County Road Association Engineering Committee Meeting .

County Road AssociationEngineering Committee Meeting MinutesZoom MeetingMarch 9, 2021Members PresentRobert Lindbeck, ChairCraig Atwood, Vice ChairKarl F. HansonWilliam HazeltonLance MalburgBrett LaughlinBrent ShankAngela KlineMatt HannahsWayne HarrallKristine ParsonsMembers AbsentOthers PresentTim CollingPeter TorolaTracie LeixBruce KadzbanRyan DoyleKeith CooperLarry DoyleKelly CrannellBrian ZairkzewskiScott GreeneKurt ZacharyJim WatlingChuck MillsJeff SilagyDenise DonohueSteve PuuriSheby EvaAlgerAlleganWexfordSt. APAMMiWBCRACRACRARyan MinkusMark WordenDestain GingellDoug MillsEric JohnstonKelly JonesAaron BerkholtzMatt MacDonnellScott MerillatLuke HoultonSteve DefourBrett SwansonDavid KawalskiBruce BolenBrian KernstockBrett DankertJosh cyThe meeting was called to order at 9:00 AM by Chairman Bob Lindbeck.1. Approval Minutes December 10, 2020 meeting Motion Malburg; SupportKline; approved unanimously.INDUSTRY FRIENDS & GUESTS2. LTAP Comments – Tim Colling Provided an update on activities and training events1

3.4.5.6.7.8.9.BreakProvided a ThawCaster functionality updateCEW Proposed venue locationso 2021Virtual Conference updateo 2022 Shanty Creeko 2023 MarquetteMDOT Local Agency Programs - Tracie Leix (report attached)Ryan Doyle (report attached)Bruce Kadzban (report attached)Keith Cooper (report attached)Kelly Crannell MDOT Construction (report attached)MDOT Bridge/Reporting - Brian ZakrzewskiFHWA – Kurt Zachary COVID HIP webinar on 3-10-21 Provided an update on CAP reviewsMDEQ Transportation Review Unit – Jim Watling Provided an update on EGLE & JATC activitiesMITA – Rachelle VanDeventer (no report) APAM Brett Stanton announced the 2020 award winners will bepresented via a video presentation being develop this springNACE – Wayne Schoonover Provide an update on NACE accomplishments and future conferences: NY2022 & CA 2023MiWB Update – Steve Puuri The Board will have a vacancy as of June 2021 The MiWB is working on a wetland bank in Washtenaw County thiswould help provide credits in an area of the state which has been difficultto addressCRA/MML Engineering Specialist Update – Steve Puuri EGLE Chloride & Sulfate Proposed Rules Update Provided an update on the SHPO review delays & statewide strategybeing considered to expedite clearancesCOMMITTEE BUSINESS – resumed at 10:30 am10. Subcommittee Reportsa. Local Bridge Advisory Board - Wayne Harrall (report attached) Local Bridge Advisory Board Update Bridge Asset Management Update Bridge Bundling Updateb. JATC and Soil Erosion – Karl Hanson Provided an update on the JATC meeting held on January 20, 2021c. Force Account Local Agency – Armentrout Legislation proposed to increase force account limits has not movedd. Bituminous – Karl Hanson Provided an update on counties using the volumetric testing SP2

e. Data Driven Safety- Mark Worden provided by Steve Puuri HB 4733 if approved should be referred to this subcommittee todevelop a guidance document for local agencyf. NEPA Review Committee – Craig Atwood MDOT & FHWA has initiated a PA 106 update which would includeexemptions and MDOT clearance of local agency projectsg. County Engineer Workshop (CEW) – Kristine Parsons 2021 CEW Chair Christine Parsons provided an update on the virtual2021 conference; the 2022 CEW will be held at Shanty Creek, MI 2022 Chair Matt MacDonell; motion Malburg; Support Atwood;approved unanimouslyh. Permits – Brett Laughlin Oxcart has two counties using the on-line construction in the ROWpermit module, two additional counties are in the processi. FHWA Everyday Counts Local Agency Partnering – Bill Hazelton The Local agency Partnering Committee has adopted improve MDOTbilling methods Nothing to reportj. ACEC Partnering – Matt Hannahs Nothing to reportk. Education – Lance Malburg Lance announced he was stepping down from the Chair position after6 years, Angie Kline volunteered to serve as Chairl. Local Project Administration – Aaron Berkholz (provided by S. Puuri) A draft MERL program upgrade proposal has been provided by LTAP The CRA continues to pursue funding options for the MERL upgrade A proposal was made to dissolve the LPA Subcommittee andrecommend Aaron Berkholz to appointed to the MERL SteeringCommittee; motion Atwood; support Hansen; approved unanimously Doug Mills proposed a comprehensive justification to upgrade theMERL project manager module to solicit MDOT financial participation;motion Malburg; support Atwood; approved unanimouslym. Innovation Angie Kline The FHWA STIC grant to fund a local agency research board peerexchange with 3 mid-west states is being planned for this summer11. Action Items (no action items were planned)12. CRA Director Comments –Denise Donohue provided by Steve Puuri Provided an update on the CRA activities13. Future Meeting: Tuesday, June 1, 2021, as a virtual meeting14. Meeting adjourned 12:30 PM; Motion Malburg; Supported Harrell; Approvedunanimously3

CRA Engineering Committee Virtual MeetingMarch 9, 2021MDOT LAP UpdatePersonnel Transitions Lynnette Firman transitioning to Agreementso Position will be backfilled and Lynnette will continue to assist LAP until her position isf illed Working to establish and fill a Planner position to assist with NEPA clearanceTelecommuting/COVID Update Soonest we may return to our offices is May 1Funding Current balances:o RTF - 17Mo Statewide - 45M COVID f undingo LAP has been receiving questions about utilizing these fundso Need to be programmed if using on a road/bridge project – please contact planningagencyo FHWA webinar tomorrow from tpmwebroomDial-in audio: 877-873-8018, 8009417#oMDOT Planning has requested that local agencies wanting to utilize a special eligibility(e.g. – routine maintenance, salary) contact Planning by June 1SHPO Programmatic Agreement (PA) Schedule for the development of a new PA is being reviewed May need to add approximately 1 year to schedule to ensure proper engagement, especially withTribal Nations, is conducted New PA in July 2022 Local Agencies will continue with current processes until new PA in placeNEPA Requirements & Project Scope Local Agencies must ensure that NEPA document/5323 form AND plans/specs/estimate areconsistento SHPO conditional letters – environmentally sensitive areaso Tree clearing added after NEPA approvalo Widening not discussed within NEPA document/5323RURAL UNIT UPDATEFLAP Program update Working with each recipient of FY 21-22 FLAP funds, toward obligating as many as funding willallow, f or FY 2021. No current word on status of future calls for applicationsEmergency Response update 2019 Lake County updateFinal reimbursements made to Lake CRC for the emergency repair work,Reviewing GI submittals for the two permanent projects 2020 Mid Michigan updateContinuing fund reimbursement for Emergency Repair workAuthorized ER funds for design services for several permanent projectsReviewing GI submittals for several permanent projectsPage 1 of 2

CRA Engineering Committee Virtual MeetingMarch 9, 2021MDOT LAP UpdateProgram Application update Use current release dated 12/20Includes updated Attachments A and B for water services Working to debug several formatting, arithmetic, and field overwrite errorsUrban/Safety Update 2020 Spec Booko Must be used starting with August letting. All GI packages should now be designed tothe 2020 Spec Book.o All 2012 projects already submitted need to have their final and complete package turnedin by April 23 to make the July letting. If they are not, they will need to be re-designed forthe 2020 Spec Book.o The f inal electronic 2020 Spec Book is rumored to be available in early April. A hardcopyis rumored to be available in June.o Any unique special provisions (SPs) for HMA or Concrete acceptance ornew/experimental products need MDOT and FHWA approval prior to use. Any previously approved 2012 SPs need to be updated and approved for the2020 Spec Book. HMA Volumetric Single Test Acceptance (STA) Special Provision (SP) piloto Looking for a couple more volunteers for FY21!Safety Program Update FY23 Call f or Projects (CFP) is active, with a submittal deadline of May 3rd. We have reached the target time for the CFP but have now received a couple comments that thisisn’t a desirable time for the CFP. Discussion?Project Development Engineer Update:Access to Early FY Lettings Discussing possible options related to State Do Advance Construct State D/Carry forward State Do Local Exchange State Do Advance Construct Federal Funds/Carry forward State D (current option)o Direct Grant State DPage 2 of 2

ENGINEERING COMMITTEE MEETINGMarch 9, 2021 Lansing, MII.Local Bridge Advisory Board UpdateApplications for Local Bridge funding are due by April 5, 2021. Electronic submittalsare preferred and encouraged. Maximum of 5 applications per Local Agency.Unlimited # of Applications per agency.II.Bridge Inspection and ReportingReminder during large flooding events Agencies or their consultants should bemonitoring scour critical bridges and reporting through MI Bridge.Need to upload all Channel Cross-section information in MiBridge.III.Bridge Asset ManagementThe Spring Transportation Asset Management Conference. Currently no plans forSpring Conference.May have some Recorded online sessionsIV.Miscellaneous BridgeBridge BundlingPilot Project was bid February 19, 2021.Low Bid Contractor C.A. Hull Co. Inc./ Anlaan Corporation 24,262,230.50 (2 % ) 300 Million Local Bridge Bundling proposalMichigan Bridge Conference – March 16 - March 19, 2021 – Virtual Conference

CRA Engineering Subcommittee Meeting – March 9, 2021Local Agency Construction Program Update – Kelly L. Crannell, P.E. 2020 Spec Booko E-version – spring 2021o Hard copy – summer 2021o MDOT - Plans & Specifications (michigan.gov) Safety MomentNational Work Zone Safety Awareness Week, April 26-30, 2021 501J – Testing challenges – make sure you’re following specs (i.e. number of samples taken, plustesting to the appropriate spec – base course definition)o Base definition - MDOT 2012 Spec, page 232oSampling – make sure to take the 3rd (referee sample)