MARKING GUIDE

BSBADM502 Manage meetingsMARKING GUIDEBSBADM502 Manage meetingsMarking Guide v 1 May 2019Page 1 of 13

BSBADM502 Manage meetingsASSESSMENT 1: WRITTEN QUESTIONS – RESULTS SHEETStudent’s name:Chandan ParikStudent ID:GBC200260Assessor’s name:NazDate of assessment:9/8/2020Unit of competency:BSBADM502 Manage meetingsResponseQuestionCommentSatisfactoryNot Satisfactory1SatisfactoryGood answer2Satisfactory3Satisfactory4 (a)Satisfactory4 toryGood examples8SatisfactoryWell listedWell explainedGood answerFeedback to student:Good answers written – well done Chandan but your signature is not real. Please don’t type in yoursignatureStudent’s overall performance is: Satisfactory Not SatisfactoryIs re-assessment required? Yes NoAssessor’s signature:Student’s signature:Marking Guide v 1 May 2019ChandanDate:10/08/2020Date:10/08/2020Page 2 of 13

BSBADM502 Manage meetingsASSESSMENT 2: PROJECT- STAGE ONE MARKING GUIDE& RESULTSStudent’s name:Chandan ParikStudent ID:GBC200260Assessor’s name:NazDate of assessment:9/8/2020Location:GBC Campus / OnlineUnit of competency:BSBADM502 Manage meetingsDid the student satisfactorily overall:YesNoCommentsPart A: Planning the meetingChoose a meeting style and structure that isappropriate for the purpose of the meeting andwhich will assist with achieving the goals of themeeting?Identify the meeting participants and notify them inaccordance with organisational procedures?Determine the meeting requirements as requiredand complete a Meeting Requirements Form,including: date time duration meeting purpose budget meeting host or chair person meeting speakers agenda participants (internal and external) special needs of participants? location preferencesseating arrangements – theatre style, table andchairsMarking Guide v 1 May 2019Page 3 of 13

BSBADM502 Manage meetingsDid the student satisfactorily overall:YesNoCommentsSelect the documentation for distribution toparticipants including: pre-reading materials for attendeesdocumentation requirements for the meeting?Determine the equipment for the meeting, includingas required: video/data projector, microphone,whiteboard?teleconferencing or videoconferencingrequirements and equipment?Select the menu for the catering within budget ( 10or less per head)?Identify and interpret organisational requirementsfor conducting meetings in line with the Adept Owlmeetings policy, such as: limited meeting durationsmeeting agenda must be documented forall meetingsmeeting minutes must be captured for allmeetingsdelegates must have the authority to makedecisionsmeetings must start and finish on timeall meetings must have a designatedchairpersonparticipants must arrive on timemobile phones are to be switched offone person is to speak at a time?Develop an action plan that details all tasks to becompleted to prepare for the meeting and identifieswho is responsible for completing each task andwhen the task is due to be completed by, including: catering requirements and delegation orarrangement ( 10 max per head,CoffeeVille preferred supplier, arrangedwithin suitable time) budget and who is required to manage orapprove spending, approvalMarking Guide v 1 May 2019Page 4 of 13

BSBADM502 Manage meetingsDid the student satisfactorily overall: booking of venue and equipment, meetingspace chosen appropriate to meetingattendees a person responsible for chasing RSVPs?YesNoCommentsPart B: Preparing the documentationDevelop a meeting invitation in line withorganisational policy, that details: start time end time date location RSVP date if applicable who is attending purpose of meeting overview of agenda pre-reading requirements travel and accommodation details ifapplicable teleconference details if applicable?Develop a meeting agenda, in line withorganisational requirements, including thecompany’s meetings policy, and template,including: date, time and location of meeting statement of the meeting’s purpose welcome minutes of the previous meeting major agenda items general business date of next meeting?Provide relevant papers (at least one) to supportthe meeting section?Feedback to student:Marking Guide v 1 May 2019Page 5 of 13

BSBADM502 Manage meetingsChandan, you have done everything that is required however, whatever you have prepared –doesn’t relate with you. You should be the Chairperson. You haven’t made yourself part of thescenario in the assessment which you should have. Your preparation for everything is verygenericPlease talk to me before you resubmit, if you don’t understand what I mean by the aboveStudent’s overall performance is: Satisfactory Not SatisfactoryIs re-assessment required? Yes NoAssessor’s signature:Student’s signature:Marking Guide v 1 May 2019Date:ChandanDate:10/08/202010/08/2020Page 6 of 13

BSBADM502 Manage meetingsASSESSMENT 2: STAGE TWO - MARKING GUIDE &RESULTSStudent’s name:Chandan ParikStudent IDGBC200260Assessor’s name:NazDate of observation:5/8/2020Location:GBC Campus / OnlineUnit of competency:BSBADM502 Manage meetingsDid the student satisfactorily:YesNoCommentsPart A: Preparing before the meetingPrepare by reviewing the action plan, agenda andmeeting notes?YesEnsure that all tasks have been completed inpreparation for the meeting?YesDesignate and a minute-taker, provide him/her withthe meeting minutes template?YesBrief the minute taker on method for taking notes?YesPart B: Chairing the meetingChair the meeting in accordance with: the agenda the purpose of the meeting the style of meeting agreed on the organisation’s meeting conventions?YesCommunicate a clear understanding of the meetingpurpose?YesConduct a short oral presentation (approx. 5minutes) to introduce the key topic to provideadequate information to initiate the discussion?YesEncourage discussion in an appropriate manner tofacilitate outcomes in line with the meeting’spurpose and ensure all participants were involvedin the meeting?YesMarking Guide v 1 May 2019Page 7 of 13

BSBADM502 Manage meetingsSummarise discussions and decisionsprogressively and at the end of each discussion?YesControl the meeting, ensuring people stayfocussed and outcomes were achieved withinallotted timeframes, including allowing times forbreaks?YesUse communication skills to encourageparticipation of all participants including:Yes Ask questions and listen to responses toclarify understanding answer questions listen to participants incorporate and encourage feedback?Manage and work with the group to achieve thedesired outcomes and to construct an action plan?YesEnsure that decisions were made fairly andethically?YesResolve at least one issue using a problem-solvingtechnique?YesTake notes as appropriate?YesCommence and conclude the meeting section ontime?YesCollect written feedback from participants andminute taker (participant Evaluation Form andMinute taker Evaluation Form)?NoWho are the teammember’s who has givenyou the feedback? Theirsignatures or name –nothing is therePart C: Following upCheck the minutes to make sure they are completeand accurate, as well as to ensure correct spelling,grammar and use of the template in line withorganisational requirements?NoMake corrections to the minutes as required?NoDistribute the meeting minutes to meetingparticipants in line with organisationalrequirements, along with any follow-updocumentation required by the meeting outcomes?NoMarking Guide v 1 May 2019Page 8 of 13

BSBADM502 Manage meetingsFile meeting documentation logically according toorganisation meeting policies?NoFeedback to student:You have chaired the meeting well and have been provided with verbal comments on yourpresentation and managing style, your leading skills with tips for future improvement – goodwork on that.Other followed up documents – some are submitted – most are not, however, cannot beaccepted at this stageStudent’s overall performance is: Satisfactory Not SatisfactoryIs re-assessment required? Yes NoAssessor’s signature:Student’s signature:Marking Guide v 1 May 2019ChandanDate:10/08/2020Date:10/08/2020Page 9 of 13

BSBADM502 Manage meetingsASSESSMENT 2: STAGE THREE - MARKING GUIDE &RESULTSStudent’s name:Chandan ParikStudent IDGBC200260Assessor’s name:NazDate of observation:5/8/2020Unit of competency:BSBADM502 Manage meetingsDid the student satisfactorily:YesIdentify who they decided was required to attendtheir meeting and how they reached thatconclusion?YesDescribe how they determined an appropriatestyle, structure and appropriate meetingconventions for their meeting’s purpose?YesIdentify decisions they made regarding meetingpapers?YesDescribe the approach they took in developing anaction plan?YesDescribe any problem-solving activities theyundertook in their meeting to address at least oneproblem during the meeting?YesDescribe their responsibilities as chairperson, forexample:YesNoComments delegating a minute-taker facilitating discussion maintaining a constructive and professionalconduct keeping discussion on track in accordancewith agenda keeping the meeting to time encouraging input from all participants coordinating consensus for problem-solvingand decision-making managing group dynamics?Marking Guide v 1 May 2019Page 10 of 13

BSBADM502 Manage meetingsDescribe how they would assess their ownperformance in chairing the meeting?YesDescribe the desired outcomes of their meetingand the strategies used to achieve them?YesDescribe their process for checking the minutes foraccuracy?YesDemonstrate an ability to determine appropriatestrategies for distributing and storing meetingminutes, for example?Yes in accordance with Adept Owl policies andprocedures using file-naming and file location protocols access requirements storage space confidentiality and security requirements?Identify any follow-up documentation required and,if so, when and how this documentation should bedistributed, for example:Yes identified the Adept Owl meeting policies andprocedures around distribution requirements if required follow-up documentation is toolarge or numerous to distribute via email,student identified alternative method ofdistribution?Produce a report that:Yes meets the specified word count is complete and accurate, is free from spelling, grammar andpunctuation errors uses an appropriate, business report format?Feedback to student:Good reflection writtenStudent’s overall performance is: Satisfactory Not SatisfactoryIs re-assessment required? Yes NoMarking Guide v 1 May 2019Page 11 of 13

BSBADM502 Manage meetingsAssessor’s signature:Student’s signature:Marking Guide v 1 May 201910/08/2020ChandanDate:10/08/2020Page 12 of 13

BSBADM502 Manage meetingsFINAL ASSESSMENT RESULTS SUMMARYStudent’s name:Chandan ParikStudent ID:GBC200260Assessor’s name:NazUnit of competency:BSBADM502 Manage meetingsAssessments/Evidence1. Written Questions2. ProjectStudent Result Satisfactory Not Satisfactory Not Completed Satisfactory Not Satisfactory Not Completed Stage One Project: Stage Two Satisfactory Not Satisfactory Not Completed Project: StageThree Satisfactory Not Satisfactory Not CompletedFeedback to student:Please refer to the comments above and correct accordingly to be CompetentResult: Competent Not CompetentIs re-assessment required? Yes NoAssessor’s signature:Student’s signature:Marking Guide v 1 May 2019Date:ChandanDate:10/08/202010/08/2020Page 13 of 13

for conducting meetings in line with the Adept Owl meetings policy, such as: limited meeting durations meeting agenda must be documented for all meetings meeting minutes must be captured for all meetings delegates must have the authority to make decisions meetings must start and finish on time