TENDER INVITATION - World Bank

ST LUCIA SOLID WASTE MANAGEMENT AUTHORITYSHORT TERM OPERATIONS ATCICERON SOLID WASTE DISPOSAL SITETENDER INVITATIONLetter of invitationGeneral descriptionTender Acknowledgement

July 15, 1998Dear Sir,SHORT TERM OPERATIONS AT CICERON WASTE DISPOSAL SITETENDER INVITATIONFurther to your pre-qualification submission, you are invited to submit a tender in respect of theabove mentioned. The tender invitation document is enclosed, along with a general description ofthe nature, purpose and structure of this tender invitation.You are requested to undertake the following actions:i.Formally acknowledge the safe receipt of these documents by completing and returningwithin five days the "Tender Acknowledgement letter" attached hereto. If you do not intendto submit a tender please advise SLSWMA to this effect, giving the reasons why you will notbe tendering, and return all the documents intact.ii.Read Section A - “Instructions to Tenderers” of the attached document and complete SectionB - “Form of Tender” which will be your formal tender. Please note that failure to supply allof the information requested in Section B may result in your tender being rejected.iii.Submit the original with one copy of your completed tender (Section B of the attacheddocument), along with the Proposal Offer Letter which is attached within the document, by9 a.m. on Monday, 24th August, 1998. You should make and retain one copy for your ownreference.iv.Attend a pre-bid meeting at Ciceron disposal site on Wednesday, July 29, 1998 at 10:00 am.Following evaluation of the tender submissions, SLSWMA will advise you, whether you are requiredto participate any further in the tender process.Yours faithfully,ST. LUCIA SOLID WASTE MANAGEMENT AUTHORITY,ALISON KING-JOSEPH,General Manager

GENERAL DESCRIPTION OF THE TENDER1.AimTo assist SLSWMA in it's objective to improve the short term level at the Ciceron SolidWaste Disposal Site to reduce environmental and public health impacts at a competitive costwhen compared to existing services.2.ExecutionThe anticipated start date is 1st August 1998 for an initial CONTRACT duration of 6 months.Thereafter, SLSWMA shall offer contract extensions for whatever period is deemed suitableuntil such time as the long term waste disposal strategy is finalised and the selection of anew disposal site is completed.3.AppreciationIn order that tenderers understand the key considerations connected with this tenderinvitation, the following information is offered in order that prospective tenderers may betterunderstand that requirement:4.(a)SLSWMA is aiming to improve the existing standards of waste disposal operationsand is therefore seeking the services of a waste management contractor to provideall vehicles, equipment and labour necessary to efficiently provide the service.(b)The successful CONTRACTOR must have a proven track record in the wastedisposal industry or related field.IndexAn index to the tender document contents appears in the first few pages of the document.The document comprises four sections:*-TENDER INVITATION, GENERAL DESCRIPTION andACKNOWLEDGMENT - which you should return to SLSWMA.A-INSTRUCTIONS TO TENDERERS - with detailed procedures on handlingthe tender invitation.B-FORM OF TENDER - which contains detailed questionnaires for the tendererto answer in response to the tender invitation, including a pricing schedule.*TENDERThe prospective form of contract for a successful tender. This comprises thegeneral form and conditions of contract. It is made up of 6 sections of whichSECTION 3 provides a more detailed description of the expected scope ofwork.This information is offered without obligation and should not be taken as any indication bySLSWMA as a guarantee of a requirement for SERVICES. Even if the Tenderer is awardeda CONTRACT, the details herein above shall not be made an express or implied term of anyCONTRACT.

SOLID WASTE DISPOSAL - TENDER ACKNOWLEDGEMENTTo :The General ManagerSt Lucia Solid Waste Management AuthorityP.O. Box 709Sans SouciCastriesSt LuciaWest IndiesDear MadamSOLID WASTE DISPOSAL - CICERONTENDER ACKNOWLEDGEMENTWe acknowledge receipt of Tender Documents for the above.We confirm :1. Having received all of the documents listed.ii. Documents are in usable condition.iii. That we intend to submit a bona fide Tender by the date and time stated in your Letter ofInvitation to Tender, unless we otherwise advise within five days of date collected.iv. That if we do not submit a Tender by the due date, or we are advised by SLSWMA that ourTender has been unsuccessful, we shall return all Tender Documents.Signature :.Date:.Position:.Name and Registered Address of Company/Prospective Tenderer:.CICERON DISPOSAL SITE

SOLID WASTE DISPOSAL - TENDER ACKNOWLEDGEMENTSECTION AINSTRUCTIONS TO TENDERERSCICERON DISPOSAL SITE

SOLID WASTE DISPOSAL - SECTION A - INSTRUCTIONS TO TENDERERSTABLE OF CONTENTSCLAUSEDESCRIPTIONPAGE1.Purpose of Instructions12.Tender Acknowledgement13.Request for Further Information14.Shareholding, Joint Venture/Partnerships and Eligibility15.Margins of Preference26.Preparation of Tenders27.Return of Tenders38.Consideration of Tenders49.Acceptance of Tenders4

SOLID WASTE DISPOSAL - SECTION A - INSTRUCTIONS TO TENDERERS1.2.3.4.PURPOSE OF INSTRUCTIONS(1)These INSTRUCTIONS TO TENDERERS are part of and are to be read in conjunctionwith all other Sections of the Tender Documents.(2)Their purpose is to inform Tenderers of the proper practices which must be adopted tosatisfy the requirements of St Lucia Solid Waste Management Authority (SLSWMA) forthe submission of Tenders and award of Contract. Deviations from these practices mayresult in the offered Tender being rejected.(3)The INSTRUCTIONS TO TENDERERS are printed in English. Queries regardinginterpretation should be directed in writing to The General Manager, SLSWMA.TENDER ACKNOWLEDGEMENT(1)Tenderers are required to complete the TENDER ACKNOWLEDGEMENT which isattached to the cover letter of this Tender Invitation and forward same within five (5) daysof receipt of the Letter of Invitation to Tender accompanying the Tender Documents.(2)When Tender Documents are collected from SLSWMA's office, the TENDERACKNOWLEDGEMENT is to be signed and completed when collecting the Tender.REQUEST FOR FURTHER INFORMATION(1)Any request for further information which may be required by the Tenderer in order tocomplete its Tender or any interpretation thereof, must be submitted by facsimile or inwriting marked for the attention of The General Manager. Such request must be madenot later than seven (7) days prior to the Closing Date for Tenders.(2)Any further information, interpretation, advice or modifications given by or agreed uponby SLSWMA pursuant to Clause 3(1) herein shall be distributed to all Tenderers ifSLSWMA at its sole discretion deems necessary.(3)Except as provided above, Tenderers are not permitted to contact or communicate withany member of SLSWMA staff on any matter relating to this Tender.SHAREHOLDING, JOINT VENTURE/PARTNERSHIPS AND ELIGIBILITY(1)(1) Tenderer's intentions regarding the submission of joint venture or contractorpartnership arrangements (if any) must be clearly indicated in the space provided in theTender Documents or in a letter accompanying the Tender. Certified assurancesregarding the financial structure and standing of any such partner companies may berequired by SLSWMA. Tenders by partnership shall disclose the full names of allpartners and shall be signed with the partnership name by one of the members of thepartnership or by an AUTHORISED REPRESENTATIVE.(2)Eligibility to provide waste disposal services is limited to individuals, firms or joint1 of 5

SOLID WASTE DISPOSAL - SECTION A - INSTRUCTIONS TO TENDERERSventures which are legally incorporated or have their principal place of business inSt Lucia, and are more than 50% owned by a citizen(s) of St Lucia.5.MARGINS OF PREFERENCE(1)In keeping with the policy of the Government of St. Lucia to decentralise services andto build the capacity of service providers nationally:contracts are to be awarded preferably to prequalified companies or individuals locatedwithin their zone of operation; andequity for small contractors is to be ensured during this tendering process.(2)The following criteria are to be met by companies and individuals who propose to provideservices within their zone of origin or operation, for entitlement to margins of preferencethat will be applied during the evaluation of tenders:CRITERIAMARGIN OF PREFERENCE (%)Tenderer regularly participates in communityefforts and projects within the zone (as certified bythe Council Chairman and Clerk)5Tenderer has demonstrated good corporatecitizenship, with a business that has beenoperating within the zone over at least the lastthree years (as certified by the Council Chairmanand Clerk)5Note:1.2.(3)6.Margins of preference will not be applied to tenders for provision ofservice within the Castries zone(s)A margin of preference in excess of 5% will not be applied to any onetenderCertification as defined in (2) above must be submitted with the tender.PREPARATION OF TENDERS(1)Prospective Tenderers who are in receipt of Tender Documents from SLSWMA and whosubsequently decide not to submit a Tender, shall return all Tender Documents togetherwith written notice prior to the Closing Date for Tenders.(2)Tenderers are required to complete and return all Sections of the Tender Documentswhich along with any annotations on accompanying material must be in the EnglishLanguage.2 of 5

SOLID WASTE DISPOSAL - SECTION A - INSTRUCTIONS TO TENDERERS(3)No Tender will be considered in which the particulars required are not completed in full.Tenders must be completed in ink or be typewritten. Tenders must not be completedin pencil.(4)The Tenderer shall confirm its proposal on the FORM OF TENDER included in theTender Documents and return same together with all other Sections of the TenderDocuments, completed as required, and clearly marked "Original". One copy of thecompleted tender shall also be submitted, and clearly marked “COPY”.(5)Tenders shall state in the FORM OF TENDER, the registered address of the Tendererand be signed by the usual signature of its principal whose full name and position shallbe typed or printed in the space provided below the signature.(6)When requested by SLSWMA, satisfactory evidence of the authority of the personsigning on behalf of the Tenderer must be furnished.(7)Alterations in the details submitted by the Tenderer shall be explained and initialled inthe margin by such Tenderer. No Tender will be accepted unless such procedure iscarried out. White correction fluid should not be used.(8)Should the Tenderer consider that any of the items contained in these TenderDocuments, for which it is not given specific opportunity to price individually, have a cashvalue, it will include the same into the appropriate element of its prices and/or ratesand/or percentages.(9)If a Tenderer should wish to submit an alternative Tender or a qualified Tender it maydo so provided this is done by means of a separate document in addition to a Tendercalculated on the basis set out in the Tender Documents. Any consideration of suchalternative Tender shall be entirely at the discretion of SLSWMA.(10) Tenderers are to bear responsibility for and pay all costs and expenses and othercharges incurred in preparing their Tender.7.RETURN OF TENDERS(1)The Closing Date and Time for receipt of Tenders is 0900 hours Monday on the dateadvised in the Letter of Invitation to Tender or the following working day if the Mondayis a Public Holiday.(2)Tenders may be forwarded by Government post, courier service or delivered by hand.(3)Tenders forwarded by Government post or courier service must be addressed asfollows:The General ManagerSt Lucia Solid Waste Management AuthorityP.O. Box 709Sans SouciCastriesSt LuciaWest Indies3 of 5