WELCOME! Kevin L. Smith

Welcome! On behalf of our entire team, I would like to welcome you and wish you much success in your career at the City of Winter Springs. We believe firmly in the concept of teamwork and that each employee contributes directly to the City’s success. We hope you will take pride in being a member of our team. The following Personnel Manual was developed to outline some of the City’s expectations of you as an employee and to provide you with information about how the City’s personnel system works. Please familiarize yourself with its contents as soon as possible. It will answer many of the common questions about employment with the City of Winter Springs. We hope your experience here will be challenging, enjoyable, and rewarding. Again, WELCOME! Sincerely, Kevin L. Smith City Manager

INTRODUCTORY STATEMENT This Manual is designed to acquaint you with the City of Winter Springs and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the manual. It describes many of your responsibilities as an employee and outlines the programs developed by the City of Winter Springs to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth. A set of personnel policies cannot anticipate every circumstance or question about policy. From time to time, the need may arise for the City to make changes in this manual. The City reserves the right to revise, supplement, or rescind any policy or portion of this manual at any time at its sole and absolute discretion. Employees will be notified in as timely a manner as possible of such changes to the Personnel Policies as they occur. EMPLOYEE ACKNOWLEDGEMENT FORM As an employee of the City of Winter Springs, I understand that I should consult this manual for information concerning employment with the City. Where questions are not answered in the manual, I understand that I should consult the General Services Director or designee. Further, I understand that I have voluntarily accepted employment with the City and acknowledge there is no guarantee of continued employment. Either I, as the employee, or the City Manager may end the employment relationship at any time during the probationary period, with or without cause or advance notice. The City Manager may end the employment relationship with cause thereafter. Since the information, policies, and benefits described here are necessarily subject to change, it is acknowledged that revisions to the Personnel Policies may occur. All such changes will be communicated through official notices, and I understand that revised information may supersede, modify, or eliminate existing policies. Only the City Commission, upon recommendation of the City Manager, has the ability to adopt any revisions to the policies of this Personnel Policies. Furthermore, I acknowledge that this Personnel Policies Manual is neither a contract of employment nor a legal document. I have received the Manual, and I understand that it is my responsibility to read and comply with the policies contained in this Manual and any revisions made to it. SIGNATURE DATE EMPLOYEE’S NAME (TYPED OR PRINTED)

TABLE OF CONTENTS PAGE GENERAL PROVISIONS . i SECTION 1 1.1 1.2 1.3 1.4 EQUAL EMPLOYMENT OPPORTUNITY STATEMENT Policy Statement . 1 Equal Employment Objectives of the City . 1 Responsibility for Implementation. 1 Complaint Procedure for Equal Opportunity Issues . 1 SECTION 2 DEFINITIONS. 3 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17 2.18 2.19 2.20 2.21 2.22 2.23 2.24 2.25 2.26 2.27 2.28 2.29 2.30 2.31 2.32 2.33 2.34 2.35 2.36 2.37 2.38 Alcohol Abuse . 3 Allocation. 3 Anniversary Date . 3 Appeal . 3 Applicant. 3 Appointment . 3 Assembled Examination . 3 Certification . 3 Class/Classification . 3 Class Description . 4 Class Specification . 4 Close Relative . 4 Compensation . 4 Compliant . 4 Continuous Service . 4 Demotion . 4 Department. 4 Department Head . 4 Dismissal . 5 Drug Abuse . 5 Eligible. 5 Eligibility List . 5 Employee . 5 Examination. 5 Full-Time Employee . 5 Grievance . 5 Harassment . 5 Immediate Family . 6 Layoff. 6 Leave. 6 Overtime . 6 Overtime Pay. 6 Part-Time Employee. 6 Pay Plan . 6 Pay Rate. 6 Pay Status . 6 Performance Pay Increase . 6 Physical / Agility Test . 7

TABLE OF CONTENTS PAGE SECTION 2 DEFINITIONS (Continued) 2.39 2.40 2.41 2.42 2.43 2.44 2.45 2.46 2.47 2.48 2.49 2.50 2.51 2.52 2.53 2.54 2.55 2.56 2.57 2.58 2.59 2.60 Position. 7 Probationary Employee . 7 Probationary Period. 7 Promotion . 7 Promotional Examinations. 7 Qualifying Event . 7 Regular Employee . 7 Resignation . 8 Retirement . 8 Salary Range. 8 Smoking . 8 Suspension. 8 Temporary Employee . 8 Temporary Position . 8 Transfer . 8 Unassembled Examinations . 8 Vacancy. 8 Work Area . 9 Work Day. 9 Work Period. 9 Work Time . 9 Work Week . 9 SECTION 3 PERSONNEL ADMINISTRATION. 10 3.1 3.2 3.3 3.4 3.5 SECTION 4 4.1 4.2 4.3 4.4 4.5 4.6 SECTION 5 5.1 5.2 5.3 5.4 5.5 5.6 5.7 Responsibility for Administration . 10 Role of the General Services Director . 10 Personnel Files. 10 Personnel Changes . 11 Inspection of Personnel Records . 11 RECRUITMENT . 13 Recruitment - General . 13 Approval of Recruitment . 13 Vacancy Announcement . 13 Sources of Applicants. 13 Recruitment Area . 13 Employment Services – Prohibition. 13 HIRING . 14 Application for Employment. 14 Interviewing . 14 Testing. 14 References . 14 Former Employees . 14 Employment of Minors. 14 Pre-Employment Physicals. 15

TABLE OF CONTENTS PAGE SECTION 5 HIRING (CONTINUED) 5.8 5.9 5.10 5.11 5.12 Selection and Notification of Offer . 15 Trainees . 15 Disqualification of Applicants. 15 Application Files . 16 Reporting for Duty . 16 SECTION 6 MEDICAL EXAMINATIONS . 17 6.1 6.2 Medical Examinations . 17 In-Service Examinations. 17 SECTION 7 ORIENTATION . 18 SECTION 8 PROBATIONARY PERIOD . 19 8.1 8.2 8.3 8.4 8.5 SECTION 9 9.1 9.2 9.3 9.4 Purpose . 19 Length of the Probationary Period. 19 Probationary Reviews . 19 Extension of the Probationary Period . 19 Failure to Demonstrate Competency. 19 CLASSES OF EMPLOYEES. 20 General. 20 Regular, Full-time Employees . 20 Regular, Part-time Employees. 20 Temporary Employees . 20 SECTION 10 COMPENSATION AND CLASSIFICATION . 21 10.1 10.2 10.3 Employee Classification . 21 Pay Plan . 21 Reclassification . 21 SECTION 11 PAY PLAN AND PROGRESSION THROUGH THE SALARY RANGES. 23 11.1 11.2 11.3 11.4 Pay Plan . 23 Salary Increases, Ranges and Raises . 23 Other Increases . 23 Performance Bonuses . 23 SECTION 12 PERFORMANCE REVIEWS . 24 12.1 12.2 12.3 12.4 12.5 Purpose . 24 Frequency . 24 Procedure. 24 Appeals . 24 Consequences of an Unsatisfactory Performance Appraisal . 25

TABLE OF CONTENTS PAGE SECTION 13 PROMOTION . 26 13.1 13.2 13.3 13.4 13.5 Policy. 26 Promotion via Selection to a Position of a Higher Classification . 26 Compensation for Promotions . 26 Probationary Period. 26 Inability to Perform . 26 SECTION 14 DEMOTION . 27 14.1 14.2 14.3 14.4 14.5 Policy. 27 Authority . 27 Compensation . 27 Probationary Status . 27 Appeal Rights . 27 SECTION 15 LATERAL TRANSFER . 28 15.1 15.2 15.3 15.4 15.5 Definition . 28 Authority . 28 Procedure. 28 Compensation . 28 Probationary Status . 28 SECTION 16 TEMPORARY ACTING POSITIONS. 29 16.1 16.2 Policy and Authority. 29 Compensation . 29 SECTION 17 HOURS OF WORK . 30 17.1 17.2 17.3 17.4 Definition . 30 Authority . 30 Employee Responsibility . 30 Meals and Breaks. 30 SECTION 18 ATTENDANCE . 31 18.1 18.2 18.3 General. 31 Punctuality. 31 Unapproved Absence from Work . 31 SECTION 19 APPEARANCE . 32 19.1 19.2 19.3 General Policy . 32 Uniformed Personnel. 32 Non-Uniformed Personnel . 32

TABLE OF CONTENTS PAGE SECTION 20 WORK WEEK AND PAY . 33 20.1 20.2 20.3 20.4 20.5 Work Week . 33 Record Keeping and Pay . 33 Pay Periods and Checks . 33 Administrative Pay Corrections . 34 Advances of Pay . 34 SECTION 21 OVERTIME. 35 21.1 21.2 21.3 21.4 21.5 21.6 21.7 21.8 Policy. 35 Definition . 35 Authorization . 35 Overtime Call-ins . 35 Overtime Distribution. 35 Compensation . 35 Exempt Employees . 35 Failure to Follow Overtime Guidelines. 36 SECTION 22 HOLIDAYS . 37 22.1 22.2 22.3 22.4 22.5 Holiday Observance . 37 Special Cases of Holiday Observance . 37 Eligibility . 37 Other Holidays not recognized by the City . 38 City’s Right to Schedule Work on Holidays . 38 SECTION 23 LEAVE . 39 23.1 General Policy . 39 SECTION 24 VACATION LEAVE . 40 24.1 24.2 24.3 24.4 24.5 Rate of Accrual – Vacation Leave . 40 Maximum Accrual – Vacation Leave . 40 Eligibility – Vacation Leave. 40 Use of Vacation Leave . 40 Pay-Out Policy. 40 SECTION 25 SICK LEAVE . 41 25.1 25.2 25.3 25.4 25.5 25.6 25.7 Rate of Accrual – Sick Leave . 41 Maximum Accrual – Sick Leave . 41 Eligibility – Sick Leave . 41 Use of Sick Leave . 41 Sick Leave Buy Back Plan . 41 Sick Leave Use for Early Retirement. 42 Donating Accrued Sick Leave . 42

TABLE OF CONTENTS PAGE SECTION 26 FAMILY AND MEDICAL LEAVE POLICY . 43 26.1 26.2 26.3 26.4 26.5 26.6 26.7 26.8 26.9 26.10 Policy. 43 Eligibility . 43 Reasons for Family and Medical Leave . 43 Requests for Family and Medical Leave – Advance Notice . 43 Use of Accrued Vacation and Sick Leave . 43 Medical Certification Required . 44 Serious Health Condition Only . 44 Intermittent or Reduced Schedule FMLA Leave. 44 Benefits . 44 Return from FMLA Leave . 45 SECTION 27 MILITARY LEAVE . 46 27.1 27.2 27.3 27.4 27.5 Policy. 46 Procedure. 46 Compensation . 46 Benefits . 46 Exceptions . 46 SECTION 28 CIVIL LEAVE . 47 28.1 28.2 28.3 28.4 Purpose . 47 Procedures . 47 Compensation . 47 Overtime Eligibility . 47 SECTION 29 BEREAVEMENT LEAVE. 48 29.1 29.2 29.3 Purpose . 48 Eligibility and Procedures .

WELCOME! Kevin L. Smith Welcome! On behalf of our entire team, I would like to welcome you and wish you much success in your career at the City of Winter Springs. We believe firmly in the concept of teamwork and that each employee contributes directly to the City's success. We hope you will take pride in being a member of our team.