Microsoft Word 2010 Lesson 1 - Webs.wofford.edu

Microsoft Word 2010Lesson 1Open Word from the Start menu. In this menu,select All Programs, Microsoft Office, MicrosoftOffice Word 2010.You should see a blank document in the Wordwindow.Look at the five icons in the lower left corner of the Word window. Check thatyou are in the Print Layout View of the document.Minimizing the RibbonThe ribbon at the top of the screen takes up a lot of space, especially if you have a monitorsmaller than 17” or so.You can minimize the ribbon by right-clicking on any of the tabs and then clicking on Minimizethe Ribbon. With the ribbon minimized, a lot more of the document shows on the screenRight-clicking on any of the tabs again and un-checking Minimize the Ribbon will bring theribbon back. I usually do not minimize the ribbon so that it always is visible.Word 2010 – Lesson 1February 3, 20121

The Mini ToolbarIn this set of Microsoft Word lessons, you will write a laboratory reportdescribing some experiments you have done to determine how thedrinking bird works. Begin by typing the text shown at the right. Use yourown name.First, we want to change some of the text to bold and italics font in orderto emphasize it. We also want to center the four lines in the page.Sweep the cursor over the first line of text with the left mousebutton depressed to select the line. You should see a faint minitoolbar appear above the selection.Emphasizing Text with Bold and Italics FontsIf you move the mouse button over the mini toolbar, it willbecome more distinct. Click on the Bold icon to put the firstline of text in a bold font.Select the third and fourth lines and click on the Italics icon toput them in italics font.Word 2010 – Lesson 1February 3, 20122

Changing the StyleYou may have noticed that the lines of text are double-spaced rather than single-spaced. Wewant to use single-spaced lines in the report, which will require us to change the style.Click on the Home tab. At the right side of the ribbon, click on Select and then Select All. Thiswill select everything in the document.Again click on the Home tab and choose the No Spacing Style. This will change the documentstyle to single-spaced lines.Centering Text and Changing Font SizeSelect all four lines and center them on the page byclicking on the Center icon.Word 2010 – Lesson 1February 3, 20123

Next, we want to change the size of the font for someof the text.Select the first line of text and choose a Font Size of18 pt.Do the same with the second line, except make its Font Size 14 pt.Position the cursor to the right of the second line. Press theEnter key to open up a blank line between the second and thirdlines of text.Entering Today’s DateNow we need to enter thedates. Position the cursor tothe right of “Experimentcompleted:”Look at the Italics icon. Ifthe icon has an orange boxaround it (signifying thatitalics font is on), click onthe icon again to turn italicsfont off.Click once on the Space bar to move the cursor over onecharacter, which opens up a little space to the right of thecolon.Suppose that you did the experiment last week (let’s sayJanuary 31, 2011). Type this date in.Word 2010 – Lesson 1February 3, 20124

Position the cursor on the right of “Report submitted:”. If the italics font is on, turn it off. Againopen up a space to the right of the colon.We want to enter today’s date here. Click on Insert, Date & Time from the main menu.In the Date and Time window, make sure that the“Update automatically” box is checked.Select the date format shown in the picture at theright and click on OK.You should see today’s date. Because “Update automatically” is checked, this date will alwaysbe the current date.Aligning Text on the LeftUse the Enter key to space the cursor downfour lines.Click on the Align-left icon in the Homeribbon to shift the cursor to the left.Word 2010 – Lesson 1February 3, 20125

Type in the word“Introduction,” putit in Bold font, andmake the Font Size 14 pt. Space thecursor down twomore lines. If thefont remains set toBold and 14 pt,change it back to 11pt without bold.Type in the textshown here.Saving a DocumentClick on File, Save As on the main menu.Move to the folder in which you want tosave the document, enter the file name“Lab Report” and Save the document.Word 2010 – Lesson 1February 3, 20126

Creating a Bulleted ListSpace down three lines and enter the word “Equipment” with boldfont and 14 pt Font Size.Click on the Bullets icon in the Home ribbon to create the first item ina bulleted list.Enter “Drinking bird toy” as the first item. When you press the Enterkey, another bullet will be created.Enter “Electric heater” and “Dry ice” as the next two items in the list.Then press Enter twice to stop creating bullets.Word 2010 – Lesson 1February 3, 20127

Making ChangesType in the text as shown at the right. Theheading “Part 1: Heating” is in bold with 14 ptfont.You now realize you need to make somechanges in the text.You also want to add one more bullet to thelist and change the wording of the firstsentence.Make these changes and add anothersentence as shown at the right.Changing the Font TypeYou notice that the default font in the document is 11 pt Calibri. Yourecall that the standard font in your department is 10 pt Courier New, soyou need to change the font type.We want to change the Font type inthe entire document. Choose SelectAll from the Home ribbon asdescribed on page 3.Change the font to Courier New.Also change the font size to 10 pt.Once the changes have been made,deselect the text by clickingsomewhere on a blank space in thedocument.Word 2010 – Lesson 1February 3, 20128

Because you selected the entiredocument, the font size of theheadings has been changed. Go backand set the font of the title to 18 ptand Bold. Set the font of your nameand the headings to 14 pt.When you are through, your reportshould look like that shown at theright.Setting Page MarginsYou also recall that the margins of the pages are required to be1 inch on the top and bottom, and 0.75 inch on the left andright. Choose the Page Layout tab and then Margins in thePage Layout ribbon.Select Moderate from the Margins menu, which sets themargins to fit the needs of the lab report.Adding a FooterThe Header and Footer of a page are spaces within the margins at the top and bottom of the page,respectively. It frequently is useful to include information, such as page numbers, the date, oryour name in these areas.Let’s number the pages and display your name at the bottom of each page.Word 2010 – Lesson 1February 3, 20129

In the Insert ribbon,choose Footer. Thenselect the Alphabetfooter, which displays thepage number and text ofyour choice below aborder.You will see the footer at the bottom of the page. The cursor will be positioned at the word“[text]” on the right side. Type in your name as the text.Select the text in the footer. Go to the Home menu and change the footer’s font to 10 ptCourier New.Click on Close Header or Footer under theHeader & Footer Tools tab.Word 2010 – Lesson 1February 3, 201210

Applying a Quick Style to TextType in two more sections of thereport as shown at the right. Donot format the two new headings.At this point we realize that weare doing the same formatting,14 pt and bold, over and over forthe headings. It would be nice todo this formatting in one step.We can do this by defining astyle.Select the first heading, which already is in 14 pt bold font, and click on theShow Style menu arrow at the right of the list of styles.Click on Save Selection as a New Quick Stylenear the bottom of the Style menu.Name the new Quick Style, “14 pt Bold” andclick on OK.If you click on the Home tab, you will see the new styleincluded on the Style bar.Word 2010 – Lesson 1February 3, 201211

Select the “Part 2: Cooling” heading and apply the 14 ptBold Style.Do the same with the “Part 3: Water” heading.Inserting a Page BreakAt this point we are close to the end of the page and would like the next part of the report tobegin on the second page. Move the cursor to the right of “happened.” and press the Enter keytwice.Insert a Page Break by holding down the Ctrl key and pressing the Enter key once.The cursor now will belocated at the top of thesecond page of thedocument.Enter “Part 4: DrinkingBird Dissection” at the topof the page and use Stylesto format it as 14 pt Bold.Word 2010 – Lesson 1February 3, 201212

Copying and Pasting TextAdd the text shown at the right and space the cursor downtwo lines.Use a web browser to go to the “Drinking Bird” article in Wikipedia. Highlight and use Edit,Copy to copy the two paragraphs shown here:In the Lab Report document window, choose Paste from the Homeribbon.The text probably will be pasted in with a Times New Roman font.Change the style to No Spacing and font to 10 pt Courier New.Word 2010 – Lesson 1February 3, 201213

Indenting a ParagraphBecause the two paragraphswe just added are quotedfrom another source, wewant to indent them. Selectthese two paragraphs.In the Page Layout ribbon,Indent the Left and Rightsides of the selectedparagraphs by 0.5”.Deselect the twoparagraphs, return thecursor to the position twolines below the paragraphs,and type in the three linesof text shown at the right.Word 2010 – Lesson 1February 3, 201214

Citing a ReferenceWe should cite the reference for the Wikipedia article from which we copied the text above.Let’s include the reference as a footnote on the bottom of the page, which usually is preferable ifyour document includes less than five references.Position the cursor following the colon in the firstsentence of this section.In the References ribbon, click on the Insert Footnote button.You will see the footnote number and the cursor above the Footerat the bottom of the page.The reference for this text is below:Wikipedia. “The Drinking Bird.” Date 1. Date 2. http://en.wikipedia.org/wiki/Drinking bird.htm where “Date 1” is the date on which the page was last modified (e.g., 20 Jan 2011). This date isdisplayed at the bottom of the Wikipedia web page. “Date 2” is the date on which you found theinformation.Add the reference to the footnote. Change the font of the footnote text to 8 pt Courier New.Word 2010 – Lesson 1February 3, 201215

Inserting a PictureWe have described what thedrinking bird looks like, but it alsomight be helpful to include a picture.Go to the Moodle page for the CS101 course and click the “Photos forWord Lessons” link. Then click on“DrinkingBird.jpg” in the list ofphotos. This will display a picture ofthe bird. Right-click on the pictureand select Save Image As . . fromthe menu.Save the picture on the computer’sdesktop.Position the cursor directly above the word “Equipment” on the firstpage.Choose Picture from the Insert ribbon.Word 2010 – Lesson 1February 3, 201216

In the Insert Picture window, move to the desktop andchoose the DrinkingBird picture.You now should see the picture of the bird inserted into the document.First, we need to format the picture. On the Picture Tools, Format ribbon,choose Wrap Text and Square, which allows the text to wrap around thepicture.With square text wrapping, thepicture now will be to the left of thetext. “Grab” the picture with themouse and move it until the pictureis located to the right of the text asshown in the illustration at the right.Word 2010 – Lesson 1February 3, 201217

We need to adjust the size of the picture so that it is a littlesmaller. In the Picture Tools, Format ribbon, change the heightof the picture to 2”. You should see that the width adjustsaccordingly so that its aspect ratio stays the same.Position the picture as shown atthe right.You will need to add a fewblank lines between the“Equipment” and “Part 1:Heating” sections to makeroom for the picture. Don’t addtoo many blank lines or the“Part 3: Water” will be movedto a new page, which we do notwant.Save the file.Word 2010 – Lesson 1February 3, 201218

Microsoft Word 2010 Lesson 1 Open Word from the Start menu. In this menu, select All Programs, Microsoft Office, Microsoft Office Word 2010. You should see a blank document in the Word window. Look at the five icons in the lower left corner of the Word window. Check that you are in the Print La