Status Et Règlem. Du Personnel

ESTAFF REGULATIONSANDSTAFF RULESGeneral Secretariatof theInternational Telecommunication UnionEdition of 2014

TABLE OF CONTENTSPagePREAMBLE .1CHAPTER I – DUTIES, OBLIGATIONS AND PRIVILEGES .Regulation 1.1 Status of staff members.Regulation 1.2 Assignment of staff members .Rule 1.2.1Service with Administrations or other organizations.Rule 1.2.2Change of official duty station.Regulation 1.3 Hours of work .Rule 1.3.1Hours of work .Rule 1.3.2Official holidays.Regulation 1.4 Conduct .Regulation 1.5 Performance of staff members .Regulation 1.6 Outside activities and interests.Regulation 1.7 Communication of information.Regulation 1.8 Honours and gifts .Regulation 1.9 Political activities.Regulation 1.10 Privileges and immunities.Regulation 1.11 Oath or declaration.2222233344455566CHAPTER II – CLASSIFICATION OF POSTS .Regulation 2.1 Classification of posts .77CHAPTER III – SALARIES AND ALLOWANCES.Regulation 3.1 Salaries .Rule 3.1.1Currency of salary payments for Professional andhigher category staff serving away from theHeadquarters .Regulation 3.2 Salaries .Regulation 3.3 Initial salary.Regulation 3.4 Advancement within a grade.Rule 3.4.1Salary increments.Rule 3.4.2Salary policy on promotion.Regulation 3.5 Post adjustment .Rule 3.5.1Post adjustment .Regulation 3.6 Non-resident allowance.Rule 3.6.1Non-resident allowance.Regulation 3.7 Language allowance.Rule 3.7.1Language allowance.Regulation 3.8 Special post allowance .Regulation 3.9 Overtime.Rule 3.9.1Compensation of overtime .Regulation 3.10 Night differential.Rule 3.10.1 Calculation of night differential.Regulation 3.11 Education grant .Rule 3.11.1 Eligibility to the education 820

Rule 3.11.2Rule 3.11.3Rule 3.11.4Rule 3.11.5Rule 3.11.6Rule 3.11.7Regulation 3.12Rule 3.12.1Rule 3.12.2Regulation 3.13Rule 3.13.1Regulation 3.14Regulation 3.15Regulation 3.16Rule 3.16.1Regulation 3.17PageAmount of the education grant . 21Travel. 22Tuition of the mother tongue. 22Claims for education grant . 22Establishment of the grant in local currency . 22Special education grant for disabled children . 23Dependency allowances . 24Amount of the dependency allowances. 25Submission of claims. 27Salary advances . 27Salary advances . 27Pensionable remuneration . 28Pensionable remuneration . 28Deductions from salary. 28Retroactivity of payments. 29Mobility and hardship allowance . 29CHAPTER IV – RECRUITMENT, APPOINTMENT, TRANSFER ANDPROMOTION PRINCIPLES .Regulation 4.1 Appointment, transfer and promotion principles.Regulation 4.2 Geographical distribution and gender distribution .Regulation 4.3 Promotions and transfers .Regulation 4.4 Local recruitment.Regulation 4.5 International recruitment .Regulation 4.6 Nationality .Regulation 4.7 Selection .Rule 4.7.1Family relationships .Regulation 4.8 Appointment of staff members.Rule 4.8.1Promotion of staff members .Regulation 4.9 Appointment and Promotion Board.Regulation 4.10 Medical examination .Rule 4.10.1 Medical examination .Regulation 4.11 Notification by staff members and obligation tosupply information.Rule 4.11.1 Information to be supplied by staff members.Regulation 4.12 Letter of appointment .Rule 4.12.1 Letter of Appointment .Regulation 4.13 Reemployment.Regulation 4.14 Types of appointment .Rule 4.14.1 Continuing appointments .Rule 4.14.2 Fixed-term appointments.Rule 4.14.3 Temporary appointments.CHAPTER V – ANNUAL, SPECIAL AND HOME LEAVE .Regulation 5.1 Annual leave.Rule 5.1.1Annual leave.Regulation 5.2 Special leave.– ii 1414142

Regulation 5.3Rule 5.3.1PageHome leave . 43Home leave . 43CHAPTER VI – SOCIAL SECURITY.Regulation 6.1 Social security .Regulation 6.2 Social security .Rule 6.2.1Staff health insurance scheme.Rule 6.2.2Sick leave .Rule 6.2.3Maternity leave .Rule 6.2.4Compensation for death, injury or disabilityattributable to service .464646464648CHAPTER VII – TRAVEL AND REMOVAL EXPENSES.Regulation 7.1 Travel expenses.Rule 7.1.1Official travel of staff members .Rule 7.1.2Official travel of eligible dependants.Rule 7.1.3Eligible dependants for whom travel expenses arepaid by the Union.Rule 7.1.4Loss of entitlement to return travel .Rule 7.1.5Travel authorization .Rule 7.1.6Travel expenses.Rule 7.1.7Route, mode and standard of transportation .Rule 7.1.8Route and mode of transportation.Rule 7.1.9Standard of accommodation and rest days duringtravel.Rule 7.1.10 Travel by automobile .Rule 7.1.11 Purchase of tickets .Rule 7.1.12 Terminal expenses.Rule 7.1.13 Expenses while in authorized transit.Rule 7.1.14 Travel subsistence allowance.Rule 7.1.15 Special rates of travel subsistence allowance .Rule 7.1.16 Computation of the travel subsistence allowance .Rule 7.1.17 Miscellaneous travel expenses .Rule 7.1.18 Assignment grant .Rule 7.1.19 Excess baggage and unaccompanied shipments .Rule 7.1.20 Insurance .Rule 7.1.21 Travel advances.Regulation 7.2 Illness or accident during travel on official business.Regulation 7.3 Reimbursement of travel expenses .Regulation 7.4 Transportation of the remains of deceased staff or oftheir eligible dependants .Regulation 7.5 Removal expenses.Rule 7.5.1Removal costs .Rule 7.5.2Storage charges .Rule 7.5.3Loss of entitlement to unaccompanied shipment or toremoval expenses .49494951– iii 9697172

PageCHAPTER VIII – STAFF RELATIONS . 74Regulation 8.1 Staff representation. 74Rule 8.1.1Staff Council. 74Regulation 8.2 Joint Advisory Committee. 74Rule 8.2.1Composition and convocation of the Joint AdvisoryCommittee . 75Rule 8.2.2Rules of Procedure of the Joint Advisory Committee. 75Rule 8.3.1Associations and clubs of staff members . 76Rule 8.3.2Freedom of expression . 76CHAPTER IX – SEPARATION FROM SERVICE . 77Regulation 9.1 Termination . 77Regulation 9.2 Termination for reasons of health. 78Regulation 9.3 Resignation . 78Regulation 9.4 Notice of resignation . 78Regulation 9.5 Notice of termination. 78Regulation 9.6 Termination indemnity . 80Regulation 9.7 Repatriation grant . 82Rule 9.7.1Payment of repatriation grant . 83Regulation 9.8 Deleted. 85Regulation 9.9 Mandatory age of retirement . 85Regulation 9.10 Deleted. 85Regulation 9.11 Retirement . 85Regulation 9.12 Expiry of fixed-term appointments . 85Regulation 9.13 Grant on death . 86Regulation 9.14 Procedure of separation . 87Regulation 9.15 Last day for pay purposes. 87Rule 9.15.1 Determination of the last day for pay purposes. 87Rule 9.15.2 Last day for travel purposes . 87Regulation 9.16 Commutation of accrued annual leave . 88Rule 9.16.1 Calculation of the payment of accrued leave . 88Rule 9.16.2 Payment of accrued leave in case of death. 88Regulation 9.17 Restitution of advance annual leave . 89Regulation 9.18 Certification of service . 89CHAPTER X – DISCIPLINARY MEASURES . 90Regulation 10.1 Disciplinary measures . 90Rule 10.1.1 Misconduct . 90Rule 10.1.2 Sanctions . 90Rule 10.1.3 Provisional suspension from duty . 91Regulation 10.2 Right of defence . 91Rule 10.2.1 Due process . 91Rule 10.2.2 Joint Advisory Committee. 91– iv –

PageCHAPTER XI – APPEALS. 93Regulation 11.1 Appeals. 93Rule 11.1.1Appeal Board . 93Regulation 11.2 Administrative tribunals. 95Rule 11.2.1Administrative tribunals. 95CHAPTER XII – FINAL PROVISIONS . 96Regulation 12.1 General provisions . 96Regulation 12.1 bis Gender perspective in Staff Regulations and StaffRules. 96Rule 12.1.1Deleted. . 96Rule 12.1.2Amendment of and exceptions to Staff Rules. 96Rule 12.1.3Liability and liability insurance . 97Rule 12.1.3 bisStaff member's beneficiaries . 97Rule 12.1.4Compensation for loss or damage to personal effectsattributable to service . 97Rule 12.1.5Deleted. . 97Rule 12.1.6Proprietary rights. 98Rule 12.1.7Entry into force . 98Rule 12.1.8Deleted. . 98Regulation 12.2 Appointed staff of the Union standing for election orelected to an elected official post. 98Regulation 12.3 Application of the Staff Regulations and Staff Rules . 99–v–

PageANNEX 1RESOLUTION 48 (Rev. Guadalajara, 2010) Humanresources management and development . 100ANNEX 2Rates of travel subsistence allowance and subsistenceallowance for computing assignment grants . 106ANNEX 3Annual Salary Scale for the Professional and higher categories . 107ANNEX 4Annual Salary Scale applicable to staff in the General Servicecategory in Geneva (in Swiss francs) . 108ANNEX 5Staff Assessment Rates. 109I.Professional and higher categories . 109II. General Services category . 110ANNEX 6Table of education grant entitlements in local currency. 111ANNEX 7Dependency and secondary dependency Allowances . 112ANNEX 8Deleted. 114ANNEX 9Mobility and hardship allowances. Flat annual amountspayable in US Dollars. 115ANNEX 10 Hourly overtime payments (in Swiss francs) . 116– vi –

STAFF REGULATIONSAND STAFF RULESOFTHE INTERNATIONALTELECOMMUNICATION UNIONPREAMBLEIn conformity with the provisions of Article 9 of the InternationalTelecommunication Convention, Geneva, 1959, and of Resolution No. 7 of thePlenipotentiary Conference, Geneva, 1959, the Administrative Council of theInternational Telecommunication Union (hereinafter referred to as the "Union") hasapproved the present Staff Regulations at its 15th and 16th Sessions (1960 and 1961).Scope and purposea)The Staff Regulations embody the fundamental conditions of service and thebasic rights, duties and obligations of the staff members of the Union both at theHeadquarters and in the offices away from the Headquarters. They represent the broadprinciples of personnel policy for the staffing and administration of the secretariats atthe Headquarters and in the offices away from

Regulation 1.2 Assignment of staff members . 2 Rule 1.2.1 Service with Administrations or other organizations. 2 Rule 1.2.2 Change of official duty station. 2 Regulation 1.3 Hours of work . 3 Rule 1.3.1 Hours of work . 3 Rule 1.3.2 Official holidays. 3 Regulation 1.4 Conduct. 4 Regulation 1.5 Performance of staff members. 4 Regulation 1.6 Outside activities and .