Mazda North American Operations

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Mazda North American OperationsEDI Supplier DocumentationNovember 5, 2020Revision HistoryNov 5, 2020Added EDI 855 not in useSept 9, 2020Updated Supplier Code referencesAug 20, 2020Added EDI 855 Order AcknowledgementApr 20, 2020Updated the ISA segment structure – Page 6,7,8,9Oct 16, 2018Updated with OpenText as VAN providerOct 20, 2015Clarified usage of PRF segment - page 106 and REF*DOsegment page 111Sept 21, 2015MNAO Does use an 810 transaction for suppliers authorized toship direct to Dealers. Contact your EDI resources for moreinformation.July 17, 2012Revised contact informationSept 26, 2011Clarified use of 2 digit or 5 digit ship-to-codes (830 changesshown on pages 48 & 52, 856 shown on pages 98 & 114)Aug 22, 2011Clarified that 824 are not currently used - page 40July 8, 2011Clarified DO number requirements in ASN transaction 856 onpage 111Jan 29, 2010Clarified 856 (ASN) timing requirements – page 4Feb 27, 2009Deleted PRF segment from Segment Sequence Table page 99Oct 14, 2008Clarified definitions for CTT page 115Aug 18, 2008Revised sample 830 on page 48 to remove PO number in LINsegment. Revised 830 definitions on page 53Sept 13, 2007Revised 856 Segment BSN, Element 02, on page 101March 2006Merged separate files into this one documentSend questions to: MazdaEDISupport@mazdausa.com

Mazda North American OperationsEDI Implementation GuidelinesTable of ContentsPageContentsMNAO/Supplier Communications . 3Transaction Processing . 4EDI Communications Structure . 5824 – Application Advice – not in use . 42830 – Material Release . 50850 – Purchase Order Transaction . 67855 – Order Acknowledgement – not in use . 101856 – Advance Shipping Notice . 114861 – Receiving Advice Transaction . 133997 – Functional Acknowledgement . 145EDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 2 of 155

Mazda North American OperationsEDI Implementation GuidelinesMNAO/Supplier CommunicationsSTEPS SUPPLIER MUST TAKE TO GET ON-LINE WITH MNAO:1. Obtain communication hardware and software.2. Send an email to ecommreq@opentext.com to setup mailbox on OpenText.3. MNAO communication information: (Be sure to change user id when you go live.)TestVAN- OpenTextAccount - MMAAUser ID - MNAEDITProductionVAN- OpenTextAccount - MMAAUser ID - MNAEDIB4. E-mail your VAN information/Account/User-Id to MazdaEDISupport@mazdausa.com.5. Test the 6 transaction sets (820, 824, 830, 850, 855, 856 and 861) with MNAO.EDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 3 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction ProcessingThere will be six EDI transactions used by MNAO. All transactions are sent to thereceiver’s mailbox by the sender. The recipient then retrieves the message when readyto process the information. Figure 2.1 displays the data flow. MNAO sends the 820, 824,830, 850 and the 861 transactions. The 855 and 856 is sent by the supplier. Functionalacknowledgements will be sent for each transaction by MNAO and the suppliers.Figure 2.1: Transaction Data FlowFigure 2.2: Required EDI message classes and transaction processing times.Transaction TypeUser MsgClass820: Remittance Advice830: Material Release850:Purchase Order861: Receiving Advice855: Purchase OrderAcknowledgement856: Advance ShippingNotice824: Application Advice(Outbound)997: FunctionalAcknowledgementEDI MANUAL 11 05 2020 FIXED.DOCXTimingCycleAfter payments aregeneratedChanges in materialrequirements or asrequested by the userChanges in materialrequirements or asrequested by the userAfter receiving partsSeller's acknowledgmentof a buyer's purchaseorderMonthlyASN must be sent the dayof shipment and must bereceived by Mazda at leastone hour before deliveryImmediately followingASN update at MNAOImmediately following thereceipt of transactionRevision: Nov 5, 2020DailyDailyDailyDailyDaily (as required by supplier tomodify ASN)Daily (Application response to ASNprocessing errors)DailyPage 4 of 155

Mazda North American OperationsEDI Implementation GuidelinesEDI Communications StructureEDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 5 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : AllSegment: ISA - Interchange Control HeaderLevel: N/AInformation: Indicates the start of an interchange of one or more functional groups,and interchange related control segments. Please make sure that allthe three delimiters (element, sub-element & segment separators) areunique in the header.Example:ISA*00**00**ZZ*MMAA MNAEDIB*ZZ*MES1 MES1001*940429*1609*U*00200*000256332*0*P* NOTE: blanks 3 blanks between MMAA and MNAEDIBSegment Delimiter in the example: Element Delimiter in the example: *Sub-element Delimiter in the example: ElementNameUse01Authorization QualifierUse "00"02Authorization InfoUse ten spaces.03Security QualifierUse "00"04Security InfoUse ten spaces.05Interchange ID QualifierUse "ZZ".06Interchange Sender IDMailbox Information07Interchange ID QualifierUse "ZZ"08Interchange Receiver IDMailbox Information09DateFormat: YYMMDD10TimeFormat: HHMM 24 Hour ClockEDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 6 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : AllSegment: ISA - Interchange Control HeaderLevel: N/AInformation: Indicates the start of an interchange of one or more functionalgroups, and interchange related control segments.Example:ISA*00**00**ZZ*MMAA MNAEDIB*ZZ*MES1 MES1001*940429*1609*U*00200*000256332*0*P* NOTE: blanks 3 blanks between MMAA and MNAEDIBElementNameUse11Interchange StandardUse "U".12Interchange Version IDUse "00200".13Interchange Control IDMust be the same as number in theIEA-02 segment.14Acknowledge Requested Use "0".15Test IndicatorUse "P".16Sub Element SeparatorMust be different from ElementSeparator.EDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 7 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : AllSegment: ISA - Interchange Control HeaderLevel: N/AInformation: Indicates the start of an interchange of one or more functionalgroups, and interchange related control segments. Please make surethat all the three delimiters (element, sub-element & segmentseparators) are unique in the header.Example:ISA*00**00**ZZ*MMAA MNAEDIB*ZZ*MES1 MES1001*940429*1609*U*00200*000256332*0*P* NOTE: blanks 3 blanks between MMAA and MNAEDIBSegment Delimiter in the example: Element Delimiter in the example: *Sub-element Delimiter in the example: Recommended delimiters are given below.CharacterHex. ASCII’x92‚x82„x84‘x91“x93”x94 x95–x96[x5B.x2E x3C(x28 x2B!x21&x26]x5D x24*x2A)x29;x3BEDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 8 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : AllSegment: ISA - Interchange Control HeaderLevel: N/AInformation: Indicates the start of an interchange of one or more functional groups,and interchange related control segments. Please make sure that allthe three delimiters (element, sub-element & segment separators) areunique in the header.Example:ISA*00**00**ZZ*MMAA MNAEDIB*ZZ*MES1 MES1001*940429*1609*U*00200*000256332*0*P* NOTE: blanks 3 blanks between MMAA and MNAEDIBSegment Delimiter in the example: Element Delimiter in the example: *Sub-element Delimiter in the example: Recommended delimiters are given below.CharacterHex. ASCII x5E-x2D/x2F·xB7 x7C,x2C%x25x5F x3E?x3F x60:x3A#x23@x40'x27 x3D"x22 x7E{x7B}x7DEDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 9 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : AllSegment: GS - Functional Group HeaderLevel: N/AInformation: Indicates the start of a group of related transaction sets and providescontrol and application identification information.Example: GS*PO*MMAA MNAEDIB*MES1 MES1001* 940415*1735*000000001*X*002001MNAO NOTE: blanks 1 blank between MMAA and MNAEDIBElementNameUse01Functional ID QualifierUse02Application Sender IDSame as ISA Sender ID but withonly 1 space03Application Receiver IDSame as ISA Receiver ID04DateFormat: YYMMDD05TimeFormat: HHMM 24 Hour Clock06Interchange ControlNumberSender assigned number - mustmatch GE-02.07Responsible AgencyCodeVersionUse "X".08EDI MANUAL 11 05 2020 FIXED.DOCX"RA" for 820 transaction."AG" for 824 transaction."PO" for 830 transaction."PO" for 850 transaction."PR" for 855 transaction."SH" for 856 transaction."SH" for 861 transaction."FA" for 997 transaction.Refer to individual EDIImplementation Guidelines forappropriate versionRevision: Nov 5, 2020Page 10 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : AllSegment: GE - Functional Group TrailerLevel: N/AInformation: Indicates the end of a group of related transaction sets and providescontrol and application identification information.Example: GE*000002*000000001 ElementNameUse01Number of TransactionSets02Interchange ControlNumberEDI MANUAL 11 05 2020 FIXED.DOCXNumber of ST/SE pairsRevision: Nov 5, 2020Page 11 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set:AllSegment: IEA - Interchange control TrailerLevel: N/AInformation: Indicates the end of an interchange of one or more functional groups,and interchange related control segments.Example: IEA*00001*000253582 ElementNameUse01Number of GroupsNumber of GS/GE pairs includedbetween ISA and this IEA.02Interchange ControlNumberMust match ISA-13.EDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 12 of 155

Mazda North American OperationsEDI Implementation Guidelines820 – Remittance Advice Sample(Version – 003040)Transaction FormatInterpretationTransaction HeaderST*820*000000001 TRANSACTION SET 820 Remittance AdviceTRANSACTION SET CONTROL NO 000000001BPR*I* 8909.69*C*CHK TRANSACTION HANDLING CODE ”I” (INFORMATIONALONLY)PAYMENT AMOUNT 8909.69 (TWO DECIMALPOSITIONS)CREDIT/DEBIT FLAG “C” (CREDIT)PAYMENT METHOD CODE ”CHK”TRN*3*000049871 “3” FINANCIAL REASSOCIATION TRACE NUMBER –PAYMENT AND REMITTANCE ARE SEPARATEUNIQUE REFERENCE NUMBER 000049871CUR*SU*USD ENTITY SUPPLIER, CURRENCY US DOLLARN1*PR*MAZDA NORTH AMERICAN OPERATIONS*92*MNAO N1*PE*VISTEON*92*P1786 PAYER ‘MNAO’PAYEE MNAO ASSIGNED SUPPLIER NUMBERPER*AP*ACCOUNTS PAYABLE*TE*313-777-8272 ACCOUNTS PAYABLE DEPARTMENT,TELEPHONE – 313-777-8272Detail DataENT*1 1 SINGLE ENTITY COMMUNICATION WITH SINGLEENTITYRMR*IV*017805**518.65*518.65 REMITTANCE RECEIVABLE ‘IV’ASN NUMBER OR SELLERS INVOICE NUMBER 017805TOTAL PART AMOUNT 518.65 (TWO DECIMALPOSITIONS)IIT1**550.0*EA*.943*PE ASN NUMBER ‘017815’QUANTITY INVOICED ‘550.0’UNIT OF MEASURE ‘EA’UNIT PRICE ‘.943’REF*PM*GA2A51710 PART NUMBER ‘GA2A51710’RMT*IV*017815**8391.04*8391.04 REMITTANCE RECEIVABLE ‘IV’ASN NUMBER OR CHARGETOTAL PART AMOUNT 8391.04 (TWO DECIMALPOSITIONS)IT1**850.0*EA*9.872*PE ASN NUMBER ‘017805’QUANTITY INVOICED 850.0’UNIT OF MEASURE ‘EA’UNIT PRICE ‘9.872’REF*PM*GA2A51713 PART NUMBER ‘GA2A51713’Transaction TrailerSE*15*000000001 EDI MANUAL 11 05 2020 FIXED.DOCXNUMBER OF INCLUDED SEGMENTS 15(FROM ST SEGMENT OT SE SEGMENT)TRANSACTION SET CONTROL NO 00000001(SAME AS THE NUMBER IN THE ST SEGMENT)Revision: Nov 5, 2020Page 13 of 155

Mazda North American OperationsEDI Implementation GuidelinesAccounts Payable Transaction - 820Required Data Segment Sequence TableSeg IDUsageMax UseTransaction Set HeaderM1BPRBeginning Segment - RemittanceAdviceM1NTETRNCURN1Note/Special InstructionTraceCurrencyNameFOOO 1111N2PERAdditional Name InformationAdministrative XNameAdjustmentOO9999991NTEDTMREFNote/Special InstructionDate/Time ReferenceReference NumbersOOO 111DTMDate/Time ReferenceO999999IT1Baseline Item DataO1REFReference NumbersO1DTMDate/Time ReferenceO1SLNSubline Item DetailO999999RMRRemittance AdviceO1REFReference NumbersO999999STTitleEDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 9IT1-End/999999ADX-End/999999RMRBegin/999999Page 14 of 155

Mazda North American OperationsEDI Implementation GuidelinesSeg IDUsageMax UseDate/Time ReferenceO999999IT1Baseline Item Data (Invoice)O1REFReference NumbersO1DTMDate/Time ReferenceO1Transaction Set 9999ENT-End/999999Usage: M – MandatoryO - Optional (as needed)EDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 15 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: ST - Transaction Set HeaderLevel: HeaderInformation: Indicates the start of the transaction set and assigns a controlnumber. The ST control number must match the control number inthe transaction set trailer SE segment.Example:ElementST*820*000000001 NameFeaturesUse01Transaction Set IDM ID 03/03Use "820"02Transaction SetControl NumberM AN 04/09A unique number assigned to eachtransaction set within a functionalgroup. This number must match theSE segment control number.EDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 16 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: BPR - Beginning Segment Remittance AdviceLevel: HeaderInformation: Indicates total payment amount and payment method.Example:ElementBPR*I* 8909.69*C*CHK NameFeaturesUse01TransactionHandling CodeM ID 01/0102Monetary AmountM R 01/1503Credit/Debit FlagM ID 01/01Code indicating whether amount is acredit or debit04Payment MethodCodeM ID 03/03Code identifying the method for themovement of payment instructionsEDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Code designation the action to betaken by all partiesANSI-X12 list of values allowedTwo Decimal PositionsPage 17 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set:Accounts Payable - 820Segment: NTE – Note/Special InstructionLevel: HeaderInformation: To transmit information in a free-form format,if necessary, forcomment or special instructionExample:ElementNTE*ZZZ*PLEASE NOTE ADJUSTMENTS DUE TO PRICE CHANGE NameFeatures01Note ReferenceCode02Free Form Message M AN 01/60EDI MANUAL 11 05 2020 FIXED.DOCXO ID 03/03Revision: Nov 5, 2020UseANSI-X12 list of values allowed forentity identifierFree-form textPage 18 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: TRN - TraceLevel: HeaderInformation: To uniquely identify a transaction to an applicationExample:ElementTRN*3*000294342 NameFeaturesUse01Trace Type CodeM ID 01/02ANSI-X12 list of values allowed forentity identifier02Reference NumberM AN 01/30Reference Number or identificationnumber as defined for a particulartransaction setEDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 19 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: CUR - CurrencyLevel: HeaderInformation: Indicates payment currencyExample:ElementCUR*SU*USD NameFeaturesUse01Entity identifier code M ID 02/02ANSI-X12 list of values allowed forentity identifier02Currency CodeANSI-X12 list of values allowed forcurrency codesEDI MANUAL 11 05 2020 FIXED.DOCXM ID 03/03Revision: Nov 5, 2020Page 20 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: N1 - NameLevel: HeaderInformation: Used to identify parties associated with the shipment.Example:N1*PR*MAZDA NORTH AMERICAN OPERATIONS*92*MNAO N1*PE*VISTEON*92*P1786 ElementNameFeaturesUse01IdentifierM ID 02/0202NameM AN 01/35"PR" Payer (header)"PE" Payee (header)Free-form name03ID Code QualifierM ID 01/02Use "92".04ID CodeM AN 02/17Code of Payer and PayeeExample:"PR" MNAO - payer"PE" P1786 - payeeEDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020Page 21 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: N2 – Additional Name InformationLevel: HeaderInformation: To specify additional names or those longer than 35 characters inlength.Example:Element01N2*CENTRAL ACCOUNTING SERVICES NameIdentifierEDI MANUAL 11 05 2020 FIXED.DOCXFeaturesM AN 01/35Revision: Nov 5, 2020UseFree-form namePage 22 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: PER – Administrative Communications ContactLevel: HeaderInformation: To identify a person or office to whom administrative communicationsshould be directedExample:ElementPER*AP*ACCOUNTS PAYABLE*TE*313-777-8272 NameFeatures01Contact FunctionCodeM ID 02/020203NameCommunicationsNumber QualifierCommunicationNumberO AN 01/35M ID 02/0204EDI MANUAL 11 05 2020 FIXED.DOCXM AN 01/80Revision: Nov 5, 2020UseCode identifying the major duty orresponsibility of the person or groupnamedFree-form NameCode identifying the type ofcommunication numberComplete communications numberincluding country or area code whenapplicablePage 23 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: ENT – EntityLevel: DetailInformation: To designate entities which are parties to a transaction and specify areference meaningful to those entitiesExample:Element01ENT*1 NameAssigned NumberEDI MANUAL 11 05 2020 FIXED.DOCXFeaturesUseM N0 01/06Revision: Nov 5, 2020Page 24 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: N1 - NameLevel: DetailInformation: Used to identify parties associated with the shipment.Example:Element0102N1*PR*MAZDA NORTH AMERICAN OPERATIONS*92*MNAO N1*PE*VISTEON*92*P1786 NameIdentifierNameEDI MANUAL 11 05 2020 FIXED.DOCXFeaturesM ID 02/02M AN 01/35Revision: Nov 5, 2020UseANSI-X12 list of values allowedFree-form namePage 25 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: ADX - AdjustmentLevel: DetailInformation: To convey accounts payable adjustment information for the purposeof cash application, including payer generated debit/credit memo’s.Example:ElementADX*366.80*01*CM*045441 NameFeatures01Monetary AmountM R 01/1502Adjustment ReasonCodeM ID 02/0203Reference NumberQualifierReference NumberO ID 02/0204EDI MANUAL 11 05 2020 FIXED.DOCXO AN 01/30Revision: Nov 5, 2020UseSpecifies the amount of theadjustment and must be signed ifnegative. If negative, reduces thepayment amount; if positiveincreases the payment amountCode indicating reason for creditmemo, or adjustment to invoice,credit memo or payment.ANSI-X12 list of values allowedCode qualifying the referencenumberReference Number or identifyingnumber as defined for a particulartransaction setPage 26 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: NTE – Note/Special InstructionLevel: DetailInformation: To transmit information in a free-form format,if necessary, forcomment or special instructionExample:Element0102NTE*ZZZ*PLEASE NOTE ADJUSTMENTS DUE TO PRICE CHANGE NameFeaturesNote ReferenceO ID 03/03CodeFree Form Message M AN 01/60EDI MANUAL 11 05 2020 FIXED.DOCXRevision: Nov 5, 2020UseANSI-X12 list of values allowedFree-form textPage 27 of 155

Mazda North American OperationsEDI Implementation GuidelinesTransaction Set : Accounts Payable - 820Segment: DTM – Date/Time ReferenceLevel: DetailInfor

EDI Supplier Documentation . November 5, 2020 . Revision History Nov 5, 2020 . . Advance Shipping Notice . ASN must be sent the day of shipment and must be . NTE Note/Special Instruction F 1 TRN Trace O 1 CUR Currency O 1 N1 Name O 1 N1-Begin/ 999999 N2 Additional Name Information O 999999 .

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