Request For Statement Of Qualifications (SOQ) For Architectural .

Request for Statement of Qualifications (SOQ)for Architectural Services # A21-1401-APre-Proposal MeetingApril 21, 2021

IntroductionIntroduction of SPPS Team:Jamie Atkins, Purchasing ManagerKathy Wallace, Planning ManagerMonika Watkins, Capital Projects Delivery ManagerCPD Project Managers: Angela Selb-Sack, Rosemary Dolata, PamBookhout, Larry Opelt, Vaughn Kelly, Jason Jones, Charles Colvin.Planning Project Managers: Amy Ennen, Jeff Lorenzen, Bob HuntleyPlanning and CPD Project Coordinators: Shawn O'Keefe, MichelleBergman Aho, Mike Christen, Josie Geiger, Andrew Sivanich.Inspire students to think critically, pursue their dreams and change the world.

AgendaSOQ process and beyond SOQ goalContracting for a specific projectContractsSelection process: format, steps, criteriaImportant datesInspire students to think critically, pursue their dreams and change the world.

AgendaSPPS Projects Delivery SPPS Builds / 5-Year Plan Small Projects Large Projects Delivery methods – Design - Bid - Build and CMa SPPS project management structure: role of PM and PC Future SOQ’sQuestionsInspire students to think critically, pursue their dreams and change the world.

SOQ process and beyondInspire students to think critically, pursue their dreams and change the world.

SOQ GoalCreation of Small Projects Architects Master List and LargeProjects Architects Master List for next 5 years: Small projects / Small service scope - estimated total projectcost below 3 million Large projects - estimated total project cost over 2 millionInspire students to think critically, pursue their dreams and change the world.

Contracting for specific projectSmall ProjectsRFP issued to ArchitecturalFirm or Firms* selected fromSmall Projects Master ListArchitectural Firm responds toRFP as PrimeService Agreement for projectexecutedInspire students to think critically, pursue their dreams and change the world.

Contracting for specific projectLarge ProjectsRFP issued to 3 ArchitecturalFirms from Large ProjectsMaster ListArchitectural Firm creates aproject team selecting additionalmembers from S/L Master ListsArchitectural Firm responds toRFP as PrimeArchitectural Firm is selected forproject and Project specificcontracts executedInspire students to think critically, pursue their dreams and change the world.

ContractsSmall Projects Architects Master List – Master contractfully executed for period of 5 years AIA B121 Master Contract Agreement between Owner and Architects forProfessional Services, as modified, AIA B221 Service Order, as modified, for each projectLarge Projects Architects Master List - Contract executedonce selected for individual project AIA B101 Agreement Between Owner and Architect for Professional Services,as modified, AIA B132 Agreement Between Owner and Architect for Professional ServicesCMa edition, as modified.Inspire students to think critically, pursue their dreams and change the world.

Selection ProcessFormatDivision I – All RespondersQuestions 0-11Q.0Cover Sheet containing the following information (1 page maximum):Request for Statement of Qualifications (SOQ) for Architectural Architect Services# A21-1401-ADate: . Indicate: YES or NO in the following statement:My firm fill in name wishes to be considered for:Small Projects / Small Service Scope Architect Master ListLarge Projects Architect Master ListYES/NOYES/NODivision II – Responders wishing to be considered for the Large Projects Architect Master ListQuestions 12-14Inspire students to think critically, pursue their dreams and change the world.

Selection ProcessStepsTwo Step Process1. Responses are reviewed and shortlisted for interviews2. Interviews and final selectionInspire students to think critically, pursue their dreams and change the world.

Selection Process and CriteriaEvaluation CriteriaCriteria1. Company Profile / Stability2. Qualifications and Experience of Identified Staff3. Performance on Similar Projects4. Relevant Public Sector Experience5. Ability to meet Time and Budget Constraints6. Equal Opportunity and SBE Involvement orProcurement Expertise.Inspire students to think critically, pursue their dreams and change the world.

Important DatesDescriptionRequest for SOQ IssuedPre-Proposal Meeting via Zoom orTeamsDeadline to submit questionsFinal response to questionsDeadline for SOQ SubmissionsTarget Date for Selection ofIntervieweesInterviews with Selected FirmsTarget Date to Finalize Master Listand Notify FirmsInspire students to think critically, pursue their dreams and change the world.Date and TimeApril 12, 2021April 21, 2021, 10 amApril 23, 2021, 2 pmApril 28, 2021May 5, 2021, 2:00 pmMay 17, 2021May 24 – June 4, 2021June 10, 2021

SPPS Projects DeliveryInspire students to think critically, pursue their dreams and change the world.

SPPS Builds: Five-Year Plan (5YP)Aligned with SPPS Achievesstrategic planIncreased transparency:Project capital budget modelingBOE Gate Check approvalsPublic, interactive dashboardFlexible to accommodateEnvision SPPShttps://www.spps.org/buildsInspire students to think critically, pursue their dreams and change the world.

SPPS Builds: Five-Year Plan FY22-26 6 major renovation projects 3 major infrastructureprojectsApproximately Targeted Capitalimprovements 105M Asset / infrastructurepreservation programsInspire students to think critically, pursue their dreams and change the world.Per Year, on Average

SPPS Builds: Capital Improvementsand Asset Preservation5-year Plan - Smaller Projects: RoofsEnvelope (windows, doors, masonry)Flooring, ceilingsFire Safety systemsHVACPlumbingNutrition ServicesInstructional AVPaving, site improvementsInspire students to think critically, pursue their dreams and change the world.

Large Projects202120222023202420252026Jie Ming - Phase 2Ramsey MSHighland MS and HS Kit/CafPlaceholder: Envision SPPS Project(s)Strategic Hold: Cherokee Heights ElStrategic Hold: Obama ElFarnsworth LowerInspire students to think critically, pursue their dreams and change the world.Ramsey MS - Entry, MiddleSchool model learning space,substantial infrastructureHighland MS/HS - Dining,Kitchen, MS main entry/office,limited MS infrastructureStrategic holds - Work thatmay result from, or beaffirmed by, Envision SPPSFarnsworth Lower - Coreand Learning Spaceimprovements, infrastructure

Large Projects202120222023202420252026Auditorium Curtains, Lights, Misc.Farnsworth Upper School HVACWellstone HVAC & PlumbingAuditorium Fixtures Renewal at secondary sitesFarnsworth Upper - majormechanical systemimprovementsWellstone - major mechanicalsystem improvementsInspire students to think critically, pursue their dreams and change the world.

Project Delivery MethodsTraditional Design – Bid – Build General Contractor – Lowest Responsible Bidder meeting minimumcriteria Future possibility – Best ValueConstruction Manager as Advisor Design Phase: estimating, schedule, constructability and phasing Construction Phase: construction management while SPPS holds multiplePrimes contractsInspire students to think critically, pursue their dreams and change the world.

SPPS ProjectDelivery TeamInspire students to think critically, pursue their dreams and change the dinator

Roles and ResponsibilitiesLead Large ProjectsAssist PM & PCAssist with coordination betweenCPD teamsPrimary contact for State and DSIcoordination and inspections

Roles and ResponsibilitiesLarge Projects PMLead Project Management andCommunication during design andconstructionTracking State and DSI inspectionsAssist PC

Roles and ResponsibilitiesLead Small ProjectsAssist with Project Management andCommunication during design andconstructionCoordinate furniture moves andstorageInspire students to think critically, pursue their dreams and change the world.

Future SOQEngineering Professional Services MEP EngineersBuilding Systems CommissioningCivil EngineersStructural EngineersLandscape ArchitectsLow Voltage/Technology/Audio Visual ConsultantsOther Professional Consulting Services Land SurveyingAcoustical ConsultantsTheatre Consultants with Lighting DesignCommercial Kitchen and Equipment Design ConsultantEnvironmental ConsultantsGeotechnical EngineersTesting ServicesInspire students to think critically, pursue their dreams and change the world.

Multi-Discipline FirmsRespond to Architects SOQRespond to each discipline in Engineers SOQ, but in oneresponseInspire students to think critically, pursue their dreams and change the world.

Questions?Inspire students to think critically, pursue their dreams and change the world.

THANK YOU!

Request for SOQ Issued April 12, 2021 Pre-Proposal Meeting via Zoom or Teams April 21, 2021, 10 am Deadline to submit questions April 23, 2021, 2 pm Final response to questions April 28, 2021 Deadline for SOQ Submissions May 5, 2021, 2:00 pm Target Date for Selection of Interviewees May 17, 2021 Interviews with Selected Firms May 24 -June 4, 2021