Mahwah Township Public Schools Health-Related School Closure .
Mahwah Township Public Schools Health-Related School Closure Preparedness Syllabus Updated: May 8, 2020 http://www.mahwah.k12.nj.us
Table of Contents Central Office Administration . 1 Elementary Administration (Grades PreK-5) . 2 Secondary Administration (Grades 6-12). 2 Rationale: . 3 New Jersey Department of Education Guidance: . 4 Expectations for Students . 5 Expectations for Parents . 5 Expectations for Teachers . 5 Expectations for Counselors . 6 Expectations for Child Study Teams . 6 Expectations for Nurses and Health Aides . 6 Expectations for Paraprofessionals . 6 Expectations for Secretarial Staff. 7 Expectations for Custodial and Maintenance Staff . 7 Expectations for Administration . 7 Instructional Schedules . 8 Elementary: . 8 Ramapo Ridge Middle School: e-Learning Home Instruction Contingency Plan. 9 Mahwah High School: Online Learning Home Instruction Contingency Plan . 11 Technology . 15 Commonly-Used Technology Tools K-12 . 16 Additional Tools and Resources . 17 Frequently Asked Questions: Teachers. 20 Frequently Asked Questions: Students – Secondary . 21 Special Education Students. 22 ESL/Bilingual/English Language Learners . 22 Family Assistance . 24 Board of Education Meetings . 24 Phase II of Instruction . 25 Spring Break: . 25 Communication from the District: . 25 State Assessments: . 26 Related (Remote Learning) Instructional Resources: . 26 Student Services: . 26 Teacher Resources: . 26 Paraprofessional Role – Further Defined: . 27 Instructional Paraprofessionals . 27 Food Services – Continued: . 27 “Essential” Staff: . 28 Technology Department – Support Protocols . 28 Phase III of Instruction . 30 Surveys: . 30 Food Services – Additional Notes: . 31 School Counselors and Child Study Team – Additional Resources: . 31 School Bus Driver and Paraprofessional Bus Supervision – Additional Training:. 31 Paraprofessionals – Additional Training (Social Emotional Learning):. 31
Table of Contents Zoom Videoconferencing – Additional Security and Support: . 32 Additional Remote Learning Resources . 33 #MahwahConnects Remotely – Collective Work Across Our School District . 33 Grades 6-12 Virtual e-Learning Opportunities:. 34 Student Mental Health – Resources . 34 Summer School Programming . 35
Proposed Board of Education approval date: May 27, 2020 Central Office Administration Name Building Position E-mail & Telephone C. Lauren Schoen Central Office Superintendent lschoen@mahwah.k12.nj.us (201) 762-2403 Dennis M. Fare Central Office Assistant Superintendent dfare@mahwah.k12.nj.us (201) 762-2405 Kyle Bleeker Central Office Business Administrator kbleeker@mahwah.k12.nj.us (201) 762-2415 Lisa Rizzo Central Office Director of Special Services lrizzo@mahwah.k12.nj.us (201) 762-2283 Michael DeTuro Central Office Director of Curriculum and Instruction mdeturo@mahwah.k12.nj.us (201) 762-2418 1 Page
Elementary Administration (Grades PreK-5) Name Building Position E-mail & Telephone Linda BovinoRomeo Betsy Ross School Principal lbovino@mahwah.k12.nj.us (201) 762-2252 Kevin Ulmer George Washington School Principal kulmer@mahwah.k12.nj.us (201) 762-2242 Dawn Uttel Lenape Meadows School Principal duttel@mahwah.k12.nj.us (201) 762-2262 Billy Bowie Joyce Kilmer School Principal bbowie@mahwah.k12.nj.us (201) 762-2272 Dorothy Eason Lenape Meadows School Assistant Principal deason@mahwah.k12.nj.us (201) 762-2266 Ashley Adams Joyce Kilmer School Assistant Principal agarcia@mahwah.k12.nj.us (201) 762-2276 Secondary Administration (Grades 6-12) Name Building Position E-mail & Telephone Brian Cory Ramapo Ridge Middle School Principal bcory@mahwah.k12.nj.us (201) 762-2383 John Pascale Mahwah High School Principal jpascale@mahwah.k12.nj.us (201) 762-2303 Suzanne Whalen Ramapo Ridge Middle School Assistant Principal swhalen@mahwah.k12.nj.us (201) 762-2386 Linda Bohny Mahwah High School Assistant Principal lbohny@mahwah.k12.nj.us (201) 762-2305 Dominick Gliatta Mahwah High School Director of Guidance dgliatta@mahwah.k12.nj.us (201) 762-2310 2 Page
Rationale: The mission of the Mahwah Schools is to provide every student with the opportunity to maximize his/her educational and career potential. Historically, to educate a child in our school district, students have reported to a school building for face-to-face instruction. In light of the current public health-related situation and in the event of a school closure, it is imperative that we provide our students with an educational experience that will maintain continuity of these learning experiences. Mahwah continues to build its instructional practices, especially as it pertains to delivering digital learning experiences at the PreK-12 level. With that in mind, the district has been charged with employing online collaborative problem-based learning experiences in order to afford our students with continuous educational opportunities that maintain learning over a period of time. Please refer to the information found throughout this document, along with the active hyperlinks made available to you, as well. All updated information can be found on our “Health-Related School Closure Preparedness Plan” tab, from our district homepage. The information in this syllabus will provide an explanation for the following: State (New Jersey Department of Education) Guidance Expectations/Requirements/Experiences Students Teachers Counselors Child Study Team Paraprofessionals Secretarial Staff Custodial and Maintenance Staff Administration Schedule for the Week Elementary Secondary Technology Commonly Used Platforms Repair/Troubleshooting Professional Development Provided for Closure Frequently Asked Questions General Questions Teacher Student Special Education Students School Lunches 3 Page
New Jersey Department of Education Guidance: NJDOE Requirements Requirements to Implement a Public Health-Related School Closure, New Jersey Department of Health (NJDOH) guidance identifies school closure as a potential strategy to limit transmission within a community. In the event a board of education is provided a written directive by either the NJDOH or the health officer of the jurisdiction to institute a public health-related closure, the board of education may utilize home instruction to provide instructional services to enrolled students. The provision of home instruction services should be guided by N.J.A.C. 6A:16-10.1 and may include direct services, online instruction, services provided through contract with another district board of education, or any other means developed by the district to meet the needs of its students. Any day in which students impacted by a public health-related closure have access to home instruction services provided consistent with the guidance in this memo will count as a day in which the board of education has provided public school facilities toward its compliance with the 180-day requirement in accordance with N.J.S.A. 18A:7F-9. Access All students and families have been able to access school-issued Google accounts. Google Classrooms and all work connected to Google Classrooms are secured on a protected district system. Any difficulties with access to technology have been addressed on an individualized need by the school’s Director of Technology, Director of Curriculum and Technology, and Supervisor of Technology Integration. Student Attendance The district continues to maintain adherence to our Board of Education Policy 5200 – Attendance and Home Instruction Policy 2412. The expectation for capturing student attendance continues, through students’ completion of a Google Form, which will update students’ daily attendance via Realtime, our student management platform. Through this method, students will be able to be recorded “as present” for applicable instructional days. Additionally, staff members confirm daily attendance. Internal documentation is used to record reasons for absences, and outreach takes place to “check in” on students from teachers, counselors, and case managers. In some cases, there is follow-up communication by building administration. Attendance will continue to be logged daily, tracking student attendance regularly. In the event a student misses any academic session, follow-up communication will be made to families by the teacher, school counselor, case manager, and/or building administration. Families who communicate that they are experiencing a hardship are also given additional supports. Our Student Resource Officer, if the district is unsuccessful with all matters of contact, makes a wellness-visit to the student’s home. 4 Page
Expectations for Students Identify a comfortable and quiet space to study/learn. Dedicate appropriate time to learning, as guided by your teachers. Check appropriate platforms (e.g., Mahwah website) Google Classrooms and school emails for information on courses, assignments, and resources, on a daily basis. Attend and participate in remote/virtual school check-in times offered by each of your teachers. If you are having any technical difficulties, please contact the Mahwah Technology Department. mahwahtech@mahwah.k12.nj.us Engage in the virtual school platform with honesty, as per our Academic Integrity policies. Submit all assignments in accordance with provided timelines and/or due dates. Find opportunities to be mindful, physically active, get outside, and know that we are here if you need us. Expectations for Parents Support your child in their learning process by: Monitoring Mahwah Public School updates via the district website, and checking in with your child daily about their online or alternative learning experiences. Encouraging adherence and attendance in the virtual school check-in times offered by each of your children’s teachers. Designating a place where your child will work independently on his/her assigned tasks. Asking your child to provide a brief summary of the learning he/she is engaging in for each class to ensure their understanding of the content and of the process they are being asked to engage in to demonstrate their learning. Asking your child about their deadline calendar and supporting them, as needed, in submitting assignments in accordance with the established deadlines. Reminding your child to email his/her teachers if they have any questions. Creating opportunities for normalcy. Preparing students for a successful return to school, upon completion of our emergency closure. Expectations for Teachers Develop plans that align to material that has been covered (the goal is to maintain the learning that has taken place though, reinforcement, remediation, and extension) Clearly post online learning plans for all of their classes on Mahwah Website or agreed upon platform, i.e Google Classroom. Adhere to the schedule per grade level bans that is posted within this document detailing the online maintenance of connectivity with students. While online it is expected that teachers are interacting with students in a meaningful way, posing questions, providing feedback and assessing the learning that is taking place. This is also a time that teachers can “checkin” with students who are in need of assistance, both academically and socially. During the time allocated for professional responsibilities, the teachers are asked to: preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence Participate in IEP meetings, as requested. This is also time to connect as teams and departments. Update student attendance 5 Page
Expectations for Counselors Check in and make personal contact with particular students during this time. Check in with teachers, specific to students on their caseload. Inform students/parents about appropriate scholarship opportunities for senior students. Review Naviance submissions and admissions data related to this platform. Support parents, as needed. Provide your students’ parents with helpful resources, where appropriate. Using an online interface, school counselors will engage with their students Monitor students’ participation in any of their online experiences. Make contact with any student who has been inactive for 24 instructional hours. Complete work that was initiated prior to close. Respond to e-mail communication from parents and students. Expectations for Child Study Teams Check in and make personal contact with particular students during this time. Check in with teachers, specific to students on their caseload. Support parents, as needed. Provide your students’ parents with helpful resources, where appropriate. Monitor students’ participation in any of their online experiences. Make contact with any student who has been inactive for 24 instructional hours. Complete work that was initiated prior to close. Schedule IEP meetings, in anticipation of our return to school. Coordinate and manage all meetings to maintain IDEA deadlines. Respond to e-mails from parents and students. Expectations for Nurses and Health Aides Coordinate school plans with school physician. Assist administration with communications regarding health-related services. Review students’ medical files, as needed. Perform traditional tasks, as possible. Expectations for Paraprofessionals Monitor, read and respond to email daily. Communicate and route any questions or concerns to their building Principal as necessary. As appropriate, and if included as a “student” on Google Classroom, assist teachers in monitoring classroom activities and in providing virtual assistance on this electronic platform. 6 Page
Expectations for Secretarial Staff Monitor, read and respond to email daily. Monitor and respond to voicemail daily. Communicate and route any questions or concerns to their building Principal or department leader as necessary. Access documents remotely, from home. Instructions attached. Expectations for Custodial and Maintenance Staff In the event that the school district is closed, custodial and maintenance staff responsibilities will be determined by Gregory Romero, Supervisor of Buildings and Grounds, in conjunction with Kyle Bleeker, Business Administrator. Communication will be conducted via telephone. Please ensure that your mobile device is readily accessible. Expectations for Administration Create a structure in order to check in on teacher teams. Create a schedule to meet (virtually) with the supervisory team. Communicate with parents, as needed. Collaborate with Central Office on cases. Return to school district, as requested and as scheduled. Create content to send to school community-email, video, phone calls. Monitor the teaching and learning that is taking place during the closure. 7 Page
Instructional Schedules Elementary: Betsy Ross School George Washington School Lenape Meadows School Joyce Kilmer School *A detailed daily plan will be posted on the Mahwah Schools district webpage. Duration Monday Tuesday Wednesday Thursday Friday 2 hours ELAReading, Writing and Word Study ELAReading, Writing and Word Study ELAReading, Writing and Word Study ELAReading, Writing and Word Study ELAReading, Writing and Word Study 1 Hour Math- Digital Math Task, Fact Fluency, Content Review Task Math- Digital Math Task, Fact Fluency, Content Review Task Math- Digital Math Task, Fact Fluency, Content Review Task Math- Digital Math Task, Fact Fluency, Content Review Task Math- Digital Math Task, Fact Fluency, Content Review Task 30 Minutes Specials-see schedule below Specials-see schedule below Specials-see schedule below Specials-see schedule below Specials-see schedule below 30 Minutes MakerSpace MakerSpace MakerSpace MakerSpace MakerSpace Daily Specials Schedule Day 1 Day 2 Day 3 Day 4 Day 5 K PE Art Music PE Media 1 Art Music PE Media PE 2 Music PE Media PE Art 3 PE Media PE Art Music 4 Media PE Art Music PE 5 PE Art Music PE Media 8 Page
Ramapo Ridge Middle School: e-Learning Home Instruction Contingency Plan Week One Note: Pull-outs for Performing Arts will not occur if we need to implement this schedule. Students will be expected to attend their regular scheduled classes. Our contingency plan provides a daily half-hour block for students in our Performing Arts program to engage lessons, activities, and projects designed by their teachers. Time 8:00 - 8:30 8:00 - 8:30 Date: 3/16/2020 Date: 3/17/2020 Day 1 Day 2 Date: 3/18/2020 Day 3 Date: 3/19/2020 Date: 3/20/2020 Day 4 Day 5 Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence, Team communication Chorus Chorus Chorus Chorus Chorus Band Band Band Band Band Orchestra Orchestra Orchestra Orchestra Orchestra 8:30-9:30 Period 1 Period 5 Period 1 Period 5 Period 1 9:30 - 10:30 Period 2 Period 6 Period 2 Period 6 Period 2 10:35 – 11:25 LUNCH 11:30 – 12:30 Period 3 Period 7 Period 3 Period 7 Period 3 12:30 - 1:30 Period 4 Period 8 Period 4 Period 8 Period 4 1:30 – 2:00 9 Page Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence, Team communication
Week Two Note: Pull-outs for Performing Arts will not occur if we need to implement this schedule. Students will be expected to attend their regular scheduled classes. Our contingency plan provides a daily half-hour block for students in our Performing Arts program to engage lessons, activities, and projects designed by their teachers. Time 8:00 – 8:30 8:00 – 8:30 Date: 3/23/2020 Date: 3/24/2020 Day 1 Day 2 Date: 3/25/2020 Day 3 Date: 3/26/2020 Date: 3/27/2020 Day 4 Day 5 Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence, Team communication Chorus Chorus Chorus Chorus Chorus Band Band Band Band Band Orchestra Orchestra Orchestra Orchestra Orchestra 8:30 – 9:30 Period 5 Period 1 Period 5 Period 1 Period 5 9:30 – 10:30 Period 6 Period 2 Period 6 Period 2 Period 6 10:35 – 11:25 LUNCH 11:30 – 12:30 Period 7 Period 3 Period 7 Period 3 Period 7 12:30 – 1:30 Period 8 Period 4 Period 8 Period 4 Period 8 1:30 – 2:00 Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence, Team communication * Week Three: Day 1 will be Periods 1, 2, 3, 4 * Week Four: Day 1 will be Periods 5, 6, 7 ,8 * Week Five: Day 1 will be Periods 1, 2, 3, 4 *As extended beyond two weeks, direct and ongoing communication with students and families will take place by building leadership. 10 P a g e
Mahwah High School: Online Learning Home Instruction Contingency Plan Week One Note: NL No Science Labs Time Date: 3/16/2020 Day 1 NL Date: 3/17/2020 Date: 3/18/2020 Date: 3/19/2020 Date: 3/20/2020 Day 2 NL Day 3 NL Day 4 NL Day 1 NL 8:00 – 8:30 Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence 8:00 – 8:30 Period 0 Period 0 Period 0 Period 0 Period 0 8:30 – 9:30 Period 1 Period 2 Period 1 Period 2 Period 1 9:30 – 10:30 Period 3 Period 4 Period 3 Period 4 Period 3 10:35 – 11:25 LUNCH 11:30 – 12:30 Period 6 Period 7 Period 6 Period 7 Period 6 12:30 – 1:30 Period 8 Period 9 Period 8 Period 9 Period 8 1:30 – 2:00 Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence 11 P a g e
Week Two Note: NL No Science Labs Time Date: 3/23/2020 Day 2 NL Date: 3/24/2020 Date: 3/25/2020 Day 3 NL Day 4 NL Date: 3/26/2020 Date: 3/27/2020 Day 1 NL Day 2 NL 8:00 – 8:30 Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence 8:00 – 8:30 Period 0 Period 0 Period 0 Period 0 Period 0 8:30 – 9:30 Period 2 Period 1 Period 2 Period 1 Period 2 9:30 – 10:30 Period 4 Period 3 Period 4 Period 3 Period 4 10:35 – 11:25 LUNCH 11:30 – 12:30 Period 7 Period 6 Period 7 Period 6 Period 7 12:30 – 1:30 Period 9 Period 8 Period 9 Period 8 Period 9 1:30 – 2:00 Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence 12 P a g e
Week Three Note: NL No Science Labs Time Date: 3/30/2020 Day 3 NL Date: 3/31/2020 Date: 4/1/2020 Date: 4/2/2020 Date: 4/3/2020 Day 4 NL Day 1 NL Day 2 NL Day 3 NL 8:00 – 8:30 Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence 8:00 – 8:30 Period 0 Period 0 Period 0 Period 0 Period 0 8:30 – 9:30 Period 1 Period 2 Period 1 Period 2 Period 1 9:30 – 10:30 Period 3 Period 4 Period 3 Period 4 Period 3 10:35 – 11:25 LUNCH 11:30 – 12:30 Period 6 Period 7 Period 6 Period 7 Period 6 12:30 – 1:30 Period 8 Period 9 Period 8 Period 9 Period 8 1:30 – 2:00 Office hours Spring break remains intact: April 6, 2020 – April 10, 2020 13 P a g e
Week Four Note: NL No Science Labs Time Date: 4/13/2020 Day 4 NL Date: 4/14/2020 Date: 4/15/2020 Day 1 NL Day 2 NL Date: 4/16/2020 Date: 4/17/2020 Day 3 NL Day 4 NL 8:00 – 8:30 Professional responsibilities such as preparation, office hours, lesson plans, grading, consult with parents/students, e-mail correspondence 8:00 – 8:30 Period 0 Period 0 Period 0 Period 0 Period 0 8:30 – 9:30 Period 2 Period 1 Period 2 Period 1 Period 2 9:30 – 10:30 Period 4 Period 3 Period 4 Period 3 Period 4 10:35 – 11:25 LUNCH 11:30 – 12:30 Period 7 Period 6 Period 7 Period 6 Period 7 12:30 – 1:30 Period 9 Period 8 Period 9 Period 8 Period 9 1:30 – 2:00 Office hours *As extended beyond two weeks, direct and ongoing communication with students and families will take place by building leadership. 14 P a g e
Technology District Twitter Account: @MahwahSchools – to “tweet” ongoing communications Commonly-Used Platforms In order to review students’ and families’ access to technology and Internet, we have sent out the following surveys. Information from these surveys will allow for our school district to support any students who would originally be unable to take part in our remote/virtual learning experiences: o Grades PreK-5: https://forms.gle/EfzfsfoiH9wdGsLj8 o Grades 6-12: https://forms.gle/sswKJXVViKLA4EB48 Tips and Ongoing Guidance o Our preparedness website, found under our “Public Health-Related School Closure” tab: https://www.mahwah.k12.nj.us/domain/682 Student resources are found throughout this website, including online resources for students who “need a break.” o Daily e-mail communication will be sent to parents and families. These communications will often have active hyperlinks embedded, along with helpful guidance regarding technology resources and technology use. o Technology-related tips for parents and staff members: emotely Repair/Troubleshooting Device- If you are experiencing technical difficulties with your device, Mahwah has created an email (mahwahtech@mahwah.k12.nj.us) which the students can use to communicate with the Technology Department. For our students: There is also the designated location of the STEAM building (T3), that will be available from 11:00 a.m. – 1:00 p.m. where students can go in order to troubleshoot with a technology service staff member or drop off their device and/or pick up a loaner device. For our staff members: We will have our technology staff members on-site each day, from 8:30 a.m. – 2:00 p.m., in Building 7 across from the Board office – Door 14, to assist with any troubleshooting matters. Instructional Program- If you are having a problem with the instructional program, please contact your teacher. Professional development has been provided for staff members in preparation for closure. If a teacher is unable to resolve a technical issue, and it is an emergent issue, we ask that you engage your immediate supervisor for assistance. Online Learning Folder Created a Video Recording Tool
lbovino@mahwah.k12.nj.us (201) 762-2252 Kevin Ulmer George Washington School Principal kulmer@mahwah.k12.nj.us (201) 762-2242 Dawn Uttel Lenape Meadows School Principal duttel@mahwah.k12.nj.us (201) 762-2262 Billy Bowie Joyce Kilmer School Principal bbowie@mahwah.k12.nj.us (201) 762-2272 Dorothy Eason Lenape Meadows School Assistant Principal
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