April 2018 Monthly Progress Report - Caltrain
Modernization ProgramPeninsula Corridor Electrification Project (PCEP)April 2018Monthly Progress ReportApril 30, 2018
Funding PartnersFederal Transit Administration (FTA) Core CapacityFTA Section 5307 (Environmental / Pre Development only)FTA Section 5307 (Electric Multiple Unit (EMU) only)Prop 1B (Public Transportation Modernization & Improvement Account)Caltrain Low Carbon Transit Operations Cap and TradeProposition 1ACalifornia High Speed Rail Authority (CHSRA) Cap and TradeCarl Moyer FundBridge Tolls (Funds Regional Measure (RM) 1/RM2)San Francisco County Transportation Authority (SFCTA)/San FranciscoMunicipal Transportation Agency (SFMTA)San Mateo County Transportation Authority (SMCTA) ContributionSMCTA Measure ASanta Clara Valley Transportation Authority (VTA) Measure AVTA ContributionCity and County of San Francisco (CCSF) Contribution
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Peninsula Corridor Electrification ProjectMonthly Progress ReportTable of ContentsPage1.02.03.04.0Background . 1-1Executive Summary. 2-12.1Funding Partners Participation in PCEP . 2-22.2Schedule . 2-52.3Budget . 2-62.4Board Actions . 2-62.5Government and Community Affairs . 2-6Electrification – Infrastructure . 3-1Electrification . 3-13.13.2Supervisory Control and Data Acquisition . 3-33.3Tunnel Modification . 3-3Electric Multiple Units . 4-14.1Electric Multiple Units . 4-14.25.06.07.08.09.010.011.012.0Safety . . 5-1Quality Assurance . 6-1Schedule . 7-1Budget and Expenditures . 8-1Change Management . 9-1Funding . 10-1Risk Management . 11-1Environmental . 12-112.1 Permits . 12-112.213.014.015.016.017.018.019.0Centralized Equipment Maintenance and Operations Facility Modifications . 4-1Mitigation Monitoring and Reporting Program (MMRP) . 12-1Utility Relocation . 13-1Real Estate . 14-1Third Party Agreements . 15-1Government and Community Affairs . 16-1Disadvantaged Business Enterprise (DBE) Participation and Labor statistics . 17-1Procurement . 18-1Timeline of Major Project accomplishments . 19-1Table of ContentsiApril 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress ReportList of TablesPageTable 2-1 Schedule Status . 2-5Table 2-2 Budget and Expenditure Status . 2-6Table 3-1 Work Progress by Segment . 3-2Table 6-1 Quality Assurance Audit Summary . 6-2Table 7-1 Schedule Status . 7-1Table 7-2 Critical Path Summary . 7-2Table 7-3 Near-Term, Near-Critical with Less Than Three Months of Float . 7-2Table 8-1 Electrification Budget & Expenditure Status . 8-1Table 8-2 EMU Budget & Expenditure Status . 8-1Table 8-3 PCEP Budget & Expenditure Status . 8-2Table 11-1 Monthly Status of Risks . 11-2Table 11-2 Risk Classification . 11-2Table 14-1 Real Estate Acquisition Overview . 14-2Table 15-1 Third-Party Agreement Status . 15-1List of FiguresPageFigure 2-1 PCEP Work Segments . 2-1Figure 10-1 Funding Plan . 10-1Figure 17-1 DBE Participation . 17-1List of AppendicesPageAppendix A – Acronyms . A-1Appendix B – Funding Partner Meetings . B-1Appendix C – Schedule. C-1Appendix D – Standard Cost Codes. D-1Appendix E – Change Order Logs. E-1Appendix F – Risk Table . F-1Appendix G – MMRP Status Log . G-1Table of ContentsiiApril 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress Report1.0BACKGROUNDOver the last decade, Caltrain has experienced a substantial increase in ridership andanticipates further increases in ridership demand as the San Francisco Bay Area’spopulation grows. The Caltrain Modernization (CalMod) Program, scheduled to beimplemented by 2021, will electrify and upgrade the performance, operating efficiency,capacity, safety, and reliability of Caltrain’s commuter rail service.The PCEP is a key component of the CalMod Program and consists of convertingCaltrain from diesel-hauled to Electric Multiple Unit (EMU) trains for service between theSan Francisco Station (at the intersection of Fourth and King Streets in San Francisco)and the Tamien Station in San Jose. Caltrain will continue Gilroy service and supportexisting tenants.An electrified Caltrain will better address Peninsula commuters’ vision of environmentallyfriendly, fast and reliable service. Electrification will modernize Caltrain and make itpossible to increase service while offering several advantages in comparison withexisting diesel power use, including: Improved Train Performance, Increased Ridership Capacity and IncreasedService: Electrified trains can accelerate and decelerate more quickly than dieselpowered trains, allowing Caltrain to run more efficiently. In addition, because oftheir performance advantages, electrified trains will enable more frequent and/orfaster train service to more riders. Increased Revenue and Reduced Fuel Cost: An electrified Caltrain will increaseridership and fare revenues while decreasing fuel costs. Reduced Engine Noise Emanating from Trains: Noise from electrified trainengines is measurably less than noise from diesel train engines. Train horns willcontinue to be required at grade crossings, adhering to current safety regulations. Improved Regional Air Quality and Reduced Greenhouse Gas Emissions:Electrified trains will produce substantially less corridor air pollution compared withdiesel trains even when the indirect emissions from electrical power generation areincluded. Increased ridership will reduce automobile usage, resulting in additionalair quality benefits. In addition, the reduction of greenhouse gas emissions willimprove our regional air quality, and will also help meet the state’s emissionreduction goals.Background1-1April 30, 2018
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Peninsula Corridor Electrification ProjectMonthly Progress Report2.0EXECUTIVE SUMMARYThe Monthly Progress Report is intended to provide an overview of the PCEP andprovide funding partners, stakeholders, and the public an overall update on the progressof the project. This document provides information on the scope, cost, funding, schedule,and project implementation. Work along the Caltrain Electrification Corridor has beendivided into four work segments as shown in Figure 2-1. PCEP activities are describedand summarized by work segments.Figure 2-1 PCEP Work SegmentsExecutive Summary2-1April 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress ReportOverhead Contact System (OCS) pole installation continued in Segment (S) 2 WorkArea (WA) 5. Foundation installation continued in Segment 2 and potholing continued inSegments 2 and 4.Traction Power System design work is progressing in coordination with PG&E substationimprovements.Stadler’s Final Design Review (FDR) phase of the EMU systems is nearing completionwith exception of truck and software intensive systems (monitoring and diagnostic andtrain control systems). Preparation for First Article Inspection (FAI) of Cab Car carshellis underway.2.1Funding Partners Participation in PCEPThe PCEP has a series of weekly, biweekly, monthly and quarterly meetings tocoordinate all aspects of the program. The meetings are attended by project staff withparticipation by our funding partners in accordance with the Funding Partners OversightProtocol. A summary of funding partner meetings and invitees can be found inAppendix B.This section of the report provides a summary of the discussions and decisions made atthe meetings and a list of funding partners who attended the meetings.Electrification – Engineering Meeting – WeeklyPurpose: To discuss status, resolution and tracking of Balfour Beatty Infrastructure, Inc.(BBII) and electrification design-related issues, to discuss and monitor the progress ofutility relocation compared to schedule, and to discuss third-party coordination activitieswith Pacific Gas and Electric (PG&E), CHSRA, Union Pacific Rail Road (UPRR), BayArea Rapid Transit, California State Department of Transportation (Caltrans), PositiveTrain Control (PTC) and others.Activity this MonthFunding Partners: CHSRA: Ian FerrierContinued discussions on critical UPRR pole changes, resolution of outstanding issuesfor Segment 4 and 2 foundation installation, the progression of the interconnectionsdesign and PG&E interface, coordination between the PCEP and other JPB projects, theutility relocation status, status of the tunnel contract, updates of the Supervisory Controland Data Acquisition (SCADA) project, progress on Design-Build (DB) contract includingdesign and construction updates, upcoming changes to the contract in preparation forthe Change Management Board (CMB), critical Right of Way (ROW) issues,coordination with key third parties on design review and permitting for the project, andcritical open items such as contractor Requests for Information (RFI), submittals andpotential contract changes.Executive Summary2-2April 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress ReportPCEP Delivery Coordination Meeting – Bi-WeeklyPurpose: To facilitate high-level coordination and information sharing between crossfunctional groups regarding the status of the work for which they are responsible.Activity this MonthApril 10 Funding Partners: CHSRA: Ian FerrierThe Quarterly Board Meeting has been scheduled for May 3, the Quarterly FundingPartners Meeting is anticipated to be scheduled for May 23, and the Quarterly FTAMeeting has been scheduled for June 14. Project Controls has issued a schedule for theProject Managers (PMs) to complete the Fiscal Year 2019 Annual Work DirectiveProposal Requests. Safety is currently collecting information for the CentralizedEquipment Maintenance and Operations Facility (CEMOF) Hazard Analysis. TheAmtrak AEM-7 Electrification Test Locomotive and Spare proposal was received onMarch 26 and is currently under review. BBII and TRC Solutions are moving forwardwith design on Interconnection options for Traction Power Substation (TPS)-1 andTPS-2.April 24 Funding Partners: CHSRA: Ian Ferrier and Wai-On Siu; SFCTA: Luis ZurinagaThe Risk Assessment Committee Meeting has been scheduled for the week of May 7.Additional Lessons Learned interviews will be conducted. The PMs have continued theireffort on the FY19 Work Directives. BBII has updated their lightning protocol to be incompliance with the new agreed upon policy. The EMU project is moving into thecomponent and systems level laboratory testing now that the FDRs have beencompleted for most car systems. The CEMOF Facility Upgrade Invitation for Bids (IFB)package has been finalized and is ready for release to potential biddersSystems Integration Meeting – Bi-WeeklyPurpose: To discuss and resolve issues with inter-system interfaces and to identify andassign Action Item Owners for interface points that have yet to be addressed.Activity this MonthFunding Partners: CHSRA: Ian Ferrier and Wai-on SiuBi-weekly PCEP interface meetings are held to monitor and resolve systems integrationissues. The systems integration database is updated as issues are resolved or newitems arise. Meetings are held bi-weekly with the electrification contractor to discussdesign and construction integration issues. The Traction Power SCADA team also holdsbi-weekly status meetings. Coordination with the EMU procurement, PTC and CaltrainCapital Projects managers responsible for delivery of the East 25th Avenue GradeSeparation Project, Marin Napoleon Bridge Rehabilitation Project, and the South SanFrancisco Station Project is ongoing. Caltrain’s CEMOF modification project design isbeing finalized to issue a bid package. Progress on activities including systemsintegration testing activities, Federal Railroad Administration, FTA and safety certificationare being tracked. The Systems Integration test plan has been submitted for review bythe BBII.Executive Summary2-3April 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress ReportMaster Program Schedule (MPS) Meeting – MonthlyPurpose: To review the status of the MPS and discuss the status of major milestones,critical and near critical paths, upcoming Board review items, and progress with thecontracts, among others.Activity this MonthFunding Partners: CHSRA: Ian Ferrier; SFCTA: Luis ZurinagaThe monthly meeting in April contained only minor updates. The overall scheduleremains unchanged. The forecasted Revenue Service Date (RSD) remainsDecember 2021. The addition of approximately five months of contingency to account forpotential risk to the project yields an RSD of April 2022. The program critical path runsthrough PG&E design and construction to provide permanent power, and concludes withpre-revenue testing. The near-critical path runs through manufacturing and testing ofEMU trainsets.Risk Assessment Meeting – MonthlyPurpose: To identify risks and corresponding mitigation measures. For each risk on therisk register, mitigation measures have been identified and are being implemented.Progress in mitigating these risks is confirmed at the ongoing risk monitoring andmonthly risk assessment meetings.Activity this MonthNo meeting held this month.See the Risk Management section (Section 11).Change Management Board (CMB) – MonthlyPurpose: To review, evaluate and authorize proposed changes to PCEP over 200,000.Activity this MonthFunding Partners: CHSRA: Bruce Armistead and Boris Lipkin; MTC: Trish Stoops andGlen Tepke; SFCTA: Luis Zurinaga; VTA: Krishna Davey and Carol Lawson; SMCTA:Joe HurleyMajor topics included: contingency usage, potential changes to the Stadler contract andtrack access delays, differing site condition field orders updates, potential contractincentives as well as other potential changes as part of the BBII contract.Potential contract changes will follow the PCEP Change Order Procedure. Onceapproved changes are executed, they will be reported in the Change Managementsection (Section 9) of this report.BBII ContractOne change was approved.Executive Summary2-4April 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress ReportStadler ContractOne change was approved.SCADA ContractNo changes were identified for consideration.2.2ScheduleThe current Master Program Schedule (MPS) reflects a Revenue Service Date (RSD) ofDecember 2021, without adjustment for contingency. This is consistent with the revisedbaseline established in November 2017. With the addition of approximately five monthsof contingency to account for potential risk to the project, the RSD is anticipated asApril 2022. Due to FTA contingency requirements, a Full Funding Grant Agreement(FFGA) RSD will also be tracked. This date is forecast as August 22, 2022 andrepresents the final milestone in the Program Plan.The program critical path runs through PG&E design and construction to providepermanent power, and concludes with pre-revenue testing. The near-critical path runsthrough design and manufacturing of EMU trainsets. There is no change to the criticaland near-critical paths from the prior reporting month.Table 2-1 indicates major milestone dates for the MPS.Table 2-1 Schedule StatusMilestonesProgram PlanProgressSchedule(April 2018)1First Eight Miles of Electrification Complete toBegin Testing11/21/201905/01/20202Arrival of First Vehicle at JPB07/29/201907/15/2019PG&E Provides Permanent Power09/09/202109/09/2021Start Pre-Revenue Testing09/10/202109/10/2021RSD (w/o Risk Contingency)12/09/202112/09/2021RSD (w/ Risk Contingency)04/22/202204/22/2022FFGA RSD08/22/202208/22/2022Note:1.2.Dates may shift slightly as the update of this month’s Progress Schedule is still in progress.See “Notable Variances” in Section 7 for explanation on date shift.Executive Summary2-5April 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress Report2.3BudgetA summary of the overall budget and expenditure status for the PCEP is provided inTable 2-2 below.Table 2-2 Budget and Expenditure StatusDescription of WorkBudgetCurrent Budget Cost This MonthElectrification SubtotalEMU Subtotal(A) 1,316,125,208 664,127,325(B)1 1,316,125,208 664,127,325PCEP TOTAL 1,980,252,533 1,980,252,533 (C)210,995,3781,578,328 12,573,707Estimate ToCompleteCost To DateEstimate AtCompletion (D)3347,726,73790,273,173 (E)968,398,471573,854,152(F) (D) (E) 1,316,125,208 664,127,325 437,999,910 1,542,252,623 1,980,252,533Notes regarding tables above:1.Column B “Current Budget” includes executed change orders and awarded contracts.2.Column C "Cost This Month" represents the cost of work performed this month.3.Column D "Cost To Date" includes actuals (amount paid) and accruals (amount of work performed) to date.2.4Board Actions April Change order approval requests for FFGA delay costs and budgetedcontractor incentivesFuture anticipated board actions include: May 2.5NoneJune Award Tunnel Modification construction contract Authority to procure used electric locomotiveTo Be Scheduled Change order authority for change orders paid for by third parties Award Ambassador contract Award Quality Assurance Independent Testing Lab Services contract Award CEMOF Modifications construction contract Change order approval requestsGovernment and Community AffairsThere were two outreach events this month.Executive Summary2-6April 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress Report3.0ELECTRIFICATION – INFRASTRUCTUREThis section reports on the progress of the Electrification, SCADA, and TunnelModification components. A brief description on each of the components is providedbelow.3.1ElectrificationThe Electrification component of the PCEP includes installation of 138 miles of singletrack and OCS for the distribution of electrical power to the EMUs. The OCS will bepowered from a 25 kilovolt (kV), 60-Hertz, single phase, alternating current supplysystem consisting of two traction power substations (TPS), one switching station (SS),and seven paralleling stations (PS). Electrification will be performed using a DB deliverymethod.Activity This Month OCS foundation installation continued in S2WA5 and S2WA4. The table belowsummarizes the current progress of foundation installation. Foundation installationwill continue in both work areas in next month. OCS pole installation continues in S2WA5. The table below summarizes thecurrent progress of pole installation. Potholing at proposed OCS locations continued in Segments 2 and 4 in advance offoundation installation. BBII also continued to resolve conflicts found during thepotholing process, such as loose concrete, asphalt, and other debris. Relocation of signal cables found in conflict with planned OCS foundationscontinues as conflicts are identified. Continued progression of the OCS design with BBII in Segments 2 and 4.Received and reviewed S2WA2 and S2WA1 Foundation and Pole Layouts 95%submittals. Continued design review coordination with local jurisdictions for the OCS, TractionPower Facilities, and Bridge Attachments design in Segments 2 and 4, includingresponses to comments from jurisdictions. Continued to review and coordinate signal and communication design submittalswith BBII. Received Line of Sight S2WA1 & 2 Study Interim Submittal. Reviewed BBII’s 95% Systemwide Bonding and Grounding Design. Continued development of 95% Communications Systemwide Design. Reviewed BBII’s IFC Traction Power Facilities Segment 2. Reviewed BBII’s IFC Traction Power System Design Drawings. The PCEP team and BBII continue to work through Site Specific Work Plans(SSWP) for upcoming field work. Continued tree pruning and removals in Segment 3.Electrification - Infrastructure3-1April 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress Report Continued coordination efforts with PG&E for infrastructure improvements, TPSinterconnects and new service drop locations. The PCEP team continues to workwith PG&E for the finalization of protection scheme studies. In February theExecutive Director was authorized to execute PG&E Supplemental Agreement #4for construction of PG&E substation improvements. PG&E and the PeninsulaCorridor Joint Powers Board (JPB) are negotiating the terms of the agreement,with a target completion in May. A summary of the work progress by segment isprovided in Table 3-1 below.Table 3-1 Work Progress by SegmentSegment Work 1.Foundations required do not match poles required as guy foundations are needed in some locations for extra support.Activity Next Month Continue installation of OCS foundations in S2WA5 and S2WA4. Continue pole installation in S2WA5. Continue work with BBII on field investigation activities and designs, which willinclude the progression of the OCS, traction power, bonding and grounding, signalsystems, and other civil infrastructures such as overhead bridge protections. Continue potholing and clearing of obstructions at proposed OCS locations.Potholing will continue with a focus on Segment 2 and 4 for foundation installation. Perform cultural investigations in advance of OCS installation. Begin demolition and site work on TPS-2. Continue coordination with UPRR on signal and OCS design. Continue coordination with stakeholders on the constant warning solution. Continue review of BBII work plans for upcoming construction activities. Start 35% design for PG&E interconnection. Coordinate with PG&E on final design for PG&E infrastructure. Continue design reviews and coordination with local jurisdictions. Continue tree pruning and removals.Electrification - Infrastructure3-2April 30, 2018
Peninsula Corridor Electrification ProjectMonthly Progress Report3.2Supervisory Control and Data AcquisitionSCADA is a system that monitors and controls field devices for electrification, includingsubstations, PSs and the OCS. SCADA will be integrated with the base operatingsystem for Caltrain Operations and Control, which is the Rail Operations Center System.Activity This Month Reviewed technical submittals. Responded to Requests for Information. Baseline schedule was accepted with no objections. Monthly progress schedules are now being reviewed. Preliminary Design Review was accepted with no objections. FDR Contract Data Requirements Lists are forthcoming from ARINC. ARINC continues work on SCADA points list and database. Held bi-weekly meetings to advance design of SCADA.Activity Next Month3.3 Continue bi-weekly technical meetings to advance SCADA design. Continue review of Preliminary Design.Tunnel ModificationTunnel modifications will be required on the four tunnels located in San Francisco. Thiseffort is needed to accommodate the required clearance for the OCS to supportelectrification of the corridor. Outside of the PCEP scope, Caltrain Engineering hasrequested the PCEP team to manage completion of design and construction for theTunnel 1 and Tunnel 4 Drainage Rehab Project. The Drainage Rehab Project is fundedseparately from PCEP. Construction will occur concurrently with the Electrification DBcontractor’s efforts in Segment 1.Activity This Month Continued to answer bidder inquires. Contract addendum was issued to extend the bid opening and change OCS scopeof work in the tunnels into an option based on prospective bidder feedback.Activity Next Month Open bids on May 11.Electrification - Infrastructure3-3April 30, 2018
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Peninsula Corridor Electrification ProjectMonthly Progress Report4.0ELECTRIC MULTIPLE UNITSThis section reports on the progress of the Electric Multiple Units procurement and theCentralized Equipment Maintenance and Operations Facility (CEMOF) modifications.4.1Electric Multiple UnitsThe EMU procurement component of the PCEP consists of the purchase of 96 StadlerEMUs. The EMUs will consist of both cab and non-cab units configured as 16 six-carfixed trainsets. Power will be obtained from the OCS via roof-mounted pantographs,which will power the electric traction motors. The EMUs will replace a portion of theexisting diesel locomotives and passenger cars currently in use by Caltrain.Activity This Month The Final Design Phase of EMU systems is nearing completion, with exception ofTruck (bogie), and software intensive systems (Monitoring and Diagnostic andTrain Control Systems). The FDR of the Truck will be completed next month andthe software intensive systems are scheduled for December 2019. Stadler commenced discussions with Wabtec as the Interoperable Electronic TrainManagement System (I-ETMS) supplier for carborne PTC equipment. EMU design coordination discussions continue with representatives from CaltrainOperations and Maintenance, Caltrain Public Outreach, the FRA, the FTA ProjectManagement Oversight Contractor (PMOC), Safety and Quality Assurancepersonnel, and PCEP Program Scheduling. The PCEP Team continues to address systemwide interface issues involving theemerging EMU design and the existing wayside infrastructure. Preparation for First Article Inspection (FAI) of Cab Car carshell is underway.Documentation package and carshell nearing completion. FAIs are the last step ina component’s design validation. After prototype testing, the Design Team, as wellas Caltrain, evaluates the ‘first’ production unit (‘article’) off the assembly line. Thearticle is evaluated for ease of maintenance, including troubleshooting and accessto replace components. The FAI confirms that the article is manufactured inaccordance with app
Peninsula Corridor Electrification Project Monthly Progress Report Executive Summary 2-1 April 30, 2018 2.0 EXECUTIVE SUMMARY The Monthly Progress Report is intended to provide an overview of the PCEP and provide funding partners, stakeholders, and the public an overall update on the
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Monthly Progress Report Executive Summary 2-1 August 31, 2016 Rev 0 2.0 EXECUTIVE SUMMARY The Monthly Progress Report is intended to provide an overview of the PCEP and provide funding partners, stakeholders, and the public an overall update on the progress of the project. This document provides information on the scope, cost, funding, schedule,
Monthly progress report No. 5 2017 2 MONTHLY PROGRESS REPORT NO. 5 1.0.0 Project: Design and Construction of a Proposed New Medical Stores Warehouse, Chipata, Zambia 2.0.0 Project Data Participants 2.01 Employer: United National Development Programme (UNDP) 2.02 Benef
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