015.1.Said bids will be publicly opened and read at The Des Plaines PublicLibrary Meeting Room; Room 106.B.C.Bids must be made in full accordance with these "Instructions to Bidders".All copies of the Bid (and any other documents required to be submitted with the Bidshall be enclosed in a sealed opaque envelope).1.The envelope shall be addressed to the party receiving the Bid andshall be identified with the Project name, the Bidder's name andaddress.The Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
2.If the Bid is sent by mail, the sealed envelope shall be enclosed in aseparate mailing envelope with the notation "SEALED BID ENCLOSED"on the face thereof.D.Bids shall be deposited at the designated location prior to the time and date forreceipt of Bids indicated above, or any extension thereof made by Addendum. Bidsreceived after the time and date for receipt of Bids will be returned unopened.E.The Bidder shall assume full responsibility for timely delivery at the locationdesignated for receipt of Bids.F.1.2Oral, telephonic or telegraphic Bids are invalid and will not receive consideration.PRE-BID MEETINGA.Attendance of the Pre-Bid Meeting is mandatory for all Furniture Bidders intendingto submit a Bid. Bidders will be required to sign in on the "Sign-In Sheet" providedat this meeting.B.Failure to attend Pre-Bid meeting shall be cause for bid rejection.C.Pre-Bid Meeting will be held on August 19, 2015 at 10:00 AM and will occur at theDes Plaines Public Library, 1501 Ellinwood Street, Des Plaines, Illinois 60016; Room106.1.3Applicable laws:A.The bidder shall become familiar with all laws, ordinances, regulations andCodes of Federal, State, City and other local governmental agencies, which mayin any manner affect the preparation of bids or the performance of the Contract.B.The bidder shall pay not less than the prevailing hourly rate of wages, and thegenerally prevailing rate of hourly wages for legal holiday and overtime work, asdetermined by the Illinois Department of Labor and as set forth in the schedule ofprevailing wages appended to the Instructions to Bidders for this Contract to alllaborers, workers, and mechanics performing work under this Contract pursuantto Prevailing Wage Act, 820 ILCS130/1et.seq.Should the Department of Labor revise any prevailing rate of hourly wages, suchrevised rate shall be applicable to this Contract; however, in no event shall theincrease in any prevailing rate of hourly wages be a basis for a change order orother claim for an increase in the Contract Sum. The Furniture Bidder and each ofits subcontractors participating on the Project shall make and keep those recordsThe Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
required under Section 5 of the Prevailing Wage Act. The Furniture Bidder and anyof its subcontractors shall submit a monthly certified payroll statement to verifythe payment of prevailing wages as required under the Prevailing Wage Act.Prevailing wage rates must be posted per State law. A copy of the current rate forCook County is attached and shall be incorporated into the Contract Documents.1.4EXAMINATION OF DOCUMENTS AND PROJECT SITEA.Furniture Bid Documents will be available for viewing in the Administrative Offices ofThe Des Plaines Public Library, 1501 Ellinwood Street, Des Plaines, Illinois 60016.Documents may also be viewed online at the Website http:// dppl.org/about/rfpsB.Complete sets of Bid Documents shall be used in preparing Bids. Neither the Ownernor the Architect assumes any responsibility for errors or misinterpretationsresulting from the use of incomplete sets of Bid Documents.C.Before submitting a Bid, bidders shall carefully examine the Contract Documentsand existing conditions and limitations of the jobsite, to assure that all costs tocomplete the Project under the requirements of these Documents are included inthe Bid. The submission of a proposal shall be accepted as evidence that the Bidderhas followed the instructions herein and the Bidder shall, therefore, be singularlyresponsible for any and all errors that may be included in the Bid resulting fromfailure or neglect to comply with these instructions.D.After the Bid Opening, no allowance will be made to any Bidder for any change in thescope or price of the Project due to items which would have been apparent by theBidder's proper examination of the Documents and jobsite, during the biddingperiod.E.Should Bidders, upon examination of Bid Documents and project site, discoverdiscrepancies, omissions, or duplications in the Bid Documents, or questions ofscope or intended quality, they shall immediately report in writing via email, or faxto:Attn: Lisa Schmidt, AIA, LEED AP (email: lschmidt@lohananderson.com)fax: 312.229.6932Lohan Anderson LLC, 401 North Michigan, Suite 500, Chicago, IL. 60611The Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
no later than ten (10) business days prior to the date of Bid receipt. LohanAnderson LLC may respond by issuing an Addendum, if deemed necessary.F.Neither Architect nor the Owner shall be responsible for any oral interpretations.G.During the bidding process, certain revisions to the Contract Documents may beinitiated. These revisions shall be issued in writing, as Addenda, and will benumbered. Any and all Addenda shall be incorporated as part of the Documentsand shall supersede all previous information in these Documents they affect.1.5ADDENDAA.Addenda will be e-mailed to all who have attended the Pre- Bid Meeting and signedthe sign-in sheet.B.Copies of Addenda will be made available for inspection wherever BiddingDocuments are on file for that purpose.C.No Addenda will be issued later than four (4) calendar days prior to the date forreceipt of Bids except an Addendum withdrawing the request for Bids or one whichincludes postponement of the date for receipt of Bids.D.Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received allAddenda issued, and the Bidder shall acknowledge their receipt in the Bid.1.6PREPARATION OF BID FORM and attachmentsA.Bids shall be submitted on the Bid Form included with the Contract Documents.B.All blank spaces on the Bid Form must be filled in, including Addenda, if any areissued during the bid period, in order for the Bid to be valid.C.Alternate Bids: Spaces for Alternate Bids should be filled in with the amountincreased or decreased to the Base Bid.D.Alteration Work Sub schedule: Each Bidder shall include with his Bid a constructionschedule coordinating the sequencing and scheduling of alteration work for Phase1 and 2 as indicated on the Drawings and the entire Project, including each activityto be performed, and based on phased description above. This will be modifiedonce the General Contractor’s Schedule is determined.E.Projected Billings/Cash Flow Analysis: Bidder shall include with his Bid a projectedbillings analysis coordinated with the Alteration Work Sub schedule.F.Voluntary Alternate Bids: No voluntary alternates will be considered.The Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
G.All bid amounts shall be given in both words and figures. In the event of adiscrepancy between the words and figures, the words shall govern.H.Each Bidder must base his bid on materials and equipment described in theContract Documents.I.The amount of the Base Bid must include, but not be limited to the following:1. The Owner is a tax-exempt body and is, therefore, exempt from certainsales and use taxes.2. All fees for royalties and patents.3. All temporary facilities as required. Furniture Bidder may use Ownersupplied electric, water and natural gas utilities on the site. All other costsfor temporary equipment and temporary utility hookups are theresponsibility of the Furniture Bidder.J.Letter certifying no exclusions to plans and specifications must be submitted withthe bid.K.Personnel: Each bidder must provide a list of key individuals to be assigned to theProject. Include individual’s role and time commitment to the Project.L.Material suppliers specified shall be used for preparation of the bids. Substitutionrequests shall not be allowed at the time of bidding.M.Each copy of the Bid shall include the legal name of the Bidder and a statement thatthe Bidder is a sole proprietor, partnership, corporation, or other legal entity. Eachcopy shall be signed by the person or persons legally authorized to bind the Bidderto a contract. A Bid by a corporation shall further give the state of incorporationand have the corporate seal affixed. A Bid submitted by an agent shall have acurrent power of attorney attached certifying the agent’s authority to bind theBidder.1.7BID SECURITYA.Each Bid shall be accompanied by a Bid Security in the form of a bid bond.1.The Bid Security shall be in the amount of ten percent (10%) of the BaseBid.2.The Bid Security shall be made out to The Des Plaines Public Library, 1501Ellinwood Street Des Plaines, Illinois 60016.The Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
B.The Bid Security of the successful Bidder shall be returned to him immediately afterthe execution of the Agreement and upon delivery to the Owner of all requestedbonds and insurance certificates.C.The Bid Security of all unsuccessful Bidders shall be returned to them, after the Bidopening, as soon as is practicable.D.In submitting a Bid, the Bidder understands and agrees that if his Bid is accepted,and if bidder fails to enter into an Agreement with the Owner, bidder shall forfeithis Bid Security paid to the Owner, not as a penalty, but as liquidated damages dueto such failure.1.8PERFORMANCE AND PAYMENT BONDsA.Bidder shall furnish Performance and Labor and Material Payment Bond for the fullamount of the Contract within ten (10) days of Notification of Award for theContract. The Bid Form provides space for Performance and Payment bondinformation.B.Bonds shall be written on AIA Document A312-2010, "Performance Bond and Laborand Material Payment Bond".C.The bond shall be with a surety or sureties with a rating of “A” or better by A.M.Best and Company and such sureties shall be approved by the Architect. ThePerformance and Payment Bond shall be furnished in the same number of copies asthe number of copies of the contract to be executed.1.9BASIS OF AWARDA.The Des Plaines Public Library reserves the right to reject any or all Bids for anyreason and to accept any one Bid deemed most favorable to the best interests ofThe Des Plaines Public Library.B.The successful Bidder shall be required to enter into a Contract with The DesPlaines Public Library, 1501 Ellinwood Street, Des Plaines, Illinois 60016, coveringthe entire work of the Bid, and must furnish to the Owner all bonds, certifications,insurance documents, and other requirements, within ten (10) days after issuanceof the Notice of Award of Contract or Letter of Intent. The successful FurnitureBidder shall prepare the Contract based on AIA Document A151-2007 agreementBetween Owner and Vendor for Furniture, Furnishings and Equipment where thebasis of payment is a Stipulated Sum.C.In determining the lowest responsible Furniture Bidder, The Des Plaines PublicLibrary shall consider the following:The Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
1.The Base Bid, Add Alternates, Contract Time and the costs for any requiredbonds or certificates.2.Competence of the firm and its staff to perform the required construction asindicated by the technical training, education and experience of the FurnitureBidder’s personnel and subcontractors who are assigned to perform theservice.3.Ability of the Furniture Bidder and his/her subcontractor’s ability to deliverthe product competently and on an appropriate schedule to meet the needsof.4.Past performance as demonstrated by evaluations from previous clients withrespect to cost control, quality of work and meeting project schedules.Include three (3) references with name of project, location, owner andcurrent contact person.5.6.The quality of performance of previous contracts or services.The sufficiency of the financial resources and ability of the Bidder to performthe contract or provide services.7.The ability of the Bidder to provide future maintenance and service for use ofthe subject of the Contract8.Information which The Des Plaines Public Library may obtain throughindependent investigation.D. Competence of Subcontractors1.Each Furniture Bidder is required to complete the form attached to the BidForm listing certain intended subcontractors to be employed on the Project.2.The competence and responsibility of all subcontractors shall be consideredin awarding the Contract based on the review of references.3.The Des Plaines Public Library reserves the right to reject any subcontractor,and reserves the right to reject the bid of any Furniture Bidder for failure toprovide competent subcontractors.1.10CHANGES AND WITHDRAWALS OF BIDA.A Bidder may withdraw his bid and bid security, if one is required, at any timebefore the deadline set for Bid Opening, either personally or by written request.Withdrawn Bids may be resubmitted up to the date and time designated for thereceipt of Bids provided that they are then fully in conformance with theseInstructions to Bidders.B.No Bid may be withdrawn after the Bid Opening, unless the award of the Contract isdelayed for a period exceeding ninety (90) days after the Bid Opening.The Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
1.11FINAL COMPLETIONA.The Undersigned hereby affirms and states that, if awarded the Contract for saidWork, he will commence Work after receiving Notice to Proceed and will completelyperform the entire Contract based on the successful Furniture Bidder’s “AlterationWork Sub schedule” in strict accordance with the Contract terms and conditions.1.12CONSTRUCTION PROGRESS AND SCHEDULEA.Subject to the City’s issuance of required permits, the Contractor shall be notified tostart work by issuance of a written Notice to Proceed by the Des Plaines PublicLibrary. Work shall start within five (5) calendar days after the issuance of a Notice toProceed.1.The Library intends to issue the Notice to Proceed no later thanSeptember 16, 2015.B.Prior to work start, a Pre-Construction Conference will be held at the jobsite.C.All Work shall be completed within the time period established by the selectedGeneral Contractor’s construction schedule. Estimated project completion is Fall of2016.D.A Construction Schedule shall be submitted in accordance with the requirements ofthese Contract Documents.1.13DRAWINGSA.1.14As listed in the index at the front of this document, prepared by Lohan Anderson.SPECIFICATIONSA.The Specific Section(s) being quoted by Furniture Contractor and all otherSpecifications for the Project as prepared by the Architect, and included herein.B.AIA Document A251 - 2007, entitled "General Conditions of the Contract forFurniture, Furnishings and Equipment."1.15DEFINITIONSA.Plan and Specification reference to "Contractor" means the Subcontractorperforming work under that specific Specification Section.B.In case of conflict between contracts, plans, specifications or this Invitation to Bidthe following shall be the precedence for resolving same:The Des Plaines Public LibraryLibrary Renovation ProjectFF&E Project ManualAugust 14, 2015
1.Invitation to Bid, Proposal Requirements and Special Instructions andAppendicesC.2.General Conditions
1.6 PREPARATION OF BID FORM and attachments A. Bids shall be submitted on the Bid Form included with the Contract Documents. B. All blank spaces on the Bid Form must be filled in, including Addenda, if any are issued during the bid period, in order for the Bid to be valid.
FURNITURE BID PACKAGE: CONTRACT FURNISHINGS 3RD FLOOR PREFUNCTION PATIO, 4TH FLOOR CLUB, AND 6 TH FLOOR TERRACES Print Date 4/28/2016. FSU Champions Club FF&E Bid Package: Contract Furnishings Spec No: Furniture Specification Item Qty: 152 VERIFY FL State Contract/ GSA: List Price:
Scope: The Consultant will develop furniture plans and bid documents based on the approved furniture design, and assist in the procurement of a furniture supplier. Deliverables: 1. Specifications and standards for furniture and furniture systems. 2. Bid documents for procurement of furniture supplier. Construction Administration
placed in the bottom of the contractor’s bid documents. If it is a JV (joint venture bid, all the parties have to sign and frank in this documents. Bidders are not permitted to change or modify the bid documents. If bidder fail to attach the filled and signed contractor’s bid documents, his bid may be rejected.
Aug 27, 2019 · SUBMISSION OF BID: a. Bids must be sealed in an envelope, and the outside of the envelope should be marked with the following information: 1. Marked with the words “Sealed Bid”. 2. Name of the firm submitting the Bid. 3. Title of the Bid. 4. Bid Number. 5. Bid Due Date. 6. Contact e-mail and telephone number. b. The bid must be submitted as .
3.3 A bid that contains any escalation clause is considered invalid. 3.4 Bidders shall include a Bid Bond or other approved bid security with the bid form submitted to the Owner when the bid form indicates such bid security is required. The bond value shall be 5% of the bid amount. The form of bond is shown in section 00 43 13.
Nov 08, 2017 · 2017 Furniture RFP Page 2 of 35 I. INTRODUCTION WestEd is soliciting qualifications and proposals from Furniture, Fixture, and Equipment Consultant and Furniture Solutions Design Service Firms, including Furniture Manufacturers and Office Furniture Dealers (“Firm”) for design support services and the purchase, delivery and installation of Furniture, Fixtures
1. The Furniture and Furnishings (Fire) (Safety) Regulations 1988 (as amended) - the FFRs - were introduced to help reduce the risks of injury or loss of life through fires in the home spread by upholstered furniture. In the preceding year s, foam fillings had replaced natural, fire-resistant, materials (such as horse hair) making furniture more
adventure tourism (ISO 21101 and TR 21102)2 addresses adventure travel specifically, and none of these standards or quality assurance systems cover all the aspects necessary for excellent adventure travel guiding. In the absence of a global qualification and performance standard, a variety of approaches to managing adventure travel guiding can be
