Roundtable Planning Guide 2014-2015
RoundtablePlanning Guide2014-2015
Thanks to you,millions of boys become more confident grow spiritually are better citizens learn life skills have fun!Without you, they would not.The Boy Scouts of America welcomes your comments and suggestionson how to improve this resource.Please email your thoughts to CS.Roundtable@scouting.org.
Cub ScoutRoundtablePlanning Guide2014–2015What Is Roundtable?A Cub Scout roundtable is a form of commissioner service andsupplemental training for volunteers at the unit level. The objectives ofthe roundtable are to provide leaders with program ideas, informationon policy and events, and training opportunities. The roundtableis a forum for sharing experiences and enjoying fun and fellowshipwith other Scout leaders. When skillfully executed, the roundtableexperience will inspire, motivate, and enable unit leaders to provide astronger program for their Cub Scouts.
Table of ContentsCub Scouting’s Core Values and Themes,September 2014 to August 2015 . . . . . . . . 4Big Rock Topic Plans . . . . . . . . . . . . . . . . . . . . 31Roundtable Overview . . . . . . . . . . . . . . . . . . . . 5Effective Advancement . . . . . . . . . . . . . . . . 31Roundtable Leadership . . . . . . . . . . . . . . . . . 5Preventing Leader Burnout . . . . . . . . . . . . . 32Training and Recognitionfor Roundtable Team . . . . . . . . . . . . . . . . . . 6Community Service . . . . . . . . . . . . . . . . . . 34The Cub Scout RoundtableCommissioner . . . . . . . . . . . . . . . . . . . . . . . 6Using the Cub Scout RoundtablePlanning Guide . . . . . . . . . . . . . . . . . . . . . . . 6Pack Activities . . . . . . . . . . . . . . . . . . . . . . . 6Length and Format of Roundtable . . . . . . . . 6Technology and Roundtable Delivery . . . . . . 7Parts of a Roundtable . . . . . . . . . . . . . . . . . . . . 8180-Minute Program Outline . . . . . . . . . . . 29Leveraging BSA Literaturefor a Better Program . . . . . . . . . . . . . . . . . 36Parent Engagement . . . . . . . . . . . . . . . . . . . 38Role of the District Committeein Unit Support . . . . . . . . . . . . . . . . . . . . . 39Role of the Unit Commissioner . . . . . . . . . 40Trained Leaders – Why and How . . . . . . . . 41Big Rock Template . . . . . . . . . . . . . . . . . . . 43Preopening . . . . . . . . . . . . . . . . . . . . . . . . . . 8Cub Scout Interest Topic and Pack ActivityDiscussion Guides . . . . . . . . . . . . . . . . . . 44General Opening(All Scouting Programs) . . . . . . . . . . . . . . . . 8August – Join Scouting Night . . . . . . . . . . . 45Combined Sessions(Cub Scout Leaders Only) . . . . . . . . . . . . . . 9October – Blue and Gold Banquet . . . . . . . 50September – Bobcat Badge . . . . . . . . . . . . . 48Cub Scout Leader Breakouts . . . . . . . . . . . 10November – Flag Etiquette . . . . . . . . . . . . . 52After the Meeting . . . . . . . . . . . . . . . . . . . . 10December – Age-Appropriate Activities . . . 53Roundtable Mechanics . . . . . . . . . . . . . . . . . . 11January – Den Chief Program . . . . . . . . . . . 55Pack Participation . . . . . . . . . . . . . . . . . . . 11February – One Oath and Law Rollout . . . 56Publicity and Promotion . . . . . . . . . . . . . . 11March – Getting Ready for 2015–2016 I . . 58Attendance Incentives . . . . . . . . . . . . . . . . 12April – Getting Ready for 2015–2016 II . . . 62Roundtable Commissioner’s Notebook . . . . . . 13May – Getting Ready for 2015–2016 III . . . 63Roundtable Team Members . . . . . . . . . . . . 13June – Youth Development . . . . . . . . . . . . . 65Resources, Contacts, Speakers,Materials, and Supplies . . . . . . . . . . . . . . . 14July – Summertime Meetings . . . . . . . . . . . 67Breakout Discussion and Activity Ideas . . . . . 69Training Courses . . . . . . . . . . . . . . . . . . . . 15August . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70Internet References . . . . . . . . . . . . . . . . . . . 16September . . . . . . . . . . . . . . . . . . . . . . . . . 74Roundtable Attendance Record . . . . . . . . . 17October . . . . . . . . . . . . . . . . . . . . . . . . . . . 81Getting to Know You . . . . . . . . . . . . . . . . . 18November . . . . . . . . . . . . . . . . . . . . . . . . . 83Roundtable Program Evaluation . . . . . . . . . 19December . . . . . . . . . . . . . . . . . . . . . . . . . . 85Resource Highlights . . . . . . . . . . . . . . . . . . . . 20January . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88Roundtable Program Agendas . . . . . . . . . . . . . 21February . . . . . . . . . . . . . . . . . . . . . . . . . . 9160-Minute Program Outline . . . . . . . . . . . . 22March . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9390-Minute Program Outline . . . . . . . . . . . . 24April . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97120-Minute Program Outline . . . . . . . . . . . 26May . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1012511-4102014 Printing
June . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103July . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108Pack Resource Sheets(may be printed for handouts) . . . . . . . 111August . . . . . . . . . . . . . . . . . . . . . . . . . . . 112September . . . . . . . . . . . . . . . . . . . . . . . . 117October . . . . . . . . . . . . . . . . . . . . . . . . . . 122November . . . . . . . . . . . . . . . . . . . . . . . . 126December . . . . . . . . . . . . . . . . . . . . . . . . . 131January . . . . . . . . . . . . . . . . . . . . . . . . . . . 135February . . . . . . . . . . . . . . . . . . . . . . . . . 141March . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145April . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154May . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159June . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164July . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170Additional Handout Materialsfor 2015 Program Updates . . . . . . . . . . 1753
Cub Scouting’s Core Values and ThemesSeptember 2014 to August 20154MonthCore ValueThemeSeptember 2014CooperationUnder the Big TopOctober 2014ResponsibilityDollars and SenseNovember 2014CitizenshipGive GoodwillDecember 2014RespectStars and StripesJanuary 2015Positive AttitudeYes, I CanFebruary 2015ResourcefulnessLitter to GlitterMarch 2015CompassionAware and CareApril 2015FaithSoaring the SkiesMay 2015Health and FitnessBackyard FunJune 2015PerseveranceGo for the GoldJuly 2015CourageUnder the SeaAugust 20145HonestyPlay Ball
Roundtable OverviewThe 2014–2015 Cub Scout Roundtable Planning Guide is designedto help you plan and produce a successful roundtable programfor your district. For the 2014–2015 program year, you will find: Program agendas that include the key elements forpresentation of a Cub Scout roundtable. Recommended timesfor each activity will help you maintain a reliable schedule. Big Rock topic plans that can be used flexibly to meet theneeds of the combined roundtable group. Cub Scout interest topic plans that can be used flexibly tomeet the needs of Cub Scout leaders. Supplemental resource sheets that include activities,ceremonies, and other support material that can be used byleaders in their meetings. These suggestions should be usedto build the individual Cub Scout leader breakout sessions.Additional supplemental pack meeting plans that correspond to themonthly Core Value and optional pack meeting theme may be foundonline at s.aspx andmay be downloaded, reproduced, and distributed to roundtableparticipants for use with their dens and packs.The Cub Scout program is considered a year-round program.This means that packs and dens are encouraged to meet andconduct activities year-round, and thus, roundtable may need tooperate year-round also. This, of course, is up to the council anddistricts to decide as part of the yearly planning process. Someof the resources listed above, such as Big Rock Topics, may nothave plans for every month of the year, and local councils anddistricts may have unique local topics to be discussed in certainmonths. Councils and districts are encouraged to use the providedtemplates to create topics that meet any needs they identify. Topicsfrom previous years are archived on the Roundtable Supportpage of the Commissioner Website: ble.aspx.Roundtable LeadershipOverall coordination of all roundtables held in the council isunder the jurisdiction of the assistant council commissioner forroundtables. This person reports to the council commissioner andconducts an annual councilwide roundtable planning meetingAssistantfollowed by a midyear review. This process brings a level ofstandardization to district roundtable in terms of content bypromoting the use of national roundtable guides and otherresources while allowing local flexibility for the districts. Insome larger councils, there may be multiple assistant councilcommissioners for roundtable depending on the local needs.The district roundtables fall under the guidance of the assistantdistrict commissioner for roundtables. This individual overseesthe district roundtables in all program areas, reports to the districtcommissioner, and works with the district structure, but also needsto be responsive to and work in cooperation with the assistantcouncil commissioner for roundtable to see that the annualplanning and midyear review programs are well attended by thedistrict program-specific roundtable commissioners. In addition,this is a perfect position from which to see that national roundtableguide materials are being used so that proper program materials arebeing given to units.Roundtable programs are then implemented by the programspecific roundtable commissioners for Cub Scouts, Boy Scouts,Varsity Scouts, and Venturing crews. These individuals areresponsible for coordinating and conducting the various parts ofthe roundtable meetings. They make their contributions under theguidance of the positions described above and with the help of theassistant roundtable commissioner position as described below.Assistant roundtable commissioners conduct tasks directly for theprogram-specific roundtable commissioners, as mentioned above,to assist in the development and delivery of their monthly meetingagenda and program items. This role replaces the previous positionof roundtable staff and allows the assistants to pursue the normalroundtable training and awards structure in place for roundtableleaders. Each program-specific roundtable commissioner wouldbe able to have as many assistants as needed; i.e., Cub Scouts mayneed several to facilitate their program breakouts, while others maynot need so many.The positions of assistant council commissioner for roundtable andassistant district commissioner for roundtable have specific roledescriptions that are available online at roundtable/RoundtableChanges.aspx.district commissioners for roundtable and/or roundtable program commissioners should be inattendance at all district commissioner meetings to report on roundtable attendance and program highlightsfor the next month.This gives unit commissioners important information for their units.5
Training Recognition forRoundtable TeamUsing the Cub ScoutRoundtable Planning GuideRoundtable commissioners and assistants should all be trained sothey will be fully qualified to present material and teach skills atroundtables in an interesting way. Training opportunities include:Much of how the roundtable team chooses to use this planning guidewill depend upon experience, direction of the council, and needsof the individual districts. Being flexible is the key to a successfulroundtable, but keep in mind that while the program is flexible,policy is not. Roundtables should always accurately represent BoyScouts of America policy to ensure units receive accurate informationso they can present safe and compliant programs. Roundtable orientation on the commissioner Web undtable.aspx Roundtable commissioner and team basic training Council commissioner colleges/conferences and workshops Council trainer development conferences The Fundamentals of Training The Trainer’s Edge Wood Badge courses Philmont training conferences Other local and special-topic training as availableAll roundtable commissioners are eligible to strive for commissioner service awards, including the Arrowhead Award andCommissioner Key, the Doctorate of Commissioner Science, andthe Distinguished Commissioner Service Award, among others.These awards should be encouraged, and those who have fulfilledthe requirements should be publicly recognized for their serviceand dedication to Scouting.The Cub ScoutRoundtable CommissionerRoundtable commissioners should be knowledgeable Scouterswho are able to pull together many different resources to create ahigh-quality learning and fellowship program. They need not beexperts on all topics. Instead, they are willing to find interestingpresenters who can add variety and excitement to roundtables forwhich the commissioner is not the best presenter.Roundtable commissioners and assistants participate in the processto develop an annual plan for delivery in order to allocateresources, secure presenters, and ensure each meeting offers ahigh-quality experience to the attendees. These may include localresources such as museums, outdoor associations, educationcenters, and many other community or special interest groups. Thesuggested program information in this guide offers both a goodstarting point and an entire annual roundtable plan.Once an annual plan is adopted, it should be shared with theunits. Sharing the plan in advance helps the units ensure the mostappropriate attendees are at each roundtable based on the topic tobe presented. For example, a roundtable featuring advancementwould be very helpful to a unit advancement chair and newunit leaders who want to learn how the advancement program isadministered. Likewise, a program on backpacking would be veryrelevant to Scoutmasters and assistant Scoutmasters who may havea direct role in coaching the youth leaders who will be presentingthat program to the unit or to those planning high-adventureevents with these elements.It is also important for roundtable commissioners to be trained fortheir roles. They should take advantage of council-level roundtablecommissioner training, as well as a broad variety of training indifferent topics that may be of interest to their attendees.6For those who have never planned a roundtable, the sampleprogram outlines can serve as a great example. Many roundtablecommissioners use the outline exactly as written, but eachroundtable may be modified to suit the purposes and personalitiesof the team and the leaders who attend.As commissioners gain confidence in their ability to planroundtables, they can add extra features or substitute other topicsor activities based on the local needs of those in attendance.It is recommended that districts follow a similar schedule of activitiesbased upon the annual council roundtable planning conference.This provides some continuity in program and information, thusgiving unit personnel the ability to attend any roundtable and findsimilar activities for helping units build strong programs.Just be sure to adhere to BSA policies, add the personality andinterests of your roundtable team, and have FUN!Pack ActivitiesThe sample roundtable programs in this guide give suggestions forpack activities that will occur in the months that follow. For suchmajor activities as the blue and gold banquet and the pinewoodderby, some roundtable commissioners prefer to have suggestionstwo or even three months in advance. Discuss such events wellahead of time with the roundtable team and experienced den andpack leaders. Distribute and use the Getting to Know You surveysand Roundtable Program Evaluation forms, included in this guide,with your participants. Go through the monthly plans in thisguide and, if needed, adjust your roundtable plans accordingly. Beflexible to suit the needs of your district, and always keep in mindthat the primary purpose of roundtable is unit service.Length and Formatof RoundtableExperience has shown that although roundtable meetings for each ofScouting’s programs (Cub Scouting, Boy Scouting, Varsity Scouting,and Venturing) can be successfully conducted separately, a greaterbenefit is derived from the fellowship and unity that comes fromholding these meetings on the same night and in the same location.Roundtable commissioners will find the 2014–2015 plans allowfor a great variety of roundtable configurations. Using these plans,your roundtable may be 60, 90, 120, or 180 minutes, based on thedistrict needs and frequency of meetings. The first section of eachplan is designed for all program areas to share common interestsand concerns in a joint meeting, and the second section separatesparticipants into breakout groups by program.Many districts choose to offer time after the closing of the meeting(often referred to as “cracker barrel”) to allow Scouters to mingleand share experiences, fellowship, and ideas one with another.Refreshments or other activities may be provided, but be mindfulof team and participants’ time and budget constraints.
Technology andRoundtable DeliveryWhen a local district is in a tightly contained geographic area, suchas a suburban area of a major city, meeting in person is usually botheasy and convenient. But face-to-face roundtable meetings becomemore difficult when a district includes several counties and manyroads in the district are rural two-lane roads. The amount of timerequired to drive to the roundtable site from the farthest reaches ofthe district may discourage unit leaders from attending in person,especially in poor weather. Roundtable teams for such districtsshould consider alternative methods to reduce the geographicbarriers to roundtable attendance.One alternative might be a longer roundtable format (up to 180minutes) that permits attendees to receive more training and betterjustify the time required to travel to the roundtable site. This longerformat may not be used every month but rather in alternate monthsor even quarterly. Another alternative might be hosting roundtablesin two or more locations on a rotating basis. If the district leadershipis able to do so, the district could hold more than one roundtableper month, each in a different part of the district. Each of thesealternatives has been used successfully in parts of the country.If those alternatives aren’t practical, the leadership of a geographicallylarge district should consider whether it is preferable to deliverat least some portion of the roundtable using one or more of thecommercially available telephonic or video services. Some issues toconsider and resolve include: Availability of telephone jacks in the meeting rooms and/or suitable Internet connectivity at the roundtable site(including Wi-Fi) Availability of the equipment necessary to record and transmita roundtable from the host site, including cameras, qualitymicrophones, and lighting Cost of the various telephone or video services Limits imposed by the service provider on the number ofsimultaneous participants Whether to record and broadcast the joint session and all thebreakout sessions or just the joint session, keeping in mindthe need for more equipment if multiple breakout sessions arefilmed simultaneously Whether to enable two-way communication so remoteparticipants can ask questions and
2014–2015 Cub SCout What Is R . The objectives of the roundtable are to provide leaders with program ideas, information on policy and events, and training opportunities. The roundtable is a forum for sharing experiences and enjoying fun and fellowship . conduct activities year-round, and thus, round
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