Florida Department Of Education Instructional Materials .

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Florida Department of EducationInstructional Materials Adoption TimelineUpdates 5/15/2020Given the recent adoption of the B.E.S.T. Standards and the challenges posed by the COVID-19 Emergency, the Florida Department of Education (FDOE) herebyestablishes the following modified timeline for the English Language Arts (ELA) State Adoption of instructional materials. This modified timeline reflects FDOE’s bestefforts to comply with the statutory timeline and is designed to achieve the overarching statutory intent of ensuring that Florida’s students have the benefit of high-qualityinstructional materials that are developed and selected through an open and competitive process that is fair and reasonable.For a full description of required bid forms for submission, please see the Instructional Materials Policies and Procedures.For a full description of ELA correlations, please see the Instructional Materials Specifications.Publisher Affected TimelinesRevisedTimelineItemTuesday,September 1,2020F.A.R. Advertisement, per s.1006.33, F.S.Intent to Bid:Tuesday,September 1,2020 12:00 A.M.(EST)Intent to Bid:Tuesday,September 15,20205:00 P.M.(EST)Bid Details:Friday, October2, 20205:00 P.M.(EST)Electronic SubmissionHardcopy SubmissionIntent to Bid OpenOnline submissions openNo hardcopy submission requiredIntent to Bid Due(Form IM1)**Submit onlineNo hardcopy submission requiredBid Deposit(Form IM2)No Electronic SubmissionShip in a package separate from other bid items. Noting “2020 Adoption B.D.”on shipping label. Include name of publisher as listed within the publisherregistration on cashier’s check or money order. No company checks will beaccepted.Bid Signature Sheet(Form IM3)**Submit onlinePrint hardcopies using print option at site.A hardcopy of the bid signature sheet and detailed bid forms must be printedusing the print button online. Submit bid signature sheet(s).Detailed Bid Form(s)(Form IM4)**Submit onlinePrint hardcopies using print option at siteEach detailed bid forms must be sealed in a separate envelope marked with“Sealed Bid” and the publisher name, bid # and the program title for eachcourse bid title listed on the bid signature sheet.

Florida Department of Education2020-2021 Instructional Materials Adoption Checklist for Bidders/PublishersPublisher Registration(Form IM5)PublisherAcknowledgement(Form IM6)**Submit onlinePrint hardcopies using print option at sitePrint hardcopy using print button after submitting information online.All publishers must have a Substitute Form W-9 on file with the Departmentof Financial Services. https://flvendor.myfloridacfo.com/**Submit onlinePrint hardcopies using print option at site.Print hardcopy of acknowledgment(s) using print button after submittinginformation online. Signed acknowledgements are required for each individuallisted on the publisher registration. Staple in the order that the names appear onthe publisher’s registration form.Each bid listed on the bid signature sheet will require one (1) hard copy of thewritten correlation(s) and one (1) publisher’s questionnaire for each course bidlisted.Written Correlation(s)(Form IM7)Publisher’s Questionnaire(Form IM8)5/18/2020**Submit B.E.S.T. Standards alignment online(Form IM 7).*Download Excel form(s) for all othercorrelations (Specification Attachments 2 - 5).Submit as a PDF to upload online.Post with Samples on your website.ELA-specific correlations include: Alignment to B.E.S.T. Standards; Building background knowledge in K-5 with a balance ofapproximately 50% informational texts and 50% literary texts; Topic coverage by grade level for K-5 ELA of Social Studies,Science and the Arts to ensure topical coherence (topics listed inAttachment 1); Approximately one-third of sample book list covered for K-12 coreELA courses by grade level (books from the appropriate gradeband on the Civics literacy reading list may be substituted for textson the sample booklist to achieve the one-third); and Evidence that benchmarks are not taught in isolation.**Submit online.The correlations (stapled) and the publisher’s questionnaire (stapled) for eachcourse bid are to be placed in one envelope marked with the publisher name,bid # and the program title.Warranty Form(s)(Form IM9)No Electronic SubmissionDownload forms from http://data.fldoe.org/instmat/default.cfm. Forms Mand/or MSLA as required. Complete, print and clip/band all forms together.*do not download forms until Intent to Bid opens in 2020*UDL Form(Form IM12)**Submit onlinePost with Sample’s on your website.2Submit a hard copy with the publisher name, bid #s and the program titles.

Florida Department of Education2020-2021 Instructional Materials Adoption Checklist for Bidders/PublishersAssessment Fee(Form IM13)No Electronic SubmissionPlace in a separate envelope as “2020 Assessment Fee” and mail with your BidDeposit. (No company checks)Standards AlignmentAssurance (Form IM14)No Electronic SubmissionPrint hardcopies using print option on the site.Print hardcopy of assurance(s) using print button on the site. Original, signedassurances are required for each publisher. Include with other requiredhardcopy forms.No Common CoreAssurance (Form IM18)No Electronic SubmissionPrint hardcopies using print option on the site.Print hardcopy of assurance(s) using print button on the site. Original, signedassurances are required for each publisher. Include with other requiredhardcopy forms.Special InstructionsCorrelations & UDLQuestionnairePublisher’s PresentationsSampleMaterials:Friday, October16, 20205:00 P.M.(EST)**All sample materials must be hosted bythe publisher on their website.The Department requires digitalinstructional materials bid for adoptionto be interoperable on commonly availablemobile and desktop digital devices, usingindustry standard protocols. Recommendedspecifications for devices can be accessed at:Florida Technology SpecificationsGuidelines.Post any and all instructions necessary for accessing and viewing the materials.Do not set-up a sign-up registration for reviewers to access your site. If ausername and password is required, provide username and password withinyour special instructions. Post the correlations and UDL Questionnaire withthe samples.A virtual presentation may be prerecorded on the merits of the materialssubmitted for adoption. If available, it will be viewed by the reviewers duringthe evaluation process and must be limited to 15 minutes. You may post onepresentation covering all the materials or create a presentation for each course.Provide electronic access of fully-developed sample copies to theDepartment. K-12 English Language Artso Major Tool – Student and Teacher EditionsThe electronic samples must be accompanied by the: Bid number, ISBN number, Title of the materialsSamples*should be clearly listed on homepage of electronic sample site – seeattached*5/18/20203

Florida Department of Education2020-2021 Instructional Materials Adoption Checklist for Bidders/PublishersAlthough this checklist is provided for your convenience, detailed instructions in the2020-2021 Policies and Procedures document must be followed in addition to those listed here.If you have any questions, please read the 2020-2021 Policies and Procedures Guide; if you need further assistance please email question(s) to IMstaff@fldoe.org.5/18/20204

Here is a basic sample of how the website landing page should be set up with all of the details and links.FLORIDA STATE REVIEWER’S SITEWelcome to the 2020-21 K-12 English Language Arts Adoption Digital Review SitePlease scroll down to locate the course you are assigned to review. Submitted titles are located below the Florida Course titles.SUBJECT K-5BID ID # 0000Course # - Course TitleBID ID # 0001Course # - Course TitleBID ID # 0002Course # - Course TitleBID ID # 0003Course # - Course TitleTitle, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN#Title, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN#Title, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN#Title, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN# FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # StandardsCorrelationsK-5 Content Topic CorrelationsVideo Presentation FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # Standards CorrelationsK-5 Content Topic CorrelationsVideo Presentation FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # Standards CorrelationsK-5 Content Topic CorrelationsVideo Presentation FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # Standards CorrelationsK-5 Content Topic CorrelationsVideo Presentation

SUBJECT 6-8BID ID # 0004Course # - Course TitleBID ID # 0005Course # - Course TitleBID ID # 0006Course # - Course TitleBID ID # 0007Course # - Course TitleTitle, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN#Title, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN#Title, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN#Title, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN# FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # StandardsCorrelationsVideo Presentation FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # Standards CorrelationsVideo Presentation FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # Standards CorrelationsVideo Presentation FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # Standards CorrelationsVideo PresentationSUBJECT 9-12BID ID # 0008Course # - Course TitleBID ID # 0009Course # - Course TitleBID ID # 0010Course # - Course TitleBID ID # 0011Course # - Course TitleTitle, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN#Title, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN#Title, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN#Title, Grade LevelStudent Major Tool: ISBN#Teacher Major Tool: ISBN# FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # StandardsCorrelationsVideo Presentation FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # Standards CorrelationsVideo Presentation FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # Standards CorrelationsVideo Presentation FL Reviewer’s Guide(includes demo accountSet up)Link to online access(must have demoAccount)FL Student CompanionGrade #(part of Student MajorTool)FL Grade # Standards CorrelationsVideo Presentation

The correlations (stapled) and the publisher’s questionnaire (stapled) for each course bid are to be placed in one envelope marked with the publisher name, bid # and the program title. Publisher’s Questionnaire (Form IM8) **Submit online. Warranty For

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