Minutes Of Ordinary Council Meeting - 15 April 2019

ORDINARY MEETING OF COUNCILMONDAY, 15 APRIL 2019MINUTESCONTENTS1DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS. 32RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE. 33ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE. 4BEDFORDALE VOLUNTEER BUSH FIRE BRIGADE . 44PUBLIC QUESTION TIME . 51MR BARRY PORTER - 166 HERITAGE DRIVE, ROLEYSTONE . 55APPLICATIONS FOR LEAVE OF ABSENCE . 56PETITIONS . 6NIL . 67CONFIRMATION OF MINUTES . 6MINUTES OF ORDINARY COUNCIL MEETING HELD ON 25 MARCH 2019 . 68ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION . 61CONSULTATION & COMMUNICATION . 62MARKETING & PUBLIC RELATIONS . 63GOVERNANCE & ECONOMIC DEVELOPMENT. 79QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUTDISCUSSION . 710REPORTS . 710.1 TECHNICAL SERVICES COMMITTEE MEETING - 8 APRIL 2019 . 710.1.1 PARKING RESTRICTIONS - PIPELINE BOULEVARD, PIARA WATERS (1.1) . 810.1.2 PARKING RESTRICTIONS - ASPIRI PRIMARY SCHOOL - ROSSITER AVENUE,PIARA WATERS (1.2) . 810.1.3 FOOTPATH CONSTRUCTION - BROOKTON HIGHWAY, ROLEYSTONE (1.3) . 810.1.4 FAUNA RESEARCH AND MANAGEMENT - PROJECT UPDATE (2.1) . 910.1.5 UNAUTHORISED VEHICLE ACCESS TO RESERVES (3.1) . 910.1.6 FRYE PARK PLAYING SURFACE RENEWAL - REALLOCATION OF CAPITALFUNDING (3.2) . 1010.1.7 RESIDENTIAL PARKING (REFERRAL ITEM) (4.1). 1010.1.8 DIEBACK TREATMENT REGIME (REFERRAL ITEM) (4.2) . 1010.2 CITY STRATEGY COMMITTEE MEETING - 8 APRIL 2019 . 11

10.310.410.510.2.1 LIST OF ACCOUNTS PAID - MARCH 2019 (1.1) . 1110.2.2 STATEMENT OF FINANCIAL ACTIVITY - MARCH 2019 (1.2) . 1110.2.3 WORKFORCE PLANNING REPORT 2019 (1.3) . 1110.2.4 NEW POLICY - ADM 24 ELECTION SIGNS (2.1) . 1210.2.5 ELECTION CARETAKER POLICY (2.2) . 1210.2.6 NATIONAL GENERAL ASSEMBLY - CANBERRA - JUNE 2019 (3.1). 1210.2.7 ANNUAL LEAVE, EXECUTIVE DIRECTOR CORPORATE SERVICES (3.2) . 1310.2.8 COUNCIL POLICIES (REFERRAL MATTER) (3.3) . 1310.2.9 NATURE - HUMAN HEART TO CITY (REFERRAL MATTER) (3.4) . 1310.2.10 COUNCILLORS’ ITEMS (4). 13DEVELOPMENT SERVICES COMMITTEE MEETING - 9 APRIL 2019 . 1410.3.1 PETITION - PEDESTRIAN ACCESS WAY (PAW) BETWEEN LOTS 123 & 124RIVERSIDE LANE AND LOTS 84 & 83 CANDISH GROVE, SEVILLE GROVE (2.1) 1410.3.2 FENCING LOCAL LAW DUE FOR EIGHT YEAR REVIEW (1.1) . 1410.3.3 PROPOSED LOCAL PLANNING POLICY PLN 5.4 CASH IN LIEU FOR CARPARKING (3.1) . 1410.3.4 PROPOSED AMENDMENT NO.105 TO TPS NO.4 - NORMALISATION OFCHAMPION DRIVE PRECINCT FROM MRA TO CITY OF ARMADALE (4.1) . 1510.3.5 INTERNATIONAL URBAN DESIGN CONFERENCE - 13TH TO 15TH NOVEMBER2019 (5.1) . 16COMMUNITY SERVICES COMMITTEE MEETING - 9 APRIL 2019 . 1710.4.1 KELMSCOTT AGRICULTURAL SOCIETY – KELMSCOTT SHOW (4.2) . 1710.4.2 LIBRARY STRATEGIC PLAN 2019-2026 (4.1) . 1710.4.3 ACCESSIBLE PARKING BAYS (2.1). 1810.4.4 ARMADALE FITNESS AND AQUATIC CENTRE AND ARMADALE ARENA (3.1) 1810.4.5 LOCAL LAW REVIEW - PARKING AND PARKING FACILITIES LOCAL LAW ADOPTION (5.1) . 1810.4.6 LOCAL LAW REVIEW - BUSH FIRE BRIGADES LOCAL LAW - ADOPTION (5.2) . 1810.4.7 COUNCIL POLICY REVIEW (6.1) . 1910.4.8 COUNCILLORS’ ITEMS(2. ). 19CHIEF EXECUTIVE OFFICER’S REPORT - 15 APRIL 2019 . 2010.5.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 6/2019 (1.1). 2011MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN . 2012URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION . 20NIL . 2013MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION . 201EXTERNAL AUDIT CONSULTANT . 202INTRAMAPS UPDATES . 203CRECHE FACILITY AT AFAC . 204INFORMATION STICKER FOR NEW RECYCLING STANDARDS . 2014MATTERS REQUIRING CONFIDENTIAL CONSIDERATION . 21NIL . 2115CLOSURE. 21

CITY OF ARMADALEMINUTESOF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 15APRIL 2019 AT 7.00PM.1DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORSThe Mayor, Cr Zelones, declared the meeting open at 7.00 pm.2RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE(previously approved)PRESENT:Mayor, Cr H A Zelones OAM JPpresided overRiver WardDeputy Mayor, Cr R ButterfieldCr J A StewartCr D M ShawCr G NixonCr C FrostCr M SilverCr K BusbyCr G J SmithCr J H Munn CMCCr M GearyCr L SargesonRiver WardHeron WardHeron WardHills WardLake WardLake WardMinnawarra WardMinnawarra WardRanford WardRanford WardPalomino WardIN ATTENDANCE:Mr R S TameChief Executive OfficerMr J LyonExecutive Director Corporate ServicesMr P SandersExecutive Director Development ServicesMr K KettererExecutive Director Technical ServicesMrs Y LovelandExecutive Director Community ServicesMrs S D’SouzaCEO’s Executive AssistantPublic: 2LEAVE OF ABSENCE:NilAPOLOGIES:Apologies received from Crs Wielinga and Campbell

MINUTES - ORDINARY MEETINGOF COUNCIL3415 APRIL 2019ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONSTAKEN ON NOTICEThe following questions were taken on notice at Council’s Meeting on 25March 2019 and responses (summarized below) forwarded in a letter dated 3April 2019.Tony Ives, BedfordaleQ3The grant of 375,000 and the Brigade’s offer of a further 80000towards the new facility for the Bedfordale Bushfire Brigade doeshave a finite lifetime and will most likely be rescinded at the end ofthis financial year. Given that the procrastination by the City foralmost 2 years in making a decision, is there any intention at all fromthe City to make a commitment towards securing that grant and takeadvantage of the Brigade’s donation within this financial year?Response:The City has made a formal request to DFES that the grant period be extendedand has verbal indication that this will occur, however is still awaitingconfirmation. It is more than likely that if confirmed the grant will roll intonext financial year.Robert Bloxom, BedfordaleQ1Has the CoA completed the feasibility study into the premises? Willthe findings of that investigation be made available either publicly orthrough us to the brigade?ResponseThe Feasibility work that is being undertaken is not a complete study. Theintention is to consider aspects that the Brigade has raised (parking, trafficsafety) in addition to an inspection of the Bedfordale Volunteer Fire BrigadeStation building. The results are currently being compiled and assessed andwill be made available to the Brigade.Q2A building inspection of the brigade facility has been carried out andsimilarly would like the outcome of that to be made available to theBrigade.ResponseAs above the building condition report for the existing facility is currentlybeing assessed and the findings will be discussed with Brigade. .

MINUTES - ORDINARY MEETINGOF COUNCIL4515 APRIL 2019PUBLIC QUESTION TIME1 Mr Barry Porter - 166 Heritage Drive, RoleystoneRe: Wymond Road access and impact on residents of Araluen Golf Course EstateQ1Council at its meeting in September 2018 considered the results of a review on accessto Wymond Road. Council’s decision was to keep Wymond Road closed anddesignated it as an emergency exit. Why did the review not consider the fire risk andsafety of residents and the possibility of this road being opened up for local traffic?The Executive Director Technical Services advised that Council was submitted with acomprehensive report on the Wymond Road access and its unsuitability were it to beopened to regular traffic. Other matters addressed related to the safety of residents inthe case of a fire emergency, and addressed evacuation times and travelling distances.Q2Who was the traffic engineer who did the time statistics?The Executive Director confirmed it was a private consulting firm.The Mayor advised Mr Porter that specific questions such as this could be listed andforwarded to the City for a response.Q3The City’s Emergency Management Plan currently available on the website is datedSeptember 2011. Does this not have to be reviewed every 5 years?The Mayor advised that the Emergency Management Plan has been reviewed and it isawaiting final approval from the Department of Fire & Emergency Services.Q4A number of letters were sent to Council requesting access to Wymond Road duringthe works being carried out on Croyden Road. The response from Council is thatWymond Road does not meet traffic standards. Why is it that during events atAraluen Botanic Park that access is then allowed on Wymond Road?The Mayor advised that Wymond Road is not opened on an adhoc basis. Accessarrangements for Wymond Road are based on specific circumstances and AraluenBotanic Park submit a traffic management plan for its events which is approved bythe City.Q5There have been 3 occasions this summer when the gate has not been opened on highfire danger days. What has been done to rectify the problem?The Mayor advised that on each occasion when he had been contacted he followedthrough on the matter and a couple of times was advised that the duty ranger wasdelayed in getting there to open the gate and only on one occasion when contact couldnot be made he consented to Mr Porter opening the gate.Question time closed at 7.14pm5APPLICATIONS FOR LEAVE OF ABSENCENil

MINUTES - ORDINARY MEETINGOF COUNCIL6615 APRIL 2019PETITIONSNil77.1CONFIRMATION OF MINUTESPREVIOUS ORDINARY COUNCIL MEETINGHELD ON 25 MARCH 2019.MOVED Cr J A Stewart that the Minutes of the Ordinary Council Meeting held on 25 March2019 be confirmed as a true and accurate record.MOTION not opposed, DECLARED CARRIED8(12/0)ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUTDISCUSSION1 Consultation & Communication From 26 to 29 March 2019, along with Cr Geary, attended the National UDIAConference on the Gold Coast Queensland. On Tuesday 2 April, along with the Planning Manager, met with a resident of PatersonRd to address concerns she raised in relation to Amendment 97. On Friday 5 April 2019, along with our Economic Development Manager Scott Jarvis,attended a meeting with Dr Tony Buti MP, Member for Armadale and representatives ofthe Department of Training and Workforce Development (DTWD) and from theSoutheast Metropolitan TAFE to discuss the future of TAFE Services in the StrategicCentre. Mr Jarvis provided some additional background details and possible sites for thelocation of a bricks and mortar solution. On Thursday 11 April, attended a meeting with Mathew Keogh MP, Member for Burtand the Federal Shadow Minister for Local Government Stephen Jones, for anannouncement of a 2.5 Million funding grant for the Harrisdale Library as an electioncommitment. Later that afternoon met with Mathew Keogh MP and Melissa Teede, thecandidate for Canning, to update them on our election Advocacy Strategy. On Wednesday 10 April 2019, in my absence, Crs Campbell, Busby, Sargeson, Smithand Munn attended the Cecil Andrews Careers Expo. On Friday 12 April met with representative of YouthCare to discuss changes made to ourCommunity Grants program.2 Marketing & Public Relations On Saturday 30 March 2019, along with a number of Councillors, met members of thepublic at our community open day at the Armadale District Hall. On Tuesday 9 April 2019, attended the launch of the Alcohol Action Plan at Mills ParkFunction room in Beckenham in partnership with the Cities of Canning and Gosnells.