(Second Edition) SAP FI/CO Certification
Breaking Into SAP FI/COSAP FI/CO Interview Questions(Second Edition)SAP FI/CO CertificationStuart Lee & Jim StewartE Q U I T YP R E S S
Please visit our website at www.sapcookbook.com 2009 Equity Press all rights reserved.ISBN 978-1-60332-096-2All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, ortransmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise,without either the prior written permission of the publisher or a license permitting restricted copying inthe United States or abroad.The programs in this book have been included for instructional value only. They have been tested withcare but are not guaranteed for any particular purpose. The publisher does not offer any warranties orrepresentations not does it accept any liabilities with respect to the programs.Trademark noticesSAP, SAP EBP, SAP SRM, Netweaver, and SAP New Dimension are registered trademarks of SAP AG.This publisher gratefully acknowledges SAP permission to use its trademark in this publication. SAPAG is not the publisher of this book and is not responsible for it under any aspect of the law.
TABLE OF CONTENTSPART I: WELCOME TO SAP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Chapter One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Welcome. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Nature of Employment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Choosing a Module. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Module Prep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Do I Know Enough?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Chapter Two. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Experience. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Ethical Considerations for Interviews. . . . . . . . . . . . . . . . . . . . . . . 38Interview Question Books. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Interviewing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Chapter Three . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Negotiation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Negotiation Timeline. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69Contracting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79SAP Career Paths. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87Training. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91Chapter Four . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111A Day in the Life of an SAP Consultant. . . . . . . . . . . . . . . . . . . . . . 111Interview Questions Realtime. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115Recruiters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119Resume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126Chapter Five. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128BW Functional . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Choose Important Modules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131Config, Enhance, Modify. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133Functional vs. Technical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139The SAP Way. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143What is Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146What is Functional. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149PART II: ACCOUNTS PAYABLE (AP). . . . . . . . . . . . . . . . . . . . . . . . 153Question 1: Additional Log . . . . . . . . . . . . . . . . . . . . . . . . 154Question 2: Master Data. . . . . . . . . . . . . . . . . . . . . . . . . . . 155Question 3: Payment Terms. . . . . . . . . . . . . . . . . . . . . . . . 155Question 4: Baseline Date . . . . . . . . . . . . . . . . . . . . . . . . . 156Question 5: One-Time Vendors . . . . . . . . . . . . . . . . . . . . . 156Question 6: AP Vendor Group. . . . . . . . . . . . . . . . . . . . . . 156Question 7: Payment Run. . . . . . . . . . . . . . . . . . . . . . . . . . 157Question 8: Payment Methods. . . . . . . . . . . . . . . . . . . . . 158Question 9: Electronic Banking . . . . . . . . . . . . . . . . . . . . 159PART III: ACCOUNTS RECEIVABLE (AR). . . . . . . . . . . . . . . . . . . . . 161Question 10: Residual Payments. . . . . . . . . . . . . . . . . . . . . 162Question 11 : Correspondence Types . . . . . . . . . . . . . . . . . 162Question 12: Dunning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163Question 13: Reason Codes. . . . . . . . . . . . . . . . . . . . . . . . . . 164PART IV: DOCUMENT POSTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . 167Question 14: Rate Factors . . . . . . . . . . . . . . . . . . . . . . . . . . 168Question 15: Parking Documents . . . . . . . . . . . . . . . . . . . . 168Question 16: Document Currency. . . . . . . . . . . . . . . . . . . . 169Question 17: Substitution Rules . . . . . . . . . . . . . . . . . . . . . 169Question 18: Exchange Rate Types. . . . . . . . . . . . . . . . . . . 170Question 19: Calculated Rate v Header Rate . . . . . . . . . . 170Question 20: Foreign Currency. . . . . . . . . . . . . . . . . . . . . . . 171
Question 21: FB50 vs. FB01 . . . . . . . . . . . . . . . . . . . . . . . . . . 171Question 22: Validation Rules. . . . . . . . . . . . . . . . . . . . . . . . 172Question 23: Internal Number Assignment . . . . . . . . . . . . 173PART V: GENERAL LEDGER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175Question 24: Transporting Tax Codes. . . . . . . . . . . . . . . . . 176Question 25: GR/IR Clearing. . . . . . . . . . . . . . . . . . . . . . . . . 176Question 26: Account Type Field. . . . . . . . . . . . . . . . . . . . . . 177Question 27: Alternative Account. . . . . . . . . . . . . . . . . . . . . 178Question 28: GL Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179Question 29: Sort Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179Question 30: Fiscal Year Variant. . . . . . . . . . . . . . . . . . . . 180Question 31: Special Periods . . . . . . . . . . . . . . . . . . . . . . . . 180Question 32: GL Status Groups. . . . . . . . . . . . . . . . . . . . . . . 181Question 33: Recurring Entries. . . . . . . . . . . . . . . . . . . . . . . 181Question 34: Currency Revaluation. . . . . . . . . . . . . . . . . . 182Question 35: Account Clearing . . . . . . . . . . . . . . . . . . . . . . 183PART VI: CONTROLLING (CO). . . . . . . . . . . . . . . . . . . . . . . . . . . . 185Question 36: Disposing Assets. . . . . . . . . . . . . . . . . . . . . . . 186Question 37: Account Assignment Models. . . . . . . . . . . . . 186Question 38: CO-PCA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186Question 39: Value Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187Question 40: Characteristic Field. . . . . . . . . . . . . . . . . . . . . 187Question 41: CO-PA Basis. . . . . . . . . . . . . . . . . . . . . . . . . . . 188Question 42: Operating Concern. . . . . . . . . . . . . . . . . . . . . 189Question 43: Internal Orders. . . . . . . . . . . . . . . . . . . . . . . . 189Question 44: Settlement Receivers. . . . . . . . . . . . . . . . . . . 190Question 45: Performance Issues. . . . . . . . . . . . . . . . . . . . 190Question 46: Internal Order Controls . . . . . . . . . . . . . . . . . 191Question 47: Assessment vs. Distribution. . . . . . . . . . . . . . 191Question 48: Reconciliation Ledger. . . . . . . . . . . . . . . . . . 192
Question 49: Freeze Data. . . . . . . . . . . . . . . . . . . . . . . . . . . 192Question 50: Statistical Key Figures . . . . . . . . . . . . . . . . . 193PART VII: FIXED ASSETS (FA). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Question 51: Fixed asset reconciliation. . . . . . . . . . . . . . .Question 52: Acquisition Costs . . . . . . . . . . . . . . . . . . . . . .Question 53: Sub-assets . . . . . . . . . . . . . . . . . . . . . . . . . . . .Question 54: Asset Under Construction. . . . . . . . . . . . . . .Question 55: Evaluation Groups. . . . . . . . . . . . . . . . . . . . .Question 56: Fixed Asset Depreciation. . . . . . . . . . . . . . . .Question 57: Smoothing and Catchup . . . . . . . . . . . . . . . .197198198199199200201202PART VIII: ORG STRUCTURE & MODULE INTEGRATION. . . . . . . . . 205Question 58: FI Global Settings. . . . . . . . . . . . . . . . . . . . . . 206Question 59: Financial Statement . . . . . . . . . . . . . . . . . . . 206Question 60: New Company Code. . . . . . . . . . . . . . . . . . . . 206Question 61: Chart of Accounts. . . . . . . . . . . . . . . . . . . . . . 207Question 62: Table T001. . . . . . . . . . . . . . . . . . . . . . . . . . . . 208Question 63: Company Code . . . . . . . . . . . . . . . . . . . . . . . . 208Question 64: SD and AR. . . . . . . . . . . . . . . . . . . . . . . . . . . . 209Question 65: MM and AP . . . . . . . . . . . . . . . . . . . . . . . . . . . 210Question 66: Batch Input. . . . . . . . . . . . . . . . . . . . . . . . . . . . 211Question 67: Commitment Line Items . . . . . . . . . . . . . . . . 212Question 68: Special Purpose Ledger. . . . . . . . . . . . . . . . . 212Question 69: Using Special Purpose Ledger. . . . . . . . . . . 213Question 70: BSEG, BKPF, GLTO . . . . . . . . . . . . . . . . . . . . 213Question 71: COEP, CSKA, CE1XXXX. . . . . . . . . . . . . . . . . 214Question 72: LSMW. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215Question 73: Credit Checks. . . . . . . . . . . . . . . . . . . . . . . . . . . 215Question 74: Report Painter . . . . . . . . . . . . . . . . . . . . . . . . . 217Question 75: User Exits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217
PART IX: TABLE & TRANSACTION CODE REFERENCE. . . . . . . . . . . 221Table List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222Transaction Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286
SAP INTERVIEW QUESTIONS PA R T I
FI/COPART I: WELCOME TO SAPWEL COME TO SAP
SAP INTERVIEW QUESTIONSChapter OneWelcomeWelcome to Breaking Into SAP FICO. I’m really excitedabout this series, and I hope you get as much out of thisbook as I did writing it. There are far too many formalbooks out there that distance the reader with difficultlanguage, and I didn’t want this book to be like books thatend up unread, unutilized, and in the trash bin. Pleasethink of this book as an open conversation between youand me.In this book, I cover everything you need to know to bea success, from how to prepare your resume to how totalk to recruiters. I’ll discuss how to get your foot into thedoor in SAP, and then I’ll show you how to move from apermanent employee to a consultant to a contractor.Nature of EmploymentThe first important thing to discuss is the nature ofemployment in information technology. Some questionsyou may have are: What are the types of employment?What career paths are available? Is information technologya profession?10PA R T I
FI/COOne thing is for sure, information technology is a cultureof hard work, so be prepared.The best way to talk about information technology careersis through aggression tactics and how people typicallymove through their careers. It’s important to look at theways that people work. The basic argument here is thestatus of the employee: are you a permanent employee or acontractor?Here’s an example:General Mills is a very large food producer in America. Soif you’re a permanent employee and you work for them,they pay payroll taxes for you, etc. It’s very simple tounderstand. You work for General Mills.On the other hand, there are contractors. A contractoris an independent person. Many times, they work for acontracting firm, or they incorporate themselves. Thecontacting firm typically takes a percentage of theircontractor’s earnings. As an independent contractor,you don’t have any employment taxes withheld andyou’re responsible for taking care of your tax needs andbookkeeping.The last group of people in this mix is consultants. There’sa fine line between a contractor and a consultant, butin general, the term “consultant” can be used to refer toWELCOME TO SAP11
SAP INTERVIEW QUESTIONSanyone in information technology. This works in a generalway, but a little precision never hurts. It is best to thinkin terms of questions like: Are you permanent? Are youcontractor? Are you a consultant?Consultants are permanent employees working on thebehalf of big, multinational consulting companies. Onevery typical career path is to start working as a permanentemployee at a large, famous company. Once you’ve learnedenough, then you can go work as a consultant. Whenyou’re working as a consultant, you can work with severaldifferent clients rather than just one.If you’re working as a permanent employee for anautomobile parts manufacturer, you learn one set ofbusiness processes and one set of rules. You learn onebureaucracy. This is as an example of a permanentemployee.One of the reasons consultants are so successful at whatthey do is that they have the ability to move betweencompanies. For example, a consultant can go to fivebusinesses and learn how five businesses work. Theywould have learned five computer systems or five SAPimplementations. So in many ways you might say, “Well,the consultant is five times more valuable than thepermanent employee because that’s what work in today’sglobal economy is all about: how quickly you learn, how12PA R T I
FI/COquickly you are able to adapt to situations you encounter,how well you are at adjusting to change, how good you areat adjusting to change.”If you make this kind of observation, you are definitelyon the right track. Consultants learn very quickly what’sgoing on, how to navigate the political landscape of anorganization, what changes they can recommend to make acompany better or make the software implementation runmore smoothly. One of the career paths that I recommend,if you are serious about a future in SAP, is to get a job as apermanent employee for a company that runs SAP, so thatyou can one day become a consultant.Once you’ve gained enough experience, then you’ll applyto large consultancy firms. When you go to work as aconsultant, your mission is to engage as many differentclients as possible at the highest level that you can. Youwill need to focus in on what sort of assignments youshould take. Are you technical? Are you a programmer?Are you a Basis person or are you a functional resource?In general, technical and functional career paths arevery good options. Functional career paths are closer tomanagement, so they are often perceived as being moreimportant. Moving from a permanent employee to aconsultant is certainly one of the great established careerpaths.WELCOME TO SAP13
SAP INTERVIEW QUESTIONSOne of the key features of this kind of job is that there is noformal apprenticeship program to becoming a consultant.You just have to jump in and say, “Yep, I know it, let’s go!”or “I’m already an expert.” Starting off as a permanentemployee might address that apprenticeship problem.You will also need to convince a hiring manager at abig company that you’re smart enough and well trainedenough to learn the software and do a competent job.This section is titled Nature of Employment for goodreason. It is absolutely pivotal that you know that there arepermanent employees, consultants, and contractors. Youneed to know that each of these roles plays and fulfills anabsolutely dynamic role in the landscape of work. If youdon’t understand it, then you aren’t going know where youfit in, and it’s just not going to work out very well for you.So far, this chapter has discussed permanent employeesand consultants. The next category of employee iscontractor. Contractors are a special case of employmentin SAP. I’ve been a contractor for most of my careerbecause it’s the most highly compensated of all thepositions. Contractors are typically expected to hit theground running. When you start, you are immediatelyadding value to the situation. You know exactly whatyou’re doing and exactly where to go. Contrac
SAP INTERVIEW QUESTIONS Chapter One Welcome Welcome to Breaking.Into.SAP.FICO. I’m really excited about this series, and I hope you get as much out of this book as I did writing it. There are far too many formal books out there that distance the reader with difficult language, and I didn’t want this book to be like books that
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