GL End User Attributes- UAB TASC Form
GL End User Attributes- UAB TASC FormAttributes are collections of descriptive information associated an account string. Non-dollarattributes of GL account strings can be viewed using The Account String Control (TASC)form and the GL Attribute dictionary. The TASC form is used to access attribute informationrelated to a specific account string.UAB GL End User UAB Attributes UAB TASC FormUsing the UAB TASC FormThe Account String Control Form will appear as shown below. This form can only be usedto query the Oracle system for attribute information regarding a specific GL account string.Organizational subsetted security is not activated in this form; as such, users can view nondollar attributes on any GL account string, regardless of organizational affiliation, using thisform.1. Click on the LOV button in the ACCOUNT STRING field. The UAB AKF (ALIAS)window will appear as shown below.
GL End User Attribute Functions- UAB TASC Form2. In the ALIAS field, type your alias. Click on the OK button.3. The ACCOUNT STRING CONTROL FORM window will resemble the one below. Thevalue and description for each segment appears on the form.4. Click on the VIEW button to review THE ACCOUNT STRING CONTROL FORM withattributes for this account string. (The CREATE and CHANGE buttons will be grayedout and only accessible by central accountants with the ability to add or updateattributes).Details about the AFFILIATION tab are shown in the following table.Updated 18-AUG-2015Page 2
GL End User Attribute Functions- UAB TASC FormACCOUNT STRINGSHORT TITLELONG TITLEAUTHORIZED PURPOSEMODEENABLED1:1?LEGAL ENTITYCOMPONENT UNITEXECUTIVE LEVELEXECUTIVE UNITMANAGERIAL LEVELMANAGERIAL UNITDEPARTMENTDIVISIONSUBDIVISIONORG TYPEAFFILIATION CDThis field displays the GL account string you entered in the GLAttributes find window.Abbreviated account string title. Derived from the description of theACCT segment value in Oracle.Used as the formal title of a given account string. Short Title is usedmore frequently in reporting. However, for Endowments and PlantFunds, Long Title is more meaningful.A text field used to note limitations on the use of this account string.Active accounts at time of conversion will have no data in this field.The UAB TASC Form can be opened in View, Create, or Changemode. However, the default mode will be View as the TASC formcannot be updated by end users.This field indicates whether or not this account string is currentlyactive.This field indicates whether or not this account string (if it is an incomestatement) is a one-to-one mapping set with its balance sheet.Identifies the Level 1 (the A Level) organizational hierarchy unit. Thisfield will always default to UAB. UAB is the legal entity comprised ofthe Hospital and the University.Identifies the Level 2 (the D Level) organizational hierarchy unit.Refers to the component of UAB (Hospital or University) to which theorganization “belongs.”Identifies the Level 3 (the G Level) organizational hierarchy unit.Identifies the Level 4 (the J Level) organizational hierarchy unit.Identifies the Level 5 (the M Level) organizational hierarchy unit.Identifies the Level 6 (the P Level) organizational hierarchy unit.Identifies the Level 7 (the S Level) organizational hierarchy unit.Identifies the Level 8 (the V Level) organizational hierarchy unit.This is the ORG segment value for the posting level (Level 9) accountstrings.Indicates the type of organizational unit reflected in the ORG segmentvalue. For a complete list of valid values for this attribute, refer to theGL Attribute Dictionary.Primary affiliation. Most frequently used reporting attribute whensummarizing data by School or equivalent unit. For a complete list ofvalid values for this attribute, refer to the GL Attribute Dictionary.TASC Form-People1 Tab5. Click on the PEOPLE1 region tab. A window that resembles the one shown below willappear.Updated 18-AUG-2015Page 3
GL End User Attribute Functions- UAB TASC FormDetails about the PEOPLE1 tab are shown in the table below.RESPONSIBLE PERSONDELIVER-TO PERSONDEPT CONTACTThe Employee ID of the person designated by the officialResponsible Person attributes. ThisThe Employee ID of the person designated to receive reports ornotices applicable to this account string.This optional field is for notations of departmental end user contactsfor questions concerning this account string.TASC Form-People2 Tab6. Click on the PEOPLE2 region tab. A window that resembles the one shown below willappear.Updated 18-AUG-2015Page 4
GL End User Attribute Functions- UAB TASC FormDetails about the PEOPLE2 tab are shown in the table below.CENTRAL ACCT CONTACTCENTRAL SUPPORTCONTACTHOSPITAL FINANCECONTACTThe Employee ID of the person designated by the official CentralAccounting Contact attributes. This is the accountant in GeneralAccounting who manages and approves activity on this account andshould be contacted for assistance.Name of the Central Support personnel to which this account stringis assigned. In Oracle, this optional field contains the Employee IDof the person designated by the official Central Support Personattributes.This optional field identifies the support staff person in HospitalFinance who is designated as handling workflow for this accountstring.TASC Form-External Rpts 1 Tab7. Click once on the EXTERNAL RPTS 1 region tab. A window that resembles the oneshown below will appear.Details about the EXTERNAL RPTS 1 tab are shown in the table below.AICPA EXPENSE CODEAICPA EXPENSE CATEGORYUpdated 18-AUG-2015Designates pre-GASB34 functional expense line on which accountstring’s activity will appear if not overridden by object code logic.For a complete list of valid values for this attribute, refer to the GLAttribute Dictionary.System-controlled redefinition of the first two digits of the AICPAExpense Code. For a complete list of valid values for this attribute,refer to the GL Attribute Dictionary.Page 5
GL End User Attribute Functions- UAB TASC FormAICPA REPORT CODEAICPA REPORT CATEGORYGASB 33 CODEGASB 34/35 CODEUG REPORT CODEDesignates on which of the three pre-GASB34 basic financialstatement reports this account string’s activity will appear. For acomplete list of valid values for this attribute, refer to the GLAttribute Dictionary.System-controlled redefinition of the first two digits of the AICPAReport Code. For a complete list of valid values for this attribute,refer to the GL Attribute Dictionary.Classifies activity as being exchange vs nonexchange transactionsas defined by GAAP GASB33 principles. For a complete list ofvalid values for this attribute, refer to the GL Attribute Dictionary.Classifies activities in accordance with GAAP GASB 34 and GASB35, which was effective with FYE 10/01/2001 audited financialstatements. For a complete list of valid values for this attribute,refer to the GL Attribute Dictionary.Designates primary federal OMB Circular A21 federal indirect costactivity to which this account string pertains. For a complete list ofvalid values for this attribute, refer to the GL Attribute Dictionary.TASC Form-External Rpts 2 Tab9. Click once on the EXTERNAL RPTS 2 region tab. A window that resembles the oneshown below will appear.Details about the EXTERNAL RPTS 2 tab are shown in the table below.NCAA REPORT CODEUpdated 18-AUG-2015Used to group athletics account strings for annual NCAA financialaudit. For a complete list of valid values for this attribute, refer toPage 6
GL End User Attribute Functions- UAB TASC FormNSF REPORT CODESCF ACTIVITY CATEGORYNET POSITION CLASSIFthe GL Attribute Dictionary.Identifies activity for Grants & Contracts Accounting Department inpreparing annual NSF Survey.Identifies the activity category for the Statement of Cash Flows inaccordance with GASBIdentifies the appropriate Net Position for the Annual FinancialReport in accordance with GASB.TASC Form-Internal Rpts Tab10. Click once on the INTERNAL RPTS region tab. A window that resembles the oneshown below will appear.Details about the INTERNAL RPTS tab are shown in the table below.BUDGET TYPE CODEMISC FUNDS PURPOSEMAJOR INTERNAL FUNDMINOR INTERNAL FUNDUpdated 18-AUG-2015Used by Budget Administration to identify budget requirements forunrestricted funds. Also used by online inquiry windows andreports to indicate appropriate display format for this accountstring. For a complete list of valid values for this attribute, refer tothe GL Attribute Dictionary.Identifies the primary purpose of account strings with a BALsegment prefix of 20-29 Other Unrestricted or 40-49 OtherRestricted or 81 Noncapital Renovation Projects. For a completelist of valid values for this attribute, refer to the GL AttributeDictionary.Identifies primary or major internal reporting fund group to whichthis account string belongs. For a complete list of valid values forthis attribute, refer to the GL Attribute Dictionary.Identifies secondary or minor internal reporting fund group towhich this account string belongs. For a complete list of validvalues for this attribute, refer to the GL Attribute Dictionary.Page 7
GL End User Attribute Functions- UAB TASC FormTASC Form-Plant Tab11. Click once on the PLANT region tab. A window that resembles the one shown belowwill appear.Details about the PLANT tab are shown in the table below.PLANTS FUNDS PURPOSEBUILDING CODEINVEST PLANT SECTIONCAPITALIZATION KEYIdentifies the primary purpose of account strings with a BALsegment prefix of 82 B&E Reserves or 83 Funded DepreciationReserves or 84 Trustee Construction Funds or 85 Capital PlantProjects. For a complete list of valid values for this attribute, referto the GL Attribute Dictionary.Space Analysis System’s (SAS’s) building code, unless not in SASin which case R600-R999 Equipment Accounting Department’scodes for non-SAS buildings. Required for all Inv In Plant accountstrings. Blank for all others.Specifies section of Investment In Plant monthly financialstatements in which this account string will appear. For a completelist of valid values for this attribute, refer to the GL AttributeDictionary.Specifies building/property account string in Investment In PlantFunds into which a given account string’s non-EAS capitalexpenditures will be capitalized. Default value of blanks indicatesnot capitalized.TASC Form-Endowment Tab9. Click once on the ENDOWMENT region tab. A window that resembles the one shownbelow will appear.Updated 18-AUG-2015Page 8
GL End User Attribute Functions- UAB TASC FormDetails about the ENDOWMENT tab are shown in the table below.ENDOW GROUP CODEENDOW CLASSIF CODEENDOW FUNDG CODEPURE ENDOWMENTQUASI ENDOWMENTQUASI GAINSENDOWMENT SPENDINGOTHER RELATED ENDOWMENTINVESTMENT POOL CODEThis “E” code is used to group endowment account strings for themonthly financial statements. The field remains blank for nonendowment account strings.Classifies endowment account strings by which fund theendowment supports. For a complete list of valid values for thisattribute, refer to the GL Attribute Dictionary.For account strings with BAL segment prefix of 50-59Endowments, this code indicates the category of endowment perthe UA System Board rules For a complete list of valid values forthis attribute, refer to the GL Attribute Dictionary.Identifies the Pure Endowment associated with the relatedendowment account (BAL prefix 54-59).Identifies the Quasi Endowment associated with the relatedendowment account (can be related to BAL prefix 51 and 54-59).Identifies the Quasi Endowment related to a Pure/IndependentQuasi for purposes of investment gain distribution.Identifies the Spending Account related to an endowmentIdentifies related endowment accounts not otherwise identified inthe endowment attributes on the TASC form that should beconsidered in evaluating the status of the endowmentFor endowment accounts, this attribute indicates whichinvestment pool it participates in or if not pooled then indicatesthat it is separately invested.TASC Form-History Tab10. Click once on the HISTORY region tab. A window that resembles the one shownbelow will appear.Updated 18-AUG-2015Page 9
GL End User Attribute Functions- UAB TASC FormDetails about the HISTORY tab are shown in the table below.BEGIN DATEEND DATECREATION DATEDISABLED DATEOLD FAS ACCOUNTPRECEDING ACCOUNT STRINGSUCCEEDING ACCOUNTSTRINGWill be blank for most accounts converted from the legacy system.For any account string created in OGL after 10/01/2003, should beprospective effective date for account string; otherwise datecreated. Must be proper Oracle date format.Will be blank for most accounts converted from the legacy system.After 10/01/2003, should be date account string considered closedfrom further postings. Must be proper Oracle date format.Date account string was created. System-controlled.Date account string was disabled. System-controlled.Lists one or more FAS six-digit account numbers which wereconverted 10/01/2003 to this account string. If multiples, will beseparated by commas with no blanks.Identifies the previous Oracle GL account string, i.e. the one whichthis account string replaced or succeeded. If preceding attributewas coded in FAS, contains that FAS six-digit account number.Not the same as Old FAS Number attribute in Oracle.Identifies the next Oracle GL account string, i.e. the one whichreplaced or succeeded this account string. If succeeding attributewas coded in FAS, contains that FAS six-digit account number.TASC Form-Other Tab11. Click once on the OTHER tab. A window that resembles the one shown below willappear.Updated 18-AUG-2015Page 10
GL End User Attribute Functions- UAB TASC FormDetails about the OTHER tab are shown in the table belowSALES TAX CODEVOLUNTARY COSTSHARINGCREDIT MEMO W/OUsed by General Accounting Department to identify account stringswhich generate revenue subject to sales tax. For a complete list of validvalues for this attribute, refer to the GL Attribute Dictionary.Indicates whether or not this account string is a voluntary cost sharingaccount string. For a complete list of valid values for this attribute, referto the GL Attribute Dictionary.Indicates whether or not this account string is officially designated as adefault AP credit memo write-off account string when other unrestrictedaccount strings cannot be identified by the program for thisorganizational unit For a complete list of valid values for this attribute,refer to the GL Attribute Dictionary.12. Click on the CLOSE button (the X) to close the form and return to the Navigatorwindow.Back to topUpdated 18-AUG-2015Page 11
UAB GL End User UAB Attributes UAB TASC Form . Using the UAB TASC Form . The Account String Control Form will appear as shown below. This form can only be used to query the Oracle system for attribute information regarding a specific GL account string. Organizational subsetted security is
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