Official Workbook For Chapters - Zeta Phi Beta Sorority .

ZETA DOVES FORMPlease submit the names and information of Sorors who are celebrating 50 years of active service to the Sorority since August2013 through December 2014 and have not been recognized at a previous. Submit the below application by June 1, 2014.Name:Date of birth:Home Phone Number:Alternate Phone Number:State:ZIP Code:Current address:City:Email AddressZeta ProfileZeta Initiation Year:Initiation Chapter:RegionCurrent Chapter:Membership Status Golden LifeHow long? Life GraduateCurrent Chapter Basileus:Phone Number:Email Address:Chapter Address:City:State: Grad Member-at-LargeZipPositions Held in ZetaNationalRegionalNationalRegionalStateLocal ChapterZeta RecognitionsStateLocal ChapterAbout MeHave You Ever Been Recognized at a National Boule as a Zeta Dove? Yes No If yes, Boul yearProvide a little known fact about yourself?Favorite Book:Favorite Movie:Hobbies:Favorite Vacation Spot:Favorite Recipe:Favorite Food:Favorite Entertainer:Favorite TV Show:Favorite Restaurant:Family InformationNameRelationshipGreek Affiliation (if applicable): Y or NSignaturesI authorize the use of the above information for Zeta Phi Beta Sorority, Incorporated use only.Print Name:Date:Signature:Date:SUBMIT FORM ELECTRONICALLY TO:zetadovecoord@Zetaphibetasorority.com14

SCRAPBOOK CRITERIA, GUIDELINES, POINT SHEET AND ENTRY FORMThe following information has been compiled to ensure that every chapter understands the guidelines and criteria for scrapbookcompetition. In the true spirit of scrapbook designing, creativity is important and depicted in the point system.1. Each chapter that submits a scrapbook for competition must be financial on the state, regional and national level.2. Scrapbooks must be submitted at the Grand Boulé in the designated area by at p.m.3. Graduate Chapters, Undergraduate Chapters and Auxiliaries will compete against other chapters and auxiliaries of the samesize. There will be a first, second and third place winner for each category.a. Small: 0-4 membersb. Medium: 5--25 membersc. Large: 25-50 membersd. Larger: 51 or more members4. Each section of the scrapbook will be assessed in two areas: content and creativity.5. The judging panel with comprise of one representative from each region or sorors whose chapter is not competing.6. Sorors who serve as judges must be registered for the Grand Boulé.7. Secure all decorative items with the appropriate adhesive. The judges will not be responsible for making repairs to scrapbooks orkeeping up with lose pieces.8. The scrapbook with the highest number of points in each size category WINS!ContentThe content should include supporting documentation for the activities displayed. Supporting documentation is defined asnewspaper articles, pictures, programs, tickets, fliers, etc. The number of supporting documents for each section will vary betweenone and two pieces. The requirements are listed in the scrapbook guidelines section below. There should be a divider for each ofthe following sections: Programs and Z-HOPE Projects, Chapter/Auxiliary Activities, Blue and White Social Activities andOrganizational Affiliations.CreativityEach section will be highly judged on creativity. Chapter/Auxiliaries can show creativity in original and exciting ways through design,material, layout, etc. The design should not render the scrapbook or its pages difficult to read or understand.SCRAPBOOK GUIDELINESI. CoverThe cover should include the following information: Sorority Name, Chapter Name, University Name (if applicable), City, State,National/Regional Theme, and Depiction of the National Theme: Building on the Principles of Zeta While Blazing New Paths.II. Scrapbook IntroductionTitle PageS r rity Nam , Chapt r Nam , City, Stat , Grand asi s’ nam , R gi na Dir ct r’s Nam , Stat Dir ct r’s Nam , Chapt rasi s’ Nam , Rang f Y ars f r Scrapbook (2012-2014) since the last Boulé.Table of Contents and DividersThe Table of Contents should include the section name and page number. Each section of the scrapbook should have a divider.The first section requiring a divider is Programs and Projects.15

History Local Chapter /Auxiliary History from chartering date and Local Officers Listed-Not to exceed 5 PagesIII. Programs and Projects-1 piece of documentation required. Content points will be awarded for each Z-H P /St rk’sNest program and non-Z-HOPE programs. Z-HOPE projects should be clearly labeled. Z-HOPE (accompanied by an introductory explanation of the Z-HOPE program to include the category Mind, Body,and/or Spirit) March f Dim s/St rk’s N st Elder Care Adopt-a-School Other ProjectsIV. Chapter / Auxiliary ActivitiesTwo pieces of documentation is required for all of the categories listed except Awards and Recognitions. For these, onlyone piece of documentation is required. Content points will be given for each activity under each category. Membership-3 R’s (R cr itm nt, R t nti n and R c amati n) National Observances-F nd r’s Day, Fin r W manh d Fundraising Activities Scholarship Activities Awards and Recognitions Conferences-Area Workshops, State and Regional Conferences, etc.V. Blue and White Social Activities-one piece of documentation is required. Bonus points will be given per activity undereach category. Undergraduates (for graduate chapters) Graduate (for undergraduate chapters) Phi Beta Sigma Social Activities with Chapter /Auxiliary Members or with Other Chapters or AuxiliariesVI. Auxiliaries-one piece of documentation is required. Bonus points will be given per auxiliary not per activity for eachauxiliary. Amicae Archonettes Amicettes PearlettesVII. Organizational Affiliations and Partnerships-one piece of documentation is required. Content points will be given peractivity for each affiliation or partnership. All organizations/councils in which your chapter has representation, examples:o National Pan-Hellenic Councilo Urban Leagueo National Association for the Advancement of Colored Peopleo National Council of Negro Women16

SCRAPBOOK POINT SHEETI. Cover 1pt1pt1pt1-3ptsSorority NameChapter Name, University Name (if applicable)City/StateDepiction of the National Theme: Building on the Principles of Zeta While Blazing New PathsII. Scrapbook Introduction Title Page and History 1ptSorority Name 1ptChapter Name, City, State 1ptGrand asi s’ nam , R gi na Dir ct r’s Name, State Director’s Nam , Chapt r asi 1ptRange of Years for Scrapbook (2012-2014) since the last Boulé 1ptTable of Contents and Dividers 1-3ptsHistorys’ NamIII. Programs and ProjectsThree content points will be awarded for each Z-H P /St rk’s Nest program and non-Z-HOPE programs. 3pts. eachZ-HOPE 3pts. eachMarch f Dim s/St rk’s N st 3pts. eachElder Care 3pts. eachAdopt-a-School 3pts. eachOther ProjectsIV. Chapter / Auxiliary ActivitiesThree content points will be awarded for each activity. 3pts. eachMembership-3 R’s (R cr itm nt, R t nti n and R c amati n) 3pts. eachNational Observances-F nd r’s Day, Fin r W manh d 3pts. eachFundraising Activities 3pts. eachScholarship Activities 3pts. eachAwards and Recognitions 3pts. eachConferences-Area Workshops, State and Regional Conferences, etc.V. Blue and White Social Activities. Two bonus points will be given per activity under each category. 2pts. eachUndergraduates (for graduate chapters) 2pts. eachGraduate (for undergraduate chapters) 2pts. eachPhi Beta Sigma 2pts. eachSocial Activities with Chapter /Auxiliary Members or with Other Chapters or AuxiliariesVI. Auxiliaries. Two bonus points will be given per auxiliary not per activity for each auxiliary. 2pts. eachAmicae 2pts. eachArchonettes 2pts. eachAmicettes 2pts. eachPearlettesVII. Organizational Affiliations and Partnerships. Two content points will be given per activity for each affiliation orpartnership. All organizations/councils in which your chapter has representation, examples:o 2pts. eachNational Pan-Hellenic Councilo 2pts. eachUrban Leagueo 2pts. eachNational Association for the Advancement of Colored Peopleo 2pts. eachNational Council of Negro Women17

SCRAPBOOK ENTRY FORM(Please print legibly using blue or black ink or type)Chapter/Auxiliary InformationChapter/Auxiliary Name:State: Region:Contact Name:Address:City: State: Zip:Hotel: Room #: Cell:Email:Please submit y r chapt r’s scrap k and this c mp t d f rm n-site at the 2014 Grandon Tuesday, July 15, 2014.Chapters are responsible for all shipping and handling expenses. Zeta Phi Beta Sorority, Incorporated National Headquarters willnot be liable for any damage to scrapbooks. After the official judging, all chapters should retrieve their scrapbooks or they will bediscarded.FOR TRACKING PURPOSES ONLY, PLEASE SENDA COPY OF THIS FORMDeadlineJune 1, 2014SUBMIT FORM ELECTRONICALLY TO:scrapbookcoord@Zetaphibetasorority.com 18

UNDERGRADUATE FUNDING REQUEST SAMPLE LETTERUse the sample letter below to request funding from your university to attend the National Leadership Conference (Boulé).{Name} (Use proper title, i.e. Dr., Dean, Mr., Ms.){Title}{University Name}{Address){City, State, Zip Code}Dear {Name}:I am (name) , {a member or your chapter office title} of {chapter name} Chapter of Zeta Phi Beta Sorority, Incorporated.I am writing to request funding to attend our National Leadership Conference.The Zeta Phi Beta Sorority, Incorporated National Leadership Conference will be held July 15-19, 2014, in Washington, DC. Weanticipate over twenty five hundred members at the conference. Our members would very much like to represent our chapter andthe University at the conference.Our participation in this leadership conference will provide us opportunities to grow as leaders. Information will be abounding. Wewill gain firsthand knowledge on how Zeta operates on the national level, be introduced to strategies that will aid us in running ourlocal chapter more effectively and efficiently, develop and enhance our leadership skills and network with women from all walks oflife, (i.e., doctors, educators, social workers, nurses, professors and more importantly, our state, regional and national leaders)who nurture and support us.We are requesting funds to cover the following expenses related to attending the conference:Conference Registration - Plane Ticket/Mileage - (If f ying, d n’t f rg t ggag f s and if driving, ch ck threimbursement)niv rsity rat f rHotel - (Inc d c st p r day and n m r f nights staying in th h t . D n’t f rg t to include taxes)Meals - (Include only meals that are not covered in the conference registration)TOTAL EXPENSES - The deadline for registration is {registration deadline date}. Th first night’s d p sit f r th h t is r q ir d p n making areservation.Thank you for your consideration. We look forward to hearing from you soon.Sincerely,{Name,}{Title}Enclosure: registration form, plane ticket quote/estimate and hotel information sheet with prices.19

2014 AWARDSMarch for Babies – This award will be given to the chapter that raises the most money during the 2014 campaign based oninformation from the March of Dimes.St. J d ’s R s arch H spita – This award will be given to the chapter that raises the most money during the 2014 Sunday ofHope based on informati n fr m th St. J d ’s R s arch H spita rganizati n.Excellence in Elder Care Programming Award – This award will be given to chapters that c mp t th ir n r q ir d w m n’spr gram and n r q ir d s ni r’s pr gram as d n th Z-HOPE reports submitted. The programming must pertain to one of thefour areas outlined in the Elder Care Initiative. It must be creative, informative/educational and enhance the well-being of seniorsmentally, spiritually or physically. Chapters should list any funding or grants received for their program, sponsorships andcollaborations. Submit documentation which will show the breadth and depth of your programming. Examples-Flyers, programs,pict

June 1, 2014 Zeta Image Workshop Registration June 1, 2014 ZOL Roundtable Proposal . 4. Make payment to Zeta Phi Beta Sorority, Incorporated and Mail payment and advertisement to: Zeta Phi Beta Sorority, . names of Sorors who have passed since the 2012 Boule.)