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D E P A R T M E N T O F T H E NAVYOFFICE OF THE SECRETARY1000 NAVY PENTAGONWASHINGTON, DC 20350-1000MEMORANDUM FOR DISTRIBUTIONSUBJECT: Department of the Navy Green Procurement Program Implementation GuideIn a memorandum of January 23, 2007 Assistant Secretary of the Navy(Installations and Environment) and Assistant Secretary of the Navy (ResearchDevelopment and Acquisition) established the Department of Navy (DON) GreenProcurement Program (GPP) policy. The DON GPP policy requires use of 'green'products and services to the maximum extent practicable, consistent with therequirements of relevant Federal procurement preference programs. The policy applies topersonnel responsible for implementing the DON GPP including: requirementsdevelopers, contracting officers, and Government purchase card holders. GPPrequirements apply to all DON facilities, operations and systems, except military tacticalvehicles and equipment.The enclosed DON Green Procurement Program Implementation Guide providesguidance regarding execution of the updated DoD GPP Strategy and the DON GPP Policyand supersedes Naval Supply Systems Command Publication 728, dated September 2001.Use of this guide will strengthen the Department's ability to meet Executive Order 13423and DON policy requirements, protect valuable resources, and sustain the mission.The points of contact are, for ASN (I&E), Ms. Amy Walker,amy.walker@navy.mil or (703) 693-1795, and, for ASN (RD&A), Mr. Bob Johnson,robert.f.johnson@navy.mil or (703) 693-2936.Assistant Secretary of the Navy(Insrallations and Environment)Assistant Secretary of the Navy(Research, Development and Acquisition)

SYSCOMCOMUSNAVEURDMCSDIRSSPNSMAON1

DEPARTMENT OF NAVYGREEN PROCUREMENT PROGRAMIMPLEMENTATION GUIDEFebruary 2009FINAL

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TABLE OF CONTENTS1.0 INTRODUCTION. 12.0 LEGAL AND REGULATORY POLICY REQUIREMENTS . 32.1 Laws, Regulations and Executive Orders . 32.2 DoD Policy . 52.3 DON Policy. 63.0 DEFINING THE ELEMENTS OF GREEN PROCUREMENT. 83.1 Procuring GP Elements. 83.1.1 Exceptions and Waivers . 93.2 Recovered Material (Affirmative Procurement) . 103.3 Energy Efficient (FEMP, Energy Star , EPEAT). 113.4 Alternative Fuels/Alternative Fueled Vehicles . 123.5 Biobased Products . 143.6 Non Ozone Depleting Substances . 143.7 Environmentally Preferable . 154.0 DEVELOPING AND IMPLEMENTING A GREEN PROCUREMENT PLAN. 164.1 Activity/Installation Specific Green Procurement Policy . 164.2 Green Procurement Team-Roles and Responsibilities . 174.3 Incorporating Purchasing into an EMS. 194.4 Objectives and Targets for GP Program . 204.5 Training, Awareness and Competence . 214.6 Internal and External Communications . 234.7 Document Control . 244.8 Operational Controls . 254.9 Resolving Conflicts between Purchasing Programs. 265.0 MEASURE, ADJUST, AND ADAPT . 295.1 Monitoring and Measurement. 295.1.1 EO 13423: Green Purchases . 295.1.2 Using DoD Metrics to Monitor/Measure GPP Performance. 305.1.3 Monitoring Activity/ Installation-Specific Targets . 315.1.4 Other Measuring/Monitoring of GPP Performance . 315.2 Corrective and Preventive Action . 325.2.1 Internal Audits and Contract Performance Information. 325.2.2 Regulatory Inspections and DON Compliance Guidance (how tohandle inspections). 325.3 Recordkeeping for Tracking Performance of GP Program . 336.0 MANAGEMENT REVIEW . 356.1 Use GPP Monitoring Data to Drive Program Improvement . 356.2 Reward Excellence . 37DON Green Procurement Guide, February 2009 v.2Page i

APPENDICESAPPENDIX A:APPENDIX B:APPENDIX C:APPENDIX D:APPENDIX E:APPENDIX F:APPENDIX G:APPENDIX H:LIST OF ACRONYMSDEFINITIONSDOD POLICIES REGARDING GREEN PROCUREMENTGPP ELEMENT RESOURCESGPP TRAININGGREEN PROCUREMENT HANDOUTSOPERATIONAL CONTROLS AND DOCUMENTATIONGPP SUCCESS STORIES

1.0INTRODUCTIONThis Green Procurement Program Implementation Guide (Guide) is written to helpDepartment of Navy (DON) personnel understand and execute the Department ofDefense (DoD) Green Procurement Program (GPP) policy.This Guide revises in its entirety Naval Supply Systems Command (NAVSUP)Publication 728 entitled “Affirmative Procurement Guide,” National Stock Number COG01 STOCK NO. 0530-LP-101-2482, dated September 2001.In August 2004, DoD significantly broadened the focus of the existing preferencepurchasing programs by issuing new Green Procurement Program (GPP) policy,strategy, and metrics. The DoD GPP policy defines “Green Procurement” (GP) as the“purchase of environmentally preferable products and services in accordance withfederally mandated ‘green’ procurement preference programs.” These programs arethe result of laws, regulations, and executive orders.In January 2007, Executive Order (EO) 13423 “Strengthening Federal Environmental,Energy, and Transportation Management” was signed, consolidating the existingpreference purchasing programs, energy-efficient and water-conserving programs, andsustainable design requirements into one program. This Guide covers the GPPelements. They are:Recovered Material (Affirmative Procurement)Energy EfficientAlternative fuels/alternative fueled vehiclesBiobased ProductsNon ozone depleting substancesEnvironmentally preferable productsWith the exception of the USDA Biobased Product Program that is still being defined,none of the GPP elements are new initiatives. No responsibilities have changed as aresult of the GPP DoD policy. The intent of this Guide is to consolidate all EO 13423requirements that pertain to the GPP, so that purchasers may understand and executethem more efficiently.Green Procurement applies to all DoD and operations, except military tactical vehiclesand equipment. Military tactical vehicles and equipment include weapon systems usedon the battle ground, portable equipment that supports logistical and combat aircraft,vehicles to transport combat and support personnel during military operations, and othermilitary equipment weapon systems.Additionally, this Guide shows activities/installations how to meet Federal procurementand reporting goals and document GP practices in their respective EnvironmentalManagement Systems (EMS). EMS follows a “Plan, Do, Check, Act” cycle. This Guidehas been structured in the same way. Chapter 1 discusses legal and regulatory policyrequirements. Chapter 2 defines the elements of GP. Chapter 3 discusses DevelopingDON Green Procurement Guide, February 2009 v.2Page 1

and Implementing a Plan. Chapter 4 addresses Monitoring and Measurement andCorrective and Preventive Action and Chapter 5 completes the process withManagement Review.Internet hotlinks to additional resources are included throughout the electronic versionof this Guide. If you are reading a hard copy and want to view these Web resources,please go to the on-line version, found at the Joint Service Pollution Prevention andSustainability Technical Library website. Look for the link to this Green ProcurementProgram Implementation Guide (http://p2library.nfesc.navy.mil) in the GP section of theweb page.For questions or feedback regarding this guide, please use the following points ofcontact:yNavy: Naval Inventory Control Point, Code M0772 at (717) 605-6856.yMarine Corps: Headquarters Marine Corps (LFL-6) at 703-695-8302.DON Green Procurement Guide, February 2009 v.2Page 2

2.0LEGAL AND REGULATORY POLICY REQUIREMENTSThe Federal government is one of the largest purchasers in the world. FederalProcurement Data System-Next Generation (FPDS-NG) data shows that in 2007, 60Federal agencies spent more than 250 billion for goods and services. These Federalagencies spent an additional 15 billion on micro-purchases using Government-wideCommercial Purchase Cards (GCPC). Over half of the purchases reported in theFPDS-NG were made by DoD agencies. With such purchasing power, DON has atremendous opportunity - and an obligation - to be responsible environmental stewardsby choosing green products. Below are highlights of key drivers.2.1LAWS, REGULATIONS AND EXECUTIVE ORDERSa. Resource Conservation and Recovery Act (RCRA) Section 6002(i)acknowledges the importance of recycling in managing the Nation’s solid waste.Congress further recognizes that recycling does not end with the collection ofmaterials, but also includes the manufacture of recycled content products that canbe purchased and used by consumers.y40 CFR Part 247 Comprehensive Procurement Guidelines (CPG) forProducts Containing Recovered Materials covers a wide range of subjectsincluding recycling and affirmative procurement and supports compliance ofSection 6002 of RCRA. The CPG addresses the recovered material (or recycledcontent) of Environmental Protection Agency (EPA)-designated items. Includedare paper and paper products, non-paper office products, vehicular fleetmaintenance products (re-refined lubricating oils and antifreeze, rebuiltautomotive parts, retread tires), construction products, landscaping products,traffic control products, park and recreation products, and miscellaneousproducts. It lists 54 categories.b. Clean Air Act (CAA) Section 612 specifies a policy to replace Class I and Class IIsubstances by chemicals, product substitutes, or alternative manufacturingprocesses that reduce overall risks to human health and the environment.y40 CFR Part 82 implements the Montreal Protocol on Substances that Depletethe Ozone Layer, and sections 602, 603, 604, 605, 606, 607, 614 and 616 of theCAA Amendments of 1990. The Protocol and section 604 impose limits on theproduction and consumption (defined as production plus imports minus exports,excluding transshipments and used controlled substances) of certain ozonedepleting substances (ODS) according to specified schedules. The Protocol alsorequires each nation that becomes a Party to the agreement to impose certainrestrictions on trade in ODS with non-Parties.c. Farm Security and Rural Investment Act of 2002 Section 9002 requires Federalagencies to show preferences for biobased products.The United StatesDepartment of Agriculture (USDA) is responsible for designating products formandatory procurement preference and is accomplishing this through a series ofrulemaking actions over several years.DON Green Procurement Guide, February 2009 v.2Page 3

d. Energy Policy Act of 1992, as amended by Energy Policy Act of 2005yThe goal of the Energy Policy Act of 1992 is to enhance our nation’s energysecurity, and improve environmental quality. To meet this goal, the Act requiresthe acquisition and use of alternative-fueled vehicles. It mandates 75% of lightduty vehicles acquired in a fiscal year by Federal agencies be alternative-fueledvehicles.yThe Energy Policy Act of 2005 (EPAct 2005) Section 701 requires Federalagencies to use alternative fuels in dual-fueled vehicles unless the Secretary ofEnergy determines an agency qualifies for a waiver.yEPAct 2005 Section 104 addresses Federal procurement and energy-efficientproducts. It requires Federal agencies to procure only energy-efficient productslisted by Energy Star or designated by the Department of Energy’s FederalEnergy Management Program (FEMP) when purchasing covered products,subject to certain exceptions. The Act requires that these energy-efficientproducts be “clearly identified and prominently displayed in any inventory orlisting of products by the General Services Administration (GSA).”yEPAct 2005 Section 943 addresses the procurement of biobased products.e. FY 2003 National Defense Authorization Act Section 314 calls for the DefenseLogistics Agency (DLA) to develop tracking systems and training related to theprocurement of environmentally preferable product (EPPs) items.f. FY 2008 National Defense Authorization Act Section 888 specifies that DoDshould establish a system to document and track the use of EPPs and services. TheSecretary of Defense is to submit to Congress a report on a plan to increase theusage of EPPs and minimize potential impacts to human health and the environmentat all DoD facilities inside and outside the United States, including through the directpurchase of products and the purchase of products by facility maintenancecontractors. The report is to cover consideration of the budgetary impact ofimplementation of the plan.g. Executive Order (EO) 13423 Strengthening Federal Environmental, Energy,and Transportation Management requires Federal agencies to set goals toimprove environmental, transportation, and energy-related activities in support oftheir missions. These goals address:yImproving energy efficiency and reducing greenhouse gas emissions;yEnsuring that at least half of the energy consumed is from renewable energysources;yReducing water consumption intensity;yPurchasing bio-based, environmentally preferable, energy-efficient and waterconserving, and recovered material content products;DON Green Procurement Guide, February 2009 v.2Page 4

yEnsuring the agency reduces the quantity of toxic and hazardous chemicals andmaterials acquired, used, or disposed;yMinimizing the use of petroleum based fuel in their fleets;yEnsuring that new construction and major renovations comply with the GuidingPrinciples for Federal Leadership in High Performance and Sustainable BuildingsMemorandum of Understanding (2006); andyWhenever possible, acquiring EPEAT products, ensuring Energy Star featureson agency computers and monitors; implementing policies to extend the usefullife of electronic equipment; and using environmentally sound practices withrespect to the disposal of electronic equipment that has reached the end of itsuseful life.EO 13423 revoked EOs 13101, 13123, 13134, 13148 and 13149. EO 13423 onlyprovides National goals. EO 13423 Implementing Instructions include therequirements from the revoked orders.h. Executive Order 13221 Energy Efficient Standby Power Devices requiresagencies to purchase devices that use no more than one watt of energy in thestandby power consuming mode.i.Federal Acquisition Regulation (FAR) governs Federal agencies and DLA in thefollowing subparts: 23.2, Energy and Water Efficiency and Renewable Energy; 23.4,Use of Recovered Material and Biobased Products; 23.7, EnvironmentallyPreferable and Energy-Efficient Products and Services; and 23.8, Ozone DepletingSubstances.2.2DOD POLICYOn August 27, 2004, the Under Secretary of Defense issued a policy memorandumentitled “Establishment of the DoD Green Procurement Program (GPP)” (Appendix B).The policy states: “The DoD goal is to achieve 100% compliance with mandatoryFederal GPP programs in all acquisition transactions.” This goal applies to allacquisitions from major systems programs to individual unit supply and servicerequisitions. As part of this policy, the DoD also developed the Green ProcurementStrategy to provide guidance to the services on achieving this goal. The strategyprovides DoD requirements for GP management, defines GP roles and responsibilities,and provides sources of training and DoD metrics.DoD metrics for tracking progress toward the DoD’s GPP goal for EPA-designateditems include:yReducing the number of “E” codes and increasing the number of “A” codes onFPDS-NG Contract Action Report. The “A” code means EPA-designated itemswere acquired and all contained the required minimum recovered materialcontent. “E” code means no EPA-designated items were acquired.DON Green Procurement Guide, February 2009 v.2Page 5

yy2.3Increasing the percentage of purchases of EPA-designated indicator items basedon the number of all similar purchases in each category. As an example,indicator items measured for 2007* were:ySanitary tissue productsyToner cartridgesyConstruction productsyLandscaping timbersyPark benches/picnic tablesyTraffic barricadesyEngine lubricating oilySignageIncreasing the percentage of contracting personnel trained in green procurement.DON POLICYOn January 22, 2007, the Assistant Secretary of the Navy (Installations andEnvironment) [ASN (I&E)] and the Assistant Secretary of the Navy (Research,Development and Acquisition) [ASN (RDA)] jointly endorsed the DoD GPP Strategy.DON requires use of ‘green products and services to the maximum extent practicable,consistent with the requirements of relevant Federal procurement preference programs.The Navy “Environmental and Natural Resources Program Manual” (OPNAVINST5090.1C, Chapters 4, 8 and 16), as well as the Marine Corps’ “EnvironmentalCompliance and Protection Manual (Marine Corps Order P5090.2A Change 1) bothincorporate GP policy.Naval Facilities Engineering Command (NAVFAC) Planning and Design PolicyStatement 98-04 entitled, "Participation in the Affirmative Procurement of EnvironmentalProtection Agency (EPA) Designated Products,” and NAVFAC INST 9830.1,"Sustainable Development Policy," additionally address DON’s GPP elements.To support GPP, contracting and purchasing personnel receive GPP training on all sixproduct areas through local sources, Navy Schools, Defense Acquisition University,DLA’s Buying Green Workshop, General Services Administration (GSA) representativebriefings, and online sources [e.g., the Office of Personnel Management usalearning.gov/USALearning/about welcome archives 14.htm),andNAVSUP’s DON Consolidated Card Program Management Division (CCPMD) website(https://www.navsup.navy.mil/ccpmdh)].GPP should become a way of life. This Guide will assist field activities to develop arobust GPP. All personnel are responsible for implementing the DON GPP includingrequirements developers, contracting officers, and GCPC. GPP applies to constructionDON Green Procurement Guide, February 2009 v.2Page 6

contracts, service contracts, commodity purchase, itemsactivity/installation supply stores and all other micro-purchases.Furthe

DON Green Procurement Guide, February 2009 v.2 Page 1 1.0 INTRODUCTION This Green Procurement Program Implementation Guide (Guide) is written to help Department of Navy (DON) personnel understand and execute the Department of Defense (DoD) Green Procurement Program (GPP) policy.

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