Project Plan For Project Name - ETH Z
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. KolbNote:Text displayed in blue italics is included to provide guidance to the author and shouldbe deleted or hidden before publishing the document.This template can be used at it is, or to complete and improve an already existingtemplate.Project Planfor project name Distribution: Organization., Name Appendices: Appendix 1 Help:The purpose of the Project Plan is to document all managerial aspects of a projectthat are required to execute it successfully within its constraints. If some aspects aredefined in separate plans (e.g. Quality Assurance Plan, Configuration ManagementPlan, Risk Management Plan, Project Schedule), the Project Plan should refer tothese documents.It is important, that also non-applicability of a section is agreed on by the responsiblemanager. Therefore: Don’t remove headlines level 1 and level 2 headlines (Heading1 and Heading2) Reasons why a section is not applicable shall be documented under therespective headlinePage 1
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. KolbContents1. Overview .32. Goals and Scope .32.1 Project Goals .32.2 Project Scope .42.2.1 Included .42.2.2 Excluded .43. Organization .43.1 Organizational Boundaries and Interfaces .43.1.3 Resource Owners .43.1.4 Receivers .43.1.5 Sub-contractors.43.1.6 Suppliers .53.1.7 Cross Functions .53.1.8 Other Projects .53.2 Project Organization .53.2.1 Project Manager.63.2.2 Project-internal Functions .63.2.3 Project Team.63.2.4 Steering Committee .74. Schedule and Budget.74.1 Work Breakdown Structure.74.2 Schedule and Milestones .74.3 Budget.84.4 Development Process.84.5 Development Environment.94.6 Measurements Program .95. Risk Management.96. Sub-contract Management .107. Communication and Reporting .108. Delivery Plan.118.1 Deliverables and Receivers.119. Quality Assurance.1110. Configuration and Change Management .1111. Security Aspects .1112. Abbreviations and Definitions .1213. References.1214. Revision .12Page 2
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. Kolb1. OverviewHelp:This section describes a management summary. Provide essential information like What the motivation for this project is (e.g. to fill a gap in the product portfolio) Who the customer is What the project will deliver. Is it a new product or an extension of an existingone? What it will cost How long it will take Which organizations are involved Which other projects depend on the project result Which other projects contribute with their resultsRefer to the Project Proposal [1] or other documents (e.g. Feasibility Study Report)containing information on the project background like market, technology, profitability,and competitor evaluation.2. Goals and Scope2.1 Project GoalsHelp:The project goals define the expected project results together with the requireddevelopment constraints. Information may be extracted from the Project Proposal [1](or the Feasibility Study Report) and the Project Requirements Specification andcompleted, if required.Identify the various categories of project goals (list the major project goals only andrefer to the Project Requirements Specification or other documents for details).Consider the following categories: Functional goals Strategic goals Business goals (e.g.: time-to-market, cost) Technological goals Quality goals Organizational goals (e.g. competence development, testing of new methods,techniques, or tools, application of new processes, etc.) Other goals, e.g.: usability, portability, etc. (these goals, and what is specificallyexpected, should be clearly specified in the Project Requirements Specification) Constraints (e.g.: environmental constraints, application specific standards,national standards, cultural relationships, etc.)Prioritize the project goals:Functional, business, and quality goals should be prioritized at least.Project GoalFunctional Goals: functional goal #1 functional goal #2 Priority2Comment/Description/ReferenceFor details see the Project Requirements Specification [2]Business Goals: Time-to-market efficiency, cost, quality Technological Goals: technical goal #1 Page 3
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. KolbProject GoalPriorityQuality Goals: quality goal #1 Comment/Description/Reference2Constraints: environmental appl. specific standards national standards 2.2 Project ScopeHelp:Clarify what the project will (and will not) deliver, in order to avoid future shifts in thelevel of ambition.2.2.1 IncludedThe deliverables of this project and their receivers are listed in detail in the deliveryplan in chapter 10.2.2.2 ExcludedHelp:State what is specifically excluded from the project but what the customer mayexpect to be included. This could, for example, be clarifying that training of end-usersis excluded.This project will exclude 3. OrganizationHelp:Describe the internal project organization and all organizational issues affected bythe project result or the project is dependent on. You may extract information fromthe Project Proposal [1] (or Feasibility Study Report).3.1 Organizational Boundaries and InterfacesHelp:Describe the environment that the project is embedded in. Identify externalstakeholders the project is dependent on and who are affected by the project result.Describe the administrative and managerial boundaries between the project andeach of the following entities: the parent organization, the customer organization,subcontracted organizations, and any other organizational entities that interact withthe project.3.1.3 Resource OwnersResource Owners are defined in the Resource Plan in section 5.1.3.1.4 ReceiversReceivers are defined in the Delivery Plan in section 10.3.1.5 Sub-contractorsHelp:A Sub-contractor is an external organization that is contracted to provide the projectwith a specified product, knowledge or service.Page 4
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. KolbSub-contractors are defined in the sub-contract management in section 8.3.1.6 SuppliersHelp:A Supplier is an external organization contributing to the project with an existingproduct (COTS Commercial Off The Shelf) that is incorporated into a projectdeliverable (e.g. a database system) or used for project support (e.g. tool,equipment).Identify all external suppliers and their deliverables. State any special arrangementsor procedures that will be used in contacts with the suppliers. Name contacts, ifapplicable.Company: ContactDeliverableComment3.1.7 Cross FunctionsHelp:Identify all functions within the organization that are involved in/contribute to theproject.FunctionProduct ityTechnologySupply MgmtDept.: ContactResponsibility/Comment3.1.8 Other ProjectsHelp:Specify the interface to other projects. Identify the relevant dependencies in terms ofdeliveries to or from the project, and usage of the same resources.ProjectOrg.: Project MgrDependencyComment3.2 Project OrganizationHelp:Describe how the project is organized. Describe what subprojects and other areas ofresponsibility are planned. Identify and staff all steering functions, projectmanagement functions, and execution functions.Page 5
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. KolbGraphical illustrations such as hierarchical organization charts or matrix diagramsmay be used to depict the lines of authority, responsibility, and communication withinthe project.3.2.1 Project ManagerHelp:Identify the Project Manager who has the overall responsibility of the project. If theProject Manager has appointed a Technical Project Manager (syn.: DevelopmentProject Manager), who is only responsible for the technical project execution, thisshould also be specified.Example:RoleProject ManagerTechnical Project Mgr.Organization: Name3.2.2 Project-internal FunctionsHelp:Since the project manager has the overall project responsibility, he /she is alsoresponsible for the project-internal functions. But he/she can delegate themanagement of these functions to project team members. In this case list thefunctions and individuals responsible forExample:FunctionQuality AssuranceSystem Test LeadValidation LeadConfiguration MgmtChange Mgmtetc.Organization: NameComment3.2.3 Project TeamHelp:List all project team members here and ensure that the time they spend on theproject is accounted for in the project budget.Organization: NameAvailabilityCommentPage 6
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. Kolb3.2.4 Steering CommitteeHelp:Identify the committed individuals composing the project steering committee, and itsresponsibility and authority within the project.The Steering Committee (SteCo) of the project is responsible for .The SteCo consists of the following members:OrganizationNameComment4. Schedule and Budget4.1 Work Breakdown StructureHelp:Based on project goals and scope, define a Work Breakdown Structure. Define workpackages and project activities. It is normally a separate document, therefore list it inReferences and refer to it.The Work Breakdown Structure (WBS) is documented in [6].4.2 Schedule and MilestonesHelp:Estimate the effort for the project activities and plan the activity sequencing. Thenprepare the schedule that supports all of the required activities and complies with theresource plan.Define project milestones based on the chosen development strategy (see section 6)and on critical events in the project schedule.List the milestones and define clear milestone criteria to make e CriteriaPlanned DateM0Start Projecte.g.: Project goals and scopedefinedBudget ReleasePRS or SRS reviewedStakeholders identifiedImpl. Proposal reviewed yyyy-mm-dd yyyy-mm-dd M1Start Planning milestone description,e.g. Life Cycle ObjectivesLCO defined Start Execution milestone description,e.g. Life Cycle ArchitectureLCA defined Confirm Execution milestone description,e.g. alpa version Start IntroductionM2M3M4Page 7Scope and conceptdescribedRequirements agreed,project plan reviewed,resources committedArchitecture reviewed andstable yyyy-mm-dd yyyy-mm-dd yyyy-mm-dd yyyy-mm-dd yyyy-mm-dd yyyy-mm-dd yyyy-mm-dd
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. KolbMilestonesDescriptionMilestone CriteriaPlanned Date milestone description,e.g. system test passed Coding of new functionalityfinished,Draft documentation yyyy-mm-dd M5M6Release Product milestone description yyyy-mm-dd yyyy-mm-dd Product system tested,documentation reviewedClose Project yyyy-mm-dd A detailed Project Schedule is available in [4]. The Project Schedule is monthlyupdated by the Project Manager.4.3 BudgetHelp:Calculate the required project budget based on cost estimates for project activities,sub-contracts, COTS (Commercial Off The Shelf), training, etc. Present thedistribution of the budget over the whole project life.CategoryM0M1Budget for Period in kUS M1M2M3M4M2M3M4M5M5M6Human Resources(internal)Human Resources(external)Purchases (COTS)EquipmentPremisesToolsTravel costsTrainingReview activitiesOtherTotal112521Total cumulated12491112For a detailed list of costs of all resources see document [x].Help:Prepare a resource plan specifying the project's need for human resources, as wellas for other resources (equipment, tools, licenses, etc.).4.4 Development ProcessHelp:If available and applicable refer to the organizational development process anddescribe deviations from this standard process. Otherwise describe the developmentprocess applied in this project.Explain why this development process has been selected. Describe how the selecteddevelopment process is tailored to the needs of the project, takes learnings fromprevious projects into account, and how it is mapped to the milestone process.Page 8
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. Kolb4.5 Development EnvironmentHelp:Define methods, tools, languages, etc. to be employed for design, implementation,test, and documentation, and when they (or knowledge) should be available.Example:ItemMethodsUse CaseApplied forAvailability byRequirements capturingM0ToolsRational RoseDesignM2LanguagesUMLJavaC DesignWeb interface M2M2M24.6 Measurements ProgramHelp:If available refer to the organizational measurements program and documentdeviations from this program. Otherwise define which project specific data should becollected, e.g. to assess the achievement of the project goals.Examples:Type of data # changed requirements # defects found beforeM4 performance data PurposeResponsibleQ-ResponsibleQ-Responsibleto assess the achievement ofproject requirementsTest lead5. Risk ManagementHelp:Describe the procedure to be used for managing risks in the project. The procedureshould specify who is responsible for risk management, when risk situation isregularly considered (e.g. at each project status meeting), and which roles risks arecommunicated to, etc.Also refer to the Risk Management Plan (or Risk Sheet) where the risks are listed,assessed, and mitigation and contingency is defined.Example:All identified risks are documented, assessed and prioritized in the Risk ManagementPlan [5] by the Project manager. The plan also defines the mitigation and contingencymeasures and who is responsible for. The Risk Management Plan is updated monthlyPage 9
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. Kolbor on event and communicated to all affected stakeholders by the Project Manager.The risk status is reported to the line management in the monthly Project Report.6. Sub-contract ManagementHelp:List which part of work is out-sourced to which sub-contractor.Refer to the sub-contractor’s agreement that should include or refer to the statementof work, the execution process, milestones, quality assurance, configurationmanagement, communication structure, hand-over procedure, acceptance criteria,and quality audits.CompanySub-contractorContactSub-contracted WorkRef. to sub-contract7. Communication and ReportingHelp:State the principles for reporting and distributing information within the project for thedifferent groups of internal and external stakeholders. Include, for example, how oftenthe reporting will take place, the type of reports or information, the type of media inwhich it is presented, and the type of meetings that will take place.a) Internal communication and reporting: ensure that all information is available tothose who need it.– Plan project meetings, how often they take place, and who will participate– Define how project information will made available to the internal stakeholders(e.g. project library)– Define how and how often sub-projects and sub-contractors report to theproject manager– Define who participates milestone meetings– Define how events will be communicatedb) External communication and reporting:– Define what information will be provided to which stakeholders– Define how and how often information will be provided to which stakeholdersoften (e.g. project report)– Plan regular meetings with external stakeholders (e.g. SteCo meetings)Example:Type ofMethod / ToolCommunicationInternal Communication:Project nParticipants /ResponsiblesWeekly andon eventProject status, problems,risks, changedrequirementsAll project documentationand reportsProject MgrProject TeamProject status (progess)Project MgrSub-project MgrProject MgrProject TeamSharing of projectdataShared ProjectServerWhenavailableMilestoneMeetingsFinal conferencePage 10Wrap-upExperiencesProject Mgr(s)Project TeamMembers
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. KolbType ofFrequencyMethod / ToolCommunication/ScheduleExternal Communication and Reporting:Project ReportExcel sheetMonthlySteCo MeetingsTeleconferenceInformationParticipants /ResponsiblesProject status- progress- forecast- risksProject ManagerSub-ProjectManagersMonthlyProjectManager, SteCo8. Delivery Plan8.1 Deliverables and ReceiversHelp:List here all deliverables from the project and who the receivers of the deliverablesare. Indicate also the planned delivery date. Take in consideration both strategic andtechnical aspects.Examples for non-technical deliverables are: marketing and sales material, trainingmaterial, management presentations, publications, bullets, etc.Ident. DeliverableD1D2Planned DateReceiverEtc.9. Quality Assurance10. Configuration and Change Management11. Security AspectsHelp:State how to deal with security matters, for instance: Classification of the project information with regard to requirements for integrity,availability and confidentiality, in accordance with the organization's groupdirectives on security, Specific action that must be taken to fulfill security requirements, such assecurity agreements with suppliers and partners, security check of project teammembers, security audits of equipment, usage of coded information, etc. Authorization of information distribution and publishing, that is, who shoulddecide which information will be distributed to whom, Procedure for monitoring security, Procedure for reporting security incidents.Page 11
Successful Software Outsourcing and Offshoring,Prof. B. Meyer, Prof. P. Kolb12. Abbreviations and DefinitionsHelp:List all abbreviations and definitions used within this document.CCBChange Control BoardCIConfiguration ItemCMConfiguration ManagementCOTSCommercial Off The ShelfCRChange RequestCRMChange Request ManagementIDIdentification, IdentifierIPIntellectual PropertyQAQuality AssuranceSteCoSteering CommitteeV&VVerification and Validation13. ReferencesHelp:List all other documents this document refers to.[1] Doc. No. Project Proposal for project name [2] Doc. No. Project Requirements Specification for project name [3] Doc. No. Implementation Proposal for project name [4] Doc. No. Project Schedule for project name [5] Doc. No. Risk Management Plan for project name [6] Doc. No. Work Breakdown Structure for project name [7] Doc. No. Quality Assurance Plan (if it is a separate plan)[8] Doc. No. Configuration Management Plan (if it is a separate plan)[9] Doc. No. Sub-contract #1 [10] Doc. No. 14. RevisionRev.ind.-Page (P)Chapt. (C)Description---original versionDateDept./Init.Page 12
A detailed Project Schedule is available in [4]. The Project Schedule is monthly updated by the Project Manager. 4.3 Budget Help: Calculate the required project budget based on cost estimates for project activities, sub-contracts, COTS (Commercial Off The Shelf), training, etc. Present the distribution of the budget over the whole project life.
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