CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE

Enclosure (1) to CGPSCINST 1900.1A**Note: If the member’s middle name is not auto-generating on the DD-214, add themember’s middle name in Personal Information in Direct Access in accordance withreference (c) and save.b. BLOCK 2 (DEPARTMENT, COMPONENT AND BRANCH):Auto-generated.**Note: It is important to complete the DD-214 in a timely manner in accordance withreferences (c) and (d). If the DD-214 is not opened and saved prior to the separationdate and separation approval in Direct Access, a member being released from active duty(RELAD) into a reserve component will now be listed as “RESERVE” in this block. Ifthis occurs, a correction request must be submitted.c. BLOCK 3 (SOCIAL SECURITY NUMBER):Auto-generated.d. BLOCK 4a. (GRADE, RATE, OR RANK):Commissioned Officers: Auto-generated.Enlisted Personnel: Auto-generated.Chief Warrant Officers: The entry shall reflect the member’s rank, not the member’sspecialty, as auto-generated by Direct Access. As shown in Figure 1-3, click on theand enter “chief warrant officer” in the “Description” block. Select the correct rank(Chief Warrant Officer 1-4).Figure 1-3**Note: Review this block. The system is not populating this data on some of theforms. If you are unable to enter the data, contact PSC-BOPS-C via correction request.4

Enclosure (1) to CGPSCINST 1900.1If this block is updated to reflect a promotion / advancement / reduction, ensure Block12i., Effective Date of Pay Grade, is updated the as well. Do not use frocked rank.e. BLOCK 4b. (PAYGRADE):Auto-generated.f. BLOCK 5 (DATE OF BIRTH):Auto-generated.g. BLOCK 6 (RESERVE OBLIGATION TERMINATION DATE):Do not enter a date in this block for discharges or retirements. For discharge orretirements, leave the block blank and Direct Access will auto-fill the block with “N/A”.Enlisted Personnel: Enter the date the members eight year military service obligation(MSO) will be completed in accordance with reference (h). If the member has alreadycompleted the eight year military obligation, leave blank, Direct Access will auto-fill theblock with “N/A”.**Note: Time spent in the Delayed Entry Program (DEP) is creditable towards a member’seight year MSO but not for credible service in block 12e.Reserve Officers (members who are serving under a reserve commission, includingmembers serving on active duty on a reserve commission): Enter the members expectedloss date.Active Duty Officers (members who are serving on a regular active duty commission):Enter the date of completion of the members five year military obligation upon receivingtheir active duty commission. If the member has already completed their five yearmilitary obligation, leave blank, Direct Access will auto-fill the block with “N/A”.h. BLOCK 7a. (PLACE OF ENTRY INTO ACTIVE DUTY):Enlisted Personnel (including reservists): Enter the city and state where the member wasoriginally sworn in for active duty (including initial active duty for training) without abreak in service.Officers (including reservists): Enter the city and state of the place of acceptance ofcommission.Cadets: Enter the city and state of the place where the member attained military status(normally, the Coast Guard Academy, New London, CT). In accordance with reference(j), for a non-prior service cadet at a Service academy the place at which the memberattains a military status is generally the academic institution and not the member's homeof record (HOR) (60 Comp. Gen. 142(1980)).5

Enclosure (1) to CGPSCINST 1900.1Ai. BLOCK 7b. (HOME OF RECORD AT TIME OF ENTRY):Auto-generated.**Note: In accordance with reference (j), the HOR can only be changed if there is abreak in service of more than one full day. The HOR does not change when a memberon active duty is discharged to accept an appointment or commission if there is nobreak in service. Reserve members released from and / or entered on to active duty aftertheir initial enlistment, does not constitute a break in service. If a member has a break inservice, enter the city and state of the member’s home when they reentered the service.j. BLOCK 8a. (LAST DUTY ASSIGNMENT AND MAJOR COMMAND):Enter the name of the last PDS including the city and state. For reserve members onactive duty, enter the name of the unit they last completed their active duty this period.**Note: If the full unit name will not fit, abbreviate “Coast Guard” to “CG” or removethe city if it is included in the name of the unit.Example: “COAST GUARD STATION PORTSMOUTH, PORTSMOUTH, VA”“CG STATION PORTSMOUTH, VA”**Note: Voluntarily retiring members in other than a foreign country electing to utilizeProcessing Point (with PSC approval), at no additional cost to the government, arepermanently transferred to the Processing Point, thus making the Processing Point the lastPDS.k. BLOCK 8b. (STATION WHERE SEPARATED):Enter the place of release, transfer, retirement or discharge and the city and state. Forreserve members on active duty, enter the name of the unit they last completed theiractive duty this period.**Note: If the full unit name will not fit, abbreviate “Coast Guard” to “CG” or removethe city if it is included in the name of the unit.Example: “FIFTH COAST GUARD DISTRICT, PORTSMOUTH, VA”“FIFTH CG DISTRICT, PORTSMOUTH, VA”l. BLOCK 9 (COMMAND TO WHICH TRANSFERRED):RELAD (excluding members transferring to the Inactive Ready Reserve (IRR)): Enterthe command name, city and state of the member’s new PDS. For reserve members onactive duty, enter the members PDS they will be returning to.Example: “FIFTH COAST GUARD DISTRICT, PORTSMOUTH, VA”6

Enclosure (1) to CGPSCINST 1900.1RELAD to the IRR: The following shall be entered:“USCG PERSONNEL SERVICE CENTER (RPM-3), WASHINGTON, DC”Retirements: enter “NOT APPLICABLE”Discharges (including members who are being discharged from active duty and accessedinto the reserves): enter “NOT APPLICABLE”.**Note: If the member has a reserve obligation termination date in Block 6, Block 9shall not read “NOT APPLICABLE”. The new PDS must be listed. When a member isbeing discharged from active duty and being accessed into a reserve component aftercompletion of their initial military obligation, enter “NOT APPLICABLE”. The DD-214reflects the current active duty period, which does not include the accession after the dateentered in block 12b.m. BLOCK 10 (SGLI COVERAGE):Auto-generated.n. BLOCK 11 (PRIMARY SPECIALTY, TITLE AND YEARS AND MONTHS INSPECIALTY):All “remaining days” in this block shall be rounded up to the next month. For example:A member has been a Yeoman for six years nine months and five days. The entry will be“YEOMAN, 6 YEARS 10 MONTHS”.Enlisted Personnel: Enter the member’s rate and number of years and months in thatrating. For non-rated personnel, enter “NONE”. Non-rated time is not reflected in thisblock. Members who have changed rates (or the rating has been changed), enter bothratings separately.For reserve members, the date the member originally entered the job family is used as the“start” date, just as with regular enlisted personnel. Reserve members are not required tobe on active duty to be credited for time as a rated member.Example: “FOOD SERVICE SPECIALIST, 15 YEARS 2 MONTHS; CULINARYSPECIALIST, 2 YEARS 3 MONTHS;”Chief Warrant Officers: Enter specialty and number of years and months in thatspecialty. Members enlisted rate is not entered separately in this block, unless themember held a rating(s) not included in the normal path to the Chief Warrant Officerspecialty that is currently held, as shown in Figure 1-4.7

Enclosure (1) to CGPSCINST 1900.1AEnlisted RateAMT & AETASTBMDCDIVEMETFSGMHSISITSpecial AgentsMEMKMSTMUOSPASKYNWarrant SpecialtyAviation Engineering (AVI)Marine Safety Specialist Deck (MSSD)Boatswain (BOSN) or Marine Safety Specialist Response (MSSR)Material Maintenance (MAT), Marine Safety Specialist Engineering (MSSE) or Marine SafetySpecialist Response (MSSR)Diver (DIV)Naval Engineering (ENG) or Marine Safety Specialist Engineering (MSSE)Electronics (ELC)Finance and Supply (F&S)Weapons (WEPS)Medical Administration (MED)Intelligence Systems Specialist (ISS)Information Systems Management (ISM)Criminal Investigator (INV)Maritime Law Enforcement Specialist (MLES)Naval Engineering (ENG), Marine Safety Specialist Engineering (MSSE) or Marine SafetySpecialist Response (MSSR)Marine Safety Specialist Deck (MSSD) or Marine Safety Specialist Response (MSSR)Bandmaster (BNDM)Operations Systems Specialist (OSS)Public Information (INF)Finance and Supply (F&S)Personnel Administration (PERS)Figure 1-4Examples:A member graduated AMT “A” school, and stayed in that rating for 2 years. Themember then changed rates to AET, until promoting to CWO 10 years later. They thenretired after serving as a CWO for 10 additional years. Since both rating are in thenormal path of Aviation Engineering specialty, all time served in both ratings and as aChief Warrant Officer is combined for this block. This member would be listed as:“AVIATION ENGINEERING, 22 YEARS 00 MONTHS;”A member graduated BM “A” school, and stayed in that rating for 2 years. The memberthen changed rates to YN, until promoting to CWO 10 years later. They then retired afterserving as a CWO for 10 additional years. Since both ratings are not in the normal pathof Personnel Administration CWO specialty, time served as a BM will be listedseparately. This member would be listed as: “PERSONNEL ADMINISTRATION, 20YEARS 00 MONTHS; BOATSWAINS MATE 02 YEARS 00 MONTHS;”Commissioned Officers: For each specialty auto-generated by Direct Access, enter thecorrect number of years and months. For members who are prior enlisted, enter themember’s rate and year and months separately as shown above, after officer specialties.8

Enclosure (1) to CGPSCINST 1900.1Only the specialties in Direct Access can be entered into Block 11 for commissionedofficers. No manual entries are authorized, with the exception of prior enlisted ratings.Questions regarding officer information that is listed in Block 11 (i.e., incorrect dates,missing specialty, etc.) should be sent to: ARL-PF-CGPSC-OPM OSMS@uscg.mil.Cadets: Enter “NONE”.o. BLOCK 12a. (DATE ENTERED ACTIVE DUTY THIS PERIOD):In accordance with reference (a), the date entered in Block 12a. shall be the date themember entered active duty for the earliest period of continuous active service for whicha DD-214 was not previously issued. Do not combine DD-214s. For reserve membersserving on multiple sets of back to back active duty orders, use the earliest orders datewith no break in active duty. Combining multiple order types with no break in activeduty is authorized.**Note: In accordance with reference (h), service while attending a Service Academy asa cadet is creditable for enlisted members being reverted back to enlisted status, but inno case is it creditable for a member commissioned as an officer. For CommissionedOfficers with no prior service, the date will normally be the date the member signed theirinitial oath of office upon graduation from the Coast Guard Academy.p. BLOCK 12b. (SEPARATION DATE THIS PERIOD):Enter the last day of active duty in this block.q. BLOCK 12c. (NET ACTIVE SERVICE THIS PERIOD):Enter the years, months, and days of active service from the date entered in Block 12a.through the date in Block 12b. In accordance with reference (d), Creditable Serviceaffects a members pay and should be computed on a 30 day basis, with the exception ofactive duty for training and / or other active duty periods of less than 30 consecutivedays, which is always computed day-for-day, and the 31st day of the month is counted.Deduct all periods of lost time.**Note: In accordance with reference (h), service while attending a Service Academy asa cadet is creditable for enlisted members being reverted back to enlisted status, but in nocase is it creditable for a member commissioned as an officer.r. BLOCK 12d. (TOTAL PRIOR ACTIVE SERVICE):Enter the years, months, and days of active service, as defined by reference (h),completed prior to the date entered in Block 12a. Review the Reservist’s PointsStatements, Reserve Active Duty Orders, Statements of Creditable Service, EIPDR andSPO PDR. For questions regarding the computation, contact HQS-DG-M-CGPSCBOPS-C@uscg.mil for assistance.9

Enclosure (1) to CGPSCINST 1900.1As. BLOCK 12e. (TOTAL PRIOR INACTIVE SERVICE):Enter the years, months, and days of inactive service completed prior to the date enteredin Block 12a. For reservists, this block should include all time not serving on active dutyorders. Prior active service completed should be deducted from this block, as it isreflected in Block 12d. In accordance with reference (l), do not include time spent in theDelayed Entry Program for the purposes of this computation. For questions regarding thecomputation, contact HQS-DG-M-CGPSC-BOPS-C@uscg.mil for assistance.Example:Prior Active Duty completed: 06 years 10 months 02 daysDEP Date: 1999 09 07Initial AD Start Date: 1999 12 02Separation Date: 2010 10 022010 10 02- 1999 12 0210 10 01- 06 10 0203 11 29Separation DateInitial AD Start DateTotal ServicePrior Active ServiceTotal Prior Inactive Dutyt. BLOCK 12f. (FOREIGN SERVICE):Enter the years, months, and days of Foreign Service as defined in reference (a), from thedate entered in Block 12a. through the date entered in Block 12b. If an entry is made inthis block, ensure the Foreign Service remark is made in Block 18.**Note: The member must be TDY or PCS to a land area in a Foreign Service eligiblelocation, (including vessels home ported in eligible locations) to be credited time. Portcalls, leave/liberty, and time spent underway on a non-eligible cutter do not qualify forForeign Service for the purpose of this block. The member is not required to be eligiblefor any incentive pay to have creditable Foreign Service time in this block.u. BLOCK 12g. (SEA SERVICE):Enter the years, months, and days of sea service completed during all authorized periodsof service (including sea time preformed prior to the date in 12a.). This block shall notbe left blank when a member has a Sea Service Ribbon listed in Block 13.**Note: In accordance with reference (l), when departing a vessel prior to discharge,release from active duty, or retirement, sea service stops the day of departure whenutilizing permissive orders and / or processing point. Sea service continues if themember remains attached to the vessel in a leave status.10

Enclosure (1) to CGPSCINST 1900.1v. BLOCK 12h. (INITIAL ENTRY TRAINING):Enlisted Personnel only (including prior enlisted personnel): The entry for this block willbe 00 01 23 (or less if the member was separated during basic training), unless themember’s time at TRACEN Cape May was extended beyond the normal training period.In accordance with reference (a), do not use this block for training other than BasicTraining at TRACEN Cape May.w. BLOCK 12i. (EFFECTIVE DATE OF PAY GRADE):Enlisted Personnel: Date of most recent advancement / reduction.Officers: Date of rank, as distinguished from the date of appointment / promotion /reduction.**Note: If Block 4a. was manually updated, this block must also be updated. This dateshould reflect the most current rank, matching Block 4a. Do not use frocking date.x. BLOCK 13 (DECORATIONS, MEDALS, BADGES, CITATIONS ANDCAMPAIGN RIBBONS AWARDED OR AUTHORIZED FOR ALL PERIODS OFSERVICE):(1) Do not manually add missing awards in Block 13. All awards shall be properlyentered into Direct Access and auto-generated into the DD-214.(2) Do not add data intended for Block 18 into Block 13.(3) Enter all decorations awarded or authorized for all periods of service, (includingawards listed on prior DD-214’s / other services).(4) All entries must be separated by a semi-colon (;).(5) If a member requests, the awards shall be listed in order of precedence, with thehighest award listed first.(6) The operational distinguishing device shall be listed as follows:“COAST GUARD ACHIEVEMENT MEDAL WITH AN OPERATIONALDISTINGUISHING DEVICE”(7) Subsequent awards shall be listed in the following format:“COAST GUARD COMMENDATION MEDAL WITH AN OPERATIONALDISTINGUISHING DEVICE AND A GOLD STAR IN LIEU OF A FOURTH”“COAST GUARD MERITORIOUS TEAM COMMENDATION WITH A SILVER11

Enclosure (1) to CGPSCINST 1900.1AAND GOLD STAR IN LIEU OF A SEVENTH”(8) All entries shall be spelled out completely; no abbreviations are authorized. Refer toreference (g) for the proper name and spelling of entries.(9) Do not enter information in the “Decorations, Medals and Awards Continuation:”block. The system will move any entries into the continuation block automaticallywhen the “SAVE” button is clicked.(10) Purple Heart: When the Purple Heart is awarded, enter a succinct description ofany wound received as a result of action with enemy forces, the date wound wasreceived (if known) and geographical location at the time the wound was inflicted.“PURPLE HEART, SHRAPNEL WOUNDS, 2004 06 05, IRAQ”(11) Good Conduct Medal: Enter the number and the terminal date of the period forwhich the medal was authorized as follows:"SECOND COAST GUARD GOOD CONDUCT MEDAL FOR PERIOD ENDINGYYYY MM DD"(12) Expeditionary Medal: When the member is entitled to either the NavyExpeditionary Medal or the Armed Forces Expeditionary Medal, enter the area ofoperations, in parenthesis, after the name of the medal as follows:"NAVY EXPEDITIONARY MEDAL (CUBA)""ARMED FORCES EXPEDITIONARY MEDAL (IRAQ)"y. BLOCK 14 (MILITARY EDUCATION):(1) This block is used for in-service training courses (including DOD sponsoredcourses) successfully completed from the date entered in Block 12a. through thedate entered in Block 12b. Do not enter training for periods prior to the date inBlock 12a. Training courses for combat skills will not be listed. See the “Guide tothe Evaluation of Educational Experiences in the Armed Services” for commonlyaccepted course titles. Enter the course title, number of days and year completedusing the following format:“COURSE TITLE, (number of days) MMM YYYY”Examples:“RECRUIT BASIC TRAINING, (53 DAYS) JAN 2015”12

Enclosure (1) to CGPSCINST 1900.1(2) If the member took the same course, multiple times, for the same duration, place acomma after the first date and add the subsequent month and year after. Do not listthe same training multiple times:“COURSE TITLE, (number of days) MMM YYYY, MMM YYYY”.Example:“CIVIL RIGHTS / HUMAN RELATIONS AWARENESS BASIC HUMANAWARENESS, (1 DAY) MAR 2011, JAN 2007, JUN 1999”(3) Do not add data intended for Block 18 into Block 14.(4) Do not enter unnecessary parenthesis in this block. For example, 1 day of trainingshall be listed as (1 DAY) vice (1 DA

**Note: If the member does not have a middle name, enter “NMN” in quotation marks (no middle name) immediately before marking the DD-214 final. If the member’s legal name is an initial instead of a first or middle name, indicate by enclosing the initial in quotation marks,