Board Of Trustees Meeting June 6, 2011 - San Jacinto College
Board of TrusteesMeetingJune 6, 2011
June 3, 2011NOTICE OF MEETINGBOARD OF TRUSTEESSAN JACINTO COMMUNITY COLLEGE DISTRICTThe Board of Trustees of the San Jacinto College Community District will meet at 5:30 p.m.,Monday, June 6, 2011, in Room 201 of the Thomas S. Sewell District AdministrationBuilding, 4624 Fairmont Parkway, Pasadena, Texas.BOARD WORKSHOPAGENDAI.Board PicturesII.Update from Community College Association of Texas TrusteesIII.Update on Voluntary Severance and Separation PlanIV.Legislative Update and Budget ProcessV.DinnerVI.General DiscussionCertification as to Posting or Giving of NoticeOn this day, June 3, 2011, this notice was posted on a bulletin board located at a place convenient tothe public in the central administrative office of the San Jacinto Community College District, 4624Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the publicupon request.Dr. Brenda Hellyer, Ed.D.
June 3, 2011NOTICE OF MEETINGBOARD OF TRUSTEESSAN JACINTO COMMUNITY COLLEGE DISTRICTThe Board of Trustees of the San Jacinto College Community District will meet at 7:00 p.m.,Monday, June 6, 2011, in Room 104 of the Thomas S. Sewell District Administration Building,4624 Fairmont Parkway, Pasadena, Texas.BOARD MEETINGAGENDAI.II.Call the meeting to orderInvocation and Pledge to the FlagIII.Special Announcements, Recognitions, Introductions, and Presentations Recognition of Tom Arrington and Jimmy DurhamDr. Allatia HarrisIn supporting the efforts of Grace Flight Recognition of Cynthia Stevens and the South CampusDr. Maureen MurphyCommunity Choir for their Carnegie Hall Debut Special Presentation by State Representative Ken LeglerDr. Brenda HellyerIV.Student Success PresentationFall 2010 and Spring 2011 Data HighlightsV.VI.VII.George GonzálesCommunications to the Board of TrusteesHearing of such citizens or groups of citizens desiring to be heard before the BoardInformative reports to the BoardA. San Jacinto College Financial StatementB. Capital Improvement ProgramC. San Jacinto College Foundation Financial StatementD. Building Committee MinutesE. Finance Committee MinutesACTION ITEMSVIII.Oath of Office Administered to New TrusteesIX.Election of Officers for the Board of TrusteesX.XI.XII.XIII.Consideration of Approval of Articulation Agreement with the University ofHouston DowntownConsideration of Approval of Articulation Agreement with the Embry-RiddleAeronautical University WorldwideConsideration of Approval of Articulation Agreement with the Whitacre Jr. Collegeof Engineering at Texas Tech UniversityConsideration of Approval of Articulation Agreement with Midwestern StateUniversity
XIV.XV.XVI.XVII.XVIII.XIX.Consideration of New Policy on Reduction in Force -- 2nd ReadingConsideration of Approval of Amendment to the 2010-2011 BudgetFor Restricted Revenue and Expenses Relating to Federal and State GrantsConsideration of Approval of Property Tax Exemptions for the Tax Year 2011Consideration of Approval of Renewal of Appointment of Tax Assessor-Collectorsto Collect Taxes Levied on Behalf of the College for Tax year 2011 and Thereafter,Unless AmendedConsideration of Approval to Implement a Student Testing FeeConsideration of Approval of Parameter Order Authorizing the Issuance of 65Million of Series 2011 Limited Tax General Obligation Bonds and Series 2011Refunding BondsPURCHASING REQUESTSXX.XXI.Consideration of Construction RequestsConsideration of Non-Construction RequestsCONSENT AGENDA(Any item placed on the consent agenda shall be removed and taken up as a separate matter,if so requested by any member of the Board, otherwise all items will be voted on with one (1)motion.)A.Approval of the Minutes for the May 2nd Board Meeting and BoardWorkshopB.Approval of the Budget TransfersC.Approval of Personnel RecommendationsD.Approval of the Affiliation AgreementsE.Next Regularly Scheduled MeetingItems for Discussion/Possible Action (continued)(Items removed from the Consent Agenda, will be considered at this time)Reports from the Board Committees (when applicable)XXII.AdjournmentThe Board of Trustees may at any time prior to adjournment, in accordance with Sections 551.001, et seq.of the Texas Government Code move into Closed Session under the following provision(s) of the ACT:Section 551.071 – Consultation with AttorneySection 551.072 – Deliberation Regarding Real PropertySection 551.073 – Deliberation Regarding Prospective GiftsSection 551.074 – Personnel MattersSection 551.076 – Deliberation Regarding Security DevicesSection 551.086 – Economic Development NegotiationsCertification as to Posting or Giving of NoticeOn this day, June 3, 2011, this notice was posted on a bulletin board located at a place convenient to thepublic in the central administrative office of the San Jacinto Community College District, 4624 FairmontParkway, Pasadena, Texas, the college’s website, and is readily accessible to the public upon request.Brenda Hellyer, Ed.D.
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San Jacinto College FoundationStatement of Financial PositionApril 30, 2011ASSETSCurrent AssetsChecking/SavingsGeneral FundOther FundsTotal Checking/SavingsAccounts ReceivableScholarship ReceivablesSpecial Events ReceivablesAllowanceDiscountsTotal Accounts ReceivableOther Current AssetsSJC Foundation InvestmentsTotal Other Current AssetsTotal Current AssetsTOTAL 611,7485,611,7486,556,8306,556,830LIABILITIES & EQUITYLiabilitiesCurrent LiabilitiesAccounts PayableEvent PayableGrants PayablePrograms PayableScholarships PayableStudent Success PayablesTotal Accounts Payable2,25014,743134,256201,58096,770449,599Total Current Liabilities449,599Total Liabilities449,599EquityNet AssetsNet IncomeTotal Equity5,303,422803,8106,107,232TOTAL LIABILITIES & EQUITY6,556,8301
San Jacinto College FoundationStatement of ActivitiesFor the Period of July 1 to April 302011Ordinary Income/ExpenseIncomeContributionsTotal Income2010 )(134,115)ExpenseGrants AwardedPrograms SponsoredScholarships AwardedStudent Success InitiativesTotal ExpenseNet Ordinary Income(34,832)(76,925)42,094Other Income/ExpenseOther IncomeDonation IncomeFundraising EventsInvestment IncomeTotal Other 838,642654,415184,227803,810577,489226,321Other ExpenseBad DebtFoundation ExpensesManagement ExpenseSponsorship ExpensesSuspenseTotal Other ExpenseNet Other IncomeNet Income2
April 1 - April 30, 2011Contributions Over 1000DonorAllen Samuels Dodge Chrysler JeepAnchor Watch FoundationChoctaw Nation of OklahomaGrace Flight of AmericaMonster Worldwide, Inc.Marc StanleyStarTex PowerBuilding Exterior Solutions, LLCEast Harris County Manufactures Assoc.Real Think LLC/Rob StanicicRaye G. WhiteEmployee ContributionsVariousVariousVariousBrenda Lang HellyerBrenda Lang HellyerBrenda Lang HellyerAmount 6,000 5,000 1,935 1,681 1,000 2,894 1,000FundAndrew Erickson ScholarshipAnchor Watch ScholarshipScholarships In/OutNorth Campus Baseball ProgramScholarships In/OutE. Noel Wilkins Scholarship (Match Commitment)StarTex Power Scholarship 1,000 5,000 2,500 25,000Year-End Appeal2011 Promise for Their Future2011 Promise for Their Future2011 Promise for Their Future 1,342 1,042 250 100 500 5002010 Golf Tournament2011 Promise for Their FutureNancy Thacker Scholarship2010 Golf Tournament2011 Promise for Their FutureNancy Thacker Scholarship3
Board Building Committee Meeting MinutesMay 24, 2011, 3:30 pm, District Administration Bldg., Board RoomAttendees:Bryan Jones (BJ), Brenda Hellyer (BH), Larry Wilson (LW), DanMims (DM), John Moon (JM), Ken Lynn (KL), Jim Braswell(JB), Bill Mattei (WM), Frank Rizzo (FR), Maureen Murphy(MM), Ann Kokx-Templet (AK), Joseph Hebert (JH), Don Spies(DS), Larry Logsdon (LL), Dean Barns (Morris Architects)Agenda Items:Discussion/InformationIApproval of Minutes from Committee reviewed minutes from the April 19, 2011 meetingApril 19, 2011 BuildingMotion: Larry WilsonCommittee Meeting2nd: Dan MimsMinutes Approved as writtenIIRecommended Projectsand Delivery Methodswhich will provide thebest value to the College(these items will berequested for approval atthe next Board meeting)ActionMinutesfrom April19, 2011approved aswrittenA. Operating FundsB. Bond Funds1. Approve method of procurement for Central Campusfoundation repairs- (WM) subsidence at McCollum and Slocomb buildings havebeen tracked for a period of time- Visible stress in hallways, offices and restrooms observed- McCollum- two breaks in sanitary sewer line- Scope of work:Repair of the sanitary sewer line in the northeast wing ofMcCollum,Lift the ramps and sidewalks back to their original elevations atthe east side theater area,Inject selected piers at the west side of Slocomb to stop furthersettlement,Investigate settlement in the Evening Dean’s area and developrepair plan based upon findings- Estimated Cost: 200,000- (BJ) buildings being built under current bond program havestructural slab to significantly reduce these kind of issues2. Approve additional funding for Facility Programming- request to continue programming for duration of current bondprogram- (BH) planning for usage of about 165,600 ft2 that becomeavailable when new Bond buildings are completed3. Approve contract for signage demolition contractor and addcontingency- Demolition is the final component of signage project- (FR) usually contingency is built into contractor contract, in thiscase contingency is requested as separate items to allow for morecontrol of the project- Q. (LW) how much additional money is needed?- A. (FR) 143,000 demolition, 120,000 contingency which is forthe entire projectBoard Building Committee 5/24/11Minutes: Severin HoganSan Jacinto College1
Board Building Committee Meeting MinutesMay 24, 2011, 3:30 pm, District Administration Bldg., Board Room4. Approve additional funding for Bay Architects- Services to be provided by Bay Architects include productresearch, technical and artistic design, review and coordinationwith program architects for interior space planning5. Request for Qualifications (RFQ) for master facilities planningservices- Possibility for companies to present to the College on whatservices they can provide- (BH) last Master Planning completed in 2005 which was basisfor 2008 Bond program- Q. (LW) What is the anticipated cost?- A. (KL) No cost is set yet. (FR) RFQ gives opportunity to findbest company, rates are negotiable and company needs to be givenspecific scope of work- (BH) Master Planning is a requirement for accreditation- as well- (JM) request to see 1999 survey and 2005 update - discussedneed to conduct Board workshop on master planning process·BoardWorkshopcovering1999 and2005·Masterplanningsurveys tobe set up6. Request for Qualifications (RFQ) for facilities architecturaldesign services- Possibility for companies to present to the College on whatservices they can provide- RFQ includes no monetary commitment from College7. Approval of contract for architectural services - maintenanceand police buildingAND8. Approval of amendment of contract for architectural services VoTech I & III- Request 7 and 8 are relatedOriginal Plan –Move Maintenance to property adjacent to Transportation CenterRenovate VoTech I, II & IIIPlan not desirable due to productivity issues having Maintenanceacross Luella and desire to keep Transportation Center parcel ofland dedicated to transportationRevised Plan –Move Maintenance into VoTech I & IIIMove Welding & NDT (Non-destructive testing) intorenovated/enlarged VoTech II (adding 10,000 sq. ft.)Plan not desirable due to:Loss of VoTech I & III space (limiting Continuing andProfessional Development )Additional 10,000 sq. ft. costs excessiveTech Ed I & III not adequate size for current Maintenance needsProposed Plan –Renovate Tech Ed I, II & III and eliminate 10,000 sq. ft. additionBuild dedicated maintenance and police facility south of TruckTrack- Maintenance facility needs to be moved by September 2012 toBoard Building Committee 5/24/11Minutes: Severin HoganSan Jacinto College2
Board Building Committee Meeting MinutesMay 24, 2011, 3:30 pm, District Administration Bldg., Board Roomallow for parking lot for new Science building.- Q. (BH) what caused the increase in building size?- A. (BJ) currently, not all services can be housed at the Centrallocation due to space issues, new building will include police andwarehouse- Q. (LW) will new police equipment be purchased with themove?- A. (KL) Police equipment is being updated already and willmove with the departmentIIIProject UpdatesA. Bond Funds1. Financial Reports2. Project Schedule3. Construction Reports- meeting handouts for project updates were provided- (BH) met with HOA close to South Campus 3 weeks ago,attorney was to get back with SJCD within 1 week, so far noanswer form attorney – may need to involve legal if no answerfrom attorney by next week- (FR) detention system needs to be connected soon to preventflooding of area in the event of a strong rainfall ; possibility ofputting attorney on notice to release SJCD of liability in case offlooding4. Update on Bond Contingency Reserves- At the start of the Bond Program in 2008 initial contingencyamount 24,447,280- Additional projects were included in scope e.g. sanitary sewersystem at North Campus, repairs to Bashforth Dr. at SouthCampus, signage and wayfinding for the entire College District- Contingency was reduced to 12,441,290- The overall 2008 Bond program contingency increased to 21,980,278 as of April 30, 2011 due to favorable constructionmarket pricing, aggressive buyout of contracts and release ofcomponent project contingency,B. Programming UpdatePhysical Education and Wellness Complex (Anders GymReplacement)- Completed condition and renovation feasibility study of theexisting Anders Gym- Completed architectural program of new Physical Education andWellness Complex.- Approved by Campus, pending approval by District LeadershipIn-Fill Planning- Completed initial diagrams and quantification of space- Facility Programming Workshop with the SLT is scheduled forJune 2, 2011, to review methodology for project definition andvalidationLibrary RenovationBoard Building Committee 5/24/11Minutes: Severin HoganSan Jacinto College3
Board Building Committee Meeting MinutesMay 24, 2011, 3:30 pm, District Administration Bldg., Board Room- Beginning initial information gathering on existing buildings- Will initiate programming with stakeholders after guidanceprovided by June 2nd workshopNew Administration Complex- In process of gathering data on the space allocation andcondition of the existing buildings- In process of identifying activities for inclusion in the complexB. Operating funds1. Ball Tech Building Room B129- Pictures of completed lab were providedNext Meeting: 6/28/2011Board Building Committee 5/24/11Minutes: Severin HoganSan Jacinto College4
Finance Committee MeetingMinutesMay 24, 2011Members Present: Marie Flickinger, Brenda Hellyer, Ken Lynn, Ben Meador, and John Moon, Jr.Members Absent: Ruede WheelerOthers Present:Linda Torres, Steve Trncak, David Tiffin, and Lori BarbayI.Approval of Minutes – April 19, 2011a. Minutes from the April 19, 2011, Finance Committee Meeting were approved aspresented.II.Contract Administration Audit Follow‐Up Reporta. Linda Torres briefly discussed the Contract Administration Follow‐Up Report dated May12, 2009. There were five corrective action issues originally noted and four of the issueshave been completed with the fifth issue pertaining to policies/procedures being onlypartially completed. The internal guidelines and procedures have been updated, butfurther updates will be made as part of the college‐wide policy review with TASB.b. This audit can be closed out.III.North Campus Catering Audit Follow‐Up Reporta. Ms. Torres briefly discussed the North Campus Catering Audit Follow‐Up Report datedOctober 8, 2010. There were two corrective action issues originally noted and bothissues have been completed.b. This audit can be closed out.IV.Pcard Audit Follow‐Up Reporta. Ms. Torres briefly discussed the Pcard Audit Follow‐Up Report dated May 28, 2009.There were five corrective action issues originally noted and four of the issues havebeen completed with the firth issue pertaining to cash advances only partiallycompleted. While a cash disbursement log has been developed and adequately utilizedalong with tougher )card violation enforcement, the college food and travel policiesaddressing student meal expenditures have not been completed as further updates willbe made as part of the college‐wide policy review with TASB.b. This audit can be closed out.V.Vehicle Management Follow‐Up Reporta. Ms. Torres briefly discussed the Vehicle Management Follow‐Up Report dated August25, 2010. There were eight corrective action issues originally noted and all eight issueshave been completed.b. This audit can be closed out.VI.Recommendation to Issue Remaining 65 Million of Authorized General Obligation Bonds fromthe 2008 Bond Referenduma. Ken Lynn reviewed the Master Planning Project, Bond Referendum, and ResultingConstructing Activities handout.1
Finance Committee MinutesMay 24, 2011b. The 2005 Master Planning project identified new construction and renovations in theamount of 430 million (estimated).c. In May 2008 a 295 million bond referendum was approved by the voters with 80million issued in August 2008 and 150 million issued in June 2009. Items funded were:i. Central – Transportation Center, Science Building, Allied Health Addition, andinfrastructureii. North – Science and Allied Health, Student Success Center, and infrastructureiii. South – Science and Allied Health, Student Success Center, Paving/Drainage,and infrastructureiv. District – Workforce Training Center, DDC Network, and signaged. Proposing a 65 million bond sale to fund:i. Central – Davis Library and Anders Gymii. North – Lehr Library and Nichols Gymiii. South – Smallwood Gym and Williams Libraryiv. District – Contingency and In‐Fill. Existing square footage available for re‐purposing due to offices moving into new buildings.1. North ‐ 36,985 square footage2. Central – 80,705 square footage3. South – 47,910 square footage4. Total Square Footage – 165,600e. David Tiffin with RBC Capital Markets gave a presentation on Planning for RemainingAuthorization and Overview of Refunding Opportunities. Mr. Tiffin stated that currentlyconditions are favorable for selling bonds.f. Mr. Tiffin reviewed a graph showing the historical fixed interest rates for the differentbond series. Current estimated interested rate would be approximately 4.266 percent,which would be lower than the interest rates for the 2008 and 2009 Series.g. Mr. Tiffin stated the college has a very good credit rating and shared copies of the creditratings from Moody’s Investors Service and Standard & Poor’s. The strong credit ratingscan be attributed to the college’s sound financial position, supported by diverse andstable revenue streams, along with a history of strong reserves.h. The pros to selling the remaining 65 million bond authorization is that it will be at alower cost than previous bond sales (from 2008 election), and the building of newfacilities help keep student demand strong.i. The bond plan for issuing the remaining authorization and refunding bonds wasdiscussed. It was recommended by the committee to move forward with the sale.VII.Bond Construction Contingency Reservea. Mr. Lynn gave an update of the 2088
SAN JACINTO COMMUNITY COLLEGE DISTRICT The Board of Trustees of the San Jacinto College Community District will meet at 7:00 p.m., Monday, June 6, 2011, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas. BOARD MEETING AGENDA I. Call the meeting to order II.
officially extends a warm welcome to BRUCE HARRELL as he begins his term on the Board. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its meeting on February 12, 2021. MOTION 02-02-2021 Trustee Franklin moved that the Board of Trustees approve Resolution 2021-01 Welcoming the Service of Board Member Bruce Harrell.
Winter Carnival 14 June P&C Disco 8 17 June Board Meeting 18 June 19 June 20 June 21 June Bletchley Vale Cup 9 24 June Swimming Lessons Yr 3 – 6 P&C Meeting 25 June Swimming Lessons Yr 3 – 6 26 June Swimming Lessons Yr 3 – 6 Pre Primary Junior Olympics 27 June Swimming Lessons Yr 3 – 6 Yr2 Start Smart 28 June Swimming Lessons Yr 3 – 6 10
BOARD OF TRUSTEES OF MIDDLESEX COUNTY COLLEGE Minutes of the Meeting of June 13, 2018 The rescheduled regular meeting of the Board of Trustees of Middlesex County College was held at 9:30 a.m. in Chambers Hall, the Boardroom, located on the College campus. Members present were: Mmes. Brannigan, Buteas, Palumbo and Power, and Messrs. Anderson,
TO: Board of Trustees, Vermont State Colleges FROM: Martha O’Connor, Chair Jeb Spaulding, Chancellor SUBJECT: Materials for Board of Trustees Meeting July 20-21, 2016 Attached are the agenda and supporting materials for the upcoming regular Board meeting, Wednesday and Thursday, July 21st and 22nd.
2021 INSTITUTE FALL BOARD MEETING AGENDA BOARD OF TRUSTEES, BOARDS OF REGENTS, AND CURRICULUM COMMITTEE MEETINGS SEPTEMBER 23-24, 2021 VIRTUAL PROGRAMMING THURSDAY, SEPTEMBER 23 2:30 p.m. – 3:30 p.m. Joint Meeting and Picnic Board of Trustees, Boards of Regents, Curriculum Committee 3:45 p.m. – 4:30 p.m. Curriculum Committee Meeting Curriculum
HUMBLE INDEPENDENT SCHOOL DISTRICT “FOCUS ON LEARNING” REGULAR MEETING OF THE BOARD OF TRUSTEES Notice is hereby given that a regular meeting of the Board of Trustees will be held on Tuesday, August 9, 2016 at 6:00 p.m. The meeting will be held in the Board Room at 20200 Eastway Village, Humble, Texas.
Conc Diagram- All Failures Cispa Data Avalon Date PCB Lot Number Igarashi TPS date codes. MB Panel Number VIAS Hole Location Failure 9-June'09 11-June'09 923 162 12-June'09 923 163,164 TBD TBD 1 13-June'09 923 164 15-June'09 923 166 16-June'09 923 167 17-June'09 923 168,171 18-June'09 923 171 19-June'09 923 171 20-June'09 923 171 22-June'09 923 173 23-June '09 923 179 24-June '09 923 .
2 Annual Book of ASTM Standards, Vol 06.03. 3 Annual Book of ASTM Standards, Vol 14.03. 4 Reagent Chemicals, American Chemical Society Specifications, American Chemical Society, Washington, DC. For suggestions on the testing of reagents not listed by the American Chemical Society, see Analar Standards for Laboratory Chemicals, BDH Ltd., Poole, Dorset, U.K., and the United States Pharmacopeia .
