Administrator's Manual For The Safe Transportation Of .
FOREWORDThe purpose of the Administrator’s Manual for school bus transportation and resources is toassist the local school transportation director and the contractor’s transportation director in theoverall planning as well as the day-to-day operations of transporting students. The success ofany school transportation operation depends largely upon the quality of performance and thedegree of dedication displayed by those charged with the responsibility of administering theschool transportation program. This document will simplify this challenge.Responsibilities of all agencies who are involved in student transportation are outlined in thismanual. These agencies include the Illinois State Board of Education, the Secretary of State,the Illinois Department of Transportation, the United States Department of Transportation, localschool boards and school bus contractors. The manual also includes the responsibilities oflocal school administrators, bus drivers, bus monitors/aides/escorts, parents and/or guardiansand students.
ACKNOWLEDGEMENTSThe State Board of Education would like to acknowledge the expertise and participation of theindividuals in the school bus industry who contributed their time and energy to the developmentof this document. We are grateful for the dedication of pupil transportation personnel for theirefforts toward school bus safety. Thank you for your time and experience.Joyce BonDurantDon ByramRich HansenCarol Harper-FalconerJoann IvoryKeytha LevanosLinda MuellerNancy PantojoLucy Pepper* Alvida PetroSylvia VerweyJoAnn WilsonSecretary of State’s OfficeIllinois State Board of Education, SpringfieldSchool Dists. 47 and 155, Crystal LakeVanCom/Laidlaw, Prairie ViewRachel’s Bus Company, ChicagoVanCom Laidlaw, WestmontLaidlaw Transit, HighlandIllinois State Board of Education, ChicagoPepper & AssociatesIllinois State Board of Education, SpringfieldIllinois School Bus, RomeovilleSecretary of State’s Office* Contact State Director of Pupil Transportation Services for questions regarding pupiltransportation at 217/782-5256 or apetro@smtp.isbe.state.il.us.
TABLE OF CONTENTSPageINTRODUCTION .1SECTION I - OPERATIONS .3ADMINISTRATION .5Illinois State Board of Education .Illinois Secretary of State .Illinois Department of Transportation .Regional Office of Education.Local Administrators and School Boards .State Director of Transportation .Local Pupil Transportation Director.Qualifications.School Bus Driver .Bus Attendant/Escort/Monitor/Aide .Maintenance and Service Personnel .567789910111415PROCEDURES.17Policies and Guidelines.Use of Special Lighting and Signaling Equipment .Personnel .Pre-Service and Inservice Training Requirements.State.District/Employer .Use of Video Monitoring Systems .Seating .New School Construction.Routing and Scheduling .Routing Techniques .Methods of Serving Bus Routes.Survey and Stops .Supervisory Actions .Inspection of ING.26Accident Records .Personnel Records.Route Records .Maintenance Records .Cost Records .2626272828
EMERGENCY PROCEDURES.29COMMUNICATIONS.30ACCIDENT REPORTING .31Loading and Unloading Accidents .Supplemental Accident Data.3434SECTION II - PUPIL MANAGEMENT .36PUPIL MANAGEMENT .38School District Responsibilities .Driver Responsibilities.Pupil Responsibilities .Parent/Guardian Responsibilities.38394040SECTION III - SCHOOL BUS EVACUATION DRILLS .42SCHOOL BUS EDUCATION .44Pre-Emergency Evacuation Plan .When to Evacuate.Fire .Disabled Bus .Natural Emergencies.Evacuation Drills .Driver Responsibility .44444445454647SAFE RIDING PRACTICES RELATING TO EVACUATION .48SECTION IV - EMERGENCY EXITS .50EMERGENCY EXITS.52Front-Door Evacuation .Rear-Door Evacuation.Front- and Rear-Door Evacuation .525253SECTION V - EVACUATION OF SPECIAL NEEDS STUDENTS.56EVACUATION OF SPECIAL NEEDS STUDENTS.58Issues to Consider in Establishing an Evacuation Plan .Summary.5859
SECTION VI - TRANSPORTATION OTHER THAN TO AND FROM SCHOOL.60TRANSPORTATION OTHER THAN TO AND FROM SCHOOL .62School-Sponsored Activity Operations.Policies and Guidelines.Vehicle and Equipment .Training .Use of Vehicles .6262646566SECTION VII - USE OF VEHICLES .68USE OF VEHICLES .70Division I Vehicles .Division II Vehicles .Vans Designed for 7 to 16 Persons .All Vehicles .Non-School-Related Activity Operations .7070707171SECTION VIII - EVALUATION OF THE PUPIL TRANSPORTATION SYSTEM .74EVALUATION OF THE PUPIL TRANSPORTATION SYSTEM .76Major Types of Evaluations.Areas Subject to Evaluation .7676
INTRODUCTIONThe success of any school transportation operation depends largely upon the quality ofperformance and degree of dedication displayed by those involved. The resource documentsoutlined herein were designed to assist school administrators and private operators inunderstanding the needs of their particular pupil transportation programs. Documents that willbe referred to throughout this manual are contained in the following volumes of Illinois PupilTransportation Resource Library:1.U.S. Department of Transportation Pupil Transportation Laws, Rules and Regulations2.Illinois Secretary of State Pupil Transportation Laws, Rules and Regulations3.Illinois Department of Transportation Vehicle Standards, Laws, Rules and Regulations4.Illinois State Board of Education Pupil Transportation Laws, Rules and Regulationsincluding:a)Illinois School Bus Driver Training Curriculum and videosb)Special Needs Transportation Resource Documentc)Infant, Toddlers and Preschool Transportation Resource DocumentThe purpose of this document is to outline the responsibilities of transportation providers andlead them to the resources needed to provide safe pupil transportation.
Section IOPERATIONS
ADMINISTRATIONThe responsibilities of Illinois state agencies responsible for pupil transportation are explainedbelow.ILLINOIS STATE BOARD OF EDUCATIONThe Illinois State Board of Education provides a comprehensive pupil transportationprogram for statewide application. This program is conducted through the office of theState Director of Pupil Transportation. This office provides the following:1.A clear, concise pupil transportation policy;2.A cost accounting system for all expenditures in the area of pupil transportation;3.A manual explaining reimbursements for transportation expenditures;4.Promotion of a pupil transportation safety program utilizing communities, schooldistricts, school bus contractors, legislation, media, law enforcement, and stateagencies concerned with pupil transportation;5.A manual or handbook for local pupil transportation supervisors, schooladministrators, and private contractors containing procedures for implementingthe state's pupil transportation laws for transporting students with special needs;6.A comprehensive school bus driver training program for both pre-service andinservice instruction, which includes classroom and behind-the-wheel instructionand documentation of the completion of said programs;7.Workshops, seminars, and/or conferences for all pupil transportation personnel;8.Encouragement for state institutions of higher learning to provide undergraduateand graduate courses acceptable for certification purposes in pupiltransportation, operation and safety;9.Comprehensive safety and ridership curricula for pupil transportation;10.Annual visits to local school systems to evaluate transportation systems andprovide necessary direction;11.Coordination with other agencies having responsibility for pupil transportationservices, including the uniform school-bus-crash reporting criteria;12.A comprehensive education program to train instructors of school bus drivers;13.Leadership in the handling of industry-wide problems as they arise.ILLINOIS SECRETARY OF STATE4
The Illinois Secretary of State has the authority to grant, issue, deny, suspend andrevoke driving privileges, drivers' licenses or permits. As such, this office is responsiblefor the issuance of drivers' licenses and/or instruction permits to qualifying applicantswho are required to operate Type I and Type II school buses and first division motorvehicles. The Secretary of State also1.Is responsible for the issuance of school bus driver permits to applicants whohave met all requirements of the application and screening process, includingfingerprint-based criminal background checks on current and future informationobtained by the Illinois State Police and current FBI criminal backgroundinvestigations. Individuals who possess a valid school bus driver permit issuedprior to July 1, 1995, are exempted from the fingerprinting provisions outlined inthe law as long as their permits remain valid and do not lapse or otherwisebecome invalidated.2.Is responsible for monitoring driving histories of school bus drivers and notifyingthe driver, employer and State Superintendent of Education of the driver'seligibility to retain a school bus driver permit.3.Processes vehicle titles, registers vehicles, issues license plates and renewalstickers and maintains vehicle records for all types of passenger, truck, bus andcommercial motor vehicles in accordance with the Illinois Vehicle Code, includingschool buses and first division vehicles.4.Is responsible for notifying individuals of an opportunity for a hearing as well asconducting the hearing upon suspension, revocation or denial of the issuance ofa license, permit, registration or certificate of title.5.Is required by law to approve the content of any training curriculum (written test,audio/visual training materials, procedures, grading scales, etc.) that may beused in conducting the initial classroom or refresher courses needed to obtain orreapply for a school bus driver permit.6.Has the authority to conduct on-site inspections of records of certifications and allverifications used to obtain or reapply for a school bus driver permit. Theserecords are to be held by the prospective, current or previous employer for aperiod of two years.7.Extended the Third-Party Certification program to the pupil transportationindustry by reviewing, approving and licensing third-party entities and safetyofficers. Field representatives for the Commercial Driver Training Sectionconduct audits and monitor entities for compliance with state and federal rulesand regulations involving commercial drivers licenses.5
8.Was the first in the nation to initiate the issuance of the school-bus-restrictedcommercial driver license. This license allows a driver to operate a school busonly for the purpose of transporting children for a school-related activity and isnot valid when driving a school bus in a charter capacity or for operating anyother commercial motor vehicle.ILLINOIS DEPARTMENT OF TRANSPORTATIONThe Illinois Department of Transportation, Division of Traffic Safety, is governed byIllinois statutes and State and Federal Motor Carrier Safety Regulations whendetermining standards for school buses and commercial motor vehicles in Illinois. TheDepartment of Transportation1.Administers the program requiring periodic safety inspections of Type I andType II school buses in Illinois.2.Conducts nonscheduled inspections of school buses, religious organizationbuses and buses registered as charitable vehicles.3.Establishes and enforces regulations that govern the Illinois school bus brakeinspection program and school bus driver pretrip inspection requirements.4.Sets minimum safety standards for the State of Illinois for the construction ofType I, Type II and Special Education school buses.5.Monitors drivers of commercial motor vehicles for the State of Illinois according tothe Federal Motor Carrier Safety Regulations.6.Sets standards for the operation and maintenance of commercial motor vehiclesfor the State of Illinois to help prevent crashes and injuries while driving thosevehicles.7.Collects and compiles statistical data for the State of Illinois to be used to insuresafe pupil transportation in the State of Illinois.REGIONAL OFFICE OF EDUCATIONRegional Offices of Education are responsible for the supervision and oversight ofschool districts (enumerated in 105 ILCS 5/3-14 through 3-14.25, Illinois School Code).Responsibilities of Regional Offices include1.Providing on-site visitations of school districts for compliance with laws, rules andregulations;2.Conducting courses of instruction for school bus drivers pursuant to thestandards established by the Secretary of State under Section 6-106.1 of theIllinois Vehicle Code (625ILCS 5/6-106.1);6
3.Charging a per-person fee based upon the cost of providing such courses for theinitial classroom course in school bus driver safety;4.Charging
5. A manual or handbook for local pupil transportation supervisors, school administrators, and private contractors containing procedures for implementing the state's pupil transportation laws for transporting students with special needs; 6. A comprehensive school bus driver training program for both pre-service and
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