Skyward Discipline Guide - Midland Independent School District

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Skyward Discipline Guide 2020-2021 STUDENT DATA SYSTEMS

Skyward Discipline Guide TABLE OF CONTENTS ADD DISCIPLINE RECORDS . 2 To create a NEW discipline record . 2 Add a Victim . 4 ADD DISCIPLINE RECORDS TO MULTIPLE STUDENTS . 7 To add an Existing discipline record to multiple students . 7 DISCIPLINE RECORDS WITH PLACEMENT EXTENDING INTO THE NEXT YEAR . 9 To add a discipline record that will extend into the next year . 9 ADDING BULLYING/HARASSMENT DISCIPLINE RECORDS . 11 Allegation with outcome as NOT Bullying/Harassment with one student . 11 Allegation with outcome as NOT Bullying/Harassment with multiple students . 12 Allegation with outcome as Bullying/Harassment with one student . 14 ADD CHILD RESTRAINTS . 15 Entering MISD Police Officer restraints of Special Education students . 16 Entering MISD Police Officer restraints of General Education students . 17 Entering School District Employee or Volunteer restraints of Special Education students . 19 DISCIPLINE MAINTENANCE FEATURES . 20 To view discipline records . 20 Discipline records maintenance and features . 21 DISCIPLINE REPORTS . 24 Skyward Reports . 24 Discipline Detail. 24 Discipline Graphs . 27 Number of Occurrences . 30 Skyward Report Manager . 32 SIX WEEKS DISCIPLINE VERIFICATION REPORTS . 34 Discipline Error Report Instructions . 34 Child Restraint Error Report Instructions. 40 Page 1 of 46 Last updated 10/05/2020

Skyward Discipline Guide The Skyward Discipline module tracks offenses and the actions to those offenses. It is also used for PEIMS and the Office for Civil Rights (OCR) reporting. Offenses can be entered either by the campus discipline officer or as referrals through the teacher’s gradebook. ADD DISCIPLINE RECORDS A discipline record is created when a student violates a campus rule. A record is created for each offense committed by the student. Each discipline record logs the incident date and an offense code that indicates the nature of the offense. Each offense has an incident number, which can be assigned to multiple students. The discipline record can also contain an action code that indicates the steps taken by campus administrators in response to the offense. Each offense can have multiple action codes. For instructions on entering disciplinary incidents where the disciplinary placement extends into the next school year, please see page 9 of this document. To create a NEW discipline record: 1. From the Students menu click Student Profile – PR. 2. Go to the Discipline Offenses tab and locate the student by Student ID, Name or by clicking the Student link. Once the student is populated, click Add. Page 2 of 46 Last updated 10/05/2020

Skyward Discipline Guide 3. In the Add Offense section, input the following: 1. Offense/Referral: Since this is an offense, leave as Offense. Note: If the teacher entered the referral in their gradebook, referral will automatically populate. This must be changed to Offense for PEIMS and OCR reporting. 2. Offense: Select the offense code or select the Offense link to view a list of codes. If the primary offense has a PEIMS-equivalent code corresponding to either conduct requiring mandatory expulsion or conduct requiring mandatory placement in a DAEP (discretionary expulsion), the action code must have an applicable PEIMS-equivalent code. If the primary offense has a PEIMS-equivalent code corresponding to conduct requiring mandatory expulsion, the action code must correspond to a mandatory action, or action code 27 or 28 (mandatory action not taken) must be selected. 3. School: Select the school the incident took place. 4. Location: Select the location of the offense. This field is required for all offense codes except 21-23, 33-34, 41-45, and 55-56. Offense codes 09 and 10 must have 04 in the Location field. Note: Some offense codes have only certain allowed behavior locations. For instance, offense code 21-violation of the SCOC will always report as behavior location 00 regardless of where the behavior occurred. Please refer to your chart from Appendix E from your discipline training materials for the allowable behavior locations. NEW REQD 5. Offense Date: Enter the date the offense occurred. 6. Offense Time: Enter the time the offense occurred. 7. Parent Notified: Check the box if the parent was notified. Note: This is for data mining purposes only. 8. Incident: Since this is a new incident, leave as New Incident. This option will assign the next available Incident #. 9. School Year: Select the School Year the incident took place. 10. Disc Officer: If you are a Discipline Officer and your staff record has the Discipline Officer option selected (Staff Staff Profile), your name will auto fill this field when you create a new Offense record. 11. Referred by: Select the staff member that gave the referral. Note: If the teacher entered the referral in their gradebook, the teacher’s name will automatically populate. 12. Comments: Enter comments regarding the offense. Please be mindful of what you enter. Page 3 of 46 Last updated 10/05/2020

Skyward Discipline Guide 13. Victims: Add victims to the offense (see below for instructions). Note: This field is required when adding a bullying/harassment incident (see page 11 for instructions). 14. Click Attach to upload supporting documentation, if needed. Choose the file, click the upload button, then click Save. 15. Once all fields have been entered, click Save and Add Action. Add a Victim 1. Click Add. 2. Locate the student by Student ID, Name or by clicking the Student link. 3. Relationship: If there is any relationship between the student with the Offense record and the Victim, select the relationship type. 4. Primary Victim: Check this box if this is the Primary Victim of the Offense. You can add more than one victim to each Offense record. 5. Comments: Enter comments that were made by the victim regarding the offense. 6. Notes: Enter data as appropriate (i.e. notes from the investigation). 7. Once all the fields have been entered, click Save. Page 4 of 46 Last updated 10/05/2020

Skyward Discipline Guide 4. In the Add Action Summary section, input the following: 1. Action: Select the action code or select the Action link to view a list of codes. If an action code has a PEIMS-equivalent code, the primary offense must have a PEIMS-equivalent code and will be reported to PEIMS. If the action code does not have a PEIMS-equivalent code, the primary offense may or may not have a PEIMS-equivalent code. 2. Suspension Type: If the student’s action is suspension, select the suspension type (i.e. ISS, OSS). 3. Ordered Date: Enter the date you ordered the placement, NOT the first day of the student’s placement. 4. Return Date: If the student is serving an In or Out of School Suspension, enter the date the student will return to class. 5. Total Time: Enter the official DAYS that you originally assigned to the student. This is required when the action taken requires the student to be removed from his/her regular setting (class). 6. Parent Notified: Check this box to verify you have contacted the parent and have notified them of this action. 7. Action Status: There are three options you can choose from: Open –This signifies that the Action has not yet been served. Reissued – The Reissued option would be used if the student did not serve the Action on the Ordered date and now the Action is being changed to a higher consequence. Served – When the student has completed the Action, you can mark the Action as Served. 8. School: Select the school the student will be serving the action. For ISS, this will be your campus number. For DAEP and expulsion with services, this will be MAP 165901030 or Parker 165901122. For OSS and expulsion without services, this field will be blank. Page 5 of 46 Last updated 10/05/2020

Skyward Discipline Guide If the action code entered has a PEIMS equivalent code of 03, 04, 07, 08, 09, 10, 11, or 14, enter 030 (Midland Alternative Program) for secondary students or 122 (Parker Elementary) for elementary students expelled to MAP or have received DAEP placement. If the action code entered has a PEIMS equivalent code of 01, 05, 25, 27, 28, or 50 leave this field blank. 9. School Year: Select the school year the action will be taking place. 10. Diff Reason: If a student does not serve the discipline term that has been assigned (Total Time), then you must select the difference reason code and input the actual number of instructional days (Days Served) that the student was in attendance when calculating this number. Do not include days absent. 11. Days/Hours Served: When the Action Status is changed to Served, this field will update with the Hours or Days Served based on what you entered in the Total Time field. This is the number of days the student actually served. 12. Inconsistent with Code of Conduct?: Check this box if an out-of-school suspension (OSS), disciplinary alternative education program (DAEP) placement (not by court order), or expulsion action is inconsistent with a local education agency’s student code of conduct. 13. Comments: Enter comments regarding the action record. 14. Never check Create Action Record Details From The Action Detail Default Values You Have Saved. 15. Once all fields have been entered, click Save. NEW Page 6 of 46 Last updated 10/05/2020

Skyward Discipline Guide ADD DISCIPLINE RECORDS TO MULTIPLE STUDENTS To add an Existing discipline record to multiple students: 1. Go to the Discipline Offenses tab and locate the student by Student ID, Name or by clicking the Student link. Once the student is populated, click Add. 2. In the Add Offense section, input the following: 1. Incident: Since this is an existing incident, select Existing Incident. 2. Incident #: Input the incident # of the offense to link all of the students together. 3. An Existing Incident Number popup will display. Click Yes to overwrite the information on the screen with the information from the selected incident. Page 7 of 46 Last updated 10/05/2020

Skyward Discipline Guide 4. Update the pre-populated fields as needed and then click Save and Add Action to complete the discipline record. Important: The offense code must be the same for all students involved in the incident; however, the action codes may be different (refer to pages 5-6 for instructions on adding action codes). Page 8 of 46 Last updated 10/05/2020

Skyward Discipline Guide DISCIPLINE RECORDS WITH PLACEMENT EXTENDING INTO THE NEXT YEAR Current year disciplinary incidents with disciplinary actions of DAEP or expulsion where students will start the next school year in DAEP or will be expelled with or without services for the start of the next school year must be entered into Skyward under the current year. To add a discipline record that will extend into the next year: In this example, the student was expelled to DAEP for 30 days beginning 05/11/2020 for possession of marijuana. . 1. Go to the Discipline Offenses tab and locate the student by Student ID, Name or by clicking the Student link. Once the student is populated, click Add. 2. In the Add Offense section, enter the offense information and then click Save and Add Action. 3. In the Add Action Summary section, the following fields must be entered to reflect that the student served 10 of the 30 days with a difference reason code (08) that the school year ended. 1. Ordered Date: Date that you ordered the placement. May not be the first day of the student’s placement. 2. Total Time: What you originally gave the student. 3. Action Status: Mark as served. 4. School: Where the student served the placement. 5. Diff. Reason: A difference reason code must be entered since the student only served 10 of the 30 days of the DAEP assignment. 6. Days Served: How many days the student actually served. 7. Click Save once all fields have been completed. Page 9 of 46 Last updated 10/05/2020

Skyward Discipline Guide 4. For the 2020-2021 discipline record, create a new discipline record with a new incident number to record the continuation of DAEP from the previous year (20192020). The same Offense Code must be used and the Offense Date must be the student’s entry date (i.e. 8-19-20). If you do not know the Offense Code, call the SDS department. 5. In the Add Action Summary section, input the following: 1. Action: Student DAEP continuation from previous year. 2. Ordered Date: Student’s entry date. 3. Total Time: Number of days remaining from previous year. 4. Action Status: Mark as served. 5. School: Where the student served the placement. If expelled WITHOUT services, this should be blank. 6. Days Served: How many days the student actually served this year. 7. Click Save once all fields have been completed. Page 10 of 46 Last updated 10/05/2020

Skyward Discipline Guide ADDING BULLYING/HARASSMENT DISCIPLINE RECORDS All reports/allegations of bullying/harassment on the basis of: sex, race, color, or national origin, disability, sexual orientation, or religion, regardless of the outcome, must be keyed into Skyward to ensure the data is reported to the Office for Civil Rights (OCR). An allegation is a claim or assertion that someone has done something wrong or illegal, typically made without proof. Allegation with outcome as NOT Bullying/Harassment with one student The steps below explain how to enter a bullying/harassing allegation where the outcome was found as not bullying/harassing. This referral is keyed (tied) to the person making the allegation of being bullied/harassed (i.e. victim, accuser), not the person being accused of doing the bullying/harassing. 1. Go to the Discipline Offenses tab. 2. Locate the student making the allegation by Student ID, Name or by clicking the Student link. 3. Once the student is populated, click Add. 4. Offense/Referral: Click the drop-down and select Referral. 5. Offense: Enter the bullying/harassing offense code that describes the basis for the report. 001-HAR/BUL GENDR (Harass/Bully on Sex) 002-HAR/BUL RACE (Harass/Bully on Race, Color, or National Origin) 003-HAR/BUL DISAB (Harass/Bully on Disability) 004-HAR/BUL SEX ORN (Harass/Bully on Sexual Orientation) 005-HAR/BUL RELIG (Harass/Bully on Religion) 006-HAR/BUL OTHER (Harass/Bully on Other – not listed above) 6. Location: Enter 00. 7. Offense Date: Enter the date the student came in to report the incident. 8. Referred By: Enter the data as appropriate. 9. Comments: Enter detailed comments excluding any information that can identify the accused student (i.e. name). 10. Once all data has been entered, click the Save and Back. Page 11 of 46 Last updated 10/05/2020

Skyward Discipline Guide Allegation with outcome as NOT Bullying/Harassment with multiple students If more than one student is making an allegation for the same incident, the referrals must be tied together using the same incident number. The steps below explain how to connect the incidents together where the outcome was found as not bullying/harassing. 1. Go to the Discipline Offenses tab. 2. Locate the student that needs to be tied to the other student making the allegation by Student ID, Name or by clicking the Student link. 3. Once the student is populated, click Add. 4. Incident: Since this is an existing incident, select Existing Incident. 5. Incident #: Input the incident # of the offense to link all the students together or click the Incident # link to view all incidents. 6. An Existing Incident Number popup will display. Click Yes to overwrite the information on the screen with the information from the selected incident. Page 12 of 46 Last updated 10/05/2020

Skyward Discipline Guide 7. Once all information has been entered, click the Save and Back. 8. If the message ‘Continue without entering PEIMS required data?’ appears, click the Yes to continue and save the record. Page 13 of 46 Last updated 10/05/2020

Skyward Discipline Guide Allegation with outcome as Bullying/Harassment with one student The steps below explain how to enter a bullying/harassment allegation where the outcome was found as bullying/harassing. This offense is keyed (tied) to the person being accused and found guilty of bullying/harassing, not the person making the allegation of being bullied/harassed (i.e. victim, accuser). Note: If multiple students are involved in the same incident and are found to be bullying/harassing, all students must be tied together by the incident number. Follow the steps below to create the incident for the first student. Then refer to pages 7-8 for instructions on entering multiple students. 1. Go to the Discipline Offenses tab. 2. Locate the student being accused and found guilty of bullying/harassing by Student ID, Name or by clicking the Student link. 3. Once the student is populated, click Add. 4. Offense/Referral: Click the drop-down and select Offense. 5. Offense: Enter the bullying/harassing offense code that describes the basis for the report. 001-HAR/BUL GENDR (Harass/Bully on Sex) 002-HAR/BUL RACE (Harass/Bully on Race, Color, or National Origin) 003-HAR/BUL DISAB (Harass/Bully on Disability) 004-HAR/BUL SEX ORN (Harass/Bully on Sexual Orientation) 005-HAR/BUL RELIG (Harass/Bully on Religion) 006-HAR/BUL OTHER (Harass/Bully on Other – not listed above) 6. Location: Enter 00. 7. Offense Date: Enter the date the offense occurred. 8. Referred By: Enter the data as appropriate. 9. Comments: Enter detailed comments excluding any information that can identify the student (i.e. name) making the report/allegation. 10. Click Victims to enter information regarding the victim(s) who reported the bullying/harassment. Note: Add additional names if there are multiple victims. See page 4 for instructions on how to enter a victim. Page 14 of 46 Last updated 10/05/2020

Skyward Discipline Guide ADD CHILD RESTRAINTS ALL district employee/volunteer and MISD police officer restraints of special education students must be entered in Skyward. For general education students, only the MISD police officer restraints are to be entered in Skyward. You can quickly determine that a student is identified as a special education student by looking in the student indicator box on the Student Profile screen: Special Education student: General Education student Page 15 of 46 Last updated 10/05/2020

Skyward Discipline Guide Entering MISD Police Officer restraints of Special Education students 1. Go to the Special Ed Child Res tab and locate the student by Student ID, Name or by clicking the Student link. Once the student is populated, click Add. Note: Some items on this screen will automatically populate. The fields that have been boxed in RED must be entered for each restraint of special education students by MISD police officers. NEW School Year: For the 2020-2021 school year, it will be 2021. Date of Restraint Event: Enter the date the restraint occurred. Start Time: Input the time the student was restrained. Campus ID of Restraint Code: This field will automatically populate based on the campus that is adding the restraint record. Note: If the restraint did not occur on the student’s home campus, then this field needs to be updated to the campus code for the campus where the restraint did occur. 6. Restraint Instance Number: This field will automatically generate once the record is saved. 7. Instructional Setting: This field will automatically populate from the student’s special education program record. 8. Reporting Period Indicator Code: This field will automatically populate based on the date that was selected above for the restraint event. 9. Primary Disability: This field will automatically populate from the student’s special education program record. 10. Restraint Reason Code: Enter code 08-Restraint by School District Police. 11. Restraint Staff Type Code: Enter code 02-School district police or SRO. 12. Restraint Type: Select either Mechanical or Physical from the dropdown. 13. Once all information has been entered, click Save. 2. 3. 4. 5. Page 16 of 46 Last updated 10/05/2020

Skyward Discipline Guide Entering MISD Police Officer restraints of General Education students Note: These are the only restraints that are to be entered for general education students. 1. Go to the Special Prgms Child Restraint tab and locate the student by Student ID, Name or by clicking the Student link. Once the student is populated, click Add. Note: Some items on this screen will automatically populate. The fields that have been boxed in RED must be entered for each restraint of general education students by MISD police officers. Page 17 of 46 Last updated 10/05/2020

Skyward Discipline Guide School Year: For the 2020-2021 school year, it will be 2021. Date of Restraint Event: Enter the date the restraint occurred. Start Time: Input the time the student was restrained. Campus ID of Restraint Code: This field will automatically populate based on the campus that is adding the restraint record. Note: If the restraint did not occur on the student’s home campus, then this field needs to be updated to the campus code for the campus where the restraint did occur. 6. Restraint Instance Number: This field will automatically generate once the record is saved. 7. Instructional Setting: Leave blank since the student is not in special education. 8. Reporting Period Indicator Code: This field will automatically populate based on the date that was selected above for the restraint event. 9. Primary Disability: Leave blank since the student is not in special education. 10. Restraint Reason Code: Enter code 08-Restraint by School District Police. 11. Restraint Staff Type Code: Enter code 02-School district police or SRO. 12. Restraint Type: Select either Mechanical or Physical from the dropdown. 13. Once all information has been entered, click Save. 2. 3. 4. 5. Page 18 of 46 Last updated 10/05/2020

Skyward Discipline Guide Entering School District Employee or Volunteer restraints of Special Education students 1. Go to the Special Ed Child Res tab and locate the student by Student ID, Name or by clicking the Student link. Once the student is populated, click Add. Note: Some items on this screen will automatically populate. The fields that have been boxed in RED must be entered for each restraint of special education students by school district employees or volunteers. School Year: For the 2020-2021 school year, it will be 2021. Date of Restraint Event: Enter the date the restraint occurred. Start Time: Input the time the student was restrained. Campus ID of Restraint Code: This field will automatically populate based on the campus that is adding the restraint record. Note: If the restraint did not occur on the student’s home campus, then this field needs to be updated to the campus code for the campus where the restraint did occur. 6. Restraint Instance Number: This field will automatically generate once the record is saved. 7. Instructional Setting: This field will automatically populate from the student’s special education program record. 8. Reporting Period Indicator Code: This field will automatically populate based on the date that was selected above for the restraint event. 9. Primary Disability: This field will automatically populate from the student’s special education program record. 10. Restraint Reason Code: Enter code 01-07 for the appropriate ‘imminent harm’. Do NOT enter 08-Restraint by School District Police in this field. 11. Restraint Staff Type Code: Enter code 01-School district/charter employee or volunteer. Do NOT enter 02-School district police or SRO in this field. 12. Restraint Type: Select either Mechanical or Physical from the dropdown. 13. Once all information has been entered, click Save. 2. 3. 4. 5. Page 19 of 46 Last updated 10/05/2020

Skyward Discipline Guide DISCIPLINE MAINTENANCE FEATURES To view discipline records: The student’s discipline records are listed. The details can be viewed by highlighting a record and then expanding it. Page 20 of 46 Last updated 10/05/2020

Skyward Discipline Guide Discipline records maintenance and features: Quick Print: To access Discipline Reports 1. Click Quick Print. 2. Select the report you wish to print. 3. Select the Template to run. 4. OPTIONAL: Select Make Favorite. 5. Click Run. Add: Create a new Offense record. Edit: Update an existing discipline record. Remember to click Save and Back once all updates have been made. Delete: Delete an existing discipline record. The message shown below will appear. Click Yes to delete the offense. Note: Action codes, victims, and witnesses must be deleted before the offense can be deleted. Page 21 of 46 Last updated 10/05/2020

Skyward Discipline Guide Dis Notes: Discipline Notes can be viewed, added, edited, or deleted. All Notes: All Notes can be viewed, added, edited, or deleted. Totals: The total number of Offenses, Actions, and Points can be viewed. Page 22 of 46 Last updated 10/05/2020

Skyward Discipline Guide Susp/Exp: The student’s Suspension and Expulsion records can be viewed. Defaults: Defaults may be setup which will automatically populate specific data when a new Offense record is created. All defaults can be overridden as needed. Page 23 of 46 Last updated 10/05/2020

Skyward Discipline Guide DISCIPLINE REPORTS Skyward Reports The Skyward Discipline module contains reports to produce graphs of offenses or actions, or to run a report of all offenses or actions that have occurred during a specific date range. To access Skyward Discipline reports, go to Office Discipline – DI Reports - RE. Note: Depending on your access level, you may not see all reports displayed. Discipline Detail – DD – This report provides details of students’ discipline records. 1. Click Discipline Detail – DD. 2. Click Add. 3. To create a template, follow the steps below: Page 24 of 46 Last updated 10/05/2020

Skyward Discipline Guide 1. Enter a Template Description. 2. Select the Print Options: Ranges – Specify the students whose records will be included in the report (i.e. active students only, specific grade levels, etc.). Sort Order – You can sort by one or more fields. If multiple fields are selected, you can page break each sort item. 3. Select the Offense Ranges: School Year - Select the school year. Offense Date – Specify a date range. You also have the option to use the Today Less Number of Days which allows you to look at offenses that took place a defined number of days prior to today. Record Type – You can print for all offenses or selected offenses. Offense Sort Order – You can sort by Offense Date or Offense Code. 4. Select the Action Ranges: Suspension Type - Use this field to limit the actions to ‘In School’ and ‘Out of School Suspension’ or ‘Expulsions’ and others. Action Sort Order – You can sort by Action Date or Action Code. 5. Select the Action Detail Ranges to filter the ‘Action Details’ that will display on the report. 6. Once all sections have been completed, click Save and Print. Page 25 of 46 Last updated 10/05/2020

Skyward Discipline Guide Page 26 of 46 Last updated 10/05/2020

Skyward Discipline Guide 7. Once the report has completed processing, click View Report. Example Discipline Graphs – GR – This report can be used to create and view graphs of discipline offenses and actions. 1. Click Discipline Graphs – GR. Page 27 of 46 Last updated 10/05/2020

Skyward Discipline Guide 2. Click Add. 3. To create a template, follow the steps below: 1. Enter a Template Descriptio

Skyward Discipline Guide Last updated 10/05/2020 3. In the Add Offense section, input the following: 1. Offense/Referral: Since this is an offense, leave as Offense. Note: If the teacher entered the referral in their gradebook, referral will automatically populate. This must be changed to Offense for PEIMS and OCR reporting. 2.

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