Gray Notebook 51 - For The Quarter Ending September 30, 2013
51WSDOT’s quarterly performance report on transportation systems, programs, and department managementQuarter ending September 30, 2013 Published November 22, 2013Lynn Peterson, Secretary of TransportationReducing the load on our roadsState’s Commute Trip Reduction programhelps keep people and traffic movingp. 16Ready for takeoffWSDOT’s Aviation program assists small airportsp. 7Taking steps not to muddy the watersStormwater quality improves on construction sitesp. 19Table of ContentsSeptember 30, 2013 – GNB Edition 51 i
51Table of ContentsNavigating the Gray NotebookQuick Response Codes /A Guide to Understanding Reporting PeriodsWSDOT’s Goals, Performance and TrendsMoving Ahead for Progress in the 21st Century(MAP-21)Worker Safety Quarterly UpdateCapital Facilities Annual ReportAviation Annual ReportIncident Response Quarterly UpdateWashington State Ferries Quarterly UpdateRail: Amtrak Cascades Quarterly UpdateTrip Reduction Biennial UpdateWater Quality Annual Reportiiiivvvi1371012141619Endangered Species Act Documentation Annual Report 22Freight Rail Semi-Annual Update24WSDOT’s Capital Project Delivery Programs27Beige pages27Lean Quarterly Update42Table of Tables and Graphs44Gray Notebook Edition Index45Americans with Disabilities Act (ADA)and other information45No divider pages? In our continuous improvementquest, the Gray Notebook has eliminated dividerpages. Articles are still arranged by Washington StateTransportation Goals, found in the footer on article pages.PERFORMANCE HIGHLIGHTS reported for the quarter ending September 30, 201367%of WSDOT’s primary buildingsare more than 25 years old 163.4 MWSDOT’s primary buildingmaintenance backlog 47.7 MWSDOT Capital Facilities2013-2015 budget6,474aircraft registered by WSDOTthis year and pavement condition betterat large airports but worse atsmaller airports56projects funded throughairport aid grantsin FY2014ii GNB Edition 51 – September 30, 201376.4%of state-supportedAmtrak Cascadestrains reached theirdestinations on time7Mferry riders this quarter 54.4 Mferry farebox revenuesthis quarter 15%Grain Trainshipments increase348Nickel and TPA projects complete since 2003Four new projects completed this quarter23 of 238scheduled Pre-existingFunds projectsadvertised this quarterprojects added toWatch List73Federally funded railprojects under construction or completeNickel and TPA projectscompleted since 2003nickel and tpa projects in the current transportation budget arenot yet complete48 to 2reduction in number of hours to process trafficdata achieved through the Lean processWSDOT has more than 15 Lean projects1,804stormwater facilities inspectionscompleted in fiscal year 20139 5.64 B 19.1 M 12.942economic benefitprovided byWSDOT IncidentResponseEndangered Species Actconsultations completedin 201212,002 incidents cleared by WSDOTaverage number ofminutes WSDOT teamstook to clear roadwayincidents 22%drop in employee days awayfrom work due to workplaceinjuries and illnesses17,800cars removed from the roaddaily by participants in commutetrip reduction programs754employers in the stateapplied for commute tripreduction tax creditsTable of Contents
Navigatingthe Gray NotebookTransparency and accountabilitydrive Gray Notebook reportingThis, the 51st edition of the Gray Notebook, featuresannual articles on capital facilities, aviation, water qualityand Endangered Species Act documentation. Otherfeatures in this issue include trip reduction, workersafety, incident response, ferries, passenger rail, freightrail, Lean and Moving Ahead for Progress in the 21stCentury (MAP‑21). Information pertaining to projectdelivery and finance starts on p. 27. The “beigepages,” still printed on beige paper, address the deliveryof projects funded in the 2003 Transportation FundingPackage (Nickel), 2005 Transportation PartnershipAccount (TPA), and Pre-existing Funds (PEF).The Gray Notebook is published quarterly in February, May,August and November. Contents include quarterly andannual reports on key agency functions, providing regularlyupdated system and program performance information.The Gray Notebook is available electronically; thepublication, with hyperlinks, can be downloaded as aPDF and printed as needed. One recent improvementallows readers to scan Quick Response (QR) codesthat provide instant links to background information forthose who want to know more of the story. QR codesare found on some articles, linking readers to additionalinformation. Read more about QR codes on p. iv.WSDOT also publishes a quarterly highlights folio ofselected performance topics from the Gray Notebook,called Gray Notebook Lite.Strategic plan in developmentWSDOT’s Secretary of Transportation Lynn Peterson isleading the agency in the development of a new strategicplan, moving the agency in a new direction for the futurewhile taking into account the programs and budgetsauthorized by the state Legislature and Governor.WSDOT is an active participant in Results Washington,Governor Jay Inslee’s plan for building a working Washington.At the same time, WSDOT is preparing for future federaltransportation reporting requirements (read about MAP-21in Gray Notebook 49, p. vii, and in this issue on p. vi).Navigating the Gray Notebook51Statewide transportation policy goalsLaws enacted in 2007 established policy goals fortransportation agencies in Washington (RCW 47.04.280).The six statewide transportation policy goals are:Safety: To provide for and improve the safety and security oftransportation customers and the transportation system;Preservation: To maintain, preserve, and extend the lifeand utility of prior investments in transportation systems andservices;Mobility (Congestion Relief): To improve the predictablemovement of goods and people throughout Washington;Environment: To enhance Washington’s quality of life throughtransportation investments that promote energy conservation,enhance healthy communities, and protect the environment;Economic Vitality: To promote and develop transportationsystems that stimulate, support, and enhance the movementof people and goods to ensure a prosperous economy; andStewardship: To continuously improve the quality,effectiveness, and efficiency of the transportation system.These three efforts — WSDOT’s new strategic plan,Results Washington and MAP-21 — will all play avital role in guiding future performance reporting.The transportation progress reportThe Washington State Office of Financial Management(OFM) is responsible for setting objectives and establishingperformance measures for the state’s transportationpolicy goals. OFM reports on the attainment of thegoals and objectives to the Governor and Legislatureeach biennium. The most recent Attainment Report, for2012, is available online at Reporting/Attainment.htm.Gray Notebook CreditsThe work of many people goes into the production of the GrayNotebook. Produced by WSDOT’s Office of Strategic Assessmentand Performance Analysis, each article features bylines indicatingcontributors. WSDOT’s graphics team, including Steve Riddle,Jinger Hendricks, Diana Lessard, Jessie Lin and FauziyaMohamedali, create the majority of the graphics, while WSDOTcommunicators typically take the photographs. This quarter’scover shot was snapped by Greg Phipps. The Gray Notebookis printed in house by a team including Deb Webb, Trudi Philipsand Jordan Hansen. Linda Pasta coordinates distribution.September 30, 2013 – GNB Edition 51 iii
51Quick Response Codes andA Guide to Understanding Reporting PeriodsQuick Response codesQuick Response codes, also known as QR codes,accompany many Gray Notebook articles. Many mobileoperating systems have the ability to “read” QR codesand link the reader to Web pages. Readers with mobileoperating systems can scan the codes to read otherinformation related to articles found in this issue of the GrayNotebook (Google “QR Codes” to find a variety of theseapplications – while the Gray Notebook does not endorseany applications, some have been found to work betterthan others). A sampling of codes is presented here.Gray Notebook 51 sampling of Quick ResponsecodesScan to access additional informationSubject and hyperlink1Scan QR CodeA guide to understanding reporting periodsSome performance measures addressed in the GrayNotebook refer to calendar years and their correspondingquarters, others to state fiscal years/quarters, and stillothers to federal fiscal years/quarters. While an effortis made to standardize reporting periods, WSDOTprograms make the determination on the best timeperiod in which to report their data. For example, aprogram that receives substantial federal funds mayreport performance based on the federal fiscal year.The chart below illustrates the quarters discussed in thepages of the Gray Notebook. GNB 51 reports quarterlyperformance data for July through September 2013,which is the third quarter of the calendar year (Q3 2013).This time period is also considered the first quarter ofthe state’s current fiscal year (Q1 FY2014) as well as thefourth quarter of the federal fiscal year (Q4 FFY2013).WSDOT websitehttp://www.wsdot.wa.gov/Calendar, fiscal and federal fiscal quartersJanFebMarAprMayGNB 49Gray Notebook online subject tebook/SubjectIndex.htmGray Notebook yNotebook/gnbarchives.htmJunJulGNB 50AugSepOctGNB 51NovDecGNB 52Q1 2013Q2 2013Q3 2013Q4 2013Q3 FY2013Q4 FY2013Q1 FY2014Q2 FY2014Q2 FFY2013Q3 FFY2013Q4 FFY2013Q1 FFY2014Notes: A calendar year begins January 1 and ends December 31.Washington state’s fiscal year (FY) begins July 1 and ends June 30. Thefederal fiscal year (FFY) begins October 1 and ends September 30.There is the matter of biennial quarters. The WashingtonState Legislature sets a biennial budget. This issuehighlights the first quarter of the 2013-2015biennium. These quarters are as follows:2013-2015 biennial quarters2012 Biennial Transportation Attainment rmanceReporting/Attainment.htmNote: 1 As an alternative to scanning the QR code, readers can typethe hyperlink address into their Web browsers.iv GNB Edition 51 – September 30, 2013BiennialQuarterPeriodPeriodBiennialQuarterJuly – September2013Q1July – September2014Q5October –December 2013Q2October –December 2014Q6January – March 2014Q3January – March 2015Q7April – June 2014Q4April – June 2015Q8Quick Response Codes and a Guide to Understanding Reporting Periods
WSDOT’s Goals,Performance and TrendsPolicy goal/Performance measurePreviousperiodCurrentperiodGoalGoal metFive Year Trend (unless noted)51DesiredtrendSafetyRate of traffic fatalities per 100 million vehiclemiles traveled (VMT) A155minutesN/AFerries: Percentage of trips departing on time393.4%92.8%95%Rail: Percentage of Amtrak Cascades tripsarriving on 48/88%90%on time344/91%348/91%90%onbudgetunderbudgetby 1.4%underbudgetby 1.4%onbudget(Annual measure: calendar years 2011 & 2012)Rate of recordable incidents for every 100WSDOT workers1(Cumulative year to date 2012 & 2013 – trend shows 2 years)PreservationPercentage of state highway pavement in fair orbetter condition(Annual measure: calendar years 2010 & 2011 [latest available])Percentage of state bridges in fair or bettercondition(Annual measure: fiscal years 2012 & 2013)Mobility (Congestion Relief)Highways: Annual (weekday) vehicle hoursof delay statewide at maximum throughputspeeds2 (Annual measure: calendar years 2010 & 2012)Highways: Average clearance times for major(90 minute) incidents on nine key westernWashington corridors(Calendar quarterly measure: Q1 2013 is latest available data –trend shows last 5 quarters of available data)(Fiscal quarterly measure: year to year Q1 FY2013 & Q1 FY2014)(Calendar quarterly measure: year to year Q3 2012 & Q3 2013)EnvironmentNumber of WSDOT stormwater managementfacilities constructedN/A(Annual measure: fiscal years 2012 & 2013)Cumulative number of WSDOT fish passagebarrier improvements constructed since 1990(Annual measure: calendar years 2011 & 2012)StewardshipCumulative number of Nickel and TPA projectscompleted, and percentage on time 5(Calendar quarterly measure: Q2 2013 & Q3 2013 – trend showslast 5 quarters)Cumulative number of Nickel and TPA projectscompleted and percentage on budget5(Calendar quarterly measure: Q2 2013 & Q3 2013 – trend showslast 5 quarters)Variance of total project costs compared tobudget expectations 5(Calendar quarterly measure: Q2 2013 & Q3 2013 – trend showslast 5 quarters)N/ANotes: N/A not available: new reporting cycle data not available or goal has not been set. Dash (—) goal was not met in the reporting period. 1 WSDOT began reporting recordable incident rate in January 2012; trend shows two years. 2 Compares actual travel time to travel time associated with “maximum throughput” (defined as 70 to 85 percent ofthe posted speeds), where the greatest number of vehicles occupy the highway at the same time. 3 Washington State Ferries’ “on-time” departures include any trip recorded byautomated tracking as leaving the terminal within 10 minutes of scheduled time. 4 Amtrak Cascades’ “on-time” arrivals are any trips that arrive at their destination within 10 to 15minutes of scheduled time 5 Budget and schedule expectations are defined in the last approved State Transportation Budget. See p. 27 for more information.WSDOT’s Goals, Performance and TrendsSeptember 30, 2013 – GNB Edition 51 v
51Moving Ahead for Progressin the 21st Century (MAP-21)MAP-21 is intended to increase the transparency and accountability of states in their investment of taxpayer dollars intransportation infrastructure and services nationwide, and ensure states invest money in transportation projects that collectivelymake progress toward achieving these national goals. Performance measures will be developed through the federal rule-makingprocess. Final rules are anticipated by March 2015.MAP-21 federal performance reporting requirementsMAP-21 goalsby program areaFederalthreshold/benchmark1MAP-21target 2Penalty 3Y/N Existing WSDOT performance measures for this program areaHighway Safety Improvement ProgramRate of traffic fatalities per 100million vehicle miles traveled(VMT) on all public roadsNoTBD4YesTraffic fatality rates using the NHTSA5 methodology, see Gray Notebook50, p. 2Rate of traffic serious injuriesper million vehicle miles traveled(VMT) on all public roadsNoTBDYesSerious injury rates using the NHTSA5 methodologyNumber of traffic fatalities on allpublic roadsNoTBDYesTraffic fatalities using the NHTSA5 methodology see Gray Notebook 50,p. 2Number of traffic seriousinjuries on all public roadsNoTBDYesSerious injuries using the NHTSA5 methodologyRate of per capita trafficfatalities for drivers andpedestrians 65 years of ageor olderNoTBDNoTraffic fatalities for pedestrians 65 years of age or older. See GrayNotebook 48, p. 8, for an update on MAP-21 implications. The rate oftraffic fatalities for older pedestrians is part of Washington state’s TargetZero campaignRate of fatalities on high-risk ruralroadsNoTBDYesTraffic fatality rates on high-risk rural roads as part of Washington state’sTarget Zero campaignHighway-railway crossing fatalitiesNoTBDNoFatalities at highway-railway crossingsNational Highway Performance ProgramNational Highway System andInterstate pavement conditionTBDTBDYesPavement structural and functional condition. See Gray Notebook 48,p. 16, for an update on MAP-21 implications for pavementCondition of bridges on theNational Highway System 10% of deckarea on SD6bridgesTBDYesSeveral measures of bridge condition including good/fair/poor conditionrating and structural deficiency (SD) rating, see Gray Notebook 50, p. 4Measures to be determinedthrough federal rule-makingNoTBDNoThe 2012 Congestion Report details highway travel time and reliabilitytrends in Washington stateNoWSDOT’s freight mobility plan will address trucking, rail and marinefreight. See Gray Notebook 49, p. 41, for an update on MAP-21 freightimplicationsNational Freight Movement ProgramMeasures to be determinedthrough federal rule-makingNoTBDCongestion Mitigation and Air Quality (CMAQ) ProgramMeasures to be determinedthrough federal rule-makingNoTBDNoThe 2012 Congestion Report details the highway travel time andcongestion trends in Washington stateMeasures for on-road mobilesource emissions to bedetermined through federalrule-makingNoTBDNoGreenhouse gas emissions by source, including fleet vehicles and ferryvessel operationsNoTBDNoPercent of projects completed early or on time, percent completed on orunder budget, and duration for NEPA7 document preparationProject DeliveryDuration of NEPA7 documentationpreparationData source: WSDOT Office of Strategic Assessment and Performance Analysis.Notes: 1 Minimum threshold or benchmark to be established by the USDOT Secretary of Transportation. 2 Performance targets to be set for each performance measure by WSDOT in coordination with Metropolitan Planning Organizations (MPOs) statewide. 3 Penalties apply for some measures if theDOT or MPO does not attain the target within a given time frame. Penalties include minimum allocations of federal funding toward programs that advanceprogress toward the desired target. 4 TBD To be determined. 5 NHTSA National Highway Traffic Safety Administration. 6 SD structurally deficient.7 NEPA National Environmental Policy Act.vi GNB Edition 51 – September 30, 2013MAP-21
Worker SafetyQuarterly Update51Notable resultsWSDOT’s recordable incident rate is 4.9 per100 full time employees, on track to meet the2013 goal of 5.0WSDOT reduces incident rateWSDOT reported 220 Occupational Safety and HealthAdministration (OSHA) recordable incidents in the firstthree quarters of 2013 (January through September),seven less than the 227 in same period of 2012.WSDOT continues to be guided by the core valuethat every employee should leave work at the end oftheir shift just as healthy as when they started.Incidents involving employee days away fromwork due to workplace injuries and illnessesdropped 22% compared to the previous yearor fewer incidents per 100 full-time employees. See GrayNotebook 47, p. 2, for additional details about these rates.WSDOT’s agency-wide days away, restricted duty, orjob transfer (DART) rate was 2.1 for every 100 full-timeemployees, year to date through September 30, 2013,which is 22 percent better than the same period in 2012,when it was 2.7. See table below for information on howthe rate is calculated. The longer term trend for DART ratesWSDOT’s recordable incident rate remains 4.9 per 100shows an agency-wide improvement of 40 percent sincefull-time employees, the same in the first three quarters2010. WSDOT’s injured workers are experiencing fewerof 2013 and 2012, and is on track to meet the goal of 5.0injuries that require days away from work, restricted dutyor a need for a job transfer.WSDOT’s “days away” rate1 and recordable incident rate2 improveYear to date (January through September) 2012 and 2013; Rate percent change from YTDImprovements are due2012 to YTD 2013to continued focus on aRate of incidents resulting in Days Away,Number of recordable incidents forsafety culture. In addition toRestricted duty, and/or job Transfer (DART)every 100 full-time employeesmessaging from our executiveYear toYear toRateYear toYear toRatedatedate%dateGoaldate%staff, WSDOT’s safety staffRegion2012 32013change4201220132013change4meets with managers whoseEastern2.82.2-21%8.88.310.4 18%divisions have high incidentHeadquarters0.90.5-44%3.22.51.2-63%rates, makes worksite visits toNorth Central2.81.8-36%6.16.67.1 16%identify, reduce or eliminateNorthwest2.42.3-4%4.55.26.8 51%hazards, and attends safetyOlympic3.21.9-41%5.05.04.3-14%meetings. The staff providesSouth Central3.31.1-67%5.5
performance data for July through September 2013, which is the third quarter of the calendar year (Q3 2013). This time period is also considered the first quarter of the state’s current fiscal year (Q1 FY2014) as well as th
May 02, 2018 · D. Program Evaluation ͟The organization has provided a description of the framework for how each program will be evaluated. The framework should include all the elements below: ͟The evaluation methods are cost-effective for the organization ͟Quantitative and qualitative data is being collected (at Basics tier, data collection must have begun)
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Recent editions of the Gray Notebook have featured articles on Inclusion, Workforce Development and Practical Solutions efforts at WSDOT. See Gray Notebook 75, pp. 45-49 for the Inclusion Annual Report, Gray Notebook 74, pp. 28-30 for the Workforce Development Annual Report and Gray Notebook 72, pp. 33-35 for the Practical Solutions Annual Report.
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