Graphic Designer - Mountalexander.vic.gov.au

Graphic DesignerGraphic DesignerDOCUMENT TYPE:Position DescriptionPOSITION:Graphic DesignerPOSITION SUPERVISOR:Media and Communications CoordinatorPOSITION DIRECTORATE:Corporate and Community ServicesPOSITION DEPARTMENT:Communications and Customer ServicePOSITION TERM:Fixed TermEnd date if fixed term31/05/2021POSITION STATUS:Part timeFull time equivalent ifnot full time0.40POSITION AWARDCLASSIFICATION:Band 6POSITION DESCRIPTIONVERSION NUMBER:1POSITION DESCRIPTION DATEADOPTED:2/04/2019POSITION DESCRIPTIONREVIEWED BYMedia and Communications CoordinatorINCUMBENT:VacantDOCUMENT NUMBER:DOC/19/15123Position descriptions are amended from time to time, therefore you should not rely on aprinted copy being the current version. Please consult the Organisational Capability Team toensure that the version you are using is up to date.This document is available in alternative formats (e.g. larger font) if requested.

Graphic Designer1 POSITION OBJECTIVES To create, manage and produce communications and marketing materials for a range of activitiesconducted across Mount Alexander Shire CouncilTo support the management of the visual image and branding of Mount Alexander Shire Council toensure the Council’s image is professional, creative and consistentTo be responsible for the production of a range of printed and online material that reflectsCouncil’s vision of being innovative, creative and connected2 KEY RESPONSIBILITIES AND DUTIES2.1Graphic Design services 2.2Deliver a range of accessible materials including: publications promotional and publicity materials newsletters and flyers templates fact sheets social media materials posters and event collateral digital assets / electronic communicationAnnual Report and other publications 2.3Design the Mount Alexander Shire Council Annual ReportPrepare report for printing and web publicationSource appropriate photographyDesign other Council publications and campaign assetsCorporate style guide and branding 2.4Review and refresh the Corporate Style GuideEnsure Council produced material complies with the Style GuideEnsure Council publications meet accessibility guidelinesDevelop, implement and maintain the organisation’s corporate identityImage library Update and manage the corporate image libraryIdentify gaps in the image libraryEnsure appropriate use of images, in line with copyright requirements and licence agreements

Graphic Designer3 ACCOUNTABILITY AND EXTENT OF AUTHORITY Accountable to the Communications Coordinator for the quality, effectiveness, cost and timelinessof work plans, programs, projects, initiatives and systems and technology being managedResponsible for the provision of specialist graphic design and advice services across theorganisation.Act within the organisational policies and procedures4 JUDGEMENT AND DECISION MAKING Make decisions within delegated authority, legislative requirements and Council policyMake prompt and appropriate decisions without the need for direct supervision, where necessaryExercise judgement when dealing with complex issuesMake recommendations and advise the Communications team and all levels of Council whererequiredProvide high level customer service to all internal and external stakeholdersUse judgement to resolve operational issues5 SPECIALIST SKILLS AND KNOWLEDGE Advanced graphic design skills and experienceExcellent communication skillsDemonstrated ability to use a range of graphic design and publishing softwareAbility to develop and maintain positive relationships with internal and external stakeholdersAbility to think creatively and find innovation for Council’s corporate image and brandDemonstrated understanding of the longer term goals of the organisation, the Directorate and theCommunications and Customer Service team in positioning the organisation as one that worksclosely with the community, provides of a wide range of high level services and is an employer ofchoice.6 MANAGEMENT SKILLS Ability to set priorities, meet deadlines and plan own workloadAbility to organise and manage contributions from across the organisation to further thedevelopment of communications materials and plansFlexibility to undertake a range of diverse tasksAn awareness of OHS, equal opportunity and legislation relating to the workplace

Graphic Designer7 INTERPERSONAL SKILLS Excellent communication, presentation and customer relations skillsAbility to work with a diverse workforceAbility to negotiate and problem solve to ensure work is delivered on timeAbility to relate professionally and positively to internal and external stakeholders8 EXPERIENCEExperienceRequirementExperience working as a graphic designerExperience in branding and/or marketingExperience in local or another level of GovernmentMandatoryHighly regardedDesirable9 QUALIFICATIONSQualificationRequirementTertiary qualifications in graphic designMarketing and/or communicationsVictorian Driver’s LicenseMandatoryHighly regardedMandatory10 ORGANISATIONAL RELATIONSHIPSRelationshipReports toSupervisesInternal liaisonsExternal liaisonsStakeholders Communications CoordinatorNilCouncillorsExecutive and Leadership teamsStaff from across the organisationState and Federal Government agencies and departmentsOther local government organisationsLocal suppliers such as printers, manufacturers etcCommunity such as individuals, groups, schools, committees,charities, clubsBusinesses, industry and their associations

Graphic Designer11 KEY SELECTION CRITERIA1.2.3.4.5.6.7.8.Demonstrated experience in graphic design, from conception of design to completed projectsExperience in developing and maintaining a range of materials including corporate style guidelinesKnowledge of branding conceptsExperience in using graphic design programs including the Adobe SuiteAbility to prioritise work and manage own workloadAbility to work with a range of internal and external stakeholdersStrong interpersonal and communication skillsStrong knowledge or interest in developing accessible communication materials.12 ORGANISATIONAL QUALIFYING PERIODAn organisational qualifying period of six months applies to the position.13 ANNUAL PERFORMANCE REVIEWA performance Development Review will be conducted annually. Every staff member is required toactively participate in the review process with his or her immediate supervisor.14 REVIEW OF POSITION DESCRIPTIONThe supervisor and incumbent will review this Position Description for any necessary amendments duringthe annual Performance Development Review process.15 GENERAL RESPONSIBILITIES AND DUTIES OF EVERY MOUNTALEXANDER SHIRE COUNCIL EMPLOYEEEvery employee of Mount Alexander Shire Council is bound to adhere to legislation, regulations, and codesof conduct. Specific responsibilities are:15.1 Council valuesAll Employees are required to uphold the Values of the Council as set out in the Council Plan and WorkplaceCode of Conduct.

Graphic Designer15.2 Equal opportunity and bullying and harassmentMount Alexander Shire Council offers a work environment free of discrimination, sexual or otherharassment, victimisation, and vilification and bullying.All Employees are required to: respect the rights of all other employees, customers and clientsadhere to Council’s equal opportunity and bullying and harassment policies and proceduresnot get involved in, support, assist or encourage any form of discrimination, harassment, sexualharassment, bullying, vilification or victimisation.In addition, employees with supervisory responsibilities must also: take appropriate actions to prevent discrimination, harassment, sexual harassment, bullying,vilification or victimisation from occurring in their work area; andtake appropriate steps to remedy the situation if discrimination, harassment, sexual harassment,bullying, vilification or victimisation has occurred.15.3 Occupational Health & SafetyAn employee, while at work, shall: take the care of their own health and safety and for the health and safety of any other person whomay be affected by the employee’s acts or omissions at the workplaceadhere to and assist in the continuous improvement of Council’s occupational health and safetysystems.15.4 Risk ManagementAn employee, while at work, shall: ensure any issues identified as a risk to the public, contractor or members of staff are reported inaccordance with Council’s incident reporting procedureadhere to and assist in the continuous improvement of Council’s risk management system.15.5 Emergency ManagementEmergency management is a core business for Council. All employees may be required to contribute toemergency management planning and activities as they arise and in an emergency you may be directed byyour manager to participate in duties not normally assigned to you.15.6 Workplace Code of ConductThe Workplace Code of Conduct applies to all employees and contractors of the Mount Alexander ShireCouncil. All staff must: adhere to the Workplace Code of Conduct at all timesfamiliarise themselves with the Code to ensure compliance with its principles.

Graphic Designer15.7 PrivacyMount Alexander Shire Council is committed to complying with the Privacy and Data Protection Act 2014and the Health Records Act 2001. All employees are required to: adhere to the Privacy and Data Protection Act and the Health Records Actat all times ensure that the personal information collected and held by the Council is protectedfrom misuse, loss, unauthorised access, modification or disclosureensure that personal information is appropriately stored and managedcollect information only directly relating to the services being provided to clientsnot disclose personal information to any person or organisation without written consent or unlessprescribed by a lawful instruction.15.8 Records managementMount Alexander Shire Council employees, as public officers under the Public Records Act 1973, haveresponsibilities for ensuring that records created and received are captured, managed, stored, anddestroyed in accordance with Public Records Office of Victoria standards and policies and proceduresadopted by the Council.Managers have an additional responsibility to ensure that departmental Council staff understand andcomply with the requirements of the Public Records Act 1973 and Council records management policiesand procedures.15.9 ConfidentialityAll employees of Mount Alexander Shire Council have a duty: to serve the Council with loyalty and in good faithnot to disclose or use any information obtained in the course of employment for any purpose otherthan carrying out duties of employmentnot to source Council information, or information relating to Council’s ratepayers and clients, forany purpose other than carrying out duties of employment15.10 ComplianceMount Alexander Shire Council is committed to organisational-wide compliance with legislation, policy andprocedures. Where relevant, this position is required to manage responsibilities under legislation, policyand procedures.15.11 Child Safe StandardsMount Alexander Shire Council is committed to the safety of children and young people and operateswithin the child wellbeing and safety amendment (Child Safety Standards) Act 2015.Staff are expected to be aware of all policies and procedures regarding the safety of children and youngpeople at all times.

Graphic Designer16 AGREEMENTThe manager and incumbent, by signing this section of the Position Description, agree that it reflects thecurrent duties and responsibilities of the position.Incumbent’s nameIncumbent’s signatureManager’s nameManager’s signature

Graphic Designer 11 KEY SELECTION CRITERIA 1. Demonstrated experience in graphic design, from conception of design to completed projects 2. Experience in developing and maintaining a range of materials including corporate style guidelines 3. Knowledge of branding concepts 4. Experience in using graphic design programs including the Adobe Suite 5.