Beacon Community Centers P.M. Session
Beacon Community Centers P.M. SessionMay 10, 2017212A P P E A R A N C E S:34MODERATOR: Zenaida Marie White5DYCD Assistant Deputy Agency6Chief Contracting Officer78THE PANEL:9Nina Herman - HHS Accelerator10Wanda Ascherl - Director of Beacon and Work Readiness Program11Chris Caruso - Department of Education12Darryl Rattray - Associate Commissioner of Beacon and13141516171819202122232425Work Readiness ProgramRobert Frenzel-Berra - Director of Research andProgram Development
Beacon Community Centers P.M. SessionMay 10, 2017312ProceedingsMS. WHITE:Good afternoon.We're now3ready to begin.4Chong, I would like to welcome you to the5Department of Youth and Community Development6Pre-proposal Conference for Beacon Community7Center's request for proposal.8Zenaida Marie White, assistant deputy agency9chief contracting officer, and I will be your1011On behalf of Commissioner BillMy name ismoderator this afternoon.The New York City Department of Youth and12Community Development, DYCD, invests in a13network of community-based organizations and14programs to alleviate the effects of poverty15and to provide opportunities for New Yorkers16and communities to flourish, empowering17individuals, strengthening families, investing18in communities.19So, here we are.Today's pre-proposal conference, we will20have the welcome and panel introduction, RFP21time line requirements, HHS Accelerator22presentation, Beacon Community Center Overview,23a presentation from our New York City24Department of Education, Post Award25requirements, and a question and answer
Beacon Community Centers P.M. SessionMay 10, 20174123Proceedingssession.So, I would like to begin by introducing4our panel.We have with us our associate5commissioner of Beacon and work readiness6program, Mr. Darryl Rattray.7(Applause).8MS. WHITE:9Welcome.We have Wanda Ascherl, ourdirector of Beacon and work readiness program.10(Applause).11MS. WHITE:And our special guest, from the12Department of Education, the executive director13of community schools, Chris Caruso.1415(Applause).MS. WHITE:With us, we also have Bob16Frenzel-Berra, who is our director of research17and program development.18assist with the questions.19least, we have Nina Herman from HHS20Accelerator.21He will be on hand toAnd last, but notSo, thank you again for joining us again.22Before I turn this conference over to the23panel, I'd like to go over some important dates24and general information.25important dates and deadlines to note is thatOne of the most
Beacon Community Centers P.M. SessionMay 10, 201751Proceedings2all proposals are due May 24, 2017 at32:00 p.m., and they must be submitted in the4HHS Accelerator system.5this RFP, you must be pre-qualified in the HHS6Accelerator system.78910In order to respond toHow many of you here are familiar withthe HHS Accelerator system?(Hands go up).MS. WHITE:All right.That's good news.11Most of you.12shortly to review some information.13And Nina Herman will be upDYCD will not be accepting any hard14copies of proposals.15due to the tight time frame of putting services16in place for September 1st, there is no17extension to this deadline for the proposal18submission at this time.19we will issue an addendum to extend the20deadline.21issued for this RFP.22And, also, please note,If something changes,To date, three addenda have beenThe award announcement is anticipated to23be given summer of 2017, and the award24announcements will be -- notifications will be25sent via the HHS Accelerator system.
Beacon Community Centers P.M. SessionMay 10, 2017612ProceedingsThe anticipated contract term for these3awards are September 1, 2017 to June 30, 2020,4with an option to renew for up to three5additional years.6term is 10 months, second and third year will7be 12 months each.89First year of the contractAfter today's pre-proposal conference,the panel will no longer be available to answer10any questions.11after this conference, you may submit your12questions to rfpquestions@dycd.nyc.gov.13because we love deadlines, we're giving you a14deadline of May 17th to submit your questions,15because we want to ensure that you get a timely16response.171819So, if you have any questionsAnd,Okay?And now we'll have Nina Herman reviewingHHS Accelerator.MS. HERMAN:Hi.My name is Nina Herman.20I'm from the Mayor's Office of Contract21Services, and we oversee HHS Accelerator, which22is the system that you'll be using to submit23proposal for this RFP.24hands, a lot of you already are familiar with25Accelerator, so that's great.And, I saw by a show ofThis will be a
Beacon Community Centers P.M. SessionMay 10, 20177123Proceedingsfairly brief overview.This is background.HHS Accelerator is an electronic system4that was created to speed up and streamline the5competitive procurement process for Health &6Human Service contracts.7release those requests or proposals in8Accelerator, and then providers have to submit9proposals in the system.And, so, agenciesAnd, it was already10mentioned, but I'm going to say it again,11proposals have to be submitted in Accelerator.12There are no more e-mail proposals or paper13proposals.14Accelerator.15It must be submitted in HHSAnd I want to make sure everyone16understands the requirements in order to17compete for funding in Accelerator.18organization has to have an account in the19system.20be pre-qualified in Accelerator.21pre-qualified, then you're able to compete for22funding, which includes submitting your23proposal in the system.24three components to it.25So, yourOnce you have an account, you need toOnce you'reSo, there's reallyAnd, I also want to remind you again
Beacon Community Centers P.M. SessionMay 10, 201781Proceedings2that, proposals are due on the due date by32:00 p.m., so just keep that 2:00 p.m. deadline4in your mind.5That is when proposals are due.And then, lastly, before I jump into the6rest of the presentation, our team operates a7help desk during business hours, and we're8extremely responsive.9if you ask for a call.We will give you a callSo, please reach out to10us as soon as you need assistance with11Accelerator for any hurdle you come upon.12E-mail us.13longer accurate, as of about two weeks ago, so14I'm going to give you our new e-mail address.15It's help@mocs.nyc.gov.16about any issues that you may have with17Accelerator.18Okay.The e-mail on this slide is noSo, again, e-mailSo, I mentioned pre-qualification.19What does that consist of?There are two20components.21we're collecting foundational documents by your22organization, and then a service application,23and that's where you establish a track record24of delivering services to New Yorkers.25application is done in Accelerator, and thenIt's a business application whereThat
Beacon Community Centers P.M. SessionMay 10, 201791Proceedings2submitted in the system.Our team at MOCS3reviews that application.And, once it's4approved, you're considered pre-qualified to5compete for funding in Accelerator.6that time, you can go to the Procurements tab7in Accelerator and see a list of all the8opportunities that are available.9one that you want to find out more informationAnd, atWhen you see10about, you'll click on the title to view more11info.12You'll see there's a procurement summary13tab, with some basic information on the14opportunity, as well as services and providers15tab.16give you some detail about what service you17have to be pre-qualified in, in order to be18eligible to compete for that funding19opportunity.20So, the services and providers tab willOnce the opportunity is released and once21you are pre-qualified for that RFP, you can22access the RFP document tab, where you'll see23all the RFPs, any addenda that are released,24and any supporting documentation.25the proposal summary tab is where you'll go toAnd, then,
Beacon Community Centers P.M. SessionMay 10, 2017101Proceedings2start your proposal.3new proposal button, you'll come to your4proposal, which has three tabs.5proposal details tab.6because that's the first one you see.7go into the tabs in any order.8And when you click to addThe first is aAnd I said the firstYou canThe proposal details tab, you'll enter in9a title for your proposal, and you're going to10select from the competition pool drop down menu11the school that you're competing for.12this RFP, if you want to compete for multiple13schools, you're going to be submitting multiple14proposals, so one for each competition pool.15You'll enter in your provider contact16information.17knows that they're listed as a contact,18because, if Accelerator needs to reach them or19DYCD needs to reach them, then they should be20made aware that their phone number and e-mail21is listed for this proposal.22So, forPlease make sure that personYou'll enter in your service units,23you'll enter any questions that are listed in24the questions section, and then you'll add a25site location.On the proposal documents tab
Beacon Community Centers P.M. SessionMay 10, 2017111Proceedings2is where you're going to be uploading your3completed documents.4document will have a field where you can upload5one file.6or smaller, and if you have any issues with7file size, e-mail help desk, we can help you8compress files.9So, each requiredThose files have to be 12 megabytesYou won't be able to submit your proposal10until there's a file uploaded into each of11these fields.12proposal tab, so you'll check off the boxes at13the bottom, enter in your full e-mail address14and password, and then click submit proposal.15The system will let you know that you've16successfully submitted with this green bar17across the screen on this right-hand image,18that says you successfully submitted.19get an e-mail notification, and you'll also see20the status of your proposal in this tab here21that says submitted.22you to double check that you've successfully23submitted your proposal.And then, lastly, is the submitYou'llThose are three ways for24And then the last thing I'll say is that25we have a Website, nyc.gov/hhsaccelerator, and
Beacon Community Centers P.M. SessionMay 10, 2017121Proceedings2that will have the link to log into3Accelerator, but it also has a help section.4We have a list of guides and videos to walk you5through creating an account, getting6pre-qualified, and submitting proposals.7There are also trainings that we host,8both Webinars, and at our offices.9downtown Brooklyn, so you can register for a10training if you need more hands-on help with11any of those processes.12have a colleague here that are available to13answer any questions.14Thanks.15MS. WHITE:16We train inAnd then myself, and IThank you, Nina.And now we are going to have our Beacon17Community Center overview by Wanda Ascherl, our18director of Beacon programs.19MS. ASCHERL:Good afternoon, everyone.20So, as Zenaida mentioned, I'm going to go over21the Beacon Community Center program design,22staffing structure, and the targeted23enrollment.2425So, a little bit about the BeaconCommunity Centers.They're not your typical
Beacon Community Centers P.M. SessionMay 10, 2017131Proceedings2after school 3:00 to 6:00 program model.3They're primarily designed to meet the needs of4the community, and strengthen local5communities, with a focus on youth, family and6community development resources.7The de Blasio administration has committed8 6.2 million in fiscal year '18, and out, to9establish 11 new Beacon programs in underserved10communities.11primary analysis.12population by borough, and then the second one,13in partnership with the New York City14Department of Education, identifying schools15with limited to no resources.16Sites selected were based on twoThe first one was youthThis RFP is informed by DYCD's mission,17ambition to alleviate the effects of poverty by18drawing on the strengths of individuals and19communities.20There are six overarching programming21goals that drive the operation of services.22Promote positive development by providing23safe environments, supportive relationships,24high expectations, family engagement, and25intergenerational activities.We function as a
Beacon Community Centers P.M. SessionMay 10, 2017141Proceedings2neighborhood hub that helps community members3access services and strengthen bonds.4provide opportunities for all participants to5develop a skill.6by expanding partnerships, tapping into City7resources, and connecting community resources8to the Beacon.9WeWe strengthen community lifeWe support student engagement in school,10including among students with chronic11absenteeism.12participants and community members are viewed13as potential contributors to the Beacon and the14community.151617And, lastly, we ensureAnd now we'll look at how this translatesto services.There are three types of program18activities.First one is drop-in.These19activities are not structured in scope, but can20be used as a vehicle to recruit and engage21youth adults in regularly-scheduled activities.22Some of these activities may include open gym,23teen lounge, and one-off informational24sessions.25activities.The second ones are planned
Beacon Community Centers P.M. SessionMay 10, 2017151Proceedings2These activities have clear purpose and3objectives.4program goals and skills gained, and typically5follow curriculum or a set of lesson plans.6And the last ones are community events, and7these are designed to reflect the interests and8needs of the community.9proposal must provide a minimum of three events1011They have clearly articulatedBeacons in thisper year, including one on health.Some activities may include, but are not12limited to, community service, beautification13day, open house to market and recruit.14these activities, there are core programming15areas.16building, a form of civic engagement and17service learning, health, in the form of18sports, yoga, nutrition, employment, career19opportunities, internships and literacy, and20recreation and enrichment, art projects, book21club, theatre groups, etcetera.22Program service outcomes.WithinEducation, academic support, communityDYCD23anticipates administering customer service24satisfaction surveys, where we're looking for2580% respondents indicating, on satisfaction of
Beacon Community Centers P.M. SessionMay 10, 2017161Proceedings2services, that Beacons are making internal and3external referrals to address needs and to4assess participant motivation, self awareness5and decision making through the use of a6social, emotional learning outcome-based7service tool.8910In the next two slides, I'm going to talkin more detail about the staffing structure.There are two -- well, not two, but key11staff positions, one Beacon director, an12Outreach coordinator, and the other staff who13provide regular and substantial direct services14to youths and adults.15The first one is a full-time Beacon16director, which would possess a Bachelor's17degree, or higher, and a minimum of five years18of relevant experience.19include, but are not limited to, overall20administration of the program, coordinate with21the principal of the host school, and other22community stakeholders, represent the program23at school leadership meetings, and work with24staff to ensure quality activities.25ResponsibilitiesThe second position that I mentioned,
Beacon Community Centers P.M. SessionMay 10, 2017171Proceedings2which was the Outreach coordinator, this person3would engage youth who would otherwise not be4enticed to enroll in the program, as well as5work with chronically absent youth, identified6as part of the Beacon goals, and adults.7The other component on here, which is the8resource coordinator, is an additional role9that either a Beacon director can hold and/or10could be assigned to another individual.11individual would be responsible for12coordinating and making referrals.13ThisAll staff, whether employed and/or14volunteer, must be familiar with the15neighborhood, have the necessary language16skills to effectively communicate with and17serve non-English speaking participants,18linguistic and communication skills, to be able19to reach out and interact with newcomers to the20city in positive ways, and respond effectively21to their needs, and have the experience and22managerial skills needed to provide, lead,23coordinate the activities.24Now, there are several others listed on25here, I didn't talk about all of them, I just
Beacon Community Centers P.M. SessionMay 10, 2017181Proceedings2highlighted a few.3that all programs are licensed by the New York4City Department of Health and Mental Hygiene,5New York State SACC regulations.6must adhere to all of SACC regulations,7including ratio and all the credentialing8requirements.9It is important to noteAll programsDYCD expects all the programs it supports10to recognize and value the strengths and11capacities of individuals and communities, and12we do this in three ways.13frameworks, and we've listed three.14youth development, which is an asset-based15approach that fosters healthy development and16resilience by offering a safe environment and a17sense of belonging.18Strength-basedPositiveThe second one is a social emotional19learning, which involves intentional20development of skills, including self21awareness, self management, social awareness,22relationships and responsible decision making.23And the last one within the framework is24youth leadership, which builds on social25emotional learning competencies by adding a
Beacon Community Centers P.M. SessionMay 10, 201719123Proceedingsfocus on action and reflection.The other two are, ensuring that there's4a safe and welcoming and inclusive environment,5and family engagement, which comprises of three6critical elements; communication,7participation, and mutely beneficial8partnerships.9Now, I'm going to talk in more detail10about the annual target population and service11levels.12This chart represents both summer and13school year target population.14contracted to provide activities and services15to a minimum of 1,200 school age youth,16families and adults, ages 22 years and older,17including seniors, for the fiscal year.18that minimum, 1,200, is for the fiscal year,19including summer and school year.20All Beacons areSo,This minimum requirement includes 50021adults and youth, any age, that would attend22community events, 100 adults 22 years and23older, and 600 youth under the age of 22.2425Now, I want to concentrate on the 600youth under age 22.From that population, it
Beacon Community Centers P.M. SessionMay 10, 2017201Proceedings2is expected that programs enroll 100 -- at3least 100 elementary, 100 middle, and 1004school age youth.5Again, for the year.And, I want to concentrate a little bit6more on another component of the 600, and that7is the 200 school year dosage -- targeted8enrollment that will require dosage9requirements.10So, there will -- we are expecting that,11during the school year, programs are serving12200 youth.13levels of the host school, and the other 10014can represent any other grade level and/or the15community.16At least 100 must reflect the gradeSo, the dosage.This RFP allows for a17lot of flexibility for the program to really18create a program that meets the needs of the19community.20Beacons are uniquely designed that way.21this chart represents the age groups that you22could potentially serve under the 200;23elementary, middle and high.24sign, which says 200 equals -- the number sign,25we left it blank, because, again, we want youAnd, I keep saying that because theSo,And, the number
Beacon Community Centers P.M. SessionMay 10, 2017211Proceedings2to prescribe what it is that you're going to3serve for that particular school and community.4So, if you're serving elementary, then5we're expecting average daily attendance of680%.7there's an hourly rate of participation for8participants for the school year.9150 hours, sorry, per participant for the --If you're serving middle school, thenAnd then --10per year for the middle school.And then, for11high school, it's 100 hours per participant per12school year.13Now, t
Beacon Community Centers P.M. Session May 10, 2017 10 1 Proceedings 2 start your proposal. And when you click to add 3 new proposal button, you'll come to your 4 proposal, which has three tabs. The first is a 5 proposal details tab. And I said the first 6 because that's the first one you see. You can
12 beacon to No. 10 beacon, 2.2 miles, and from No. 10 beacon to No. 9 beacon, 2.1 miles. A distance of 3.9 miles separates beacon No. 9 from the first of three pairs of beacons marking the exit from Denham Channel. The berth is a dolphin type jetty, with a fixed gantry loader situated east of Slope Island. Events leading to grounding in Shark Bay
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A rotating beacon is located at point A next to a long wall. The beacon is 9 m from the wall. The distance a is given by at 2 , where t is time measured in seconds since the beacon started rotating. (When t R 0, the beacon is aimed at point .) Find a for t 0.45 24. dA rotating beacon is located 3 m south of point R on an east-west wall .
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8 REbus Beacon Installation Manual M00020-01 Instructions Connect the ethernet and power cable assembly to Beacon 1. Connect the ethernet cable to the ethernet port on the top face of Beacon. 2. Connect the power cable to the micro USB port on the right-hand face of Beacon, near the bottom. 3.
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Assessment Specialist assigned to your district or the Georgia DRC BEACON Help Desk: gahelpdesk@datarecognitioncorp.com, 866-282-2249 (Option 4). DRC BEACON Training There is an upcoming training on Using BEACON to Support Instruction Part 2 on Tuesday, February 2, 2021 that will further support teacher and administrator use of BEACON reports.
Cisco Virtual Beacon Solution is a unique and highly innovative solution that combines sophisticated cloud software, purpose-built hardware, and a mobile Software Development Kit (SDK) to deliver wayfinding and proximity engagement experiences. Figure 1. Cisco Beacon Point and Beacon Poi
