PreLAS Online Administration Training

preLAS Online AdministrationTraining1

Coordinator and Proctor Training Agenda Training Part 1: Pre-test activities (preparing to test) Training Part 2: Administering preLAS Online, includes holistic scoringtraining Training Part 3: Post-test activities (Generating and InterpretingScores) 2

Training Part 1:Pre-Test ActivitiesActivity 1:Accessing the INSIGHT portal andDRC’s Professional Learningcourses3

Access the DRC INSIGHT Portalwww.drcedirect.comUse the INSIGHT portal for Test Administrative functions such asprofessional learning, rostering students, creating test sessions, scoringstudent responses and for On-Demand reporting. 4

Portal Activation Email Sent from: no-reply@datarecognitioncorp.com Check your clutter/spam if you do not find the email in yourinbox 5

Activating your INSIGHT account 6

Logging into the Portal 7

Logging into the INSIGHT portal Click on “Forgot your password?” if unable to locate your welcome email Your Username is your email address If the system does recognize you as a User, please check with your LEA’sdirector who will need to add you as a User to the portal. 8

Security Agreement 9

Professional Learning Courses Click on MY APPLICATIONS Professional Learning: 10

DRC’s Professional Learning 11

DRC’s Professional LearningDRC’s Professional Learning is a system designed to provide LEAs with a singlerobust, integrated platform of preLAS and LAS Links training courses. This virtualtraining platform, available 24/7, provides 5 courses: Onsite training and webinar training allows Users to bypass the training videosembedded in each course. Utilize the videos as needed to supplement youronsite/webinar training. 12

DRC’s Professional Learning Each course is its own individual course so test administrators may take any orall of the courses based on their assessment assignment(s); Test administrators will receive a certificate of calibration once they receive a90% or better on the “check your knowledge” and “scoring calibration” quizzesassociated with each course. 13

Training Part 1:Pre-Test ActivitiesActivity 2:Adding (registering) Students inthe INSIGHT portal14

Student ManagementAdd/View/Edit 15

Adding Students One-by-One1) Click Manage Students2) Choose preLAS Online 16

Adding Students One-by-One1)Click Manage Students2)Choose preLAS Online fromthe “Administration” dropdown menu3)Choose a School from thedrop down menu4)Click Add Student at thebottom of the screen 17

Adding Students One-by-OneAny cell with an asterisk* next to it is required student information.If you do not have a student ID number established by the time you are testing the student,one recommendation is to enter a temporary ID number and once the student ID is available,find the student, click edit and update the student ID. Student IDs must be uniquethroughout your district therefore a suggested temporary ID would be “temp01[schoolname]” 18

Student ManagementFind and Edit Students To see a roster of all studentsrostered in INSIGHT Choose “all” from the drop downmenuTo see a roster of all students at aSchool Choose the School from thedropdown menuTo find a particular student: Fill the one or more of thesearch fields (ie Name and/orStudent ID)Click Find StudentsRoster will appear belowView/Edit 19

Accommodations 20

Student ManagementAdding DemographicsPlease note, studentdemographic data will not beincluded on the preLAS OnlineOn-Demand Report therefore it isnot necessary to apply thisinformation to the student profile. 21

Student Management:Multiple Student Upload (MSU)Caution: DO NOT utilize theMSU to edit students’ firstand last names, IDs, norDOB. If you change any ofthese via the MSU, you willcreate a duplicate student.Only use “edit student” tochange these elements.Require cells are highlighted.District Code and School Code can be found by clicking on the District and School tabs above.If you are a large district and need a list of your school codes (as opposed to using the drop down schoollist), please contact Texas Tech Support. 22

Training Part 1:Pre-Test ActivitiesActivity 3:Creating Test Sessions23

Texas English Learner Identification:Program OverviewGrade LevelApproved Assessment(s) for Identification:preK3, preK4,Kindergarten preLAS English Form C preLAS Español Form C Available in Online and Paper formats1st Grade LAS Links Form A Speaking and Listening Only Available in Online or Paper formats2nd – 12th Grade LAS Links Form A Speaking, Listening, Reading and Writing Available in Online or Paper formats1st – 6th Grade LAS Links Español Form A Speaking and Listening Available in Online or Paper formats Norm Reference Tests are no longer utilized for the identification of English learners. 24

Test Management – Creating a Session 25

Creating a Test SessionTo add a session, choosepreLAS Online from theAdministration dropdown.Choose the School (asapplicable) from the dropdown menu, then click AddSession, found at the bottomof the page. 26

Creating a Test Session1. Uniquely name your session soyou can easily search for it later2. Choose the desired Test Form3. Choose from the availablesubtest Note: Only Oral Language isrequired for Identificationpurposes. Pre-Literacy may be utilizedat no additional cost4. Highlight the students to beadded to the session and click theblue right arrow to assign themto the session. 27

Generating Test TicketsPrint All / Print SelectedTo print all of the test tickets for the students in a test session, click the Print All Ticketsicon () in the Action column of the Sessions Detail window for the test session. 28

Test TicketsStudent Roster is forthe Test AdministratorThe Test Administrator usesthe Test Ticket information tolog into the test. NOT thestudent.Test Ticket is forthe Test Administrator 29

Editing a Test SessionTo edit a test session, click the View/Edit icon () in the Action column. Once onestudent has started testing in that particular test session, the only edits you can maketo a test session is to change the test session end date, add additional students to thesession, or to remove students (who have not started testing) from the test session. 30

Training Part 2:Administering preLAS OnlineActivity 1: Test Administrator Testing Experience31

preLAS Online TestingWhen you, the Test Administrator, are ready to administer the test, click on theDRC INSIGHT App installed on your device-OR- for Remote Testing, go to the Public URL. 32

Sign InType in the Username andPassword provided to you on theTest Ticket 33

preLAS Test MaterialsNeeded for Online TestingStudent licenses in DRC’sINSIGHT PortalExaminer’s Manual:provides in-depth testdirections, rubrics andscoringCue Picture Book:provides picture prompts touse while testingAudio CD and/or AudioFiles found in INSIGHT 34

Accessing the Audio Files Log into INSIGHT, click General Informationunder All Applications Click Documents Choose Manuals/Guides 35

What is the preLAS?The preLAS is language proficiency assessment consisting of an Oral Language component inEnglish and Spanish for preK3-, preK4-, and Kindergarten students. Test results are used to: Identify and place English Language Learners (EL’s) in appropriate classroomsettings Measure the developing language of first-language learners of Spanish Individually administered assessment Takes approximately 15 minutes to administer 36

Test Response TimeRefer to page 14 of the Examiner’s Manual PreLAS is not a timed test.Test can be administered in several sessions.Test can be administered in any order.Allow 3 - 5 seconds for each response. If there is no response, prompt a second time. Ifthere is still no response, continue to the next item. Prompts may be said no more than twice. 37

preLAS Part 1: Simon SaysFor more detailed information, refer to:Page 15 of the Examiner’s ManualSaySayDescription:Students play a game called Simon Says. Thestudent does what Simon tells him or her to do.Examples:Simon says look upSimon says look downSimon says touch your earScoring:Test Administrator clicks on the circle forCorrect, Incorrect and No responses. 38

preLAS Part 1: Simon SaysSimon SaysStudents play a game called Simon Says. The student doeswhat Simon tells him or her to do.Online items: 1 - 12 39

When to Stop TestingRefer to Page 14 of the Examiner’s Manual for detailed information. If the student has failed or does not respond to, any five consecutive items, including thepractice items, stop testing in that part and move on to the next part of the test. If the student misses or does not respond to five consecutive items in two consecutive parts,stop the test. 40

When to Stop TestingTip: To keep track of items missed, flag each item that is marked as Incorrect or No Response. Click the Review/End button at the bottom of the page to see if you have 5 flags (incorrect items)in a row Follow this process again if you think the student has missed 5 in a row in 2 sections in a row 41

When to Stop TestingTip: Each item that is Flagged was marked as Incorrect or No Response. Click the Review/End button at the bottom of the page to see if you have 5 flags (incorrect items)in a row. Follow this process again if you think the student has missed 5 in a row in 2 sections in a row. 42

To Skip To Next Set of QuestionsIf you know you need to skip to the next section, scroll to the first item of the next section and clickon it. It will take you back to the test to continue from the item you selected.Simon Says:Online items #1 – 12Art Show:Online items #13 - 24Say What You Hear:Online items #25 – 36The Human Body:Online items #37 - 48 43

When to Stop Testing Flags indicate Incorrect or No ResponseIf 5 in a row (may include practice items),2 sections in a row, you may stop testingthe child.Click End Test 44

Ending the Test Due to Insufficient Language If you stop the test without answering all the questions, you will get this pop up.Click Submit for the test to move towards reporting. 45

preLAS Part 1: Simon SaysPause allows you to take a 20minute break or to pause until youare ready to resume testing atanother timeClick Next to move to the next item. 46

preLAS test componentsArt ShowUsing the Cue Picture Book, students are asked toidentify the object and answer questions related to theobject. What is it? What is it used for?Cue Book: Part 2: Items # 1 - 10Online Items: 13 - 24 47

Part 2: Art Show Using the Cue Picture Book, point to the picture and ask “What isthis?”For more detailed information, refer to Page 16 of the Examiner’sManualSayDescription: Using the Cue Picture Book, students are asked toidentify the object and answer questions related tothe object. What is it? What is it used for?Examples:Scoring:Using the student answer sheet, fill in the circle forcorrect responses 48

Part 2: Art Show Picture Promptsp1p2235&67&8149 & 10 49

preLAS test componentsSay What You HearThe student repeats what he or she hears.Online items # 25 - 36 50

Part 3: Say What You HearSaySayFor more detailed information, refer to:Page 18 of the Examiner’s ManualDescription: The student repeats what he or she hears.Examples:Don’t forget your coatThe principal looked at meMy cousin washes the windowsScoring:The response is correct if the underlined structures arerepeated exactly as shown in the examiner’s manual. 51

Say What You Hear Scoring Examples Refer to Page 18 of the Examiner’s ManualPromptStructure TestedCorrect ResponsesIncorrect ResponsesDon’t forget yourcoat.negativecommandDon’t forget your coat.No forget your coat.The principal lookedat me.past tenseThe principal looked atme.Don’t forget you coat.The principal lookedme.My cousin washesthe windows.Third personsingular,present tenseMy cousin washes thewindows.The principal look me.The principal look atme.My cousin wash thewindows.My cousin washes thefloor. 52

preLAS test componentsUsing the Cue Picture Book, students are asked to look atthe picture and identify the body part.The Human BodyCue Book: Part 4: Items # 1 - 10Online items # 37 – 48 53