GST Training Ver1 - UBS Software

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Version 2015Version 2015 (Training Note Ver2.2)1

GST Certified Accounting SoftwareProductCertification Level BasicCertification Level AdvancedSage 50 2015YesYesSage UBS 2015YesYesSage POSYesNoYesNoSage 300 ERP(aka Sage ACCPAC)

Version 2015 (Training Note Ver2.2)3

UBS BILLINGVersion 2015 (Training Note Ver2.2)4

UBS ACCOUNTINGUBS ACCOUNTINGVersion 2015 (Training Note Ver2.2)5

Value of supply(RM10,000)CustomsSupplierYOUCharge customerOutput (RM900)Value of supply(RM15,000)Paid Customs (Output tax – input tax) RM900 – RM600 RM300Paid input tax toSupplier (RM600)Customer

All supplies fall within these 4 categories:StandardratedGST6%Can claim input taxZeroratedNoGSTCan claim input taxExemptNoGSTCannot claim inputtaxOut-ofscopeNoGST-

ATaxablepersonMaketaxablesupplies inMalaysia,andAnnualturnover RM500,0001.Taxable supplies : Standard-rated (6%) (标准率) Zero-rated (0%)(零税率)2.Non-taxable supply : Exempt supply( 豁免课税供应) Out-of scope supply (消费税范围之外供应 )Requiredto beregisteredunder theGST Act

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Guide - Billing» 1. Maintenance » 1. Customer Maintenance» 1. Customer Files MaintenanceVersion 2015 (Training Note Ver2.1)13

Guide - Billing» 1. Maintenance » 1. Customer Maintenance» 1. Customer Files MaintenanceVersion 2015 (Training Note Ver2.1)14

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Guide - Billing» 1. Maintenance » 2. Supplier Maintenance» 1. Supplier Files MaintenanceVersion 2015 (Training Note Ver2.1)16

Guide - Billing» 1. Maintenance » 2. Supplier Maintenance» 1. Supplier Files MaintenanceVersion 2015 (Training Note Ver2.1)17

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NoGeneralLedger Code14800/010GST Input TaxBalance SheetGSTControlAccountFor acquisition24800/020GST Output TaxBalance SheetGSTControlAccountFor supply34800/000GST ControlAccountBalance SheetNoneTo show net tax effect—payable or claimable44810/000GST Liability(AR)Balance SheetNoneFor GST Bad Debt handlingon customer54820/000GST Claimable (AP)Balance SheetNoneFor GST Bad Debt handlingon supplier64830/000GST SuspenseBalance SheetNoneGST on importation ofGoodsGST ExpenseProfit & LossNoneFor no claimable input taxs79801/000AccountDescriptionAccount TypeGroup ToRemarks

Blocked input tax refers to input tax credit which cannot beclaimed. This includes: a. Purchase of passenger motor carb. Hire of passenger motor carc. Repair, maintenance and refurbishment of passengermotor card. Club subscription feee. Medical and personal accident insurance premiumf. Medical expensesg. Family benefitsh. Entertainment expenses except for employees andexisting clientsAlthough the above expenses could be for businesspurposes, such input tax is specifically blocked under theGST laws.Version 2015 (Training Note Ver2.1)20

GuideAccounting 7. Housekeeping 1. Setup 1. General Setup GST Setting TabVersion 2015 (Training Note Ver2.1)21

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GuideAccounting 1. General 1. General LedgerA/C MaintenanceVersion 2015 (Training Note Ver2.1)23

GST is not a cost to business operation (for GSTregistrant)GST is a cost to consumerGenerally GST is not a "Profit and Loss" itemGST is a "Balance Sheet" itemGST account would be "zerolized" at each taxableperiod upon submission of GST return for therelevant periodAt beginning of each taxable period, starting withnil balance

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12Tax CodeForPurchases- 12Codes1Tax CodeonAdjustmentOnPurchases- 1 Code91Tax CodeForSupplies- 9 CodesTax CodeonAdjustmentOnSupplies- 1 Code

GuideBilling» 1. General » 4. Miscellaneous Files » J. Tax Code Maintenance*Guide - Accounting» 1. General » A. Miscellaneous Files » 7. Tax Code MaintenanceVersion 2015 (Training Note Ver2.2)27

GuideUBS System Control Panel Settings AccountingSetting Country Tick TransactionVersion 2015 (Training Note Ver2.2)28

Controls & Security PrintControl Subsequent print of these documentswill carry the watermark “DuplicateCopy” Tax Invoice Credit Notes Debit Notes

GuideBilling 7. Housekeeping 1. Run Setup 1. General Setup CompanyProfile TabVersion 2015 (Training Note Ver2.2)30

GuideBilling 7. Housekeeping 1. Run Setup 1. General Setup Account No. TabVersion 2015 (Training Note Ver2.2)31

SettingsMapping of default tax code for purchase andsales transactionsCustomer & Supplier Item Group Item Maintenance

GuideBilling 1. Maintenance 3. Item Maintenance 1. Item FileMaintenanceVersion 2015 (Training Note Ver2.2)33

Guide - Billing» 1. Maintenance » 2. Miscellaneous Files » 2. Group MaintenanceVersion 2015 (Training Note Ver2.2)34

TransactionsSage 50Default tax codes will be available in thedropdown list for selectionTax amount will be auto calculated Purchase Credit Notes Sales Debit NotesSelf-billed Invoice option with invoice template In cases where value of supply is unknown to thesupplier, a self-billed invoice may be issued by therecipient with the approval of the DG

Controls & Security PrintControl Subsequent print of these documentswill carry the watermark “DuplicateCopy” Tax Invoice Credit Notes Debit Notes

Guide - Billing» 2. Transaction » 1. ReceiveVersion 2015 (Training Note Ver2.2)37

Guide - Billing» 2. Transaction » 1. Receive » Supplier Invoice GRNVersion 2015 (Training Note Ver2.2)38

Guide - Billing» 2. Transaction » 1. Receive » Body Button (Content of the Bill)CHECKVersion 2015 (Training Note Ver2.2)39

Source Documents templatesTax Invoice allows buyer to claim forInput Tax Credit [ITC] Criteria to fulfill.

Guide - Billing» 2. Transaction » 5. InvoiceVersion 2015 (Training Note Ver2.2)41

Guide - Billing» 2. Transaction » 5. Invoice » Body Button (Content of the Bill)CHECKVersion 2015 (Training Note Ver2.2)42

GuideBilling 2. Transaction 5. Invoice Body Button(Content of the Bill) Print PreviewVersion 2015 (Training Note Ver2.2)43

Controls & SecurityCancel / Void function removed Ensure supporting documents for GSTReturn are INTACT for audit purposes NO skipping/missing of serial numbers used All adjustments must be handled viaissuance of CREDIT / DEBIT Notes with: Reason appropriately applied Linked Tax Invoice number and date

Guide - Billing» 2. Transaction » 7. Credit NoteVersion 2015 (Training Note Ver2.2)45

GuideBilling 2. Transaction 7. Credit Note Body Button(Content of the Bill)Version 2015 (Training Note Ver2.2)46

GuideBilling 2. Transaction 7. Credit Note Body Button(Content of the Bill) Print PreviewVersion 2015 (Training Note Ver2.2)47

Guide - Billing» 2. Transaction » 8. Debit NoteVersion 2015 (Training Note Ver2.2)48

Guide – Billing 6. Periodic 6. Post To AccountingVersion 2015 (Training Note Ver2.2)49

Guide – Billing 6. Periodic 6. Post To Accounting Click Post To Accounting ButtonVersion 2015 (Training Note Ver2.2)50

Courier ServiceInvoiceVersion 2015 (Training Note Ver2.2)51

GuideAccounting 4. Transaction 1. Transaction FileMaintenanceCourier ServiceInvoiceVersion 2015 (Training Note Ver2.2)52

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GuideAccounting 4. Transaction 8. ReceiptVersion 2015 (Training Note Ver2.2)54

GuideAccounting 4. Transaction 1. TransactionFile MaintenanceVersion 2015 (Training Note Ver2.2)55

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GuideAccounting 4. Transaction 1. Transaction FileMaintenanceOversea SupplierInvoiceInclude the CIFamountVersion 2015 (Training Note Ver2.2)57

GuideBilling 1. Maintenance 3. ItemMaintenance 1. Item FileMaintenance Tick“More Info.(2)”Version 2015 (Training Note Ver2.2)58

Guide - Billing» 2. Transaction » 1. Receive » Supplier Invoice GRNVersion 2015 (Training Note Ver2.2)59

GuideAccounting 4. Transaction 1. Transaction FileMaintenanceVersion 2015 (Training Note Ver2.2)60

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GuideAccounting 4. Transaction 11. GST Bad DebtsJournal (AR) 1. Bad Debt Relief(Claim backfrom Customs)Version 2015 (Training Note Ver2.2)62

GuideAccounting 4. Transaction 1. Transaction FileMaintenanceVersion 2015 (Training Note Ver2.2)63

GuideAccounting 4. Transaction 11. GST Bad DebtsJournal (AR) 2. Bad Debt Recovered(Refund toCustoms uponcollection)Version 2015 (Training Note Ver2.2)64

GuideAccounting 4. Transaction 1. Transaction FileMaintenanceVersion 2015 (Training Note Ver2.2)65

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GuideAccounting 4. Transaction 11. GST Bad DebtsJournal (AP) 1. Output TaxAdjustment(Refund Customs)Version 2015 (Training Note Ver2.2)67

GuideAccounting 4. Transaction 1. Transaction FileMaintenanceVersion 2015 (Training Note Ver2.2)68

GuideAccounting 4. Transaction 11. GST Bad DebtsJournal (AP) 2. Input TaxAdjustment(Reclaim Customs)Version 2015 (Training Note Ver2.2)69

GuideAccounting 4. Transaction 1. Transaction FileMaintenanceVersion 2015 (Training Note Ver2.2)70

Guide - Accounting 5. Reports A. Goods and Service Tax 3. Malaysia GST 1. Goods and ServiceTax ReportVersion 2015 (Training Note Ver2.2)71

Guide - Accounting 5. Reports A. Goods and Service Tax 3. Malaysia GST 2. GST Return WizardVersion 2015 (Training Note Ver2.2)72

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GuideAccounting 6. Periodic 7. GST Audit File 1. GAF GeneratorVersion 2015 (Training Note Ver2.2)77

GuideAccounting 6. Periodic 7. GST Audit File 1. GAF Generator Click Ok buttonVersion 2015 (Training Note Ver2.2)78

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GuideAccounting 6. Periodic 9. Capital Goods 1. MaintainCapital Goods Click Add buttonVersion 2015 (Training Note Ver2.2)80

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Value of suppliesAmountTotal value of taxablesuppliesRM30,000.00Total value of exemptsuppliesRM50,000.00Residual input ta incurred RM 4,000.00Residual Input TaxRecoverableTotal value ofInput taxable suppliesTax X Total value of taxable andexempt supplies RM4000.00 X (RM30,000.00/RM80,000.00) RM1500.00

Partial Exemption Appointment AdjustmentGuide - Accounting» 6. Periodic » 8. Partial Exemption AppointmentVersion 2015 (Training Note Ver2.1)83

Partial Exemption Appointment AdjustmentGuideAccounting 4. Transaction 1. Transaction FileMaintenanceVersion 2015 (Training Note Ver2.2)84

Version 2015 (Training Note Ver2.2)85

registered under the GST Act . Version 2015 (Training Note Ver2.2) 10 . Version 2015 (Training Note Ver2.2) 11 . Tax Invoice Credit Notes Debit Notes . Version 2015 (Training Note Ver2.2) 30 Guide Billing . Malaysia GST 1. Goods and Service Tax Report .

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