District Testing Guidelines For STATE ASSESSMENTS 2021-2022

PTISD Accommodations Decisions DeadlineARD, 504, LPAC, & RtI Meetings that will review and make changes to a student’saccommodations must hold these meetings prior to the Accommodation Decision Deadlineslisted below. Campus Testing Coordinators will schedule Verification Meetings to be held twoweeks prior to the administration date for each state administration.AdministrationWindowsDecember 7-10, 2021AssessmentsAccommodationDecision DeadlinesSTAAR English I, IIAlgebra I, Biology, & US HistoryTELPASSTAAR English I & IISTAAR 4 & 7 WritingSTAAR 5 & 8 Math & ReadingSTAAR Algebra I, Biology, & US HistoryNovember 12, 2021May 10-20, 2022STAAR 3,4,6,7 Reading, Math STAARSTAAR 5 & 8 Math & Reading RetestsApril 22, 2022June 20-24, 2022STAAR Algebra I, Biology, & US HistorySTAAR 5 & 8 Math & ReadingJune 2, 2022February 22 – April 2, 2022April 8-11, 2022May 5-15, 2022February 4, 2022March 11, 2022April 14, 202213

14

PINE TREE ISDSTATE ASSESSMENT TRAINING MEFridayNovember 5STAARSecurity & ProceduresDistrictShipping & Receiving StaffShipping &Receiving Dept.9:00 amThursdayNovember 11Online Testing TechnologySecurity & ProceduresDistrict Technology– StaffCampus Tech StaffStaff Dev Room8:30 amThursdayNovember 11STAAR EOCTest Security & ConfidentialityDecember EOCSTAAR EOCTest Security & ConfidentialityDecember EOC9-12Campus CoordinatorsHS Room 80012:00pm9-12PrincipalsAssistant PrincipalsHS Room 8009:00 amOR1:30 pmFridayNovember 12TRAIN CAMPUSSTAFF BYFridayNovember 5FridayDecember 3FridayJanuary 14TELPAS RaterWriting CollectionTELPAS Holistic Rater TrainingK – 12Campus CoordinatorsStaff Dev Room1:00 pmFridayFebruary 4ThursdayFebruary 3TELPASOnline Test Administration2 – 12Campus CoordinatorsStaff Dev Room1:00 pmThursdayFebruary 17WednesdayFebruary 16Spring STAARAnnual Training3–8PrincipalsAssistant PrincipalsDistrict Test MonitorsStaff DevelopmentRoom9:00 amOR1:00pmThursdayFebruary 17Spring STAARAnnual Training &Administration Procedures3-8Campus CoordinatorsStaff Dev Room9:00 amWednesdayFebruary 23Spring STAARAnnual Training Makeup3–8PrincipalsAssistant PrincipalsStaff Dev Room1:30pmFridayMarch 1115

DATEASSESSMENTThursdayFebruary 24TELPAS AlternateSecurity & ProceduresThursdayMarch 3ATTENDEESLOCATIONTIMETELPAS Alternate TeachersStaff Dev Room2:00 pmSTAAR ALTSecurity & ProceduresSTAAR ALT 2 TeachersStaff Dev Room1:00pmFridayMarch 4April STAAR EOCEnglish I & II9 – 12Campus CoordinatorsStaff Dev RoomWednesdayApril 13STAARVerification ProceduresNew 3-12Campus CoordinatorsStaff Dev RoomCentral9:00 amWednesdayApril 13STAARPrecode VerificationNew 3-12Campus CoordinatorsStaff Dev RoomCentral10:00 amThursdayApril 14May STAAR EOC9-12Campus CoordinatorsStaff Dev RoomCentral9:00 amFridayApril 29ThursdayApril 14May STAAR 3-83–8Campus CoordinatorsStaff Dev Room1:00 pmFridayApril 29MondayJune 6STAAR EOC RetestsHSHSCounselor Center1:00 pmThursdayJune 161:00 pmTRAIN CAMPUSSTAFF BYFridayApril 1State Assessment Training Requirements: Campus Principals, Campus Coordinators, Test Administrators, Monitors and Assistants who work with TestMaterials, are each required to receive “Annual training in test security and general testing procedures, as well as training specific to each administration.”The November 5 training session and the November 11 training session for meets the first part of this requirement for High School Principals and CampusCoordinators. The February 16 and February 17 training sessions meets the first part of this requirement for Elementary, Middle, JH Principals and 3-8Campus Coordinators. Training of Test Administrators, Monitors, and Assistants, as well as training specific to each administration will be conducted on eachcampus by the Campus Coordinator. District Staff that will be involved in test administration or monitoring should attend one of the February 17 sessionsfor test security training.Updated 10/31/202116

Section II:SecurityTrainingDocumentation17

18

What is TEST SECURITY and CONFIDENTIAL INTEGRITY? and how important is it?Violations expose teachers to the following penalties:*Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, eitherindefinitely or for a set term*Issuance of an inscribed or non-inscribed reprimand*Suspension of a Texas educator certificate for a set term*Revocation/cancellation of a Texas educator certificate for a set term or permanentlyTEST SECURITY is the ability to account for all secure test materials and confidential studentinformation before, during, and after the test administration. Tests must be kept in secure, limited-access, locked storage when not in use. No one other than the test administrator may have access to the test. Tests may not be left in your room if you are not present in the room. Tests may not be given to a student to return or to move to a new location. Collect and return to the CTC any charts, reference materials, and scratch paper or graph paper studentshave written on All secure accommodation materials, provided to students taking STAAR Alt 2 must be collected andreturned to the DTC for return to the vendor.CONFIDENTIAL INTEGRITY is protecting the contents of each test booklet, answerdocument, online assessments, TELPAS holistically rated components, and STAAR Alternateperformance documentation forms. No one may view, reveal, or discuss the contents of the test booklet or online assessmentbefore, during, OR AFTER test administration. No one may answer verbally or nonverbally any question relating to the contents of the testbefore, during, OR AFTER administration. No one may duplicate, print, record, write notes about, or capture by any electronic means anyportion of a secure assessment instrument. No one other than students may perform calculations, solve, or respond to test items. No one may review or discuss student responses during or after the test administration, orinstruct a student to change a response. Individual student scores may not be revealed to any unauthorized person, including teacherswho do not teach the student. On test day, test administrators may not instruct students to use test strategies.**A trained Test Administrator must be present at all times****Test Administrators must ACTIVELY MONITOR student testing****Campus Administrators and Campus Coordinators mustactively monitor all testing locations during the testing session****Each person participating in the testing program is directly responsible for reporting to the Principaland Campus Coordinator any violation of test security**19

20

PINE TREE INDEPENDENT SCHOOL DISTRICTTexas Education Agency 2021-2022 WEB-BASED TEST ADMINISTRATOR TRAINING MODULESThese modules have been developed as part of a comprehensive Test Security Plan designed by TEA to helpensure that test results are meaningful and valid. This online training currently consists of three modules and isdesigned to supplement the mandatory campus level training required of all personnel involved in testing.The Web-based Test Administrator Training Modules will be taken individually by each person designated as aTest Administrator or Monitor. The user will be able to obtain a certificate of completion at the end of each module.Individuals must provide their first and last name and an e-mail address when first accessing the modules in order toreceive a certificate.The Web-based Test Administrator Training Modules can be accessed athttp://www.TexasAssessment.com/TAonlinetraining. You may complete the modules from school or home.If you encounter technical difficulties, please call the Texas Assessment Support Center at (833) 601-8821.Module —Active Monitoring The Essentials of Active Monitoring Improper Monitoring Detecting Improper Student Behavior Understanding Blank Answer DocumentsThe Active Monitoring Module is mandatory for all 2021-2022 Test Administrators and Monitors bythe dates listed below.December EOC Test Administrators & MonitorsSpring Test Administrators & MonitorsWednesday, December 2, 2020Friday, March 5, 2021Upon completion of the Module, print your Certificate and give a copy to your Campus Test Coordinatorand keep a copy for your own records. Other modules are optional, and are encouraged for those whoare first-time Test Administrators or Monitors. Those who choose to complete them should print thecompletion certificates for your own record and give a copy to your Campus Test Coordinator.STEPS FOR ALL TEST ADMINISTRATORS/MONITORS1. Go to the www.ptisd.org/page/Testing.home to locate the link to the online trainingModules or use the screenshots on the reverse to navigate to the training.2. Complete the Active Monitoring Module.3. Print your Certificate of completion.4. Keep a copy for your own records and turn in a copy of your Certificate toyour Campus Testing Coordinator (CTC).21

Go to texasassessment.gov and follow the steps below.Enter your email address and click “continue to trainings”22

PINE TREE INDEPENDENT SCHOOL DISTRICTTESTING IRREGULARITY DOCUMENTATION FORMCAMPUS DATECollect all information below and submit to the District Testing Office bySTATEMENTS OR LETTERS OF EXPLANATIONPlease submit a typed statement or letter from each of the following:PrincipalTest AdministratorCampus Test CoordinatorOther:Letters should be addressed to the attention of the TEA Security Tack Force and include thefollowing information: Name Title/Position including campus Contact information Role during testingSummary of Events by the CTC1. What happened2. Sequence of events3. Why it happened4. How the error was addressed, remedied, or resolved5. A determination of who was responsible for the error.Plan of Action: Contact the DTC to discuss a plan of corrective action your campus will initiate in order toensure that this incident does not happen again and include:1. steps involved in the plan2. a timeline describing how and when the plan will be implemented3. describe how the campus will monitor the implementation & effectiveness of the planOTHER DOCUMENTS TO BE SUBMITTEDCopy of Campus Training Sign-in sheetCopy of Campus Training MaterialsOath of Test SecurityCopy of Monitoring FormCopy of Day Before Testing ChecklistOtherPlan of Action23

PINE TREE INDEPENDENT SCHOOL DISTRICTTESTING IRREGULARITY DOCUMENTATION FORMReporting Requirements for StaffCAMPUS DATENAME: TESTING ROLECollect all information below and submit to the Campus Testing Coordinator bySTATEMENTS OR LETTERS OF EXPLANATIONLetters should be addressed to the attention of the TEA Security Tack Force and include thefollowing information: Name Title/Position including campus Contact information Role during testingInclude the following points:1) How the individual was responsible for or involved in the incident2) Description of the incident from the individual’s perspective3) Include the sequence of events4) Indicate when the incident was reported, by whom, and to whomAll statements must be typed, signed, and include the date.24

Section III:TestingProcedures25

26

DTC Responsibilities 2020-2021 Testing Year Provide all state assessment training to campus testing coordinators including STAAR,TELPAS, and STAAR Alt 2. Provide all state assessment training to STAAR Alt 2 Test Administrators. Upload accommodations information into Testhound Review and evaluate materials list to ensure district is receiving enough testingmaterials per test administration Submit additional orders as informed by CTCs by the due date on the calendar of events Store all secure and nonsecure state testing materials in secure storage at all times Checkout and return all state testing materials for campuses Schedule and verify all testing preparation for online assessments. Create in conjunction with principals and CTCs a district testing schedule for each testadministration Upload student information into the TAMS or Pearson Next systems for paper & onlinetesting Monitor all state testing for campuses Provide accommodation training for all CTCs, Special Education staff, andadministrators Manage the administration of STAAR-ALT 2 preparation, training, and submission. Maintain a current list of all students participating in STAAR ALTERNATE 2 Keep all required documentation for the district in 5 year secure storage location Submit required documentation to TEA Investigate and report irregularities as reported by administrators, CTCs, and/or otherstaff Follow and abide by all policies set forth in the District and Campus Coordinator’sResources set by the Texas Education Agency that governs State Testing Answer all questions relating to state and local assessment Call the TEA to report serious incidents & emergency situations as required by the DCCR Other responsibilities as assigned by the superintendent27

28

CTC Responsibilities Provide all state assessment training to campus staff Verify all campus precodes for accurate PEIMS data per test administration Review and evaluate materials list to ensure campus is receiving enough testingmaterials per test administration Submit additional orders as needed by the due date on the calendar of events Store all secure and nonsecure state testing materials in secure storage at all times Checkout, check-in, and return all state testing materials for campus Verify all testing rooms have been prepared prior to test day (Day Before TestingChecklist) Create in conjunction with your principal a campus testing schedule for each testadministration Group students and assign students to test administrators for paper & online testing Ensure all students receive appropriate test and if applicable appropriateaccommodations on test day Manage and monitor all state testing for campus Review designated supports for accuracy & update/make changes to inaccuratesupports in TestHound for SpEd, 504, LPAC, & RtI Schedule and lead Verification Meetings for SpEd, 504, LPAC, & RtI Work with campus staff to prepare accommodations packets for all test administrations Manage the logistics of STAAR-ALT 2 and the secure testing materials during previewwindow and test administration window. Maintain a current list of all students participating in STAAR, STAAR withaccommodations, STAAR Online, STAAR Spanish, & STAAR ALTERNATE 2 Keep all required documentation in your campus 5 year secure storage location Submit required documentation to the DTC Follow and abide by all policies set forth in the District and Campus Coordinator’sManual set by the Texas Education Agency that governs State Testing Become the “expert” for your campus on assessment Call the DTC for all questions, incidents & emergency situations Other responsibilities as assigned by the DTC29

TELPAS CTC Responsibilities 2020-2021 Testing Year Provide all state TELPAS assessment training to campus staff Store all secure and nonsecure state testing materials in secure storage at all times Verify all testing rooms have been prepared prior to test day (Day Before TestingChecklist) Create in conjunction with your principal a campus testing schedule for each testadministration Ensure all students receive appropriate test and if applicable appropriateaccommodations on test day Work with campus staff to preparing accommodations packets for all TELPAS online testadministrations Maintain a current list of all students participating in TELPAS Schedule & monitor TELPAS administration rating sessions for your campus Monitor TELPAS testing sessions for your campus Verify all testing rooms have been prepared prior to test day (Day Before TestingChecklist) Verify TELPAS reading test sessions and data for all LEP students Assign test administrators to TELPAS reading testing sessions and Listening & Speakingsessions Input all student TELPAS ratings for your campus Keep all required documentation in your campus 5 year secure documentation storage Follow and abide by all policies set forth in the District and Campus Coordinator’sManual set by the Texas Education Agency that governs State Testing Become the “expert” for your campus on TELPAS assessment Call the DTC for all questions30

PINE TREE INDEPENDENT SCHOOL DISTRICTCAMPUS COORDINATOR STAAR PLANNING CHECKLISTPrepare for Testing Attend Campus Testing Coordinator TrainingRead DCCM; TA Manuals; and all applicable testing materials for campus levelReview and sign Coordinator Oath after CTC trainingAccept enrolled and unenrolled students in testhound beginning in September and continueweekly until the end of the school year.Accept student accommodations for general education students to testhound beginning inSeptember and continue to update until the verification meeting)o Note: SpEd, 504, RtI. and LEP accommodations are added through a weekly uploadInventory all materials upon receipt using testhoundo Check the materials list in campus box 1 and verify the bar codes on the packageso Count the booklets through the plastic wrapo Determine if additional materials are needed and submit order to DTCo Save boxes to pack test booklets in for return to DTCSet date and time for TA Trainingo STAAR Test Security Training (entire staff) Date:o Test Specific Training for each administration – use the calendar of events to set your datefor each test administrationo Training for special testing groups, i.e. Oral Admin, STAAR Online, Basic Transcribing, etc. gather additional training materials needed for these trainings including specialconsiderations for accommodations, i.e. oral admin manual, basic transcribing, etc. use accommodations special considerations pages for trainingStudent Identificationo Identify, create, and verify a list of students in each grade/course to be tested (PEIMS list)o Identify each group of students to be tested: STAAR, STAAR Spanish, STAAR Online, &TELPASo Identify each special testing group: small group, oral admin whole, oral admin partial,STAAR Online, individual admin, etc.o Submit ARFs to DTC if needed for review and submissionCoordinate in conjunction with your principal STAAR Online and TELPAS tutorials. Students mustpractice these tutorials at least 2 times prior to the testing week. Create a schedule and designatea staff member to administer the tutorials.o Confirm secure browsers are downloaded by tech staff to computers in labsDetermine secure location & procedures for storage of test materials. No one other than theprincipal, CTC, and trained CTC assistant may have access to the test materials.o Return secure storage form to DTC by November 8 for HS & ExCEL, by February 21 for allother campuses.31

S

Tuesday, May 10 HS AP Exams English Language & Comp, Physics C: Mechanics Wednesday, May 11 Grades 3 – 8 STAAR/STAAR Online Reading (Online: May 11 – 20) Wednesday, May 11 HS AP Exams Spanish Language & Culture, Biology Thursday, May 12 Grade 5 STAAR/STAAR Online Science (Online: May 12 – 20) T