Processing Payroll And Calling In Your Payroll Data
Processing Payrolland Calling In Your PayrollDataRev. August 30, 2010A guide to preparing and exporting ezLaborManager payroll data
ADP’s TrademarksThe ADP Logo is a registered trademark of ADP of North America, Inc.ezLaborManager is a registered trademark of Automatic Data Processing, Inc.Third-Party TrademarksAll other trademarks are the property of their respective owners.Copyright 2010 ADP, Inc. All rights reserved.U.S. Government Restricted Rights. The Software and written materials accompanying the Software are “commercial computer software” or “commercialcomputer software documentation.” Absent a written agreement to the contrary, the Government’s rights with respect to such Software or materials are limitedby the terms of the applicable product/service license agreement, pursuant to FAR' 12.212(a) and/or DFARS' 227.7202-1(a), as applicable.The information contained herein constitutes proprietary and confidential information of ADP. It must not be copied, transmitted, or distributed in any formor by any means, electronic, mechanical, or other, including photocopy, recording, or any information storage and retrieval system, without the express writtenpermission of ADP.ADP provides this publication “as is” without warranty of any kind, either express or implied, including, but not limited to, the implied warranties ofmerchantability or fitness for a particular purpose. ADP is not responsible for any technical inaccuracies or typographical errors which may be contained inthis publication. Changes are periodically made to the information herein, and such changes will be incorporated in new editions of this publication. ADP maymake improvements and/or changes in the product and/or the programs described in this publication at any time without notice.
ContentsIntroduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Quick Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Detailed Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Create Timecard and Payroll Reports . . . . . . . . . . . . . . . . . . . . . . . . 5Prepare Employee Data for Payroll . . . . . . . . . . . . . . . . . . . . . . . . . . 7Call or Key In Your Payroll Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Move the Pay Cycle to the Next Pay Period . . . . . . . . . . . . . . . . . . 13ADP ezLaborManager v11.17.000iProcessing Payroll and Calling In Your Payroll Data
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IntroductionThis payroll processing guide contains a Quick Reference section (beginning on page3) and a Detailed Instructions section (beginning on page 5.)The Quick Reference section provides just the essential instructions you need toaccomplish each task when you process your payroll.The Detailed Instructions section provides more detailed descriptions of each step in theprocess.You may want to start with the Quick Reference section and then consult the DetailedInstructions section only if you need more information.ADP ezLaborManager v11.17.0001Processing Payroll and Calling In Your Payroll Data
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Quick ReferenceProcessing payroll involves four basic procedures, which are outlined briefly below. Ifyou need more detailed information on a procedure, see the corresponding chapter laterin this guide. (Clicking the section heading below will take you directly to the relatedchapter.)Important: If you use projected pay cycles, do not follow the procedures below.Instead, see the appropriate Using Projected Payroll guide for instructions on processingpayroll for projected pay cycles.Create Timecard and Payroll Reports (page 5)1 Create a Timecard Exception Report and Payroll Detail Report by clicking the Reports( ) button in the upper right section of any main ezLaborManager page.2 On the Reports page, click the Administrator Reports link.3 Click the View Report ( ) button next to the Timecard Exception Report or thePayroll Detail Report. The report will be displayed on your screen. You can print orsave the report.Prepare Employee Data for Payroll (page 7)1 In ezLaborManager, go to Administrator Services Administration Maintenance Payroll Prepare for Payroll.2 On the Prepare for Payroll page, click the Start Preparation link for the appropriate pay cycle.3 If the Prepare for Payroll process stops, correct any errors that are found.4 On the Preparation Complete page, click Finished to return to the maintenancetab. The pay cycle is now locked.5 Exit ezLaborManager by clicking the Exit button ().Call or Key In Your Payroll Data (page 11)Call in your hours to your ADP teledata operator or key in your hours to your payrollproduct. When you receive your payroll from ADP, verify the accuracy of the data.Move the Pay Cycle to the Next Pay Period (page 13)1 Log in to ezLaborManager.2 Go to Administrator Services Administration Maintenance Payroll Move to Next Pay Period.3 Click the Start Move link for the pay cycle you want to move to the next pay period.ADP ezLaborManager v11.17.0003Processing Payroll and Calling In Your Payroll Data
4 If the Move to Next Pay Period process stops, follow the on-screen instructions toaddress any errors.5 When the process reaches the confirmation page, select the following check box: Alltimecard data has either been verified for the current pay period or hasbeen exported to the payroll system.6 Click the Move to Next Period button.7 On the Move to Next Pay Period page, click the Refresh button until the statuschanges from Move Pending to Open.Processing Payroll and Calling In Your Payroll Data4ADP ezLaborManager v11.17.000
Detailed InstructionsCreate Timecard and Payroll ReportsBefore you begin processing payroll, you should generate two key reports that you canuse to verify your payroll data before exporting it and moving the pay period forward.To create these reports:1 Click the Reports () button in the upper right part of the ezLaborManager page.2 On the Reports page, click the Administrator Reports link.3 On the Administrator Reports page, click the View Report (the Timecard Exception Report.) button next to4 When the report opens, go to your browser’s File menu and select Print or Save Asto print or save the report.5 Close the browser window.6 On the Administrator Reports page, click the View Report (the Payroll Detail Report.) button next to7 When the report opens, go to your browser’s File menu and click Print or Save Asto print or save the report.8 Close the browser window.ADP ezLaborManager v11.17.0005Processing Payroll and Calling In Your Payroll Data
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Prepare Employee Data for PayrollWhen a pay period has ended, you must run Prepare for Payroll for the associatedpay cycle. During this process, the pay cycle is checked for errors, and then it is lockedto prevent changes to employee data. The process only stops if errors are found. If anyerrors are found, on-screen instructions are provided to help you correct the errors.Important: If you use projected pay cycles to prepare and generate payroll in advance,you must not run Prepare for Payroll until the current pay period has actually endedand all employees have entered their exact time. Please see the appropriate UsingProjected Payroll guide for instructions on processing payroll for projected pay cycles.Run Prepare for Payroll1 In Administrator Services, click the Administration tab.2 Under the Payroll heading on the Maintenance sub-tab, click the Prepare forPayroll link. All pay cycles that you have access to in your company are listed on thepage that opens. For each pay cycle, the following information is displayed: Status — The pay cycle's current status (Open or Locked). You can click Openor Locked to change the status. Current Period — The start and end dates of the pay cycle’s current pay period. Next Period End — The end date of the pay cycle’s next pay period. Frequency — The pay cycle's frequency (weekly, bi-weekly, monthly, etc.). Notifications Options — The status of the notification feature (enabled ordisabled) for the pay cycle. Click the options link to change the setting.Note: Before proceeding to the next step, which starts the payroll processing, makesure that all employees have recorded their hours for the pay period.3 Click the Start Preparation link for the pay cycle you want to prepare for payroll.Note: While the Prepare for Payroll process is running, only the progress bar, thearea currently being verified, and the name of the pay cycle are displayed on the page.If errors are found, the process stops. Each of the following steps provides informationfor resolving the errors that may be found.4 If pending event errors are found, click the End Prepare for Payroll button to returnto the main Prepare for Payroll page. Wait a few minutes for the pending events tocomplete processing and then click the Start Preparation link for the pay cycleagain. If the events that were pending have been completed, ezLaborManager will gopast the pending events check without stopping.5 If payroll-related exceptions are found, click the exception name on the page and thenfollow the on-screen instructions to resolve the errors.ADP ezLaborManager v11.17.0007Processing Payroll and Calling In Your Payroll Data
Prepare Employee Data for PayrollNotes:- You are not required to resolve Employees with Unapproved Timecard exceptions. You can click the Skip button to ignore these, if desired.- All pending time off requests for the selected pay period are canceled if they are notresolved before you move the pay cycle to the next pay period.6 When all payroll exceptions have been corrected, click the Continue Prepare forPayroll button.7 If time pair exceptions are found, perform the appropriate actions to resolve each timepair exception.IfThen Do ThisYou do not need tocomplete the Prepare forPayroll process immediately and you want supervisors to address their ownemployees’ exceptions1In the Notify column, click the check box for eachsupervisor you want to e-mail.2Click the Notify button to send the e-mail.3Click End Prepare for Payroll.4Wait until the supervisors have resolved the exceptions and then go to step 1 and start the Prepare forPayroll process again.You need to run thePrepare for Payroll processimmediately, so you cannotwait for supervisors tocorrect exceptions1Click the Edit button ( ) in the Edit Time Paircolumn for an employee.2On the employee’s timecard, make all needed edits.3Click the Submit & Calculate button.4Repeat these steps for each additional employeewith exceptions.8 When all time pair exceptions have been corrected, click the Continue Prepare forPayroll button.Processing Payroll and Calling In Your Payroll Data8ADP ezLaborManager v11.17.000
Prepare Employee Data for Payroll9 If attendance exceptions are found, perform the appropriate actions to resolve eachexception. (This step is skipped if your company does not use the attendance feature.)IfThen Do ThisYou do not need tocomplete the Prepare forPayroll process immediately and you want supervisors to perform theattendance correctiveactions for their employees1In the Notify column, click the check box for eachsupervisor you want to e-mail.2Click the Notify button to send the e-mail.3Wait until the supervisors have resolved the exceptions and then go to step 1 and start the Prepare forPayroll process again.You need to run thePrepare for Payroll processimmediately, so you cannotwait for supervisors toperform the attendancecorrective actions1Click the link in the Event Date column for anemployee.2On the Attendance Infraction Requiring CorrectiveAction page, click the Submit button to record thecorrective action using its default values.3If other employees require corrective actions, repeatthese steps.10 When all required attendance corrective actions have been completed, click theContinue Prepare for Payroll button.11 On the Preparation Complete page, click the Finished button.12 Exit ezLaborManager by clicking the Exit button (page.) in the upper right corner of theYou have now completed the Prepare for Payroll process and are ready to call in yourpayroll data to ADP or key in your payroll data in your payroll system. For instructions,see “Call or Key In Your Payroll Data” on page 11.ADP ezLaborManager v11.17.0009Processing Payroll and Calling In Your Payroll Data
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Call or Key In Your Payroll DataCall in your payroll data to your ADP operator or key in your hours to your payrollproduct.After you have received and reviewed your paychecks, go to “Move the Pay Cycle to theNext Pay Period,” on page 13.ADP ezLaborManager v11.17.00011Processing Payroll and Calling In Your Payroll Data
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Move the Pay Cycle to the Next PayPeriodAfter you have verified that your paychecks are accurate, move the pay cycle to the nextpay period in ezLaborManager. This process checks the pay cycle again for errors. If noerrors are found, you are prompted to confirm that you have received and verified yourpayroll, and you can then move the pay cycle to the next pay period.To move a pay cycle to the next pay period:1 Log in to ezLaborManager.2 In Administrator Services, click the Administration tab.3 Under the Payroll heading on the Maintenance sub-tab, click the Move to NextPay Period link. On the page that opens, all pay cycles to which you have access arelisted. For each pay cycle, the following information is displayed: Status — The pay cycle's current status (Open, Locked, or Move Pending). Youcan click Open or Locked to changed the status. Current Period — The start and end dates of the current pay period. Next Period End — The end date of the next pay period. Frequency — The pay cycle's frequency (weekly, bi-weekly, monthly, etc.). Notifications Options — The status of the notification feature (enabled ordisabled) for the pay cycle. Click the options link to change the setting.4 Click the Start Move link for the pay cycle you want to move to the next pay period.5 If any errors are found, click the Prepare for Payroll link in the error message toreturn to the Maintenance tab. You can then click the Prepare for Payroll link tobegin checking the pay cycle for errors.6 When the process reaches the confirmation page, verify that the displayed dates forthe Current pay period are correct and that you are finished with them.7 Select the following check box: All timecard data has either been verified forthe current pay period or has been exported to the payroll system.Note: The Move to Next Period button does not become available until you selectthis check box.8 Click the Move to Next Period button.9 On the Move to Next Pay Period page, click the Refresh button every fewmoments until the status changes from Move Pending to Open. When the status isOpen, the pay cycle has been successfully moved to the next pay period and theprocess is complete.Note: If the pay cycle status changes to Move Failed, an error has prevented thepay cycle from being moved. The pay period remains locked and can only be editedby users with special pay cycle access. Contact your ADP ezLaborManager representative for assistance.ADP ezLaborManager v11.17.00013Processing Payroll and Calling In Your Payroll Data
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Important: If you use projected pay cycles, do not follow the procedures below. Instead, see the appropriate Using Projected Payroll guide for instructions on processing payroll for projected pay cycles. Create Timecard and Payroll Reports (page 5) 1 Create a Timecard Exception Report and Payroll Detail Report by clicking the Reports
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Payroll Issues (cont'd) Checking your payroll - Payroll reports -Monthly, supplemental, CJIP, "RDS reports" are all listed on your payroll calendar - Rate Reports -From Andy each month - Pay statements -Available on the DFS/EIC website (In your handout & upcoming slide) - You only have to check your payroll changes (recurring payroll)
Payroll flows are used for many of your payroll tasks. If you load data, calculate payroll and payments, run reports, or calculate and distribute cost results, you submit payroll flows. Monitor and manage each task and overall payroll flow in Payroll. Verify Your Readiness A good payroll run depends on many accurate and completed tasks.
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Payroll/DM Lockout . 14 Payroll Confirmed. Payroll/DM Lockout . 15 Departments review Payroll Register Dashboard . Resume normal . 16 17 PAYDAY . 18 19 20 Martin Luther King. Jr. Day - Holiday . 21 22 23 PAR/DMX Deadline at 9am . PTR Deadline. 24 Payroll/DM Lockout . 25 Payroll/DM Lockout 26 Pay Period Ends: 1/13 – 1/26 Payroll/DM Lockout 27 .
master file data to the outside payroll service provider should not be involved in recording the payroll entries in the general ledger, preparing payroll reconciliations or distributing payroll checks. This employee should also not receive the copies of the final payroll reports (e.g., payroll registers) from the outside payroll service.
Payroll Hotline: 817-299-6357 Payroll Email: payroll@misdmail.org . Mansfield Independent School District (MISD) Payroll Manual 6 of 37 September 2, 2020 SECTION 11.2 PAYROLL RUNS The Payroll Department is responsible for three types of payrolls each month: bi-weekly, semi-
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