Adobe Acrobat Professional Help

Customer supportWhen you register your product, you are eligible for product support. Visit the Adobesupport website for details or refer to the technical support card provided with the Acrobatdocumentation.Adobe Systems also provides automated technical support. See the ReadMe file installedwith the program for additional information. See the Adobe Acrobat online support pagefor information on top support issues and troubleshooting information for commonproblems. (See Using online support.)

Adobe PressAdobe Press offers books that provide in-depth training on Adobe software, including theClassroom in a Book series. To purchase Adobe Press titles, visit www.adobepress.com(English only) or visit your local bookstore.

The Adobe Certification programThe Adobe Certification program offers users, instructors, and training centers theopportunity to demonstrate their product proficiency and promote their software skills asAdobe Certified Experts, Adobe Certified Instructors, or Adobe Authorized LearningProviders. Certification is available for several geographical regions. Visit the Partneringwith Adobe website at http://partners.adobe.com (English only) to learn how you canbecome certified.

ACROBAT ESSENTIALSWhat is Adobe PDF?Why use Adobe PDF?Working with Adobe AcrobatUpdating Acrobat

What is Adobe PDF?Portable Document Format (PDF) is a universal file format that preserves the fonts,images, and layout of source documents created on a wide range of applications andplatforms. PDF is the standard for the secure, reliable distribution and exchange ofelectronic documents and forms around the world. Adobe PDF files are compact andcomplete, and can be shared, viewed, and printed by anyone with free Adobe Reader software. You can convert any document to Adobe PDF using Adobe Acrobat softwareproducts.(See Why use Adobe PDF?.)

Why use Adobe PDF?Governments and enterprises around the world have adopted PDF to streamline documentmanagement and reduce reliance on paper. For example, PDF is the standard format forthe electronic submission of drug approvals to the U.S. Food and Drug Administration(FDA), and for electronic case filing in U.S. federal courts. PDF is also used by thegovernments of the United Kingdom and Germany for electronic document exchange.Common problemAdobe PDF solutionRecipients can't open files because theydon't have the applications used to createthe files.Combined paper and electronic archives aredifficult to search, take up space, andrequire the application in which a documentwas created.Documents appear incorrect on handhelddevices.Anyone, anywhere can open a PDF file. Allyou need is the free Adobe Reader software.PDF files are compact and fully searchable,and can be accessed at any time usingAdobe Reader. Links make PDF files easyto navigate.Tagged Adobe PDF allows text to reflowfor display on mobile platforms such asPalm OS , Symbian , and Pocket PCdevices.PDF documents may have special accessrights and be digitally signed.Businesses revert to paper exchange ofdocuments and forms because of a lack ofverifiable and auditable electronic processes.Documents with complex formatting are not Tagged PDF files contain information onaccessible to visually impaired readers.content and structure, which makes themaccessible on screen readers.(See Working with Adobe Acrobat.)

Working with Adobe AcrobatAdobe Acrobat 7.0 Professional software offers robust tools that make it easy to exchangeAdobe PDF files, conduct electronic reviews, preflight documents, create fill-in forms,convert layered and large-format engineering drawings to PDF, and deliver final printproduction output. Browse through these topics to get an overview of Acrobat'scapabilities.Related Subtopics:If you want to navigate Adobe PDF documentsIf you want to select and copy text, tables, or imagesIf you want to set tool and object propertiesIf you want to insert, append, or extract pagesIf you want to add headers, footers, watermarks, and backgroundsIf you want to create documents that extend features to Adobe Reader usersIf you want to create a secure documentIf you want to create an accessible document for vision- and motor-impaired usersIf you want to manage PDF filesIf you want to view an Adobe PDF document on the webIf you want to prepare a document for online viewingIf you want others to review an Adobe PDF fileIf you want to work with AutoCAD or Visio layers in an Adobe PDF documentIf you want to control the color in your documentIf you want to create a document for high-end output:

If you want to navigate Adobe PDF documentsTo move through pages of a PDF document, click the navigation buttons on the status bar,use the up and down arrow keys, use the Page Up and Page Down keys, or drag thevertical scroll bar. If the PDF document appears in full-screen mode as a slide show, usethe arrow keys to page through the document. (Choose Edit Preferences (Windows) orAcrobat Preferences (Mac OS), select Full Screen, and then select Show NavigationBar.)Navigation buttonsHere are some tips for navigating through a PDF document: Use bookmarks. Click bookmarks in the Bookmarks tab of the navigation pane to movethrough the PDF document. You can use bookmarks to jump to a destination within anAdobe PDF document, to another document, or to a web page. You can also add your ownbookmarks to PDF documents. (See Creating bookmarks.)Use thumbnails. Click the page thumbnails (or images) in the Pages tab of the navigationpane to move through the PDF document.Use articles. In magazine and newspaper PDF documents, stories flow from column tocolumn and sometimes across several pages. Authors can link rectangles that connect thesections of the piece and follow the flow of text. If the pointer includes a down-pointingarrow when held over text, the text is part of an article. Click an article to jump to the nextsection. For details on creating articles, see Defining articles.Show and hide layers, if the document has them. (See About Adobe PDF layers.)Click links to jump to a specific section. Links are usually underlined and appear in adifferent color, but the author of the PDF document can change their appearance. You canalso add links to PDF documents. (See Using links.)After you click a link or bookmark to jump to a different page, press Alt LeftArrow (Windows) or Option Left Arrow (Mac OS) to return to the previous page.

If you want to select and copy text, tables, or imagesTo copy an image, a table, or a small amount of text, use the Select tool. The pointerin the document pane varies depending on whether the pointer hovers over text, an image,or a table. To select text or a table, drag across the text or table. To select an image, clickthe image. (See Copying and pasting text, tables, and images.)If you want to extract all the text in a PDF document and retain the text formatting, chooseFile Save As, select Rich Text Format from the pop-up menu, and then save the file. Ifyou simply want to extract the text, choose File Save As, and then save the document asa plain text file. (See Conversion options for Rich Text Format or Microsoft Word format.)Selecting and copying textNote the following: If the author of the PDF document used a scanner to create the document and didn't makethe text searchable, or if the text is part of an image, you can't select the text or search it.In these cases, you can use the Recognize Text Using OCR command to convert theimage text to text that can be selected and searched.In some PDF documents, authors protect their content by setting restrictions that preventediting or printing. For example, the Cut, Copy, and Paste commands may be unavailablebecause the author set restrictions against copying text. (Some of these limitations mayalso affect a document's accessibility.)In some cases, your text selection may have unwanted text. For example, if you select textthat spans multiple pages, the selection may include text from headers or footers if theauthor did not tag the document properly. If you accidentally copy extra text, remember todelete the extra text after you paste it.

If you want to set tool and object propertiesYou can customize many settings in Acrobat by choosing Edit Preferences (Windows)or Acrobat Preferences (Mac OS). For setting properties of some tools and other objects,you can use the Properties Bar. For example, while adding note comments to a PDFdocument, you may want the Note tool to remain selected. To do this, select the KeepTool Selected option on the Note Tool Properties toolbar. (If the Properties toolbar isn'tvisible, choose View Toolbars Properties Bar.) (See Setting Commenting preferencesand Changing the appearance of comments.)Some tools, such as the Measuring tools, also have a Properties dialog box that opensautomatically when you select the tool.

If you want to insert, append, or extract pagesTo insert, remove, or use pages in other ways, use the commands on the Document Pages menu. You can do any of the following tasks: Insert pages. You can insert pages from another PDF document. Choose Document Pages Insert, and then specify the PDF file that you want to insert. This is an easy wayto combine PDF documents.Replace pages. You can replace an entire PDF page with another PDF page. When youreplace a page, only the text and images on the original page are replaced. Any interactiveelements associated with the original page, such as links and bookmarks, are not affected.Use thumbnails. You can use page thumbnails to copy or move pages within a documentand between documents.Delete pages. You can delete pages from an Adobe PDF document with the Deletecommand or by deleting the page's page thumbnail or tagged bookmarks. After you haveedited a PDF document, minimize the size of the file by choosing File Reduce File Sizeto save the restructured document under a new name.Extract pages. You can extract pages from an Adobe PDF document by using the Extractcommand. You can delete the extracted pages or copy them to a separate file. (SeeExtracting, moving, and copying pages and Deleting and replacing pages.)

If you want to add headers, footers, watermarks, andbackgroundsChoose Document Add Headers & Footers to add headers and footers. (See Addingheaders and footers.)If your document in the original application includes page numbering, those page numbersappear in the PDF document. When you remove pages or combine several PDFdocuments, page numbers may be out of sequence. However, you can add headers andfooters to PDF documents, allowing you to add page numbers or other informationspecific to the PDF document.You can also add watermarks and backgrounds. A watermark is text or an image thatappears over existing content when a document is viewed or printed. A background is acolor, texture, or pattern behind text or images. Choose Document Add Watermark &Background. (See Adding watermarks and backgrounds.)Add headers and watermarks to a PDF document after it's created.

If you want to create documents that extend features toAdobe Reader usersIf you want to create a PDF document that gives Adobe Reader users some of the toolsand features that are normally available only in Acrobat Standard or Acrobat Professional,you need to include additional usage rights. These additional usage rights can give usersthe necessary tools to fill in forms and submit them online or offline, to participate inemail and web-based reviews, to add comments, and to sign documents using AdobeReader. To add these additional usage rights, you use a server extension. You can addadditional usage rights for commenting using Acrobat Professional. For more informationon additional usage rights and system requirements, see the Adobe website at n.html (English only).

If you want to create a secure documentAcrobat provides several methods of applying security: Use digital signatures to indicate approval of a PDF document or form that you filled out.(See Signing Adobe PDF documents.)Certify documents to disallow subsequent changes. (See Certifying documents.)Add passwords and set security options to restrict opening, editing, and printing PDFdocuments. (See Adding passwords and setting security options.)Encrypt a document so that only a specified set of users have access to it. (See EncryptingAdobe PDF files using certificates.)Apply server-based security policies to PDF documents. Server-based security policies areespecially useful if you want others to have access to PDF documents only for a limitedtime. (See Encrypting Adobe PDF files using security policies.)Apply the same security settings to a number of PDF documents by creating a customsecurity policy. (See Creating user security policies.)Add security settings to PDF attachments, and use eEnvelopes. (See Using eEnvelopes tosend secure files.)

If you want to create an accessible document for visionand motor-impaired usersAcrobat provides a set of features that let you create accessible documents from new orexisting PDF documents. Check your Adobe PDF documents for accessibility before distributing them to users.(See Checking the accessibility of Adobe PDF documents.)Optimize PDF documents for reflow by tagging them. (See Tagging Adobe PDFdocuments for accessibility.)Quickly check the reading order of tagged PDF documents by using the TouchUp ReadingOrder tool. (See Checking a document's reading order.)Correct many types of tagging problems, and add alternate text to images. (See Correctingtags and Checking and adding alternate text to figures.)Employ a greater level of editing control over tags or work with PDF documents thatrequire detailed tagging of tables. (See Using the Tags tab.)Resolve difficult reflow problems. (See Using the Content tab.)

If you want to manage PDF filesAcrobat provides a host of features that let you organize and search PDF files: Use the Organizer to quickly locate and organize PDF files. (See Using the Organizerwindow.)Attach PDF or other files to your Adobe PDF document. (See Adding attachments toAdobe PDF documents.)Combine different document types into a single Adobe PDF file by using the Create PDFFrom Multiple Files command. (See Creating Adobe PDF files from multiple files.)Easily search an Adobe PDF file or a folder of Adobe PDF files for a particular word orphrase whether that folder is on your computer or on your network. (See About searchingAdobe PDF documents.)

If you want to view an Adobe PDF document on the webPDF documents can be opened either in Acrobat or in a web browser.In Windows, you may need to configure your web browser to open PDF documents. InAcrobat, open the Internet panel of the Preferences dialog box. Select the Check BrowserSettings When Starting Acrobat option. Also, make sure that Display PDF In Browser isselected. Then restart Acrobat. If this procedure doesn't work, you may need to updateyour web browser.Mac OS automatically configures Acrobat to run in the browser (Safari) the first time youstart Acrobat after installation. (See Viewing Adobe PDF documents in a web browser.)

If you want to prepare a document for online viewing Embed fonts when you create the Adobe PDF document. (See Creating custom AdobePDF settings.)Add navigational elements, such as bookmarks and links. (See Using bookmarks andUsing links.)Create a structured or tagged Adobe PDF file to provide as much viewing flexibility aspossible. (See About accessibility and Adobe PDF documents.)Reduce the file size so it's as compact as possible. (See Reducing Adobe PDF file size.)Add buttons for submitting data if you are working with a PDF form. You'll also need aCGI script and values assigned for the form data. (See Making Adobe PDF forms webready.)Allow for page-at-a-time downloading. This can greatly decrease download time if youhave a large PDF document that will be accessed from a web server. (See Enabling FastWeb View in Adobe PDF files.)

If you want others to review an Adobe PDF fileIf you want people to review your Adobe PDF document and make comments, you canstart an automated email-based or browser-based review to simplify the reviewingprocess. The review features streamline your document reviews by providing a variety oftools and automated support throughout the review cycle. Even Adobe Reader users canparticipate in a review process if additional usage rights are assigned. And training isn'tnecessary. Acrobat walks you through the entire process. (See Types of reviewworkflows.)

If you want to work with AutoCAD or Visio layers in anAdobe PDF document Create the Adobe PDF document, and include only those layers you want from yourAutoCAD or Visio file. (See Converting Microsoft Visio files (Windows) and ConvertingAutodesk AutoCAD files (Windows).)Add links and bookmarks to make it easy to move between layers. (See Addingnavigability to layers.)Merge or flatten layers in Acrobat as necessary; you don't need to regenerate the PDF filefrom the authoring application. (See Merging layers and Flattening Adobe PDF layers.)Set visibility, initial state, printing, and other layer properties. (See Editing the propertiesof Adobe PDF layers.)Print the desired layers. (See Printing documents with layers.)

If you want to control the color in your document Adjust color settings when you create the Adobe PDF document. (See Creating customAdobe PDF settings.)Specify a color management engine, define working spaces, and set other colormanagement options. (See Managing color in Acrobat.)Preview color separations in your document. (See Previewing color separations.)Print a color composite or grayscale composite proof to check the colors in the document.(See Setting advanced print options.")Specify print output settings to ensure consistent color output. (See Specifying outputsettings.)Create color separations. (See Printing color separations.)

If you want to create a document for high-end output: Create the Adobe PDF document by converting a PostScript file using Distiller formore control over the PDF components. (See Creating PostScript files.) Or, change theconversion settings if you create a PDF document from within an authoring application orAcrobat. (See Creating custom Adobe

Through Acrobat Online, you'll find product information and links for downloading plug-ins and updates, as well as information on training, support, vertical market solutions, and Acrobat-related products. To use Acrobat Online: 1. In Acrobat, Choose Help Acrobat