COVID-19 Response Toolkit For New Mexico’s Public Schools
UPDATED FEBRUARY 26, 2021COVID-19 Response Toolkit forNew Mexico’s Public SchoolsThe release of this updated toolkit replaces and supersedes the previously released ToolkitRE P O RT INGNotify New Mexico Public EducationDepartment (NMPED) as soon as aconfirmed case of COVID-19 is detected:» C A L L 505-476-5825» W E B Rapid Response SubmissionIf the case is a staff member, also reportto the New Mexico Environment Department(NMENV) within 4 hours of notificationby one of these methods:» E M A I L NMENV-OSHA@state.nm.us» C A L L 505-476-8700» FA X 505-476-8734PREVEN TI ON Maintain physical distance (6 feet). This is veryimportant in preventing the spread of COVID-19. Wear a face mask at all times except wheneating or drinking or resting (sleeping). Wash your hands often with soap and water.If soap and water are not available, use a handsanitizer that contains at least 60% alcohol. Clean and sanitize daily. Focus on high-touchsurfaces and areas where multiple cohorts ofstudents gather.T RAN SM I SSI ONThe virus spreads from person-to-person primarily: Between people who are in close contact with one another (within 6 feet for 3 minutes or more). Through respiratory droplets produced when an infected person coughs, sneezes, or talks. When droplets land in the mouths or noses, or are inhaled into the lungs, of people who are nearby. By symptomatic and asymptomatic individuals. By people touching a contaminated surface or object and then touching their mouths, noses, or eyes.I NCUBATI ONIndividuals generally become illbetween 2 and 14 days after exposure.Please note that while Bureau of Indian Education schoolsmay use NMPED’s Rapid Response protocols, this Toolkitdoes not apply to them.
COVID -19 RESP ONSE TO O L K I T FO R N EW MEXI CO’ S PU BL IC S C HO O LSTable of ContentsDefinitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Preparation and Response. .Communication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Rapid Response to a COVID-19 Casein a School Facility . . . . . . . . . . . . . . . . . . . .What to Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Guidance for School Closures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9School Staff & Student Decision Tree. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Acute vs. Chronic COVID Symptoms in Schools . . . . . . . . . . . . . . . . . . . . . 11Face Coverings and Other Personal Protective Equipment . .Surveillance Testing. .Air Filtration. .4. . . . . . . . 12. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Guidance for In-Person School Reentry. .Procedural Considerations. .COVID-Safe Practices forYouth Sports & Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 3SU PPL E ME NTARY RESOURCESSchool Safety Plan Checklistfor COVID-19 Preparation and Response. .School Health Advocates Contact List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Template for Notification of Positive Caseto School Community. . . . . . . . . . . . . . . . . . . . . . .Useful Phone Numbers. .24. . . . . . . . . . . . . . . . . . . . . . . . . .26. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Updates to this Toolkit from the previously published version on January 26, 2021 include:5) Clarification on surveillance testing for vaccinated individuals (pg 16)6) An increase to the number of students allowed in remotesmall group instruction for microschools (pg 18)2) A removal of the requirement to confirm with School Health7) Guidance on common areas and large school spaces (pg 18)Advocates the COVID-19 positive status of the household membersof students or staff (pg 8)9) Guidance on shared texts and papers (pg 19)3) An amendment to the group who may assess whether the symptoms 10) Guidance on student rest breaks (pg 19)a student with a chronic condition is experiencing are within the11) Guidance on transportation (pg 20)student’s baseline, which limits the group to primary care providers12) Guidance on athletics and activities (pg 23)and school nurses (pg 11)13) A change to the PPE required for staff who are working4) Guidance on symptoms occurring within three days of vaccination (pg 11) with individuals exhibiting COVID-19 symptoms (pg 24)1) Clarification on quarantine requirements for vaccinated individualsand previously COVID-19 positive individuals (pg 3)2
COVID -19 RESP ONSE TO O L K I T FO R N EW MEXI CO’ S PU BL IC S C HO O LSDefinitionsAsymptomatic Confirmed Case: A person who hastested positive for COVID-19 by laboratory testing but did notexperience any symptoms of illness within 10 days of the test.Close Contact: Someone who: Has an exposure of three minutes or longer within six feet of aconfirmed COVID-19 case with or without a face covering, or Was in the same class or cohort as a confirmed COVID-19 casein a school, or Was on the same bus as a confirmed COVID-19 case.Confirmed Case: A person who has tested positive forCOVID-19 by laboratory testing.**Confirmatory laboratory tests include Polymerase Chain Reaction (PCR)or antigen tests from respiratory or oral specimens.Cohorting: The practice of keeping groups of students, andstaff together over the course of the school day with the goalof limiting exposures to only those within the same cohort.This practice may help reduce the spread of COVID-19 by: Limiting exposure to an individual with COVID-19 to oneparticular cohort and not posing a broad risk to the rest ofthe school. Reducing contact with shared surfaces. Facilitating more efficient contact tracing in the event of apositive case. Allowing for targeted quarantine, testing, and/or isolation ofa single cohort, instead of school-wide measures in the eventof a positive case or cluster.Contact Tracing Process: Contact tracing is the processof reaching out to individuals who have been exposed to aconfirmed case of the virus in order to ensure they take thenecessary precautions and receive any needed testing.COVID-like Symptoms: Fever, chills, cough, shortnessof breath or difficulty breathing, fatigue, muscle or body aches,headache, new loss of smell or taste, sore throat, congestionor runny nose, nausea or vomiting, and diarrhea. See additionalinformation from the Centers for Disease Control (CDC).Infectious Period: Time during which an infected personis contagious and most likely to spread disease to others. Ifstudents, staff, contractors or volunteers were at school duringtheir infectious period, all of their close contacts must beidentified and quarantined. For a confirmed symptomatic COVID-19 case, the infectiousperiod starts two days prior to the illness onset date andcontinues 10 days after illness onset AND until patient is feverfree for 24 hours without the use of fever-reducing medicationsAND symptoms have improved. For a confirmed symptomatic COVID-19 case with severe illnessor severe immunosuppression, the infectious period starts twodays prior to illness onset date and extends to 20 days afterillness onset date AND until patient is fever-free for 24 hourswithout the use of fever-reducing medications AND symptomshave improved. For a confirmed asymptomatic COVID-19 case, the infectiousperiod starts two days prior to the specimen collection date andcontinues for 10 days after. If a confirmed asymptomatic COVID-19 case has severeimmunosuppression, the infectious period starts two days priorto the specimen collection date and continues 20 days after.Isolation: The act of keeping someone who is sick or whotested positive for COVID-19 away from others by staying homefrom school, work, and other activities while infectious. Isolation should last at least 10 days after the onset of symptoms,and until fever-free for 24 hours without the useof fever-reducing medications, and experiencing improvementof symptoms. For people who never had symptoms, the isolation period is10 days after the date their first positive test was collected. If someone has a severe illness or severe immunosuppression,the isolation period should be extended to 20 days. A negative test is not required to determine when to end theisolation period. Nor does a negative test end the isolationperiod. When in doubt, the New Mexico Department of Healthshould be consulted.Quarantine: Keeping individuals who were in close contactwith someone who has COVID-19 away from others. Closecontacts with a confirmed case of COVID-19, should stay homefrom school, work, and other activities for 14 days followingtheir last exposure. Exposed contacts should be tested for thenovel coronavirus (SARS- CoV-2) no sooner than three days,ideally between seven and 10 days, following the last exposureto a confirmed case. If the close contact has a positive result,isolation should be implemented as described above.For the first 90 days after a positive PCR test, individuals whohave had COVID-19 infections and who have completed their selfisolation periods, do not need to quarantine if they are a closecontact of a COVID-19 infectious person.Individuals who are fully vaccinated against COVID-19 and whohave had close contact with a COVID-19 infectious individual arenot required to quarantine if they meet the following criteria: Are fully vaccinated (i.e., 2 weeks following receipt of the seconddose in a 2-dose series, or 2 weeks following receipt of one doseof a single-dose vaccine) Are within 3 months following the receipt of the last dose in the series Have remained asymptomatic since the current COVID-19 exposureSevere Illness: Indicated by hospitalization in an intensivecare unit with or without mechanical ventilation.Severe Immunosuppression: Severe suppression ofimmune response of an individual includes being on chemotherapyfor cancer, untreated HIV infection with CD4 T lymphocyte count 200, combined primary immunodeficiency disorder, and receipt ofprednisone 20 mg/day for more than 14 days. Other factors such as advanced age, diabetes mellitus, orend-stage renal disease, may pose a much lower degree ofimmunocompromise and not clearly affect decisions aboutduration of isolation.3
COVID -19 RESP ONSE TO O L K I T FO R N EW MEXI CO’ S PU BL IC S C HO O LSCOVID-19 Preparation and Response for SchoolsResponsibilities of the SchoolCOVID-19 Point of ContactDistrict Planningand Response TeamAt Each School.Prepare & PlanAssemble a COVID-19 DistrictPlanning & Response Team1. Team Lead/Point Person2. Leader & Deputies3. Head Nurse4. HR Director5. Head of Operations & Facilities6. Head of Security7. Principals8. An Educator (designated by theUnion if educators are represented)9. A Staff/Facilities Employee(designated by the Unionif educators are represented)Prepare a duty list anddesignate a backup foreach team member.Identify an isolation areafor ill students or staff.Plan for student pick upwhen one large area orthe entire building needsto be evacuated at once:1. Pick up of students2. Sending staff home3. Who stays last?4. Will buses be used?Plan for when a studentcannot be picked upimmediately.TO REPORT POSITIVE CASES OF COVID-19 IN SCHOOLS, GO TO:Collect and maintain all informationabout who is in each building:1. Staff rosters including cell phone numbers2. On-site contractor rosters3. Classroom and cohort rosters4. Class schedules5. After school program rosters6. Real-time sign-in sheets/visitor rosters7. Real-time student attendance datafrom school administrators8. Bus route rosters9. Each student’s emergency contactsauthorized to pick up, authorizedmedical care, and household memberinformation, etc.10. Up-to-date student addressesHave key contact information on hand forstate agencies who can answer questions:» NMPED hotline for reporting all cases:505-476-5825» NMENV/OSHA for recording staff cases:505-476-8700» NMDOH COVID hotline for generalquestions: 1-855-600-3453» School Health Advocates contactinformation (available on page 22)NMPED RAPID RESPONSE SUBMISSION WEBSITE4
COVID -19 RESP ONSE TO O L K I T FO R N EW MEXI CO’ S PU BL IC S C HO O LSCommunication for SchoolsCOVID-19 Point PersonEach school must identify a COVID-19 Point Personto liaise with the New Mexico Public EducationDepartment (NMPED) Rapid Response Team. Formany schools, the school nurse may be well-suitedto serve in this role. In the event of a confirmedpositive case in the school, the point person mustbe prepared to: Effectively communicate with NMPED and otherstate officials conducting case investigations; Provide classroom rosters and bus rosters thatlist all riding students and the buses they ride,and after school program lists for all participatingstudents that include location and programsponsor; Provide up-to-date contact information for eachstudent at the school; Identify close contacts of confirmed cases; and Ensure close contacts do not return to schooluntil the appropriate isolation or quarantineperiod has passed.Please provide the name and contact informationof the designated Point Person to NMPED in thisonline spreadsheet. You may appoint one pointperson for all of your schools. However, pleaseassign a back-up Point Person in the event thatyour Point Person is absent or ill.Communication with FamiliesCommunication regarding positive casesshould be handled in a timely and thoughtfulmanner. Every effort should be made to maintainconfidentiality of the infected individual. Withinfour hours of the school being notified of apositive case, the close contacts (see page 3 forthe definition) should be notified by the schoolof the requirement to quarantine for 14 days fromthe last exposure. Students and staff identified asclose contacts are highly encouraged to be tested.Within four hours of the initial notification of thepositive case, schools must also notify familiesTO REPORT POSITIVE CASES OF COVID-19 IN SCHOOLS, GO TO:and staff that a positive case has been identified atthe school site. Please use the language containedin the Notification Letter Template for schoolcommunications regarding positive cases. Notificationof the school community is only required if thepositive case was on campus while infectious.Please see the Staff & Student Individual DecisionTree and the Quarantine Decision Tree foradditional information.Confidentiality ConsiderationsAn individual’s right to privacy should always beconsidered. In sharing information with students,families, and staff members, report the fact that anindividual in the school has been determined to haveCOVID-19, rather than specifically identifying thestudent or staff member who is infected.However, in relation to the sharing of informationwith NMPED Rapid Response members or NMDOHSchool Health Advocates, the Federal EducationRights and Privacy Act (FERPA) permits nonconsensual disclosures of Personally IdentifiableInformation (PII) from students’ education recordsunder the health or safety emergency exception to“appropriate parties” (such as public health officials)whose knowledge of the information is necessaryto protect the health or safety of students or otherindividuals. Additional information regarding FERPAand COVID-19 may be found in the U.S. Departmentof Education’s FERPA & Coronavirus Disease 2019(COVID-19) Frequently Asked Questions (FAQs).NMPED RAPID RESPONSE SUBMISSION WEBSITE5
COVID -19 RESP ONSE TO O L K I T FO R N EW MEXI CO’ S PU BL IC S C HO O LSRapid Response to a COVID-19 Casein an School FacilityR E SO UR CE S: NMPED Hotline: 505-476-5825 (7am–10pm M–F;7am–8pm weekends and holidays) New Mexico Testing Sites COVID-19 Test Results website indicateswhich NMDOH results tested negative CDC Cleaning and Disinfecting GuidanceReporting of a Positive COVID-19 Case is RequiredTIMELINEACTION STEPRESPONSIBLE1. Ensure the positive individual has been isolated and sent home. Inform thepositive individual and his/her parents/guardians (if a student), that thepositive individual will need to self-isolate for 10 days from the specimencollection leading to the positive test result AND until fever-free for 24 hourswithout fever reducing medication AND until symptoms are improving.School Administrator orDistrict/School COVID-19Point PersonWithin 4 hoursof notification2 . Report the positive case on the NMPED Rapid Response Submissionwebsite or call 505-476-5825 within 4 hours of the school being notified.Be ready to provide information about the positive case.School Administrator orDistrict/School COVID-19Point PersonWithin 4 hoursof notification3. If a staff member, also report the positive case within 4 hours toNMENV at 505-476-8700.School Administrator orDistrict/School COVID-19Point PersonWithin 4 hoursof notification4 . Shut down impacted facilities/classrooms for 24 hours and performenhanced cleaning, sanitizing, and disinfecting of facilities inaccordance with CDC guidance.School Administrator orDistrict/School COVID-19Point PersonWithin 6 hoursof notification5. Provide COVID-19 Positive Case Letter to all staff and families inappropriate languages and on district/school letterhead. If the positiveindividual was not at school from two days prior to symptom onset (or ifasymptomatic, two days before the specimen leading to the positive testresult was collected) through the isolation period, there is not a schoolexposure and there is no need to notify the school community.School AdministratorWithin 6 hoursof notification6 . Call your regional School Health Advocate for any guidance neededregarding testing, cleaning, closure, etc. See the School Health AdvocateContact List on page 22 and Guidance for Closures on page 9.School Administrator orDistrict/School COVID-19Point PersonNo time requirementTO REPORT POSITIVE CASES OF COVID-19 IN SCHOOLS, GO TO:NMPED RAPID RESPONSE SUBMISSION WEBSITE6
COVID -19 RESP ONSE TO O L K I T FO R N EW MEXI CO’ S PU BL IC S C HO O LSWhat to Report for SchoolsReport all positive cases of COVID-19to NMPED within 4 hours of notification. Any laboratory-confirmed case of COVID-19,staff or student, should be reported toNMPED on the Rapid Response Submissionwebsite or at 505-476-5825 between 7amand 10pm. Be ready to answer the questionsabout the positive case and close contacts. If the case is a staff member, also reportto NMENV within 4 hours of notificationby one of these methods:» E M A I L NMENV-OSHA@state.nm.us» C A L L 505-476-8700» FA X 505-476-8734Each district or school’s COVID-19 Point Personmust report positive cases of COVID-19 to NMPEDfor any student, staff, or contractor and
COVID-19 Response Toolkit for New Mexico’s Public Schools The release of this updated toolkit replaces and supersedes the previously released Toolkit UPDATED FEBRUARY 26, 2021 . a student with a chronic condition is experiencing are within the student’s baseline, which limits the group to primary care providers and school nurses (pg 11)
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