ISO 14001:2015 Update - Perry Johnson Registrars, Inc.

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ISO 14001:2015 Update

Scott JonesEHS Program Manager Welcome From PJR Headquarters:PJR755 W. Big Beaver Rd, Suite 1340Troy, MI 48084Phone: 1-800-800-7910Email: Audience for today’s meeting Introduction of speakerAgenda: About PJR Benefits and Drivers Status Update Key changes Certification Requirements Transition requirements Questions

PJR is a leading 14001 Registrar PJR is one of the leading 14001 registrars in the world Countries where PJR has certified companies to lEuropean ed States

PJR is accredited to grant certification for : ISO 9001ISO 14001AS 9100, 9110 & 9120ISO/TS 16949Responsible Recycling-R2RIOSISO 13485SQF TL 9000OHSAS 18001ISO 27001RCMS AND RC14001ISO 22000HAACP ComplianceFSSC 22000e-Stewards

Benefits of Getting Certified Meeting legal requirements and improving the organization’senvironmental performance. Management commitment and employee engagement. Business management, notably for meeting stakeholderrequirements, improving public image, achieving strategic objectives,and integrating with business management systems. Supplier environmental performance. Providing a competitive advantage. Providing financial benefit.

ISO 14001 Drivers Commitment to environmental protection/conservation. Reduction of risk of adverse environmental impact. Business management drivers included customer requirementsand public image.

ISO 14001:2015 - Status Update The experts working on the revision of ISO 14001 completed thefinal draft of the standard. Publication is expected in September/October 2015. All the comments made on the Draft International Standardhave been resolved and the final version of the standard hasbeen agreed.

ISO 14001:2015 – Why was the standard revised? To ensure that ISO 14001 continues to serve organizations andmaintain its relevance in today’s marketplace, the standard isbeing revised. The revision will not only address the change inenvironmental practices, but also ensure that the managementsystem is future proof.

ISO 14001:2015 – Why was the standard revised? Market relevance - Any Management System Standard should meet theneeds of, and add value for, the primary users and other affectedparties. Compatibility - Compatibility between various Management SystemStandards and within a Management System family should bemaintained. Ease of use - It should be ensured that the user can easily implementone or more Management System Standards. Topic coverage - should have sufficient application coverage to eliminateor minimize the need for sector-specific variances. Flexibility - should be applicable to organizations in all relevant sectorsand cultures and organizations of every size.

ISO 14001:2015 – Why was the standard revised? Technically sound basis - should be based on proven managementpractices or existing scientifically validated and relevant data. Easily understood - should be easily understood, unambiguous, freefrom cultural bias, easily translatable, and applicable to businesses ingeneral. Free trade - should permit the free trade of goods and services. Applicability of conformity - The market need for first-, second- or thirdparty conformity assessment, or any assessment combination thereof,should be assessed. Exclusions - should not include directly related product (includingservices) specifications, test methods, performance levels (i.e. setting oflimits) or other forms of standardization for products produced by theimplementing organization.

Revision – Mandate and InputsThe ISO 14001 Revision Mandate (dated 2012-01-23) stipulated thefollowing: The revision shall be based on the ISO approved requirements andapplication guidance related to the High Level Structure (HLS) forManagement System Standards (MSS) and its identical text, commonterms and core definitions. The revision shall ensure the maintenance and improvement of thebasic principles of ISO 14001: 2004, and also the retention &improvement of its existing requirements

High Level Structure (HLS) The High Level Structure (HLS) is a new common framework for ISOmanagement system standards, which incorporate identical coretext, and common terms with core definitions. It is designed to benefit users implementing multiple ISOmanagement system standards and be applicable to anymanagement system standard. This allows compatibility across ISO management system standardswhile offering subject-specific flexibility.

Annex SL Framework for all new and revised ISO Management SystemsStandards (MSS). Standardized structure format. Common text and requirements in many areas. Use for ISO 9001 revision as well.

Annex SL - Structure1. ReferencesTerms and DefinitionsContext of the ormance EvaluationImprovement

DIS ISO 14001 PDCA model

Key Changes in the Proposed Standard The emphasis on leadership The focus on risk management Emphasis on objectives measurement and change Communication and awareness Fewer prescriptive requirements

Changes to ISO 14001:2015 Strategic Environmental Management - There is anincreased prominence of environmental managementwithin the organization’s strategic planning processes. Leadership - To ensure the success of the system, a newclause has been added that assigns specific responsibilitiesfor those in leadership roles to promote environmentalmanagement within the organization.

Changes to ISO 14001:2015 Protecting the environment - The expectation onorganizations has been expanded to commit to proactiveinitiatives to protect the environment from harm anddegradation, consistent with the context of the organization.The revised text does not define ‘protect the environment’but it notes that it can include: prevention of pollution,sustainable resource use,climate change mitigation and adaptation,protection of biodiversity and ecosystems.

Changes to ISO 14001:2015Environmental performance – There is a shift in emphasis withregard to continual improvement, from improving themanagement system to improving environmentalperformance.Lifecycle thinking – In addition to the current requirement tomanage environmental aspects associated with procuredgoods and service, organizations will need to extend itscontrol and influence to the environmental impactsassociated with product use and end-of-life treatment ordisposal.

Changes to ISO 14001:2015Communication – The development of a communicationsstrategy with equal emphasis on external and internalcommunications has been added.Documentation – Reflecting the evolution of computer andcloud based systems for running management systems, therevision incorporates the term ‘documented information’,instead of ‘documents’ and ‘records’. To align with ISO 9001,the organization will retain the flexibility to determine when‘procedures’ are needed to ensure effective process control.

Standard changes by chapterChapter 4 “Context of the Organization“ The draft standard in this chapter accommodates theobjective of companies giving more consideration toexternal issues and impacts in their environmentalmanagement system. The needs and expectations of“interested parties” are to be better understood andevaluated as to whether they give rise to specificrequirements.

Standard changes by chapterChapter 5 “Leadership“ Top management should, among other things, take on moreresponsibility for the effectiveness of the managementsystem and the integration of environmental managementinto business processes. The environmental policy shouldinclude a commitment to protect the environment beyondthe corporate boundaries. A management representative is no longer being explicitlyrequested, but adequate responsibilities and authoritiesmust be ensured within the organization.

Standard changes by chapterChapter 6 “Planning“ The entire planning process in environmental managementhas been restructured and should take the (positive andnegative) environmental impacts of activities, products andservices into account more strongly “from a life cycleperspective” in the future. Although the environmentalassessment does not need to explicitly include a life cycleassessment of products and processes for example, it shouldnevertheless examine the significant environmental aspectsand all required commitments (legal, customer-specific,etc.), as well as any risks associated with possible hazardsand opportunities.

Standard changes by chapterChapter 7 “Support” The commitments to environmental protection are to begiven more consideration in terms of communications aswell. External representation and reporting must beregulated. With respect to documents and records, only the term“documented information” shall be used in the future, thustaking account the use of modern recording media.

Standard changes by chapterChapter 8 “Operation“ Operational scheduling and control should pay closerattention to upstream and downstream and, in particular,outsourced processes. This also includes the environmentalimpacts of products and services right through to the end oftheir utilization.

Standard changes by chapterChapter 9 “Performance evaluation“ Based on the extended environmental assessment,expectations for environmental performance evaluations arenow also being raised.– Includes performance of environmental objectives.– Monitoring and measuring will also include all other corporatecommitments and risks in relation to environmental performance.

Standard changes by chapterChapter 10 “Improvement“ The correction of nonconformities as well as the continualimprovement process will now be focusing more on theorganization’s surroundings and the improvement ofenvironmental performance.

ISO 14001:2015 vs. ISO 14001:2004

ISO 14001:2015 vs. ISO 14001:2004

ISO 14001:2015 vs. ISO 14001:2004

ISO 14001:2015 vs. ISO 14001:2004

Certification Steps Establish Documentation to meet 14001 requirements Training to 14001 requirements Implement 14001 requirements– Conduct internal audits of system– Conduct compliance evaluation– Conduct review of system based on input from internal audit Contract with a certification body Complete S1 and S2 audits– Address any nonconformities Certification!

Transition Process Three years to transition from date of publication. Companies can continue to get certified to ISO 14001:2004. After 18 months from the publication date, companies can only conductinitial certifications to ISO 14001:2015.

Certification ProcessPJR conducts a cursory review of documents in house prior to Stage 1The registration audit consists of two stages: Stage 1:– On-site document review of your EMS– Evaluates the readiness of your organization to move to stage 2. Stage 2:– Scheduled 30 to 45 days after the stage 1 audit.– On-site audit of your entire EMS.– Nonconformities will need to be resolved prior to issuingof the certificate.

Certification Requirements Surveillance audits Scheduled at either six or twelve monthintervals depending on the contract. Partial system audit. Re-certification audit On-site audit conducted prior to the third anniversary of the initial certification Surveillance visits will then continue, as before, on a 3-year cycle.

Please type any questions you may have.

For additional technical information, pleasecontact Scott JonesScott JonesEHS Program ManagerPerry Johnson Registrars, Inc.Phone: (248) 358-3388Email: stjones@pjr.comFor a quote, please contactthe sales department at:1-800-800-7910

ISO 14001:2015 – Why was the standard revised? Technically sound basis - should be based on proven management practices or existing scientifically validated and relevant data. Easily understood - should be easily understood, unambiguous, free from cultural bias, easily translatable, and applicable to businesses in general. Free trade - should permit the free trade of goods and .

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