Foxit PhantomPDF Express User Manual

Foxit PhantomPDF ExpressUser Manual1

Foxit PhantomPDF ExpressUser ManualCopyright 2004-2016 Foxit Software Incorporated. All Rights Reserved.No part of this document can be reproduced, transferred, distributed or stored in any format without the priorwritten permission of Foxit.Anti-Grain Geometry - Version 2.4Copyright (C) 2002-2004 Maxim Shemanarev (http://www.antigrain.com)Permission to copy, use, modify, sell and distribute this software is granted provided this copyright notice appearsin all copies. This software is provided "as is" without express or implied warranty, and with no claim as to itssuitability for any purpose.1

Foxit PhantomPDF ExpressUser ManualContentsContents . 2Chapter 1 – Introduction . 4PhantomPDF Overview . 4What’s New? . 7About the User Manual . 10Quick Installation Guide. 10Foxit Plug-In Platform . 10Chapter 2 – Get Started.14Workspace Basics . 14Set Preferences . 21Chapter 3 – Read .22Open & Close & Save PDFs . 22Integrate with IFilter . 24Read. 24Select & Copy. 40Others . 41Chapter 4 – Create .43Create a PDF in Different Ways. 43Chapter 5 – Edit .47Undo and Redo . 47Links . 47File Attachments . 51Bookmarks . 54Images. 56Work with Video & Audio . 64Chapter 6 – Comments .71Use Different Comments Tools . 71Change the Appearance of Comments . 86Work on Comments . 892

Foxit PhantomPDF ExpressUser ManualChapter 7 – Share PDFs .97Email Documents . 97SharePoint Integration . 97Shared Review and Email Review . 103Chapter 8 – Forms . 107Interactive Form and Non-interactive form . 107Fill in PDF Forms . 107Comment on Forms . 110Manage Form Data. 110Chapter 9 – Signature . 112Digital Signature . 112Quick PDF Signature . 115Chapter 10 – Print. 117Print a PDF document . 117Print Dialog Box . 118Set Foxit PhantomPDF Printer Properties . 121Chapter 11 – Appendices . 123Quick Installation Guide. 123SharePoint Configuration . 128Shortcut Keys. 130Command Lines. 133Get Help . 134Ticket Support . 134Technical Support . 1343

Foxit PhantomPDF ExpressUser ManualChapter 1 – IntroductionPhantomPDF OverviewFoxit PhantomPDF, small and fast, provides various advanced features, allowing you to producegreat looking PDF documents and forms quickly, affordably, and securely. Foxit PhantomPDF comesin three editions: Foxit PhantomPDF Express to fit the different basic needs of home/home offices,with features such as PDF viewing, creating, commenting, etc.; and Foxit PhantomPDFStandard/Business to fit large enterprises, with features like object editing, PDF security, GPO,creating interactive forms, JavaScript, etc.Feature Comparison SheetFoxitPhantomPDFExpressFoxit PhantomPDFStandard/BusinessCreate PDF from Microsoft Word, Excel andPowerPoint, blank page, printerCreate PDF from a scannerProvides PDF creation by converting emails to PDFdirectly from the Microsoft Outlook applicationConvert PDF to Microsoft Office, RTF, HTML, text, andimage formatsRead and search PDF portfoliosRead out loudIntegrated with PDF IFilter for desktop systems,allowing PDF documents to be searched with Windowssearch technologiesAdd, edit, delete and manage document hyperlinks,bookmarks, image and multimedia annotationsCompare documentsParagraph edit with automatic reflow and reformatAdd, edit, delete and manage text, image and pathobjectsOCR text recognition to create searchable andselectable documentsAdd, manage, view, navigate, Import/Export, andsummarize document comments4

Foxit PhantomPDF ExpressUser ManualPDF optimizerForm filling, Import/Export form data, reset form fieldsForm field recognition and Form designer assistantEnables2DbarcodegenerationUltraforms enabled fillable PDF formsfromJavaScript supportDraw and edit form controls (text fields, buttons, dropdown lists, check boxes, radio buttons and digitalsignature fields)PDF Sign - Add, edit, delete and manage an image ofyour signatures to PDF filesAdd, edit, delete and manage digital signatures to PDFfilesValidate digital signatureAdd, edit, delete and manage passwords andcertifications secure encryption and permissioncontrols to PDF filesMicrosoft Active Directory Rights Management ServiceEncryption(BusinessEdition only)Redaction(BusinessEdition only)Removes undesired information from your documentbefore publishing, like metadata, comments, hiddendata from previous saves, hidden layers, overlappingobjects, and moreSharePoint PDF file checkout and check-inParticipate in a Shared Review initiated by FoxitPhantomPDF BusinessInitiate a Shared Review to include PhantomPDF, FoxitReader, and MobilePDF users through email, a networkfolder, or a SharePoint workspace.(BusinessEdition only)5

Foxit PhantomPDF ExpressUser ManualFoxit PhantomPDF ExpressFoxit PhantomPDF Express provides the high end features you need for free. It is small, incrediblyfast, and highly accurate for converting popular file formats to professional quality PDF documentswith one click of the mouse, while retaining the look and feel of the original documents. XFA Form FillingOne Click PDF CreationConvenient AnnotationAdvanced SearchDigital Signature ValidationSharePoint IntegrationFoxit PhantomPDF Standard/BusinessFoxit PhantomPDF Standard/Business provides business the security that ensures regulatorycompliance and corporate governance of their important documents and archives and to ensuredocuments don’t change after they are approved. It stands up to the demands of large enterprisesbut lightweight enough to easily deploy to thousands of users without exhausting resources.Supports the right features at the right price with the quality and support you expect from anenterprise solution. XFA Form FillingForm FieldsExport PDF to ImageRedaction (Business Only)Document Certification (Business Only)Bates Number (Business Only)Read out LoudRobust Document SecurityOptical Character Recognition(OCR)PDF OptimizerMicrosoft Active Directory Rights Management Service Protector and Policy Manager(Business Only)High Compression (Business Only)SharePoint IntegrationShared Review6

Foxit PhantomPDF ExpressUser ManualWhat’s New?What’s New in Foxit PhantomPDF 7.2?New Features Cloud-based Shared ReviewSupports to initiate and control a PDF shared review as well as tracking/replying all commentsmade by reviewers on Foxit Cloud. Redaction Plugin for Microsoft WordAllows users to create a redacted PDF document from Microsoft Word 2013. The pluginproduces two different views of the same redacted PDF document. The first view is of theredacted PDF document, which anyone can read as long as they open the file in a PDF reader.This file will block out any redacted text. Alternately, those with a Microsoft AD RMS-enabledPDF reader and the proper credentials have the ability to read the document in an un-redactedformat. That means that all of the content that you blocked out is now visible to the authorizedusers.Improvements Better Access Control during Shared ReviewImproved the access control to avoid unauthorized modification within non-Foxit PDF viewersduring Shared Review. Set Enhanced Security Settings in PreferencesSupports to specify trusted locations and files in preferences to provide more secured PDFworkflow. PDF Edition and Conversion from Right-click MenuAdds two more options to PDFs’ context menu for users to start editing a PDF or converting itto Microsoft Office files by just right-clicking the PDF. Pattern SearchAdds an option to Advanced Search box to search for a pattern in a PDF such as phone numbers.Improve the workflow of modifying the filter of image objects.Supports to edit the properties of the same type of objects in batch. What’s New in Foxit PhantomPDF 7.1?New Features Scanned PDF Optimization7

Foxit PhantomPDF ExpressUser ManualReduces the file size of scanned PDFs before distributing or archiving to save transfer time anddisk space. PPDF (Pfile-based PDF) File EncryptionSupports using Microsoft IRM Protection for PDF Version 2 to encrypt PDFs and output theencrypted files in PPDF format.Auto-straightens scanned PDF documents.Allows users to link to a bookmark/specific page within a web pdf in a web browser usingURL parameters.Supports line spacing setting when designing text fields.Provides printing templates when creating files to PDF and supports lossless compression.Supports Greek language in OCR engines.Supports adding bullet lists in Typewriter/Callout/Textbox/Note annotations and theavailability of annotation rotation.Improvements Extends the Usage of GPO TemplatesSupports more settings using the GPO templates, including forbidding all auto-connecting toserver, setting to hide document message bar in preferences, and more. Shared Review EnhancementAllows configuration of the interval to check new comments during shared review and notifiesusers by flashing the PhantomPDF icon in the taskbar

Foxit PhantomPDF Express User Manual 6 Foxit PhantomPDF Express Foxit PhantomPDF Express provides the high end features you need for free. It is small, incredibly fast, and highly accurate for converting popular file formats to professional quality PDF documents