COMMUNITY COLLEGE OF ALLEGHENY COUNTY SUPPLIER

COMMUNITY COLLEGE OFALLEGHENY COUNTYSUPPLIER GUIDE TO PURCHASINGDISTRIBUTED BY:CCAC PURCHASING DEPARTMENTOFFICE OF COLLEGE SERVICES800 ALLEGHENY AVENUEPITTSBURGH, PA 15233412-237-3020412-237-3195 (FAX)Website: www.ccac.eduBids and ated 9-21-19

A SPECIAL WORD TO DISADVANTAGED AND MINORITYSUPPLIERSCCAC is committed to strengthening the communities we serve by identifyingdisadvantaged, minority, and women owned businesses which can provide goods andservices required in our operations. We seek to create business partnerships thatenhance our customer service, sustain economic vitality and better the communitieswe serve.We want to help disadvantaged, minority, and women owned businesses overcomeobstacles that might interfere with doing business with the college such as beingunfamiliar with bidding procedures and purchasing regulations. The CCACPurchasing Department has an open door policy with suppliers. All are welcome toset up an appointment with the appropriate personnel to discuss how we may form amutually beneficial business relationship.

SPONSORThe Community College of Allegheny County was established with the Community College Act ofPennsylvania in 1963. The Act provided for the creation, establishment and operation of communitycolleges. The Community College of Allegheny County began operation in 1966 with AlleghenyCounty as its local sponsor.FUNDINGThe Community College of Allegheny County derives about one-third of its funding from the Stateof Pennsylvania, one-third from the County of Allegheny, and the remaining third from studenttuition. Additional funding is often made available from federal and private grants.AUTHORITYThe Board of Trustees of the college represents the final authority concerning major procurementawards. The Board of Trustees meets monthly, generally on the first Thursday of each month, tofulfill this obligation. Public notice of such Board meetings is published in the Pittsburgh PostGazette and the New Pittsburgh Courier.AUTHORIZATIONSuppliers to the college are cautioned against providing materials or services to the college without apurchase order (PO) number that has been issued by the Purchasing Department. The AccountsPayable Department will not pay invoices that do not contain a PO number.Only CCAC purchasing personnel are authorized to commit college purchase orders with suppliers.No verbal or written comments by other personnel should be construed by a supplier as a form oflegal authorization or obligation on the behalf of CCAC.PURCHASING DEPARTMENT OBJECTIVETo maintain an “open door” procurement policy that provides opportunity for all suppliers,regardless of race, color, creed, or sex to compete for ever-present operating needs of the college.To this end, we shall work to promote amiable supplier relations, show concern for our supportingcommunity and to establish respect for the college’s image.

PURCHASING POLICIESThe Financial Control Policies and Procedures of the college are hybrid regulations having theirroots in the Second Class County Code of Pennsylvania and other regulations required by the Boardof Education and the Community College Act itself. A simplification of these polices is attemptedthrough the information provided within this booklet.GRATUITIESCCAC employees or members of their families are prohibited from accepting gifts from suppliers.All that we require to evidence appreciation of our business relationship is your continued supportby providing CCAC with the highest quality goods and services at your most competitive prices.PROFESSIONAL MEMBERSHIPSThe CCAC Purchasing Department is enrolled as a member of the Institute for Supply Managementand the National Association of Educational Buyers. We endorse the principles upon which thoseorganizations are founded.STATE AND COUNTY CONTRACTSSince CCAC is considered an instrumentality of the Commonwealth of Pennsylvania and issponsored by Allegheny County, the college may buy against any State of Pennsylvania orAllegheny County contract if deemed by the college to be advantageous. Therefore, it may bebeneficial to your firm to alert CCAC purchasing personnel of any such contracts held with the Stateor County.

Established Procurement Thresholds1. Bid Thresholds for Construction and Repairs (in accordance with Article 35.51 of the PACode):a. Contracts less than 5,000.00 may be awarded without soliciting competitive quotes orbids at the discretion of the buyer.b. Contracts exceeding 5,000.00, but less than 20,000.00 require competitive quotes fromat least three responsible bidders and shall be awarded to the lowest responsible bidder.c. Contracts in excess of 20,000.00 require the solicitation of sealed, publicly advertised,competitive bids and shall be awarded to the lowest responsive bidder.2. Bid Thresholds for All Other Purchases (excludes services of a professional nature or solesource):a. Contracts less than 10,000.00 may be awarded without soliciting competitive bids at thediscretion of the buyer.b. Contracts exceeding 10,000.00, but less than 30,000.00 require competitive quotesfrom at least three responsible bidders and shall be awarded to the lowest responsiblebidder.c. Contracts in excess of 30,000.00 require the solicitation of sealed, publicly advertisedcompetitive bids and shall be awarded to the lowest responsive bidder.Bids and RFP’s are publicly advertised in the Pittsburgh Post-Gazette legal ad section and inthe New Pittsburgh Courier a minimum of one time at least ten (10) days prior to the due date.They are also posted on the CCAC website at:https://www.ccac.edu/business/rfp-bids.php

CCAC CONTACT INFORMATIONSuppliers are not restricted to the Purchasing Department for promoting their products or services within the college system. However,final purchasing authority rests solely within the Purchasing Department. Buyers will assist you in campus liaison endeavors, or youmay wish to contact users directly. The following are key contacts at each CCAC location.LocationDean of AdministrationPhysical Plant SupervisorHousekeeping SupervisorAllegheny Campus808 Ridge AvenuePittsburgh, PA 15212Elena Manges412-237-2578emanges@ccac.eduRichard Warren412-237-2552rwarren@ccac.eduRichard Graham412-237-2552rgraham@ccac.eduBoyce Campus595 Beatty RoadMonroeville, PA 15146Devin Wilson724-325-6631dwilson2@ccac.eduMarty Palma724-325-6765mpalma@ccac.eduTimothy Fox724-325-6623tfox@ccac.eduOffice of College Services(Administration Building)800 Allegheny Ave.Pittsburgh, PA 15233Mike Cvetic412-237-3146mcvetic@ccac.eduRichard Warren412-237-3111rwarren@ccac.eduRichard Graham412-237-2552rgraham@ccac.eduNorth Campus8701 Perry HighwayPittsburgh, PA 15237John Boehm412-369-3629jboehm@ccac.eduBrian Richards412-369-3650brichards@ccac.eduAaron Kotys412-369-4163akotys@ccac.eduSouth Campus1750 Clairton RoadWest Mifflin, PA 15122Sharon Mills412-469-6252smills@ccac.eduMarty Palma412-469-6267mpalma@ccac.eduDoug Hunter412-469-6206dhunter2@ccac.eduWashington County Center1500 W. Chestnut St.Washington, PA 15301724-223-1012West Hills Center1000 McKee Rd.Oakdale, PA 15071412-788-7500College Centers:Braddock Hills Center250 Yost Blvd.Pittsburgh, PA 15221412-271-0201Homewood Brushton701 N. Homewood Ave.Pittsburgh, PA 15208412-371-1600

PURCHASING AND CONTRACTS DEPARTMENT ichael G. Cvetic, C.P.M.Director of Purchasing/ 412-237-3146Business Manager Office of College ServicesConstruction and Renovations,mcvetic@ccac.eduConsulting, InformationTechnology Hardware and Software,Imaging, Moving Services, Office Equipment/Copiers,Security Guard Services, Telephones,Sale of Surplus EquipmentDuvall A. AikenSenior Buyer412-237-3023Maintenance of Physical Plant, Housekeeping,Office Supplies, Building Security Systems,Elevators and Escalators, Refuse/Recycling,HVAC, Pest Control, Uniforms, VehiclesJoseph Pugliano, C.P.M.Senior Buyer412-237-3022Printing, Typesetting/Design, Mailing Services,jpugliano@ccac.eduAdvertising, Medical/Lab/Classroom Supplies,Transportation Services, Catering, Books andPublications, Courier Service, Promotional Products,FurnitureLaura McCarthySenior Secretary412-237-3020Administrative Assistantdaiken@ccac.edulmccarthy@ccac.edu

DEPARTMENT CONTACT INFORMATIONAccountingConnie DyerDirector of Accounting412-237-3092cdyer@ccac.eduInformation Technology ServicesChuck GrahamCIO412-237-3184cgraham2@ccac.eduAccounts PayableLeah TaylorAccounts Payable Supervisor412-237-3151ltaylor3@ccac.eduStudent Success and CompletionStuart BlacklawCommunity DevelopmentMary Jo GuercioCollege Director of Community Training& Development412-237-2723mguercio@ccac.eduMarketing and CommunicationsJason PriceMarketing Manager412-237-3149jprice@ccac.eduFacilities ManagementJ.B. MesserChief Facilities Officer412-237-3111jmesser@ccac.eduOffice of Diversity and InclusionSumana Misra-ZetsActing Special Assistant to the President for Diversityand Inclusion412-237-4436smisra@ccac.eduHuman ResourcesKimberly ManigaultVice President of Human Resources412-237-3001kmanigault@ccac.eduSafety, Security, and Risk ManagementMark GuerrieroEnterprise Risk Manager412-237-3136mguerriero@ccac.eduPublic RelationsElizabeth JohnstonExecutive Director of PR and Marketing412-237-8195ejohnston@ccac.eduPlanning and Institutional ResearchKevin SmayAsst. VP of Strategic Planning412-237-3094ksmay@ccac.eduWorkforce DevelopmentDeborah KillmeyerVP for Workforce l AidJamie Hightower-PoindexterExec. Director of Financial ive VP for Academic Affairs412-237-8182sblacklaw@ccac.edu

SUPPLIER GUIDE TO PURCHASING DISTRIBUTED BY: CCAC PURCHASING DEPARTMENT OFFICE OF COLLEGE SERVICES 800 ALLEGHENY AVENUE PITTSBURGH, PA 15233 412-237-3020 412-237-3195 (FAX) . Public Relations Planning and Institutional Research Elizabeth Johnston Kevin Smay Executive Direct