31 Annual Report - IEI Surat
(South Gujarat Local Centre, Surat.)31st Annual Report(1st April 2018 to 31st March 2019)Financial Year 2018 - 2019Mahida Bhavan, Ichchhanath, SURAT - 395 007.Phone No.:- (0261) - 222 7340 Gram : ENJOINDE-mail :- ieisurat@yahoo.comWeb :- http://ieisurat.org
Chairman’s DeskIt is matter of great pride and privilege for me to welcome all the dignitaries and mycorporate members on 31st Annual General Meeting of South Gujarat Local Centre ofInstitution of Engineers (India).This is the time when all the corporate members get together and take stock of theyear passed and make a future plan for the next year activities.I am pleased to inform you that during the year we could do varied programmese.g. All India Workshop on organised on smart grid Technologies Indian Power Scenario,Application of Modeling Tools & Techniques in Civil, River Hydraulics & Water Resources Management & IOT Application using Raspberry.I did my best of work for IE(I) SGLC Surat with my fullest efforts with transparencyand honesty. At this juncture I would like to mention my sincere thanks to our all thecommittee members who always stood beside me and supported me in all the activities.I would also like to thank all my corporate members for giving opportunity to work forInstitution of Engineers (I) South Gujarat Local Centre, Surat for the session 20182019. I would also like to mention thanks to Mr. Ashok M. Dave, who has completedsuccessfully all managerial work for our local centre.Er. Kirti H. ShethnaChairman, IE(I) SGLCHon. Secretary’s DeskIt is indeed a great pleasure in presenting Annual Report of South Gujarat LocalCentre of The Institution of Engineers (I) for the year 2018-2019. During the yearevents like seminars / Lecturers / All India Seminar / One Day Workshop /Meetingsand AMIE (Section “A”) coaching classes were successfully organized. Membershipdrive was also initiated extensively to enroll new members and it has achievedsignificant number of membership.We promise to organize activities for promotion of knowledge skill developmentand betterment of engineering fraternity of South Gujarat at large. I thank one and allfor extending support and contribution for the sustenance of legacy and growth.Er. Dipak G. PatelHon. Secretary, IE(I)SGLC2
CHAIRMAN AND HON. SECRETARYLOCAL 0-19921988-19901987-1988CHAIRMANHON. SECRETARYEr. K. H. Shethna, FIELate Prof. K. U. Joshi, FIEDr. P. H. Tandel, FIEDr. K. N. Mistry, FIEEr. S. R. Desai, FIEDr. D. V. Bhatt, FIEEr. U. K. Jethwa, FIEEr. A. N. Jariwala, FIEEr. Nitin K. Oza, FIEDr. N. C. Shah, FIEEr. N. V. Vashi, FIEEr. J. C. Vyas, FIEEr. K. G. Desai, FIEEr. C. C. Gandhi, FIEEr. K. O. Shah, FIEProf. R. N. Shelat, FIEEr. G. N. Desai, FIEEr. N. R. Sheth, FIEEr. Dipak G. Patel, MIEEr. Dipak G. Patel, MIEEr. Mukund B. Master, MIEDr. Atul S. Shah, MIEEr. Hiren M. Nanavati, AMIEEr. Jayesh V. Nanavati, MIEDr. D. V. Bhatt, MIEEr. U. K. Jethwa, FIEEr. M. M. Tamakuwala, MIEEr. Nitin K. Oza, FIEEr. S. R. Desai, MIEDr. N. C. Shah, FIEEr. M. R. Bhatt, MIEEr. V. M. Kania, MIEEr. C. C. Gandhi, FIEEr. K. O. Shah, FIEEr. H. R. Patel, FIEEr. H. R. Patel, FIESUB - 01976-19781974-19761972-19741969-1972Er. N. R. Sheth, FIEEr. D. J. Patel, FIEEr. D. J. Patel, FIEEr. M.G. Bagrecha, FIEEr. S. L. Patel, FIEEr. I.C. Patel, FIEProf. R. N. Shelat, FIEProf. G.N. Desai, FIEEr. J.T. Modi, MIE3Er. H. R. Patel, FIEEr. K.G. Desai, MIEEr. K.G. Desai, MIEEr. N.R. Sheth, MIEEr. V.G. Shah, MIEEr. V.G. Shah, MIEEr. D.C. Shah, MIEEr. D.C. Shah, MIEProf. G.N. Desai. AMIE
NOTICEThe 31st (Thirty First) Annual General Meeting of the Institution of Engineers(India) South Gujarat Local Centre will be held on 24 th October, 2019 at 7:00PM Mahida Bhavan, Ichchhanath Surat-395007 to transact the followingbusiness.AGENDA :1.Inauguration and welcome address by the Chairman, IEISGLC.2.To read out Notice & Agenda of AGM by the Hon. Secretary, IEISGLC.To read out the Minutes of the 30th AGM held on 27th October, 2018 and its3.confirmation.4.To approve and adopt the 31st (Thirty First ) Annual Report & Audited Accountsfor the year ended 31st March 2019. Annual Report and Audited Accountare placed on website www.ieisurat.org of South Gujarat Local Centre,SURAT.5.To appoint Auditors for the Financial Year, 2019-2020 and fix theirremuneration.6.Any other matter allowed by the Chairman.I earnestly request you to kindly participate in the meeting.Surat.Dated : 30-09-2019Note :(1)(2)sd/(Er. Dipak G. Patel)Hon. SecretaryMembers wishing to have any specific information are requested to send theirqueries in writing to the Hon. Secretary at least 10 days before the dateof the annual general meeting so as to keep the required information ready.In the absence of Quorum the adjourned meeting will be held at sameplace on the same date at 7:30 PM.4
Minutes of the Thirty (30th) Annual General Meeting of the Institution ofEngineers (India) South Gujarat Local Centre, held on 27th October 2018, at 7:30PM Mahida Bhavan, Ichchhanath, Surat-395 007.Item No.1Inauguration and welcome address by the Chairman, SGLC IE(I).Resol No.1Dr. P. H. Tandel, Chairman, IE(I)SGLC warm welcomed to all PresentIE(I)SGLC members and briefed about Institution of Engineers (I) andMahida Bhavan. He said about contribution and Cooperation of IE(I)Past Chairmen and Hon. Secretaries. He also draw attention ofIE(I)Membership. Dr. P. H. Tandel also appreciated all IE(I)SGLCtechnical activities like Guidance class of AMIE Section “A” , Seminarsworkshop etc.Item No.2Confirmation of the Minutes of the Twenty Nine Annual GeneralMeeting held on 28th October-2017.Resol No.2 It was resolved that the Minutes of the Twenty Nine AnnualGeneral Meeting held on 28thOctober-2017 at 7:00 PM in theN.V.Vashi Auditorium of the Mahida Bhavan, Surat be confirmed.Item No.3To read out notice and Agenda of Annual General Meeting bythe Hon. Secretary, South Gujarat Local Centre, IE(I).Resol No.3 Er. Mukund b. Master, Hon.Secretary, South Gujarat LocalCentre IE(I), read notice and Agenda of Thirty Annual GeneralMeeting. Er. Mukund Master addressed to the members aboutthe advantages of Students’ Chapter.Item No. 4 To approve and adopt the 30th Annual Report and AuditedAccounts for the year ended 31st March-2018.Resol No.4 Resolved that the 30th Annual Report and Audited Accounts forthe year ending 31st March-2018 be approved.Item No. 5 To appoint Auditors for the Financial Year 2018-19.Resol No.5 It was resolved that M/s. S.M.J. & Associates, Ahmedabadto be appointed as the Auditor for the year 2018-19 andremuneration be fixed Rs.8000/- per annuam GST.5
Item No.6To declare the committee members including Chairman & Hon.Secretary for the session 2018-19 and 2019-20 as per regulation3(a)vResol No.6 It was resolved that Prof. K. U. Joshi,FIE as Chairman andEr. D.G. Patel, MIE as Hon. Secretary for the session 20182019 and 2019-20 of the 155th Local Centre Committee meetingheld on 31st August-2018.Sudden death of Prof. K. U. Joshi, Chairman, in December 2018. SoChairman post was vacant. During the executive committee meeting No.158was held on 16th January, 2019 Er. Kirti Shethna, FIE was only Fellow Memberavailable, so unanimously elected as a Chairman of The Institution of Engineers,(I)South Gujarat Local Centre for the session 2018-19 & 2019-20.Sr.Name of Committee Member Membershipfor the Session 2018-20No.DivisionParticular1Er. Kirti H. ShethnaF-120035-2ChemicalChairman2Late Prof. K. U. Joshi(From Oct. 2018 to Dec. 2019)F-110158-3Electronics &TelecommunicationChairman3Er. Dipak G. PatelM-138933-5ElectricalHon. Secretary4ER. Darshan MehtaAM-158253-7CivilJoint Hon. Secretary5Dr. P H. TandelF-013099-7ComputerImm. Past Chairman6Er. Muku ) Whether tax invoice/bill of supply is being regularly issuedfor all taxable/exempted services ?(e) Whether the outward register/inward register is beingproperly maintained ?(f) Whether the Centre has been regularly submitting themonthly/annual returns within due dates? If not details tobe provided.(g) Whether special GST audit has been conducted by theState Centre in case of turnover of the State centre alongwith the local centre is more than Rs 2 crore during thefinancial year? If yes whether GST audit report andreconciliation statement in Form GSTR 9C has beensubmitted.NA16NANANANANANA
3. (a) Progress/Completion of construction work as on 31stMarch in respect of addition made durinig the year to theexisting building to be checked.(b) Contigent liability in respect of suits filed against thecentre, if any to be ascertained.(c) We have obtained external confirmation for all the yearend balance with bank (including current account, savingsaccount, cash credit, overdraft, loans fixed deposit andaccrued interest) directly from the banks/financialinstitutions concered at our office.4. Matters which do not really distort the truth and fairness ofthe accounts should not form part of the report and reportseparately.(a) Balance in advance shedule lying unadjusted for quitesome time to be scrutinized and adjustments.If any, to be given effect to or amount if materialto be reported upon.56N.A.NAYESN.A.NA(b) Utilization of fund transfer from headquaters forconstruction of building and acquiring of other assets tobe checked and reported upon.NA(c) Statement of closing stock of stores/stationery to becertified by the management and to be attached alongwith audit report.YESWhether the centre has adhered to the Royal Charter,Bye-Laws, Regulations and code of ethics and FinancialNorms and Rules? If not details to be provided.If in addition the auditors want to comment on certainmatters, they should write a management letter whichnot be reffered to in the above report.YESNAFOR SMJ & ASSOCIATESCHARTERED ACCOUNTANTS.PLACE : SURATDATED : 06-06-2019(MOHIT MEHTA)PARTNERM. No. 155175, FRN : 137347W17
BALANCE SHEETPREVIOUSYEAR RS.FUNDS AND LIABILITIES1,11,84,034 0025,02,442 008,000 001,36,94,476 00SchedulesCURRENTYEAR RS.RESERVES AND SURPLUS71,23,90,443 00Capital Reserve825,02,442 00Earmarked Funds9-1019,800 00CURRENT LIABLITIES & ProvisionsTOTAL RS.1,49,12,685 00PLACE :- SURATDATED :- 6th JUNE, 201918
AS AT 31st MARCH, 2019PREVIOUSYEAR RS.ASSETS AND PROPERTIESSchedulesCURRENTYEAR RS.8078136Fixed Assets183449944179838Investment Long TermFixed Deposits with Banks24490200-CURRENT ASSETS :Stock3-Sundry Receivables490590Cash & Bank Balances and51928187Other Advances615937Interest Outstanding and accruedon Investments2427771415930Short Term Fixed Deposits with Banks15937463513694476TOTAL RS.14912685FOR N.B. UNADKAT & ASSOCIATESChartered Accountants(N. B. UNADKAT)As per our Attached Reportof Even Date.19PROPRIETOR
Schedule of Fixed Assets anexed to and forming partof Balance Sheet as on 31st MARCH, 2019COST OF ASSETSASSETS1Cost as at1st April,2018Additions[DR]Sales/Disposal Cost as ator Adjustment 31st March,[CR]2019LAND :(1) Freehold Land0--0(2) Leasehold ,0705,99910,24,9545. Air Conditioning Unit5,23,7010-5,23,7016. Electric Installation3,89,63469,880-4,59,5147. Lift0--08. Building under00-03,51,51140,48280,78,1362,72,8572. BUILDING :(1) Freehold Building(2) Leasehold Building3. Computer System :4, Furniture &3,95,759Equipment etc.construction / CapitalWork in Progress9. Library BooksTOTAL3,91,9935,99983,44,994FOR N.B. UNADKAT & ASSOCIATESChartered Accountants(N. B. UNADKAT)As per our Attached Reportof Even Date.20PROPRIETOR
Income & Expenditure Account 31st March 2019 : Annexure -12017-2018Research Education&DevelopmentRs.RsRATIOIncomeR & D EDUGrant Received from Head Quarter104118.00 312354.00 For Manpower Grant26For Sr./Jr. Most SalariesFor Leave encashmentFor Bonus / ExgratiaFor Staff Welfare ExpensesFor Technical Activites00 For Seminars and Symposia100For National ConventionFor International ConferenceFor Council Meeting GrantFor Engineering Congress Grant00 For Election Grant100For Technical PublicationsFor Jubilee CelebrationFor Opening New CentreFor Best Centre awardFor Procuremnet of hardware for electionFor Examinations ExpensesFor Convocation GrantFor Technician/students Chapter155210.00 465630.00 For Annual Recurring Grant26250000.00 750000.00 For Special Repairs Grant26For Land And Building GrantFor Non coventional energy Grant1500.004500.00 For Incentives26For Special GrantFor reimbursement of TA/DA26For Miscellaneous Grant510828.00 1532484.00 SUB-TOTAL(A)Income Generated by Centre :Receipts for National Convention of DivisionReceipts form Seminars and Symposia100Receipts for Technical ActivitiesSponsorship feesDonations51375154125 Receipts for Continuing EducationReceipts for Technician's ChapterRefresher Course LectureAdvertisement1390741721 Interest form Investments &26Bank Fixed Deposit2159064771 Interest from Savings Bank Accounts262424972747 Hall/Space rent26Rent received from guest houseaccomodations Sale of Scrap1999959997 Miscellaneous Receipts26Liabilities no longer required written backSale of publicationSale of Institution Ties and Badges131120393361 Sub-Total (B)6419481925845 Grand Total (A B)2018-201921741007474Research& DevelopmentRs.EducationRs.TotalRs.111138.56 316317.44 01295.00197048.54 560830.46 0014800.00386155.10 893834.90 86247036164822356401
19 Er.Yogendra N. Shah M- 121911-6 Architectural Member 20 Dr. Vivaksha Jariwala M-156375-5 Computer Member 21 Er. H. M. Nanavati AM054719-3 Environment Member 22 Er. Umang M. Patel AM166308-1 Metallurgical & Member Material 23 Dr. Dinesh Singh M-161019-2
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