Introduction, Today moving to the cloud is the cornerstone of a digital Your company might be tackling this issue head on or is. transformation strategy The cloud can enable greater just starting to figure out the extent of shadow IT use or. innovation customer engagement productivity and is hesitant to even find out No matter where you are. business model transformation Every organization on the journey you know that understanding the extent. strategically is in different stages on their journey to of shadow IT and managing it is absolutely critical to. the cloud the security of your organization, However most employees have already taken enterprises Regardless of where you are with shadow IT in your. into the cloud whether their organization is ready or organization read on to learn about steps you should. not by using software as a service SaaS applications be taking today to help your company manage shadow. and cloud services at work This is widespread IT and its inherent security risks while empowering. across enterprises employees to work in the ways they want. This trend called shadow IT creates challenges for. organizations in IT and application management, security and compliance Not knowing what. applications your employees are using and where, sensitive data might be going introduces tremendous. risk into your organization Traditional network security. solutions are simply not designed to protect data, in SaaS apps and cannot give IT visibility into how of companies know the scope of. employees are using the cloud shadow IT at their organizations 1. The extent of shadow IT use is not well known, by many enterprises Some studies show that only. 8 percent of companies know the scope of shadow IT. at their organizations 1 Do you know the scope, in your organization. Understanding shadow IT, Employees expect to use the applications and devices Know the hidden risks of shadow IT. they re most familiar with to get things done usually. Employees are signing up for easy to deploy cloud, without a complete understanding of the security risks. services without notifying IT who would normally, There s no way to stop it nor should you The reality is. that shadow IT is the new normal of modern enterprises perform risk assessments and fully understand the. Gaining visibility control and threat protection of impact that using these services may have on security. shadow SaaS apps are the first steps in managing and compliance Some issues that may arise are. risk and facilitating the digital transformation that has. already started at your company Unencrypted data storage and connections. to services, Not all cloud applications and services can meet your Lax password and authentication requirements. specific security and compliance requirements, especially if you re in a highly regulated industry Not Inability to meet eDiscovery requirements. knowing if and where your employees are transferring Backup and recovery that doesn t meet. sensitive data is a liability your organization internal standards. cannot ignore, Legal issues regarding who owns what data. when using a cloud service, Once data is transferred to the cloud the responsibility. for protecting and securing that data typically remains Users unwittingly sharing sensitive data through. with your organization Security in the cloud is a shared public links. responsibility between you and your provider However. Noncompliance with varying international and, ultimately you and your organization are accountable. industry regulations, and responsible for protecting corporate data no. matter where it is, How can you protect your business. without compromising innovation 23, Blocking shadow IT is not the solution Employees will always find ways around restrictions Too rigid control of employees believe their. deters innovation conflicts with unplanned and demanding technology requirements stifles productivity and. can have a negative impact on your organization s ability to keep high caliber talent engaged departments handle security. Rather than blocking shadow cloud app usage organizations need to think about how they can offer flexibility. without IT s help 2, while extending the same protections and security they ve put in place on premises. There are three steps to building a plan and course of action Traditional security solutions such as firewalls intrusion. for shadow IT in your organization prevention systems and data loss prevention tools are. not designed to give IT comprehensive visibility into or. 1 control over how employees are using SaaS apps and. Gaining visibility is the first step in addressing shadow cloud services. IT Understand what applications your employees are. using where they re logging into them and whether IT needs tools that are specifically designed to monitor. they re complying with your organization s security how employees are using cloud applications help. regulations This will enable you to understand what manage risk across the cloud services in use extend. level of risk you re at and develop strategies such as internal security requirements into the cloud and help. blocking the apps that don t comply with regulations enforce reasonable and effective SaaS policies. in your industry to adjust that risk as needed, With better visibility protection and control over. shadow IT you can mitigate risk while giving, Get control of cloud application use and data employees the flexibility to use familiar apps. sharing Develop policies that specifically define without sacrificing the security and compliance your. what applications are okay to use and how and organization demands. what data can be transferred to the cloud Ensure, these policies meet your company s regulatory. requirements, Protect against threats Define a baseline for cloud. application access and usage at your company and, then look for patterns and behaviors that detract. from the baseline Decide if these anomalies are, threats and develop strategies and tactics to. address them, 87 of senior managers admit to regularly uploading. work files to a personal email or cloud account 3, What is a Cloud Access Security Broker. A Cloud Access Security Broker CASB is one of the solutions available today to help you manage shadow IT A CASB extends. your security policies into the cloud It starts by giving you a detailed picture of what cloud applications employees are using. and provides you with the tools to control that usage and protect your organization. Here s how a CASB can help you execute against your three part plan. VISIBILITY CONTROL PROTECTION, A good CASB solution starts by first discovering Even after you have an approved list of sanctioned With comprehensive visibility into how employees. all the cloud applications in your network from apps you want to maintain control over how they are using the cloud a CASB should then provide you. all devices and then providing a detailed risk are being used This is especially important if your with ongoing enhanced threat protection for your. assessment for each service discovered organization operates in a highly regulated industry cloud apps and help you stay ahead of cyber threats. such as finance healthcare or government, Some CASBs rely on installing agents on all company Every CASB vendor provides a different level of threat. devices a process that is both cumbersome and A CASB should allow you to set and enforce granular detection At the advanced level you can expect. ineffective in the age of BYOD A more modern policies to provide IT with comprehensive control over machine learning to learn how each user interacts with. approach relies on collecting information from sanctioned apps It should automate enforcement of each SaaS app and behavioral analytics that can then. firewalls and proxies your policies For example the CASB solution can detect assess the level of risk in each transaction. if a user is trying to share a set of sensitive data and. Some solutions assign cloud services an individual automatically restrict the ability to share that data with This might include impossible use scenarios such as. risk score allowing IT to see how their organization users outside of your organization who shouldn t have simultaneous logons from two countries or other. is operating in the cloud and to determine which access to critical company data suspicious behavior such as the sudden download of. apps to sanction terabytes of data or multiple failed logon attempts. You should be able to use these controls to extend which may signify a brute force attack. any existing enterprise DLP policies to your SaaS, applications and to run dynamic reports on violations. of your policies, Make shadow IT work for you, Better visibility control and protection can help you By following a few simple steps to managing shadow. manage shadow IT In addition IT must work with IT developing a reasonable SaaS policy in partnership. employees to establish a SaaS policy that aligns to with business groups and educating employees on the. business goals risks and the role they play in cybersecurity you will be. on your way to enabling a secure digital transformation. Keep an open dialogue with line of business managers in your organization. that allows them to evaluate SaaS options and aims to. provide employees with secure access to a broad range. of SaaS apps Once you have established, Once you have established a realistic SaaS policy a realistic SaaS policy. communicate it broadly to the company and work, with business leaders to share these policies with. communicate it broadly, their groups, to the company and work. Help employees understand ways they can protect the with business leaders to. organization and share insights into high profile data. breaches reported in the media to raise awareness share these policies with. among employees of impacts of a security incident, their groups. Learn more about how Microsoft can help you bring shadow IT into the light. PROTECT APPS AND DATA, References, 1 Cloud Adoption Practices Priorities Survey Report Cloud Security Alliance January 2015. https downloads cloudsecurityalliance org initiatives surveys capp Cloud Adoption. Practices Priorities Survey Final pdf, 2 Worley Candace Shadow IT Mitigating Security Risks CSO June 21 2016. http www csoonline com article 3083775 security shadow it mitigating security risks html. 3 On the Pulse Information Security Risk in American Business Stroz Friedberg 2013. https www strozfriedberg com wp content uploads 2014 01 Stroz Friedberg On the Pulse. Information Security in American Business pdf, 2017 Microsoft Corporation All rights reserved This document is provided as is Information. and views expressed in this document including URL and other Internet Web site references may. change without notice You bear the risk of using it This document does not provide you with. any legal rights to any intellectual property in any Microsoft product You may copy and use this. Bring Shadow IT into the Light Simple steps for a secure digital transformation 2 Today moving to the cloud is the cornerstone of a digital transformation strategy The cloud can enable greater innovation customer engagement productivity and business model transformation Every organization strategically is in different stages on their journey to the cloud However most employees have
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