Gap Analysis For Transition From OHSAS 18001 To ISO 45001 .

Gap analysis for transition from OHSAS 18001 to ISO 45001Clauses of ISO 45001Clauses of OHSAS 18001Evidence requiredNew requirement!Have the OH&S-related internal and externalfactors and conditions been identified thatcould affect, or be affected by, yourorganisation?4 Context of the organisation4.1 Understanding your organizationand its contextHave the significant risks and opportunitiesbeen identified?4.2 Understanding the needs andexpectations of interested partiesNew requirement!4.3 Determining the scope of theOH&S management system1 Scope & 4.14.4 OH & S management system andyour processes4.1 GeneralRequirementsWhat drives the OH&S culture of yourorganisation?Who might affect or be affected by youractivities and what their relevant and significantinterests might be?Have you taken their needs into account withinthe OH&SMS?Does the written statement of scope allow for:a) The external and internal issues referred to in4.1;b) Requirements referred to in 4.2;c) The work related activities performed.No significant change.The HSQE Department LtdRegistered Office: 2, Stafford Place, Weston-super-Mare, BS23 2QZT: 01934 316224 E: info@thehsqedepartment.comActionneeded

Gap analysis for transition from OHSAS 18001 to ISO 45001Clauses of ISO 45001Clauses of OHSAS 18001Evidence required5 Leadership and worker participation5.1 Leadership and commitment4.4.1, 4.4.3, 4.4.65.2 OH&S policy4.2 OH&S policy5.3 Organizational roles,responsibilities, accountabilities andauthorities5.4 Participation and consultation4.4.1 Resources, roles, responsibility,accountability & authority4.4.2, 4.4.3, 4.5.1, 4.5.2, 4.5.3Is “top management” engaged & leading OH&S,rather than delegating to someone furtherdown your organisation.Are workers being involved directly to protect,improve performance, and support the OH&Ssystem.Does the written policy statement emphasisecommunication and participation of workers,across the organization; commit to “satisfy”legal and other requirements; commit to thehierarchy of controls to OH&S risks?No significant changeThis clause has been substantially strengthenedto capture and promote worker participation,engagement and communications.Demonstrate the participation of nonmanagerial employees in OH&S management,including incident investigations, riskassessments, control and monitoring activitiesand internal auditingThe HSQE Department LtdRegistered Office: 2, Stafford Place, Weston-super-Mare, BS23 2QZT: 01934 316224 E: info@thehsqedepartment.comActionneeded

Gap analysis for transition from OHSAS 18001 to ISO 45001Clauses of ISO 45001Clauses of OHSAS 18001Evidence required4.3.1, 4.3.2 & 4.3.3Have the risks and opportunities from 4.1 beendocumented and have actions been defined totake advantage of the opportunities andmitigate the risks?6 Planning for the OH&S system6.1 Actions to address risks andopportunities6.2 OH&S objectives and planning toachieve them4.3.3Demonstrate that these actions have beeneffective. This should include compliance tolegal and other requirements.Are objectives compatible with the policystatement, OH&S risks and opportunities,business context and adequately resourced?Objectives and plans to achieve them must bedocumented. There should be a record of whois responsible, agreed timings, measures inplace to establish progress and whether theyhave been achieved.The HSQE Department LtdRegistered Office: 2, Stafford Place, Weston-super-Mare, BS23 2QZT: 01934 316224 E: info@thehsqedepartment.comActionneeded

Gap analysis for transition from OHSAS 18001 to ISO 45001Clauses of ISO 45001Clauses of OHSAS 18001Evidence required7.1 Resources7.2 Competence4.44.4.2No significant change7.3 Awareness4.4.27.4 Information and communication4.4.37.5 Documented Information4.4.4 & 4.4.5, 4.5.47. SupportDocumented evidence of competence.Documented evidence that the effectiveness oftraining has been checked.Are workers aware of policy requirements,hazards & risks relevant to them and their partin the OH&S performance, including results ofrelevant incident investigations?Participation and consultation are diffusedthrough 45001, but this clause adds arequirement to consider what and why needs tobe communicated and whether thecommunication was successful.Documented information replaces the idea ofdocuments and records, but no significantchange is needed.The HSQE Department LtdRegistered Office: 2, Stafford Place, Weston-super-Mare, BS23 2QZT: 01934 316224 E: info@thehsqedepartment.comActionneeded

Gap analysis for transition from OHSAS 18001 to ISO 45001Clauses of ISO 45001Clauses of OHSAS 18001Evidence required8.1.1 Operational planning andcontrol4.4.68.1.2 Hierarchy of controlsNew requirement!8.2 Management of changeNew requirement!8.3 OutsourcingNew requirement!8.4 ProcurementNew requirement!8.5 ContractorsNew requirement!8.6 Emergency preparedness andresponse4.4.7Have controls for hazards and risk controls beenplanned and included in operational controlsand do these allow for capabilities of theworkforce?Are these documented where necessary?Is the hierarchy of OH&S controls correctlyapplied?When changes to the operation are planned, isthe effect on the O&HMS considered?The OH&S implications must be controlled aspart of the purchasing process.OH&S controls relevant to the purchase ofgoods and materials.Controls and communication requirements withregard to contractor’s worker activities, thehost company’s worker activities, and anyonewho may be affected by the activity in theworkplace.Emergency plans take the needs of relevantthird parties into account and are testedperiodically.Emergency drills are evaluated and learnedfrom.8. OperationThe HSQE Department LtdRegistered Office: 2, Stafford Place, Weston-super-Mare, BS23 2QZT: 01934 316224 E: info@thehsqedepartment.comActionneeded

Gap analysis for transition from OHSAS 18001 to ISO 45001Clauses of ISO 45001Clauses of OHSAS 18001Evidence required9. Performance evaluation9.1 Monitoring, measurement, analysis 4.5, 4.5.1and evaluation9.1.2 Evaluation of compliance withlegal requirements and otherrequirements9.2.1 Internal audit objectives9.2.2 Internal audit process9.3 Management review4.5.24.5.54.5.54.6Demonstrate that there is a process in place.Monitoring, measurement, analysis andevaluation of OH&S metrics must take intoaccount business context, relevant third parties,policy risks, opportunities and objectives.Similar to existing arrangements, but thefrequency and method of compliance checkingneed to be considered.No significant changeWorkers must be included in the audit process.Added emphasis on improvement andcommunications based on risks, opportunitiesand system effectivenessThe HSQE Department LtdRegistered Office: 2, Stafford Place, Weston-super-Mare, BS23 2QZT: 01934 316224 E: info@thehsqedepartment.comActionneeded

Gap analysis for transition from OHSAS 18001 to ISO 45001Clauses of ISO 45001Clauses of OHSAS 18001Evidence required4.5.3, 4.5.3.1, 4.5.3.2Note: Preventive Action has been droppedbecause this is addressed through managementof risks and opportunities.10 Improvement10.1 Incident, nonconformity andcorrective actionCorrective action is taken in a timely manner tocontrol an incident or nonconformity and dealwith the consequences.Root cause analysis used to understand why anincident happened.When corrective action has been completed,your organisation considers whether furtheraction is required to prevent a similar incidentor nonconformity occurring in future.10.2.1 Continual improvementobjectives10.2.2 Continual improvementprocessYour organisation considers whether thepotential for a similar problem remains –possibly in another area of the operation andacts to implement changes if needed.Employees are involved in continualimprovementA process that demonstrates continualimprovement is planned, implemented &maintained.The required and actual outcomes of continualimprovement are communicated to employees.The HSQE Department LtdRegistered Office: 2, Stafford Place, Weston-super-Mare, BS23 2QZT: 01934 316224 E: info@thehsqedepartment.comActionneeded

Gap analysis for transition from OHSAS 18001 to ISO 45001 Clauses of ISO 45001 Clauses of OHSAS 18001 Evidence required Action needed The HSQE Department Ltd Registered Office: 2, Stafford Place, Weston-super-Mare, BS23 2QZ T: 01934 316224 E: info@thehsqedepartment.com 6 Planning for the OH&am