Shelly Cashman: Microsoft PowerPoint 2019

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Shelly Cashman: Microsoft PowerPoint 2019Module 1: Creating and Editing a Presentation with Pictures1-1-

Objectives (1 of 2) Create a blank presentation Select and change a document theme Create a title slide and a text slide with a multilevelbulleted list Add new slides and change slide layouts Change font size and color Bold, italicize, and underline text Insert pictures into slides with and without contentplaceholders-2-

Objectives (2 of 2) Move and resize pictures Arrange slides Change theme colors Check spelling Review a presentation in different views Enter slide notes Save a presentation Print a presentation-3-

What Is PowerPoint? Microsoft PowerPoint is a full-featured presentationapp that allows you to produce compellingpresentations to deliver and share with an audience A PowerPoint presentation also is called a slide show A collection of slides is called a deck A common use of slide decks is to enhance an oralpresentation PowerPoint can provide design ideas, format texts, addand edit video and audio clips, create tables and charts,apply artistic effects to pictures, animate graphics, andcollaborate with friends and colleagues-4-

Project: Presentation with a Bulleted Listand Pictures-5-

Starting and Using PowerPoint (1 of 3) To Start PowerPoint and Create a Blank Presentation Click the Start on the Windows taskbar to display the Startmenu Click the PowerPoint 2019 tile to run the PowerPoint appand display the PowerPoint start screen Click the Blank Presentation thumbnail on the PowerPointstart screen to create a blank PowerPoint document in thePowerPoint window-6-

Starting and Using PowerPoint (2 of 3) The PowerPoint Window Scroll Bar Status Bar Ribbon Tell Me Box Quick Access Toolbar Mini Toolbar and Shortcut Menus KeyTips (keyboard code labels for certain commands) Microsoft Account Area-7-

Starting and Using PowerPoint (3 of 3) When PowerPoint is started, ten main tabs are displayedin the ribbon To Display a Different Tab on the Ribbon Click the tab (Design) on the ribbon to display the that tab(Design tab)-8-

Creating a Title Slide (1 of 5) A theme also called a template is a predefined design withcoordinating colors, fonts, and graphical effects to givepresentations a consistent and professional look To Choose a Presentation Theme With the Design tab displayed, point to the More button[Themes group] Click the More button to expand the gallery. If necessary scrolldown to the bottom and select the desired theme (Parcel) If the Design Ideas pane is displayed, close the pane-9-

Creating a Title Slide (2 of 5)-10-

Creating a Title Slide (3 of 5) To Enter the Presentation Title Click the label, “Click to add title,” located inside the title textplaceholder to select the placeholder Type the desired title (Shelly Pet Hospital & Wellness Center) inthe title text placeholder. Do not press the ENTER key-11-

Creating a Title Slide (4 of 5) To Enter the Presentation Subtitle Paragraph Click the label, “Click to add subtitle,” located inside the subtitletext placeholder to select the placeholder Type the desired subtitle (Quality Care for Pets and TheirFamilies) inside the placeholder but do not press the ENTER Key-12-

Creating a Title Slide (5 of 5) You can zoom the slide view to enlarge or shrink the contentof slide on the screen To Zoom a Slide Click the Zoom In or Zoom Out button on the status bar as manytimes as necessary until the Zoom button on the status bardisplays the desired percentage (90%)-13-

Formatting Characters (1 of 6) To Select a Paragraph Triple-click the paragraph (subtitle text)-14-

Formatting Characters (2 of 6) To Italicize Text With the text to italicize selected, click the Italic button onthe Mini toolbar to italicize that text on the slide-15-

Formatting Characters (3 of 6) To Increase Font Size Click the Increase Font Size button on the Mini toolbar thedesired number of times to increase the font size of theselected text (32 pt)-16-

Formatting Characters (4 of 6) To Select a Word Double-click the word (Quality) to select it-17-

Formatting Characters (5 of 6) To Change the Text Color Select the text (Quality), click the Font Color arrow on the Minitoolbar to display the Font Color gallery Click the desired color (Green) to change the font color Click outside the selected text to deselect the word-18-

Formatting Characters (6 of 6) To Save a Presentation for the First Time Click File on the ribbon to display Backstage view Click the Save As tab in Backstage view to display the SaveAs gallery Click This PC in the Other locations list to display thedefault save location on the computer or mobile device Click the More options link to display the Save As dialogbox Choose a location (OneDrive) and type the desired name inthe file name box (Pet Hospital) Click the Save button to save the presentation with the filename-19-

Adding a Slide with a Bulleted List (1 of 6) To Add a New Title and Content Slide Click the New Slide button [Home tab Slides group] to insert anew slide with the Title and Content Layout-20-

Adding a Slide with a Bulleted List (2 of 6) To Enter a Slide Title Click the label, “Click to add title,” to select it and then typethe desired title (Our Service). Do not press the ENTER key-21-

Adding a Slide with a Bulleted List (3 of 6) To Select a Text Placeholder Click the label, “Click to add text,” to select the contentplaceholder in order to type text To Type a Multilevel Bulleted List Type the first item in the bulleted list (Emergency Care), andthen press the ENTER key to type the second item To create a second-level paragraph, click the “Increase ListLevel” button [Home tab Paragraph group] Type the second item (X-rays and laboratory testing), and thenpress ENTER Click the “Decrease List Level” button [Home tab Paragraphgroup] to promote a paragraph-22-

Adding a Slide with a Bulleted List (4 of 6) To Type the Remaining Text Type “Preventive Care” and then press ENTER Click the “Increase List Level” button to demote theparagraph to the second level Type “Routine checkups and vaccinitions” and then pressENTER (“vaccinitions” is misspelled intentionally) Click the “Increase List Level” button to demote theparagraph to the third level Type “One-third of dogs and cats are overweight” but donot press ENTER-23-

Adding a Slide with a Bulleted List (5 of 6) To Select a Group of Words Position the pointer immediately to the left of the firstcharacter of the text to be selected (R in Routine) Drag the pointer through the last character of the text tobe selected (s in checkups)-24-

Adding a Slide with a Bulleted List (6 of 6) To Bold Text With the text to bold selected (Routine checkups), click theBold button on the Mini toolbar To Increase Font Size With the above text still selected click the “Increase FontSize” button on the Mini toolbar once (increase to 18 pts) Click outside the selected area to deselect the text To Underline Text Select the text (One-third) Click the Underline button on the Mini toolbar-25-

Adding New Slides, Changing Slide Layouts, andChanging the Theme (1 of 6) To Add a New Slide and Enter a Slide Title and Headings Click the New Slide arrow in the Slides group to display thelayout gallery Click the desired layout (Comparison) Type the desired title in the title placeholders (ObedeinceClasses – Obedience is misspelled intentionally) Click the left heading placeholder Type the heading (Basic and Advanced Skills) in theplaceholder Select the right heading placeholder and then type theheading (Small Group Sizes) but do not press ENTER-26-

Adding New Slides, Changing Slide Layouts, andChanging the Theme (2 of 6)-27-

Adding New Slides, Changing Slide Layouts, andChanging the Theme (3 of 6) To Change the Font Triple-click to select all the left heading (Basic andAdvanced Skills) and display the Mini toolbar Click the Font arrow to display the Font gallery Scroll to the desired font (Cambria) in the Font gallery Click the desired font (Cambria) Select the right heading (Small Groups Sizes) and changeits font to Cambria as is done above-28-

Adding New Slides, Changing Slide Layouts, andChanging the Theme (4 of 6) To Add a Slide with the Title Only Layout Click the New Slide arrow in the Slides group to display thelayout gallery Click Title Only to add a new slide and apply that layout Type the title (Grooming Facilities) but do not press ENTER-29-

Adding New Slides, Changing Slide Layouts, andChanging the Theme (5 of 6) The theme applied to the presentation (Parcel) is simple anddoes not have many design elements To Change the Theme Click design on the ribbon to display the DESIGN tab Click the More button [Design tab Themes group] to expandthe gallery, which shows more theme gallery options Click the desired theme (Integral: row 4, last column) to applythis theme to all slides If the Design Ideas pane is displayed, close it-30-

Adding New Slides, Changing Slide Layouts, andChanging the Theme (6 of 6) To Move to Another Slide in Normal View With Slide 4 displayed, position the pointer on the scrollbox Press and hold down the mouse button so that Slide: 4 of 4Grooming Facilities appears in the slide indicator Drag the scroll box up or down the vertical scroll bar toview the different slides until the slide indicator showsSlide: 1 of 4 Shelly Pet Hospital & Wellness ) When you are finished, release so that Slide 1 appears inthe Slide pane and the Slide 1 thumbnail has an orangeborder in the Slides tab-31-

Inserting, Resizing, and Moving Pictures(1 of 2) To Insert a Picture into a Slide without a Content Placeholder Select the slide (Slide 1) and click Insert tab on the ribbon Click the Pictures button to display the Insert Picture dialog box Scroll to find the picture and then click the Insert button to insertthe picture (Data Files: Support PPT 1 PuppyLove.jpg) If the Design Ideas pane is displayed, click the “Stop suggestingideas until I restart PowerPoint” link or just close the pane To Insert More Pictures into Slides without a ContentPlaceholder Select the slide (Slide 2 or 4) and click Insert tab on the ribbon Insert the picture (Support PPT 1 AnimalGroup.jpg orSupport PPT 1 EarGrooming.jpg) as is done for the 1st picture-32-

Inserting, Resizing, and Moving Pictures(2 of 2) To Insert a Picture into a Content Placeholder Click the slide thumbnail (Slide 3) Click the Pictures icon in the left content placeholder toopen the Insert Picture dialog box Find and click the picture (Support PPT 1 PawShake.jpg) Click Insert button to insert this picture into the left contentplaceholder Click the Pictures icon in the right content placeholder toopen the Insert Picture dialog box Find and click the picture(Support PPT 1 ObedienceClass.jpg) Click Insert button to insert this picture into the rightcontent placeholder-33-

Resizing Photos and Illustrations (1 of 7) Sometimes it is important to maintain the proportions of apicture such as a picture of a person To Proportionally Resize Pictures Select the slide (Slide 1) Click the photo (PuppyLove) to select it and display theselection rectangle Point to the desired sizing handle (upper-right) on theillustration so that the pointer changes to a two-headedarrow Drag the sizing handle diagonally (toward upper-right) untilthe illustration is the desired size (about 5.21” x 7.81”)[Format tab Size group] Release to resize the picture-34-

Resizing Photos and Illustrations (2 of 7) To Proportionally Resize Other Pictures Select the slide (Slide 2 or 4) Click the picture (AnimalGroup or EarGrooming) to select itand display the selection rectangle Point to the desired sizing handle (upper-right) on theillustration so that the pointer changes to a two-headedarrow Drag the sizing handle diagonally (toward upper-right) untilthe illustration is the desired size (about 5.22” x 8.05” or5.49” x 8.24”) [Format tab Size group] Release to resize the picture-35-

Resizing Photos and Illustrations (3 of 7) To Move Pictures Click the picture (on Slide 4) to select it With the four-headed arrow displaying, drag the picture to thedesired location (vertical smart guide: center, horizontal smartguide: bottom) If necessary, select the photo and then use the ARROW keys toposition it precisely Click the picture (on Slide 2) to select it Drag the picture to (vertical smart guide: right, horizontal smartguide: center) Click the picture (on Slide 1) to select it Drag the picture to (vertical smart guide: center, horizontalsmart guide: top)-36-

Resizing Photos and Illustrations (4 of 7) To Rotate a Picture Select the slide (Slide 2), click the Insert tab, then click thePicture button to display the Insert Picture dialog box Find and select the picture (Support PPT 1 PawPrints)and click Insert button Close Design Ideas pane if displayed Click the picture (PawPrints), position the mouse pointerover the rotation handle so that it changes to a Free Rotatepointer Drag the rotation handle in the desired direction (90 clockwise) and then move the picture to (vertical smartguide: center of above pic, horizontal smart guide: bottom)-37-

Resizing Photos and Illustrations (5 of 7) The paw prints picture is not as wide as the animal grouppicture and its height is covering the kitten’s paws To Nonproportionally Resize the Picture Click the pic (Paw Prints) to display the selection rectangle Point to the sizing handle (top-middle) of the pic so thatthe pointer changes to a two-headed arrow Drag the sizing handle inward until the pic is the desiredsize (about 4.8”x1.14” [Format tab Size group] &horizontal smart guide shows up with a crosshair) Drag the left sizing handle outward to desired size (about6.43”x1.14 [Format tab Size group] & vertical smartguide: left of the paw prints pic with crosshair)-38-

Resizing Photos and Illustrations (6 of 7) To Move a Slide in Normal View Select the slide thumbnail (Slide 3) and drag it to the newposition (below the last slide) in the Slides tab To Save a Presentation with the Same File Name Click the Save button on the Quick Access Toolbar to overwritethe previously saved file (Pet Hospital)-39-

Resizing Photos and Illustrations (7 of 7) To Close a File Using the Backstage View Click FILE on the ribbon to open the Backstage view Click Close in the Backstage view to close the open file withoutclosing PowerPoint To Open a Recent File Using the Backstage View Click FILE on the ribbon to open the Backstage view Click the Open tab in the Backstage view to display the Openscreen Click the desired file name (Pet Hospital) in the Recent list toopen the file-40-

Making Changes to Slide Text Content (1 of 7) To Delete Text in a Placeholder Select the slide (Slide 3) and position the pointerimmediately to the right of the last character of the text(Facilities) to be selected Drag the pointer through the first character of the text tobe selected (Facilities) Press the DELETE button to delete all the selected text Type the replacement text (Service) in the title textplaceholder-41-

Making Changes to Slide Text Content (2 of 7) Every theme has 10 standard colors: two for texts, twofor backgrounds, and six for accents To Change the Theme Colors Click the Design tab Click the More button in the Variants group to expand thegallery Point to Colors in the menu to display the Colors gallery Click the desired color selection (Yellow Orange)-42-

Making Changes to Slide Text Content (3 of 7) To Add Notes Select the slide (Slide 3) and click the Notes button on the statusbar to display the Notes pane for the slide (Slide 3) Click the Notes pane and then type the desired note (We offerquality dog and cat grooming services performed by ourexperienced pet stylist. We will pamper your pet with a bath, nailtrimming, and ear cleaning. Services vary in price based on theanimal’s breed and size.) Select Slide 4, click the Notes pane, and type (Obedience trainingis fun and rewarding for your dog and for you. Our classes focuson essential commands and socialization)-43-

Making Changes to Slide Text Content (4 of 7) To Check Spelling Click REVIEW on the ribbon to display the REVIEW tab Click the Spelling button [Review tab Proofing group] tostart the spelling checker and display the Spelling pane Select the correct word (vaccinations) Click the Change button to replace the misspelled word(vaccinitions) Continue checking all the flagged words When Slide 4 is displayed, replace the misspelled word“Obedeince” with “Obedience” When the Microsoft PowerPoint dialog box appears, clickOK to close the spelling checker-44-

Making Changes to Slide Text Content (5 of 7) To Change Document Properties Click File on the ribbon to open the Backstage view andthen click the Info tab If the property you wish to change is displayed, click to theright of the property and make the change If the property is not displayed, click the Properties buttonand then click Advanced Properties to display a propertydialog box. Then make the required change Click the Back button in the upper-left corner of theBackstage view to return to the PowerPoint presentationwindow-45-

Making Changes to Slide Text Content (6 of 7) To Change Views Display a slide (Slide 1) and then click the Slide Sorter viewbutton on the right side of the status bar to display thepresentation in Slide Sorter view Click the Reading View button on the right side of thestatus bar to display the Reading view Click the Next button to advance to the next slide (Slide 2) Click the Previous button to move back to Slide 1 Click the Menu button to display more commands Click End Show command to return to Slide Sorter view Click the Normal view button to return to normal view-46-

Making Changes to Slide Text Content (7 of 7) To Start Slide Show View Point to the “Start From Beginning” button on the QuickAccess toolbar Click the “Start From Beginning” button to display the titleslide To Move Manually through Slides in a Slide Show Click each slide to move through the slide show When the black slide appears with a message announcingthe end of the slide show, click the black slide to return tothe Normal view-47-

Saving and Printing Files (1 of 3) To Save a File with a Different File Name Click File on the ribbon to open Backstage view Click Save As to display the Save As screen Type the new file name in the File name box Click the Save button to save the file with the new name To Print Full Page Slides Click File on the ribbon to open the Backstage view Click the Print tab in the Backstage view to display the Printscreen Verify that the selected printer will print a hard copy Click the Print button Retrieve the copy-48-

Saving and Printing Files (2 of 3) To Preview and Print a Handout Click FILE on the ribbon to open the Backstage view andthen click the Print tab Click “Full Page Slides” in the Settings area to display theFull Page Slides gallery Click the desired number (2) of slides in the Handouts areato select this option and display a preview of the handouts Click the Next Page and Previous Page buttons to displaypreviews of the next and previous (2) pages Click the Print button in the Print gallery to print thehandout-49-

Saving and Printing Files (3 of 3) To Print Speaker Notes With the Backstage view open and Slides (2) displayed in thepreview, click “2 Slides” to display the Print gallery Click Notes Pages in the Print Layout area to select this option Click Next Page/Previous Page buttons to view the notes pages Click the Print button in the Print gallery to print the notespages on the currently selected printer To Change the Print Color

Shelly Cashman: Microsoft PowerPoint 2019 Module 1: Creating and Editing a Presentation with Pictures-1. Objectives (1 of 2) Create a blank presentation Select and change a document theme Create a title slide and a text slide with a multilevel bulleted list

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