Virtual Hearings:Webex User GuideApril 2020 Prepared by the Supreme Court of VictoriaSupreme Court of Victoria210 William StreetMelbourne Victoria 3000W: supremecourt.vic.gov.au
Supreme Court of VictoriaTable of ContentsIntroduction1Technology Prerequisites2How to join Webex using the Webex desktop application4How to join to Webex through your internet browser10How to join the Webex application using a tablet or smartphone15How to join Webex from a phone (audio connection only)17
Supreme Court of VictoriaIntroductionThis guide has been developed to assist you to dial into a Webex hearing arranged by theSupreme Court of Victoria (the Court).Ahead of the hearing, the relevant registry will conduct a test of the videolink technology withthe parties. This test is essential to troubleshoot any issues that may arise and will help thehearing run more smoothly. You will be provided with insteuctions before the hearingregarding testing.It is recommended that parties familiarise themselves with Webex as much as possible beforea hearing. The following links provide useful resources:Click here to download Webex meetingsClick here for Webex meeting video tutorialsClick here for Webex – Using the Desktop App – Training VideoClick here for Webex Help CentreWebex hosted videoconfencing – for external users1
Supreme Court of VictoriaTechnology Prerequisites1. Ensure your Internet bandwidth meets Webex minimum requirement a) For the best video experience in Cisco Webex Video Platform meetings, Ciscorecommends each screen must have at least 2.0 Mbps bandwidth (bi-directional,i.e. sending and receiving). For example, 2Mbps equals one video, therefore if thereare three participants your bandwidth should be 6Mbps. Sharing documents wouldrequire higher Mbps.b) Bandwidth test - https://www.speedtest.net/c) Webex Network Test - https://mediatest.webex.com/d) Webex Bandwidth Reference - -Errors-in-Cisco-Webex-Video-Platform-Meetings2. Ensure your computer meets the following requirements a) PCs must meet the following minimum requirements:i) CPU: Quad-core processor (three or more meeting participants)ii) RAM: 8 GB RAMb) Browser requirement - ed-Operating-Systems-and-Browsersc) Camera: a high-definition video supported USB-based or embedded web camera –Only for video participants - port3. Computer audio requirement a) Laptop/PC with speaker and microphoneb) Most headphones will work with Webex.4. Troubleshooting before testing – If you are participating in a vitural hearing in the office, please liase with your ITDepartment at your work and share this document before the testing. Complete a speedtest, using the links provided in the technology prerequisitessection above. Once the speed test is conducted, you will need to look at thedownload and upload section. It will need to be at least 15 Mbps for downloadand 10Mbps upload. If this does not meet the requirmeents, you can use a 4Gdongle and repeat the test. Please see example below.Webex hosted videoconfencing – for external users2
Supreme Court of Victoria5. All calendar invitations will have dial in details. The dial in details will change for eachhearing. Example below:Webex hosted videoconfencing – for external users3
Supreme Court of VictoriaHow to join Webex using the Webex desktop application1. Launch your Webex client on your computer.1. When launch for the first time, you will see the screen below. Click.2. You will be prompted to enter your information. (This information will be saved forthe next Webex meeting). Click ‘Continue as guest’.Webex hosted videoconfencing – for external users4
Supreme Court of Victoria3. This is the Webex meeting screen that will list all your appointment in your Outlookcalendar. For a Webex meeting, there will be anext to it. Clickingwill join the meeting.Webex hosted videoconfencing – for external users5
Supreme Court of Victoria4. If the Court has not started the Webex meeting, you will see the below. Click ‘OK’.5. You will be prompted to choose your audio. Choose ‘Call Using Computer’ to useyour computer speaker and microphone.Webex hosted videoconfencing – for external users6
Supreme Court of Victoria6. Choose ‘I Will Call In’ to use your mobile/phone as the source for audio andmicrophone.7. Click onand you will be prompted to choose your camera. For example ifyou have two cameras on a Surface Pro, please ensure you choose the front camera.Please see below.Webex hosted videoconfencing – for external users7
Supreme Court of Victoria8. Once the audio and camera are connected, you will be able to mute and unmuteyour microphone and start and stop your camera. In the example below, the:a. Mic is unmutedb. Mic is mutedc. Video is startedd. Video is stopped9. To share content, click onthen choose:Webex hosted videoconfencing – for external users8
Supreme Court of Victoria10. To stop sharing, click ‘Stop Sharing’ located in the toolbar on the top of your screen.11. To leave the call, click on the button below.12. The next time you join a Webex meeting, you will be prompted with the belowscreen. ClickWebex hosted videoconfencing – for external users, if there is no change.9
Supreme Court of VictoriaHow to join to Webex through your internet browser1. Open your meeting invite and click on2.The link will open in your default browser.3. It will prompt you to enter your name and email address, please see example below:4. Click on the arrow and choose ‘Always join from web app’. Please see examplebelow:5. Click ‘Join Meeting’.6. Depending on your browser you may be prompted to allow access to themicrophone and camera at this stage. Ensure you allow access to both yourmicrophone and camera.Webex hosted videoconfencing – for external users10
Supreme Court of Victoriaa. Guide for Firefox ur-camera-andmicrophone-permissionsb. Guide for Chrome o GENIE.Platform%3DDesktop&hl en&oco 07. Ensure you choose ‘Using computer for audio’.8. Click on ‘Join Meeting’.9.Your audio and camera will be greyed out if the Supreme Court of Victoria has notopened the meeting. Please wait for the meeting to be opened. Example below:Webex hosted videoconfencing – for external users11
Supreme Court of Victoria10. Once the meeting has been opened, your audio will be connected automatically.Example below:11. Once the audio and camera is connected, you will be able to mute and unmute yourmicrophone and start and stop your camera. Please see the example below:a. Mic is unmutedb. Mic is mutedc. Video is startedd. Video is stopped12. Clickand selectand audio settings.to change your default cameraa. Camera settings:Webex hosted videoconfencing – for external users12
Supreme Court of Victoriab. Audio settings:13. To share content, click onthen choose:a. Choose the window you want to share. Example below –Webex hosted videoconfencing – for external users13
Supreme Court of Victoriab. Click ‘Allow’. Example below –14. To stop sharing, click ‘Stop Sharing’ located in the toolbar on the top of your screen.15. To leave the meeting, clickthenWebex hosted videoconfencing – for external users14
Supreme Court of VictoriaHow to join the Webex application using a tablet or smartphone1. Launch your Webex application on your computer, iPad or smartphone.2. Enter the meeting number that is in your calendar invite and click ‘Join’. Examplebelow:3. Then enter the meeting number, your name and the email address in your calendarinvite and click ‘Join’. See example below:Webex hosted videoconfencing – for external users15
Supreme Court of Victoria4. Then enter the meeting password, which is case senstitve. Example below:5. Once you entered the meeting password, you will see the screen below. Ensure you you areusing internet for audio. Then click ‘Join’. Example below:Webex hosted videoconfencing – for external users16
Supreme Court of VictoriaHow to join Webex from a phone (audio connection only)1. Dial the call-in numbers provided in the email or click ‘Global call-in numbers’ formore numbers. Example below:2. Follow the instructions on the phone and enter the meeting number and passwordwhen prompted (meeting password will be the digits and not the letters). Examplebelow.Webex hosted videoconfencing – for external users17
Webex hosted videoconfencing – for external users 4 How to join Webex using the Webex desktop application 1. Launch your Webex client on your computer. 1. When launch for the first time, you will see the screen below. Click . 2. You will be prompted to enter your information. (This information wi
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How to download WebEx Productivity Tools from WebEx Portal Illinois.webex.com illinois2.webex.com State of Illinois WebEx Portal 1. Log in to Illinois.webex.com or illinois2.webex.com 2. Click “Downloads” from the
Some examples of the improved experience using Webex meetings devices together include: Using the Webex Meetings or Teams apps to effortlessly pair with, start or end a meeting, or wirelessly share content on a Webex device (such as Webex Board, Room Kits or DX80). 1 Using your Webex device to dial into a Webex Meetings or Teams
- Double-click the WebEx One-Click icon on your desktop. - Go to Start Programs WebEx Productivity Tools WebEx One-Click. 2 In the One-Click Panel, click Edit WebEx Settings. The WebEx Settings dialog box appears. To open the WebEx Settings dialog box from the One-Clic
Collaboration Transitions - Meetings: Transitioning from Cisco Meeting Server to Webex 17 Meetings: Transitioning from CMS to Webex Webex Cloud Meetings Call Flow Expressway. Media travels to the VMNs. 1. with a cascade to Webex OR Without VMN, media travels directly from endpoints to Webex via the Expressway-C / Expressway-E. 1. TMS /
ATTENDING YOUR VIRTUAL HEARING (WEBEX) 8 IN-PERSON HEARINGS NEW PROCEDURES FOR IN-PERSON HEARINGS 11 BEFORE YOUR ARRIVE TO YOUR IN-PERSON HEARING 11 . or with you at your office. You will need to coordinate this with your clients. Any parties of interest wishing to participate in a Virtual hearing will need a computer (preferred) or mobile .
Schools Virtual Conferencing Getting started with the Webex Board Make a call 1 Tap Call. 2 Search for Webex Team user, Webex Device or dial and select by tapping. 3 Tap the Call button. 4 When you are ready to finish your call, tap (You may need to tap the screen to display). You can also initiate a call or join a Webex Teams
Attorney Guide: Quick Reference . This guide is for attorneys set to appear on a case that will be held remotely. Webex Events allows for the parties, their attorneys, and the Judge to engage interactively through video or audio conference technology. The courts use Webex to host these remote hearings. Webex is the
WebEx Meeting Room – Student User Guide IT Training, November 2016 Page 1 What is WebEx? The ability to create virtual meeting rooms is a feature of conferencing and collaboration services like Cisco WebEx. A virtual meeting room can be reached through a Web browser or software application hosted on a service provider's server.
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This Cisco WebEx Meeting Center User Guide details how to access the Cisco WebEx Meeting Center service from the WebEx site directly, integration with the Instant Meeting audio conferencing service and its corresponding interaction with the WebEx Hosted Net Replay. This guide is to be used to
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To start WebEx Recorder: Do either of the following: Click Start, point to Programs, point to WebEx Recorder & Player then click WebEx Recorder. Double-click the WebEx Recorder shortcut on your computer’s desktop. The WebEx Recorder console appears. To start recording: 1 On the W
Getting Started 5 Download the App 5 Sign In for the First Time 6 Windows and Mac 6 Single Sign-On (SSO) 6 Webex Authentication 7 Mobile Devices (iPhone, iPad, and Android) 8 The Webex App 8 Webex for Windows and Mac 8 Webex for iPhone 9 Webex for Android 9 Help 10 Spaces 10 Navigation Menu 10 Profile and Preferences 10 Status 10 Presence of .
InterCall, in partnership with WebEx, provides EventCenter web conferencing services. Because EventCenter is powered by WebEx, this guide makes several references to the company name, platform and features. Introducing the WebEx Recorder and Player Use the WebEx Recorder t
Using Webex Meetings for iOS . Installing Cisco Webex Meetings on your iOS device: 1. On your iOS device, bring up the App Store: 2. Click Search, then type . Cisco Webex Meetings. in the search field. 3. Select Cis
WebEx Recording Editor: You can use WebEx Recording Editor to edit any recording (.wrf) that was made using WebEx Recorder. You can also use it to convert your .wrf WebEx recordings to .wmv format for import into other programs, such as Camtasia or upload into our Kaltura Streaming Media serv
source. If you have not used Webex before it will ask you to download a temporary file. Once the file downloads open the file and it will open the Webex menu. Using WebEx in your course 8 . A separate WebEx window will open. Before officia
Join a meeting from the Webex desktop app Step 1 Open the Webex desktop app and clickJoin next to the meeting you . Have one audio source If you and your colleagues are planning to join a Webex meeting from the same meeting room, it’s best . By just typing Webex
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